Attachment 1 PWS.pdf

SOLICITATION NO.: FA5270-12-R-0008 / PERFORMANCE-BASED WORK STATEMENT

PERFORMANCE-BASED WORK STATEMENT

FOR

MILITARY AIRCRAFT CORROSION CONTROL PREVENTION AND CLEANING

KADENA AIR BASE, OKINAWA, JAPAN

Apr 2012

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3-8

2 SERVICES SUMMARY 8

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 9-10

4 GENERAL INFORMATION 10-21

5 APPENDICES 21-27

1. DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other services as necessary to perform Corrosion Control Prevention and

Cleaning of Military Aircrafts on Kadena Air Base, Okinawa Japan.

1.1. Basic Services. The contractor shall perform cleaning to remove all contaminants such as soil residue, soap, fingerprints, and scuffmarks in accordance with Air Force Technical Orders

(T.O.) and manufacturer’s manuals for the aircraft corrosion prevention. Manuals will be available for use at Building 3448, Kadena AB, Japan. Corrosion Prevention Cleaning primarily includes, but is not limited to:

Aircraft Scheduling Pre-Wash Requirements

Static Displays Wash Procedures

Post Wash Procedures

1.2. Special Requirements.

1.2.1. General Scope. The contractor shall provide all management, supervision, and labor necessary to perform Aircraft Corrosion Control Prevention and Cleaning on F-15 C/D, HH-60G and Static Air Park aircraft as defined in this Performance Work Statement (PWS) at Kadena Air

Base. The estimated quantities of work are listed in Appendix B, Estimated Workload Data.

1.2.2. Deployed Aircraft. Should the need arise, the contractor shall perform the aircraft corrosion control prevention and cleaning on deployed aircrafts following the same procedures, in the PWS.

1.2.3. Contractor Clean up. The contractor shall be responsible for storing materials, ensuring that the area is free from accumulation of waste material and rubbish. Upon completion of work, the contractor shall leave the work site and premises in a clean and neat condition.

1.2.3.1. The contractor shall dispose of trash daily from the wash rack.

1.2.3.2. The contractor shall rinse and return to storage all used protective clothing items and re-useable materials.

1.2.3.3 The entire wash rack floor will be washed down at least weekly to prevent build-up of soap and soils and to eliminate FOD (Foreign Object Damage) hazards.

1.2.4. Tool Control. An inventory of tools will be taken at the start and end of each workday.

Missing tools must be reported immediately to the Corrosion Control Support Center, Bldg 3448.

1.2.4.1 Personal items such as cell phones, lighters, pens, etc., will be accounted for all times and items missing or unaccounted for will be reported immediately to the Corrosion Control

Support Center, Bldg 3448. )

1.2.4.1. The contractor shall notify the Corrosion Control Support Center personnel immediately for damaged or faulty government equipment and material. If the damage is caused by the contractor, the contractor will be held liable for replacement or repair costs.

1.2.5. In the event of base-wide water rationing, the government will provide a non-potable water source.

1.3. Aircraft Scheduling. The contractor shall receive scheduled F15C/D and HH-60G aircraft for wash at building 3448 (the Corrosion Control Support Center).

1.3.1. The contractor shall receive a schedule of aircraft to be washed by 1600 hours the previous duty day.

1.4. Static Aircraft. The static airpark aircraft will be washed at their present location, (near building 10, Wing Headquarters). The contractor shall not move aircraft, open the canopies or hatches, and enter the cockpit, crew, or passenger compartment of any aircraft. The static aircraft require no special covers or masking prior to wash. The static aircraft will not be chocked as they are bolted to the ground and static grounded through the same mounts.

