FA5270-13-R-0039_Attch_2_Performance_Work_Statement_16_May_2013.pdf

This memo may contain Personal Data which must be protected IAW DoD 5400.11R and is for Official

Use Only. Privacy Act of 1974 Applies (5 USC 552a)

PERFORMANCE WORK STATEMENT

FOR

CLEANING HEATING VENTILATION

AND AIR CONDITIONING (HVAC)

DUCT SYSTEMS

AT

All DoD Military Family Housing, Okinawa, Japan

16 May 2013

718 CES/CELN

KADENA AB, OKINAWA, JAPAN

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1. DESCRIPTION OF SERVICES 3-5

2. SERVICES SUMMARY 5

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES 5-6

4. GENERAL INFORMATION 6-15

5. APPENDICES 16-17

1. DESCRIPTION OF SERVICES

The contractor shall provide all necessary equipment, tools, materials, vehicles, transportation, labor, supervision and other items and services necessary to perform Cleaning

Heating Ventilation and Air Conditioning (HVAC) Duct Systems at All DoD Military

Family Housing (MFH), Okinawa, Japan in accordance with (IAW) this Performance Work

Statement (PWS) and commercial and local standards.

1.1. TYPE OF SERVICES REQUIRED

The contractor shall perform the following listed services:

a. The complete cleaning of air conditioning ducts, return air plenums, evaporator coil, squirrel cage blower motor, interior of air handling unit and air filter covered in this

PWS shall be performed in accordance with the manufacturer’s recommended procedures.

b. The contractor shall coordinate all aspects of this project with the designated

Contracting Officer’s Representative (COR).

c. The contractor shall provide a performance schedule to the COR and for review and acceptance prior to beginning performance. Any changes required due to potential conflicts shall be worked through the COR.

1.1.1. ASBESTOS

During the performance of the contract, if the contractor discovers asbestos in the building, it is the contractor’s responsibility to report it to the Contracting Officer’s Representative (COR) if asbestos is sighted.

1.1.1.1. The contractor shall protect furniture, computers, floors, walls and other surfaces with drop cloths etc., as appropriate.

1.1.1.2. The contractor shall open the duct and ceiling to clean the duct as necessary.

1.1.2. AIR COMPRESSOR and DUCT CONTROLLER

Install the compressor outdoors and connect the air hose to indoors for high pressures.

Connect dust collector with chamber and flexible duct at planned locations.

1.1.2.1. Clean air duct systems, return air plenums, evaporator coils, and squirrel cage blower motor, interior of air handling unit and air filter with commercial cleaner IAW commercial/resident duct cleaning standards. The contractor shall be required to explain and coordinate the process with the COR and occupant before the site work begins.

Walls, ceiling, and floor shall not be contaminated. Adjustable units shall be restored to proper operation.

1.1.2.2. INSPECTION

Stick transparent adhesive tape on the inside surface of the duct. Compare the amount of dust on the adhesive tape before and after the cleaning using a microscope. Repeat the cleaning until the duct becomes clean. The duct will be considered clean when the transparent tape test indicates that greater than 90% of the dust, debris, mold, particles, and etc, have been removed.

1.1.2.3. The contractor shall restore opened duct and ceiling with sheet metal, caulking compounds, ceiling panel and small screws to commercial standards after the work is completed. Installation shall be restored to its original condition

1.1.2.4. TEST OPERATION

Turn on/off fan repeatedly. Check for any dust exiting from any diffuser. Check equipment operation so it is the same as before the cleaning occurred. Return damper adjustments for proper (original) airflow. Report any pertinent findings to the COR.

1.1.2.5. FINAL CLEANING

Remove drop cloths used for protection and clean the rooms to original condition.

Close and lock all windows.

1.1.2.6. REMOVE RUBBISH

The contractor shall remove rubbish, wrapping paper, salvages and scrap. The contractor shall not leave waste material inside the facility overnight or for a prolonged period of time, when work is not done. Remove and dispose of waste materials only at authorized off base waste locations daily.

1.1.2.7. REPLACE FURNITURE

The contractor shall return all furniture to its original location after final cleaning.

1.1.2.8. AIR CONTAMINATION

All vacuum devices exhausting air outside the facility shall be equipped with particulate collection including adequate filtration to contain debris removed from the duct system. Such devices shall exhaust in a manner that will not allow contaminants to re-enter the facility.

Release of debris outdoors must not violate any outdoor environmental standards, code or regulations.

1.1.2.9. UNAFFECTED AREAS

Protect all unaffected areas from work debris using plastic sheeting, drop cloths, periodic vacuuming, or sweeping.

1.1.2.10. MAINTAIN WALK THROUGH

The contractor shall maintain a walk through area at all occupied high traffic facilities.

The contractor shall protect the area by using a plastic sheeting or drop cloth with signs clearly identifying walking hazard.

