Contractor_Questions.pdf

QUESTIONS & ANSWERS

FA5270-14-R-0015

EAGLE HARDWARE

1. Question: How/can a company’s own in-house system be evaluated as a past performance? The contractor explained that his company has a relatively successful in-house system that they use to import over $50M worth of goods each year and wanted clarification on whether this particular system could be evaluated in terms of their past performance.

Government Answer: All interested offerors will comply with instructions to offerors set forth in the solicitation; including Part III paragraph (c)(iv) – “If the Past and Present Questionnaire(s) is/are received from the offeror submitting a proposal, it will not be considered for past performance evaluation. It must come directly from the point of contact of the recent and relevant past or present contract.

2. Question: Would a company have to have a Japanese business license to be awarded the contract.

Government Answer: If the company will have 3 or more Japanese employees, then the company is required to have a Japanese business license.

3. Concern: Upon hearing that there is only a 45 day period to replenish stocks, a contractor raised the concern that it takes several weeks to get items by sea and that some items are not readily available.

Government Answer: See answer to Question 4 below.

4. Question: Is there a waiver for certain items that cannot be replenished in the 45 day period? The contractor pointed out that certain items (like air conditioning units/parts) are made to order and can take several weeks to leave their manufacturing warehouse and then another few weeks arriving by sea.

He suggested that the 45 day lead time will not always be feasible.

Government Answer: The number of days to receive the items has increased to 60 days from 45 days.

Once the order is placed with the contractor, 60 days should allow the contractor enough time to provide the items to the Government. All documents have been updated to reflect the change of days from 45 to 60.

5. Question: Do items go through Tracy, California or is the contractor responsible for getting them here to Kadena?

Government Answer: All items shall be provided on a “door-to-door” basis. Items shall not be shipped through Tracy, CA.

6. Question: Is it the contractor’s responsibility to replenish items once they get below a 65% stock point, or does the contractor alert the government and have the government replenish the items?

Government Answer: Per PWS paragraph 2.1.5.1.1. - The contractor informs the Government once items have fallen below the 65% threshold. For the items located on the Price Exhibit, the Government may issue a Task Order to the Contractor for ordering the stock at the prices determined at contract award. For stock items that are not on the Price Exhibit, the Contractor shall notify the Government when the items fall below the 65% threshold. The Government may ask for a quote for these items and issue a Task Order to the contractor at the quoted price to furnish the items, or purchase the items outside of the contract.

7. Question: Does the contracting office provide the tax free clearance documentation when items arrive by boat?

Government Answer: The contractor shall provide the tax free clearance documents; the Contracting Office shall approve the documents.

8. How does the government come up with the prices in the price exhibit? Depending on the amount of an item you buy, prices can fluctuate (i.e. discounts for more quantities).

Government Answer: The Government derived the prices for the Price Exhibit items based on market research. The items in the Price Exhibit should be able to be priced based on reasonable annual adjustment rates.

9. Can offerers be given a current inventory of all items in all facilities that are not covered on the Price Exhibit Sheet provided in the solicitation? This will impact staff planning.

Government Answer: The current Inventory list shall be provided; this should provide enough information for the contractor to complete their Staffing Plan. This list will not include the current quantities of the items.

10. How does the Government envision the Government Purchase Card to be used? What is the process?

Government Answer: PWS Para 1.1.3.14 states “Accept Government Purchase Cards (GPC) for authorized purchases.” The Government reserves the right to use the Government Purchase Card for authorized purchases at anytime during the course of this contract. Standard process for use of the GPC shall apply.

11. The manufacturer Daikin doesn’t recognize the below Part Numbers below. The contractor requests additional information to determine an equal product, size of unit, capacity, etc.

Price Exhibit Number Section Paragraph Description A001-JH A/C A/C 1 Ton Split Unit

Daikin P/N: S25FTNSRI-W A001-QH A/C A/C Wall Type

Daikin P/N: S10GTNPR1-W

Government Answer:

Price Exhibit Number Section Paragraph Description

A001-JH A/C A/C 1 Ton Split Unit (9500 BTU/H, R-410a, 115V) Daikin P/N: FTXN09KEVJU

A001-QH A/C A/C Wall Type (18000 BTU/H, R-410a, 208/230V) Daikin P/N: FTXN18KUJU

******************Neither of these Items Shall Contain R-32 Refrigerant*********************

12. How shall the offeror apply a discount? There is no discount field on the Price Exhibit.

Government Answer: Discounts will not be evaluated criteria. If an offeror chooses to apply a discount, the unit price or total price will include the discount. The prices on the price exhibit and in the SF1449 will be evaluated according to this solicitation’s addendum to FAR 52.212-2, paragraph B.

Price Evaluation.