1.5. Receipt of Aircraft. Government personnel will deliver aircraft to the contractor chocked, positioned and static grounded on the wash rack with all ground handling plugs and safety pins installed. All aircraft shall be safe for maintenance, they must have pylons, or pylon attach points will have covers. All canopies will be closed and locked. All doors, covers and fairings will be in position with all fasteners installed and latched secure. In the event, door covers, plugs or fairings or protectors cannot be installed, the government reserves the right to mask or cover areas with barrier material to prevent water from entering the aircraft. All weapons must be removed to include chaff, flares, Kadena interim training system pods, missiles and bullets. All wheel well doors will be opened and safety pins installed. Air refueling door will be closed. If any of the above conditions have not been complied with, the contractor’s on-site supervisor shall notify the Contracting Officer Representatives (CORs) immediately and cease all wash operations until corrected.

1.5.1. The contractor shall ensure returning to the government in the same configuration as received. The contractor shall ensure that all aircraft are static grounded and chocked with all chocks laced during all maintenance under his/her control. F-15 nose gear will be chocked with

36” chalk and both pins installed through chalk into floor. F-15 C/D shall have the following plugs, covers and protectors installed to prevent cleaners and/or water from entering the aircraft.

Description Quantity

Protector, Angle of Attack 2 each

Protector, Pitot Static Probes 2 each

Protector, Secondary Heat Exchanger Exhaust 2 each

Plug, Secondary Heat Exchanger Inlet 2 each

Cover, Forward Gun Bay Louver 1 each

Cover, Aft Gun Bay Louver 1 each

1.5.2. The HH-60G aircraft shall have the following plugs, covers and protectors installed to prevent cleaners and/or water from entering the aircraft. Aircraft battery will be disconnected and connectors taped.

Description Quantity

Protector, Pitot Static Tube 2 each

Protector, Stabilator Corners 2 each

Plugs, Engine Intakes 2 each

Plug, Auxiliary Power Unit Exhaust 2 each

1.6. Pre-Wash Requirements

The contractor shall accomplish and accept these actions before wash operations begin.

1.6.1 The contractor shall seal all protective covers and plugs, with masking tape, except exhaust covers prior to wash. The contractor shall ensure all areas to be masked are clean to promote tape adhesion. In accordance with Air Force Technical Orders 1F-15C-2-12JG-20-1 and 1H60(H)G-2-1 (Para 4.2.4) the contractor shall seal the following areas with masking tape and/or barrier materials on all aircraft as required to prevent cleaners and/or water from entering the aircraft:

Bulkhead openings

Keel web avionics cooling exits

RAM air-fuel pressurization door 27L

Convergent exhaust nozzle controls

Engine vent scoops

AMAD ventilation exhaust, door 87

Ammo bay vent, door 45

Entire MLG (Main Landing Gear) tire, wheel and brake assemblies

Entire NLG (Nose Landing Gear) tire, wheel and brake assembly

Canopy seals

JFS (Jet Fuel Starter) intake

JFS (Jet Fuel Starter) ventilation

Gas generator fuel drains

ECS (Environmental Cooling System) bay vent, door 15

L/R ALE-45 chaff/flare dispensers, if installed

Relay panel in L/R main wheel wells

Regenerative heat exchanger exhaust

First ramp air exit louvers and bleed air exits

Forward gun port

1.6.2. In accordance with 1F-15C/D Air Force Technical Orders 1F-15C-2-12JG-20-1, the following areas shall be sealed on the F-15 with a vented covering, (not tape) to prevent implosion or explosion:

Wing fuel vent masks

Jet Fuel Starter ventilation

Augmenters

1.6.3. In accordance with 1F-15C-2-12JG-20-1, to prevent damage to Aircraft integrated

Munitions (AIM)-7 and AIM-120 electrical connectors on missile launchers (LAU-106), connectors must be sealed to prevent water intrusion. The contractor shall ensure all panels that have missing fasteners are sealed with masking tape. The contractor shall ensure all drain holes are free of obstructions. Owning Aircraft Maintenance Unit (AMU) will perform step-5 on page

1-16 in the 12JG-20-1 for (vacuum clean cockpit), and also step-2A (blow drying of electrical connectors) in 12JG-20-1 Page 1-16.