1.1.2.11. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING

The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.1.2.12. DISPOSAL OF MATERIALS

All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

2. SERVICES SUMMARY

PERFORMANCE OBJECTIVE PWS Para PERFORMANCE THRESHOLD

Cleaning HVAC Duct Systems 1.1.2.

through

1.1.2.8.

100% of time

The COR will provide sketches/diagrams of HVAC Duct systems upon request of the contractor, which will entail a layout of the building floor(s) where the duct systems are to be cleaned, and the dimensions of the duct.

2.1. SUBMITTALS

The contractor shall submit (2) copies of pictures of the duct before & after the cleaning, at the COR’s request.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. MATERIAL

The following Government-furnished property will be provided to the contractor.

ITEMS CONDITION UNIT QUANTITY UNIT

PRICE

Air Filter New Square Feet As required N/A

3.1.2. The contractor shall return any unused Government-furnished materials to the Kadena

Housing Maintenance Warehouse, Bldg 1473, at the end of each project. Each project is tracked by the COR.

3.2. UTILITIES

The Government will provide water and electricity, when available without cost.

3.2.1. CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions, which will prevent the waste of utilities, in which shall include the following items:

3.2.1.1. Lights shall be used only in areas where and when work is actually being performed.

3.2.1.2. Water faucets or valves shall be turned off after the required usage has been accomplished.

3.2.1.3. Government telephones shall be used only for official government business.

3.3. U. S. GOVERNMENT PROPERTY

Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

4. GENERAL INFORMATION

4.1. QUALITY CONTROL

The Contractor is required to control the quality of service delivery and offer to the government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in paragraph 2, Services Summary. The COR and CO will review the contractor’s Quality Control

Plan.

4.1.1. The government shall rely on the contractor’s existing quality assurance systems as a substitute for government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

4.1.2. QUALITY CONTROL PLAN

The contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services in accordance with standard commercial practice. The contractor shall submit to the Contracting Officer (CO) for review no later than two (2) weeks prior to performance. The contractor shall update the plan as changes occur and changes shall be submitted for review by the CO.

4.1.3. The contractor’s QCP shall contain, as a minimum, the following items:

4.1.3.1. A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

4.1.3.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.1.3.3. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.2. QUALITY ASSURANCE

The government will periodically evaluate the contractor’s performance by appointing a

COR to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make the final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. The COR is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the contractor.

4.2.2. The COR(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist. Discrepancies corrections shall be coordinated through the COR.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO and not to the COR(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times be subjected for review by the CO or authorized representative(s).

4.3.1. RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records. If requested by the Government, the contractor shall provide the original or a reproducible copy of any such record within three (3) days of receipt of the request.

4.3.1.1. Records of inspections shall be kept and made available to the Government throughout the contract performance period, and for the period after contract completion until final settlement of any claims under this contract.

4.3.2 SUBMISSION OF INVOICES

The contractor shall submit invoices via electronic means through the Wide Area

Workflow (WAWF), IAW FAR clause 252.232-7003, Electronic Submission of Payment

Request and Receiving Reports. WAWF can be accessed on the internet at https://wawf.eb.mil/

4.3.3. PUBLICATIONS

Compliance with all publications, regulations and operating instructions provided by the

Government is required.

4.3.3.1. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.3.3.2. The contractor is required to acquire and comply with the latest version of the publication.

4.4. HOURS OF OPERATION

The contractor shall perform the on-site services required under this contract during the following hours: 07:30 AM – 18:30 PM, Monday through Saturday, except on U.S. holidays as specified in section 4.4.1 of this PWS. No on-site work shall be scheduled or performed on holidays unless previously approved or directed by the COR. The Government shall provide lock box key(s) to the contractor to enter quarters and perform work as stated in the PWS.

If the contractor desires to work on non-scheduled workdays, the contractor must submit a written request to the COR who will then submit the request to the CO for approval.

4.4.1. HOLIDAYS

The contractor is required to provide service, expect as noted on the following days:

Day Holiday

1st Day of January New Years Day

3rd Monday of January Martin Luther King’s Birthday

3rd Monday of February President’s Day

Last Monday of May Memorial Day

4th of July Independence Day *

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11th of November Veteran’s Day *

Last Thursday of November Thanksgiving Day

25th of December Christmas Day *

*If the holiday falls on Saturday, it will be observed on the preceding Friday. If it falls on a

Sunday, it will be observed on the following Monday.

4.4.2. PERIOD OF PERFORMANCE

The performance period shall be as follows:

a. FY14 Basic Year Period (1 OCT 13 – 30 SEP 14)

b. FY15 Option Year 1 Period (1 OCT 14 – 30 SEP 15)

c. FY16 Option Year 2 Period (1 OCT 15 – 30 SEP 16)

d. FY17 Option Year 3 Period (1 OCT 16 – 30 SEP 17)

4.4.2.1. The contractor shall provide workmanship warranty for a one-year period from the date of work completion. If the dust comes from the duct, the contractor shall correct the affected area at no additional cost to the U.S. Government.