13. If a completely electronic proposal is submitted, does the offeror have to submit a hard copy too?

Government Answer: No, the contractor does not have to submit a hard copy proposal if a completely electronic proposal is submitted.

14. Can offerors be given a current inventory of all items listed on the Price Exhibit Sheet provided in the solicitation? (This will assist in financial planning).

Government Answer: The Government will not give a current inventory of all items on the Price Exhibit. The current inventory does not represent the full amount of items on the Price Exhibit list and may change by the contract award date.

15. When awarded the contract, will the new contractor be given the task order to resupply everything that is not in inventory at that time?

Government Answer: Per PWS paragraph 2.1.5.1.1. - Once the initial inventory is completed, the contractor shall advise on all items below the 65% threshold. For the items located in the Price Exhibit, the Government will then issue a Task Order to the Contractor for ordering the stock. For stock items that are not on the Price Exhibit, the Contractor shall notify the Government when the items fall below the 65% threshold; the Government may then issue a Task Order to the contractor to furnish the items or purchase the items outside of the contract.

16. Will the government approve of an advance payment to restock all items in all the stores that are below the 65% stock thresholds?

Government Answer: Advance payments shall not be authorized. All items will be purchased with the issuance of a Task Order.

17. What is the number of transactions per store location per month?

Government Answer: Average of 2,500 transactions for all stores (combined) per month.

18. Attachment 1, page 4, paragraph 2.1.4.2 states “The contractor shall have 30 calendar days to provide the items. Para 2.1.5.1.1 states “The contractor shall have 45 calendar days from the time the task order is executed to provide the items.” Which is correct, 30 calendar days or 45 calendar days?

Government Answer: The original correct number of days was 45; however, based on Question #4 the revised amount of days the contractor will have to provide the items are 60 days. All documents have been updated to reflect the change of days from 45 to 60.

19. Can the Government establish the mandatory 30 or 45 days, whichever is correct, delivery period be required for only “off the shelf items”? Whereas, can another delivery period be negotiated per task orders for on demand manufactured items such as transformers and air conditioning, condenser units which cannot be manufactured and delivered within 30 or 45 days?

Government Answer: If an item is determined by the Contracting Officer to warrant longer delivery time based on a required manufacturing lead time, the Contracting Officer will handle the delivery period for those instances in a case-by-case basis.

20. Market Basket Pricing, Solicitation page 4 of 66 and subsequent option years for Market Basket Pricing. Page 4 states, “Service Non-personal: Provide all Government personnel, equipment, tools, materials, vehicles, supervision, and other items at locations identified in the Performance Work Statement (PWS) paragraph 3.1.1. What is the contractor expected to include in the 1 Lot Unit Price of CLIN 0002? Non-personal services is a very broad term.

Government Answer: The 1 Lot Unit Price should equal the total price of the price exhibit for each year.

CLIN Extended Description is updated to remove the word “Government” before “personnel”.

“Service Non-personal” describes the type of service contract that will be written for this requirement.

21. Which CLIN does the pricing from the Price Exhibit go into, we assume CLIN 0002. Please confirm our assumption is correct.

Government Answer: The total price for the Price Exhibit for each year goes into CLIN 0002.

22. Which RMS and COIMS Software is currently being used, and is owned by the Government?

Government Answer: The current RMS and COIMS Software is not owned by the Government; the software is provided by the current contractor. The Government is not at liberty to detail the current contractor’s RMS and COIMS software system.

23. What is the width of vinyl electrical tape (Price Exhibit ELIN A001-EA)?

Government Answer: 1 Inch. Updated the Price Exhibit.

24. What is the size of the filter (Price Exhibit ELIN A001-HB)?

Government Answer: 8 ¾” X 10 ½”. Updated the Price Exhibit.

25. We have only been able to locate 65 gallon, not 68 gallon – is this acceptable (Price Exhibit ELIN

A001-LK)?

Government Answer: No, 65 gallon is not acceptable. We suggest researching Waste and Recycling Bin, 68 gallon. 68 gallon is the Government’s requirement.

26. There are many carpet tiles with the description in the spreadsheet; can you provide a manufacturer or model#? (Price Exhibit ELIN A001-GK)

Government Answer: Shaw Industries, Model L489G. Updated the Price Exhibit.

27. States “Venetian Blinds”, are these mini blinds or wider slatted blinds? (Price Exhibit ELIN A001-NU)

Government Answer: Mini. Updated the Price Exhibit.

28. All Springs Window Fashions that have vertical blinds, will the slats be plain vinyl vertical veins?

(Price Exhibit ELIN A001-NV)

Government Answer: Yes, the slats will be plain vinyl vertical veins.

29. What is the width of vinyl electrical tape? (Price Exhibit ELIN A001-EA)