1.6.3.1. At no time shall cleaners be directed toward aircraft canopies. Canopies shall be rinsed with clear water only.

1.6.4. The following paragraphs apply to the HH-60G in particular. In accordance with the LCL

18OG-007 HH-60G Aircraft Wash Procedures, the contractor shall seal the following areas with masking tape and/or barrier materials on all aircraft as required preventing cleaners and/or water from entering the aircraft:

Wheels (3)

Inspection Holes on Main Rotor Hub

Auxiliary Power Unit (APU) inlet screens and door

Electric actuators (trim, stabilator, and tail wheel), and fire extinguisher directional control valve

1.6.4.1. IAW Technical Order 1H60(H)G-2-1 (Para 4.2.4) the contractor shall seal the following areas with masking tape and/or barrier materials on all aircraft as required to prevent cleaners and/or water from entering the aircraft:

Bulkhead openings

Keel web avionics cooling exits

RAM air-fuel pressurization door 27L

Convergent exhaust nozzle controls

Engine vent scoops

AMAD ventilation exhaust, door 87

Ammo bay vent, door 45

Entire MLG (Main Landing Gear) tire, wheel and brake assemblies

Entire NLG Nose Landing Gear) tire, wheel and brake assembly

Canopy seals

JFS (Jet Fuel Starter) intake

JFS (Jet Fuel Starter) ventilation

Gas generator fuel drains

ECS (Environmental Cooling System) bay vent, door 15

L/R ALE-45 chaff/flare dispensers, if installed

Relay panel in L/R main wheel wells

Regenerative heat exchanger exhaust

First ramp air exit louvers and bleed air exits

Forward gun port

1.6.4.2. To prevent buildup of static electricity ensure helicopter remains grounded during cleaning operations.

1.6.4.3. To prevent damage to helicopter do not use high-pressure air, high-pressure water, or steam cleaning equipment.

1.6.4.4. Do not spray water directly on electrical actuators (trim, stabilator, and tail wheel), fire extinguisher directional valve, back-up pum motor, main and APU generators, or mixer bell cranks while cleaning.

1.6.4.5. When cleaning main rotor head, do not allow cleaning solution to remain on electrometric bearings.

1.6.4.6. Use only approved cleaning compounds. Use all protective equipment when working with cleaning compounds and solvents.

1.7. Wash Procedures For All Aircraft. Aircraft corrosion control shall be done in accordance with Air Force Technical Orders 1-1-691. Under no circumstances will the contractor use “green scrub pads” on the aircraft. The contractor shall adhere to all safety procedures cited in the applicable T.O. 1-1-691 technical orders to prevent injury and possible damage to aircraft at all times. Heavy amounts of water soluble soil, carbon residue, finger prints and scuff marks on pylons and tanks (if installed) shall be washed with government furnished soap solution, followed immediately by a clear water rinse. Entire aircraft exterior, flap wells, landing gear wells and gear doors will be washed with mild soap solution, followed immediately by a clear water rinse.

1.7.2. All plugs, covers and masking materials must be removed to facilitate removal of entrapped cleaning solutions and water from aircraft. De-masked areas shall be hand- cleaned with a rag dampened with cleaning solution. Engine inlet ducts, landing gear lower struts and wheel wells shall be cleaned with a soap solution followed by a thorough rinsing with water.

Tape residue shall be removed by the use of Aliphatic Naphtha solvent.

1.7.2.1. All plugs and covers shall be rinsed and re-installed. The contractor's on-site supervisor shall conduct a post-wash cleanliness inspection immediately upon completion of aircraft wash.

1.7.3. At a minimum the contractor shall rinse the aircraft with water prior to applying soap to slow down the soap drying time.

1.7.3.2. Cleaning solutions must not be allowed to dry on aircraft surfaces

1.7.4. Wash procedures for F-15C/D T.O. 1-1-691. Wash the aircraft frame from bottom to the top. Wash and thoroughly clean all exposed exterior surfaces of the aircraft.