4.4.3. CONTINGENCIES

In the event the Wing Commander requests a temporary shutdown of the jobsite, the contractor will be notified in writing by the Contracting Officer. Any Government caused delays as a result of the temporary shutdown that may require an adjustment to the contract will only be coordinated through the contracting officer and contractor only.

4.5. SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor

Access to Air Force Installations.” The contractor’s employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.5.1. ID PASSES, BADGES AND VEHICLE STICKERS

The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start of work. The contractor shall be responsible for all passes issued to his/her employees under this contract.

Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours. All vehicles shall have the contractor’s company displayed in English on both sides and shall be readable to a distance of at least 50 feet away.

4.5.2. JAPANESE ROAD LAWS

The contractor shall comply with Japanese Road Laws while on U.S. Military installations to specifically include: Article 43, The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts.

4.5.2.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or falling out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.5.2.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

4.5.2.3. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.5.3. REQUIRED INSURANCE BY JAPANESE LAW

The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

4.5.3.1. Insurance Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or

Dollar equivalent and Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

4.5.3.2. All vehicles must properly be inspected and insured in accordance with Japanese

Compulsory Insurance (JCI) requirements.

4.5.3.3. Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

4.5.4. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.5.5. SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.5.6. SAFETY AND FIRE

The contractor shall comply with applicable government published safety requirements and regulations, Kadena Air Base Instruction 32-2001, dated 16 May 2012 which will be available upon request by the contractor. The contractor shall contact Kadena Air Base Fire

Prevention Office at 634-4500 or Marine Corps Base Fire Prevention Office at 645-2900 for all safety and fire related issues.

4.5.6.1. Perform work in a safe manner as required by Occupational Safety and Health Act

(OSHA) 2206, General Industry, Occupational Safety and Health Standards (OSHS) (29 CFR

1910) and Japan Environmental Governing Standards (JEGS) by USFJ.

4.5.6.2. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.5.6.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.5.6.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.5.6.5. Record and report promptly (within one (1) hour) to the CO or designated Government

Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.5.6.6. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.5.6.7. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.5.6.8. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.5.6.9. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Kadena AB: 098-934-5911

Marine Camps: 098-911-1911

4.6. ENVIRONMENTAL CONTROLS

4.6.1. COMPLIANCE WITH LAWS AND REGULATIONS

The contractor shall be knowledgeable of and comply with all applicable JEGS, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

4.6.2. NOTIFICATION OF ENVIRONMENTAL SPILLS

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena Air Base

Fire Department at 098-934-5911 from a cell phone or 098-911-1911 for all other military installations. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.6.3. ENVIRONMENTAL PROTECTION

The contractor shall conduct all operations under this contract in accordance with JEGS, all chapters, Jan 1997 and United States AFI 32-7086, Hazardous Materials Management, August 1994; and 29 CFR 1910.

1. A list of hazardous materials and approved USAF Form(s) AF-3952 attached to the

MSDSs to be used for this contract. (JEGS, Chapter 5; Paragraph 5-3.4e) (AFI 32-

7086, Sec. 2.6.5)

2. Hazardous Materials: Any hazardous materials brought onto Kadena Air Base must have an approved USAF Form AF-3952 coordinated through the 18 LRS/LGSH

(Kadena Hazmart Pharmacy), Material Safety and Data Sheet (MSDS) and approved by 18th Wing Safety, Bioenvironmental and Environmental authorities. (AFI 32-

7086, Section 2.6.5).

3. Hazardous materials must be transported, stored, handled, used, and disposed of, in accordance with 29 CFR 1910 and JEGS, Chapter 5 and local regulations. No hazardous materials shall be stored by the contractor on Kadena Air Base property.

4. The contractor may consult with the Kadena HAZMART Pharmacy at extension 634-

7725 for a determination of whether a product is a hazardous material or not.

5. All containers with hazardous materials shall be correctly marked and labeled with their contents and protected from damage.

SPILLS

1. Notification Requirements: Report all spills of hazardous materials immediately to

Kadena Air Base Fire Department at 098-934-5911 from a cell phone or 098-911-

1911 for all other military installations.

2. Responsibility: The contractor is responsible for spill cleanup. The contractor shall determine, as quickly as possible, the nature of the spilled substance and implement the necessary safety precautions to protect both human health and environment.

Clean up shall be in accordance with applicable local laws and regulations, at no additional cost to the Government, and shall only be performed by personnel adequately trained in spill response and clean up techniques for the severity of the spill incident.