1.7.5. Wash Procedures for HH-60G T.O. 1-1-691. Wash the aircraft frame from bottom to the top. Wash the rotor blades starting at the lowest point. Wash and thoroughly clean all exposed exterior surfaces of the helicopter. Clean both engine compartments.

1.7.6. Cleaning solvents and fluids can penetrate bearing seals and dissolve lubricating grease.

Do not spray cleaning solvents or fluids in the vicinity of tail drive shaft bearings. Apply solvents in these areas by wiping with a clean rag.

1.7.6.1. Hand clean or spray wash main transmission, input, accessory modules, and intermediate and tail gearboxes. Clean the tires with tap water an two ounces of detergent, MIL-D-26937, per gallon of water. Ensure all soap and cleaning compounds/chemicals are completely removed from all surfaces.

1.7.6.2. Interior Cleaning Procedures for HH-60G Aircraft. Do not spray cockpit or associated electronics with fresh water. Do not use high volume of water in the interior of the aircraft.

1.7.6.3. Clean all debris from cabin and cargo seats. Rinse troop seats if exposed to salt water.

Oily areas on cabin floor may be cleaned using a cloth dampened with a soap solution.

Immediately dry area with a clean rag. Hand clean the cargo floor area with a rag or soft bristled brush and detergent. Rinse by wiping the same area with a rag and clean water, and then dry the area with a clean rag. Ensure all standing water and cleaning solutions are removed from the interior of the aircraft.

1.8. Post Wash Procedures. Post Wash Procedures for F-15C/D. Remove tape, barrier material, and protective covers as required. Clean all aircraft windows and clean all doors.

1.8.2. Post Wash Procedures for HH-60G. Remove tape, barrier material, and protective covers as required. Clean all aircraft windows and clean all doors.

2. SERVICES SUMMARY

PERFORMANCE OBJECTIVE PWS PARA. PERFORMANCE THRESHOLD

Dispose of Trash 1.2.3.1 90% of the time wash rack area is clean

Clean Wash Rack Floor 1.2.3.3 Wash rack floor is washed down daily 100% of the time

Inventory Tools 1.2.4 Tools will be accounted for 100% of the time with Zero Defects and No Deviation

Pre-Wash 1.6 Will be accomplished 100% of the time with

Zero Defects and No Deviation

Wash 1.7 Aircraft is free of contaminants upon leaving wash rack area 100% of the time

Post Wash 1.8 All tape, barrier material, and protective covers removed 100% of the time

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will provide the facility, property, equipment and materials listed in Appendix D. If the damage is caused by the contractor, the contractor will be held liable for replacement or repair costs.

3.1. Government-Furnished Facilities. The government will furnish or make available facility, Bldg. 3448 on Kadena AB, for the required aircraft corrosion prevention and cleaning. The government facilities have been inspected for compliance with the Occupational Safety and

Health Act (OSHA). No hazards have been identified. Should a hazard be subsequently identified, the government corrects OSHA hazards according to base-wide government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists. The facilities as furnished will be adequate to meet the responsibilities of the contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. Further, the government will assume no liability or responsibility for the contractor's compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities. Before any modification of the facilities performed by the contractor at his/her expense, the contractor must furnish the Contracting Officer documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without the specific written permission from the Contracting Officer. In the case of alterations necessary for compliance with OSHA, such permission shall not be unreasonably withheld. The contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall only be used in performance of this contract. The contractor is responsible for keeping the facilities listed below and surrounding areas in a clean and orderly condition. All contractor’s property, equipment, and supplies shall be removed within 48 hours of contract expiration.

Building 3448: Corrosion Control Facility th

Wing Static Air Park

Kadena AB

3.2. Government-Furnished Equipment. The contractor is responsible for maintaining all government-furnished equipment. The government will provide the equipment located in

APPENDIX C.

3.2.1. The contractor and quality assurance personnel shall conduct a joint inventory of

Government furnished equipment and materials at the start and expiration of this contract. The government shall replace equipment and materials when necessitated by fair wear and tear. The contractor is responsible for replacement if necessitated by loss or damage beyond fair wear, tear, and negligence. If there are any discrepancies notify the contracting Officer immediately.