3. Reporting Requirements: The contractor shall submit a written follow-up report to the COR not later than five (5) calendar days after any spill incident. The written report shall conform to the requirements detailed in the

18th Wing Administrative

Plan 545 – Spill Prevention and Response. At a minimum, the report shall provide the information necessary to complete an Environmental Pollution Incident Report

Form. Copies of this form are available from the 718 CES/Environmental Office.

4. If the Government has to perform emergency spill response and clean up, due to the non-availability of contractor personnel, or if the spill is beyond the capacity of the contractor’s personnel, the contractor shall be held liable for all costs associated with performing the clean up.

4.6.4. HAZARDOUS MATERIALS

The contractor shall provide a copy of the MSDS in English for each chemical element prior to start of this contract. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan.

4.7. MATERIAL STORAGE AND USE

The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.8. CONTRACTOR PERSONNEL REQUIREMENTS

4.8.1. CONTRACT MANAGER

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name(s) of person, and alternate(s), who shall act for the contractor when the contract manager is absent, shall be designated in writing to the COR no later than five (5) working days prior to work start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.8.2. The contract manager or alternate shall be available during normal duty hours within two

(2) hours to meet on the installation with the designated personnel (designated by the CO) to discuss problem areas. After normal duty hours, the contract manager and alternate shall be available within four (4) hours. They must be able to read, write, speak, and understand English.

4.8.3. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.8.4. CONTRACTOR PERSONNEL

The contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English. The contractor personnel shall use protective clothing whenever they are performing tasks that could cause harm to the employees or damage to property.

4.8.5. The contractor shall not employ person for work on this contract if the individual has been identified to the contractor by the Government as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.8.6. The contractor shall not employ any person who is an employee of the Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint

Ethics Regulation. The contractor shall not employ any person who is an employee of the

Department of the Air Force if such employment would be contrary to the policies in AFI 64-

106.

4.8.7. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to Permanent Change of Station (PCS), change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.8.8. MANPOWER REPORTING REQUIREMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government Fiscal Year (FY), which runs 01 October through 30 September. While inputs may be reported at any time during the FY, all data shall be reported no later than 31 October of each calendar year with the exception of FY12 data. Contractors must input FY12 data by 31 March 13.

Contractors may direct questions to the CMRA help desk at cmra@pentagon.af.mil. Data for Air Force service requirements must be input at the Air Force CMRA link, however, manuals for contractors are available at the Army CMRA link at https://cmra.army.mil/Help/help.html.

4.9. GOVERNMENT PERSONNEL

4.9.1. CONTRACTING OFFICER

The Contracting Officer (CO) will delegate authority for inspection and/or acceptance to a

Contracting Officer’s Representative (COR) in accordance with the terms and conditions of the contract. The CO will inform the contractor of the names, duties, and limitations of authority for all CORs assigned to the contract. The CO will periodically assess the COR’s performance and review decisions made by the COR. The CO will take appropriate action should unacceptable contract performance occur.

4.9.2. CONTRACT ADMINISTRATOR

The Contract Administrator (CA) will serve as the focal point for issues regarding the contract and will assist the CO in ensuring the contractor meets contract standards.

4.9.3 CONTRACTING OFFICER’S REPRESENTATIVE

The CO will appoint a Contracting Officer’s Representative (COR) and delegate authority for inspection and/or acceptance in accordance with the terms and conditions of the contract. The COR will evaluate and document the contractor’s performance in accordance with the procedures set forth in the Quality Assurance Surveillance Plan (QASP). The COR will immediately notify the CO of any significant performance deficiencies.

4.9.4. GOVERNMENT OBSERVATIONS

Government personnel, other than the CO and COR, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

5. APPENDICES

http://www.ecmra.mil/

APPENDIX A - ESTIMATED WORKLOAD DATA

APPENDIX B - GOVERNMENT SERVICES

1. The Government will provide water and electrical power when available to the contractor without cost.

2. The following Kadena Air Base telephone numbers are furnished to the contractor.

APPENDIX C - GOVERNMENT-FURNISHED MATERIALS

LIST OF ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

CFR Code Federal Regulation

ITEMS UNIT OF

ISSUE

ESTIMATED

QUANTITY

UNIT

PRICE

1 Cleaning HVAC (3 – 3.5 Ton System) EA 180 N/A

2 Cleaning HVAC (4 – 4.5 Ton System) EA 180 N/A

3 Cleaning HVAC (Over 5 Ton System) EA 30 N/A

Emergency 098-934-5911 (Cellular)

911 (Base Phone)

Fire Protection 634-6011

Security Police 634-2475

ITEMS CONDITION UNIT QUANTITY UNIT

PRICE

Air Filter New Square Feet As required N/A

CO Contracting Officer

COR Contracting Officer Representative

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QCP Quality Control Plan

SS Services Summary

USAF United States Air Force

USFJ United States Forces Japan