3.3. Materials. The government will furnish an inventory of materials (approximately a 5-day stock level) located in APPENDIX C. The contractor and a government representative designated by the Contracting Officer shall inventory these materials not later than 5 working days before contract start. Any missing items shall be annotated on the inventory and the

Contracting Officer notified. Any disagreements between the contractor and the government representative on the materials inventory shall be treated as a dispute under the clause entitled

"Disputes."

3.4. Obtaining Replacement of Equipment and Materials. The contractor shall submit requests for replacement of government-furnished equipment to the COR for processing. Such requests shall specify the reason for replacement request.

3.5. Services. The government shall provide reasonable amounts of the following services:

3.5.1. Utilities: Water, sewage service, electricity, and heat

3.5.2. Telephone: The government shall provide the contractor the following telephone number for their use, 634-5748. The telephone is located in the Corrosion Control superintendent's office and shall be used only for official business relating to the performance of the contract.

3.5.3. Refuse collection: Refuse containers will be located near the facility.

3.6. Safeguard of All Government Property. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation. All contractor employees shall assemble at flight line gate 5 (located by the 18 EMS Aerospace Ground Equipment Maintenance Flight, building 839) no later than 0645 hours daily to be escorted into the secured area of the flight line wash rack facility. The contractors will be provided a government escort. All employees must remain within view of the

Contracting Officer Representative (COR) or representative for the duration of the workday or until all contractor employees have been escorted out of the restricted area. The contractor is liable for any damage to government facilities, equipment, and materials directly resulting from misuse.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL.

The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services

Summary.

4.1.1. The government shall rely on the contractor's existing quality assurance systems as a substitute for government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

4.1.2. Quality Control Plan. For non-commercial services, or if market research indicates it's a customary commercial practice, the contractor shall provide a complete Quality Control Plan

(QCP) to ensure the requirements of the contract are provided as specified. The contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The contractor shall submit to the Contracting Officer for review no later than the pre-performance conference. The contractor shall update the plan as changes occur and changes shall be submitted for review by the Contracting Officer.

4.1.3. The contractor’s QCP shall contain, as a minimum, the following items:

a. A description of the inspection system to cover all services. Description shall include specifies as to the areas to be inspected on a scheduled and unscheduled basis, frequently of inspections, and the title and organizational placement of the inspector(s).

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.1.4. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2. Quality Assurance. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance.

The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints.

However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. The Contracting Officer Representative (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2 The COR(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the COR(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.3. Security Requirements. Security and base access requirements are contained in AFFARS clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on

Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting

Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.4. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall develop procedures covering key control that shall be included in the quality control plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

4.4.1.1. The contractor shall immediately report the occurrences of a lost of duplicate key to the contracting officer.

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.1.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.4.2. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s

Quality Control Plan.

4.4.3. Classified Information. The contractor shall safeguard all sensitive and For Official Use

Only (FOUO) information that the contractor may be subjected to during the course of fulfilling this contract. The contractor personnel shall not disclose sensitive and FOUO information to any personnel or agencies, Government or civilian who do not have a verifiable need to know of that information.

4.5. Hours of Operation.

4.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 6:45 or 7:30 a.m. – 4:30 p.m., Monday through

Saturday.

*Note: the contractor may be required to perform the required works Monday through Saturday

(except the recognized holidays below), beginning at 0645 hours; the approximate preparation time for pre wash on aircrafts two (2) hours, with a maximum of two (2) hours for washing items on each aircraft. All scheduled aircraft washes must be accepted by the COR.

The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1. Recognized Holidays. The contractor is not required to provide service on the following days:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans’ Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.2. Emergency Services. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above.

4.5.3. Operation During Typhoon Conditions. When Tropical Cyclone Condition Readiness 2

(TCCOR 2) is declared, the contractor shall cease the required works immediately, and clean up and dispose of all loose debris and waste as directed by the CORs to secure the job site against damage that may result from anticipated weather conditions. The contractor shall stand by for evacuation during “Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1). ” Upon the declaration of TCCOR1C, the contractor shall be excused from the all duties for evacuation.

Upon declaration “Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R),” the contractor shall stand by to call the CORs to start the required performance .

The contractor shall contact the CORs within 1 hour of the declaration of All Clear by 18 th

Wing

Command Post for start of the required performance.

4.6. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8. Environmental Controls.

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the

Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.8.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.9. Government Observations. Government personnel, other than contracting officers (COs) and Contracting Officer Representatives (CORs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. Safety Requirements. In performing work under this contract, the contractor shall:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing

Standards (JEGS) by US Force Japan.

4.10.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.10.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.10. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

While working on Kadena, Okuma, Camp Shields, or Torii Station, Kadena Dispatch:

098-934-5911 or 098-962-9445.

4.11. Partnering Agreement. The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor.

This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

4.12. Continuation Of Essential Dod Contractor Services During Crisis IAW DoDI

3020.37. IAW DoDI 3020.37 (Continuation of Essential DoD Contractor Services During a

Crisis), and aforementioned Air Force implementation, it is determined that Aircraft Corrosion

Prevention and Cleaning has been identified by the Contracting Officer Representative (COR)

Supervisor – formerly called Functional Commander / Functional Director as an essential service.

4.12.1. All Services accomplished under this contract shall be performed during any crisis situation. A crisis situation is any action encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disaster or conflict presenting serious threat to the Department of Defense interests. Notwithstanding any other provision of this contract, the contractor agrees that, in the event of the occurrence of any crisis situation, the

Government shall have the unilateral right to extend performance of this contract as long as the crisis situation exists. Contract payment will be in accordance with the existing contract rate.

4.13. Phase Out. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be, for 30 days after receipt of a notice from the CO. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the Air

Craft Corrosion, Prevention and Cleaning.

4.13.1. The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor.

With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.14. Publications. Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.14.1. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.14.2. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.14.3. The contractor is required to acquire and work on the latest version of the publication.

4.15. Contractor Personnel

4.15.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.15.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.15.1.2. The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four

(4) hours.

4.15.2. Contractor Employees: The contractor is responsible for ensuring one (1) contractor employee at a minimum will be on site who can read, speak and understand English while wash while wash operations are performed.

4.15.2.1. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.15.2.2. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.15.2.3. The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD

5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.15.2.4. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.16. Japanese Road Laws. The contractor shall comply with Japanese Road Laws while on

US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.16.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.16.1.1. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.16.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.17. Required Insurance by Japanese Law. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.17.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.17.1.1. All vehicles must be properly inspected/insured in accordance with Japanese

Compulsory Insurance (JCI) requirements.

4.17.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the

Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4.18. Submission of Invoices. The Contractor shall submit all invoices electronically via the internet through Wide Area Work Flow (WAWF) address listed below:

Delays in the submittion of invoices will cause eventual delays in payments.

https://wawf.eb.mil/

(WAWF training may be accessed online at http://wawftraining.com/)

4.19. Technical Definitions.

4.19.1. Authorized Smoking Area: A designated area at least fifty-feet away or isolated from aircraft and flammable chemical storage or use sites.

4.19.2. Chocked: Having both main landing gear wheels blocked front and rear with approved wooden blocks.

4.19.3. Clean: To remove soil, grease, stains, oil or other contaminants from the surface by means of chemical solutions and mechanical actions. All references to the condition of clean to the following description: To determine if surfaces are clean, a close visual inspection shall be made to determine that all removable soil, grease, stains, oil and other contaminates are removed from the surface.

4.19.4. Free from Obstruction: Having no blockage that prevents water drainage.

4.19.5. Foam: A machine aerated soap and water solution.

https://wawf.eb.mil/

4.19.6. Landing Gear: Shock strut mechanism to which the main and nose wheel and tire assemblies are attached, including all mechanical linkages and attached parts accessible in the landing gear well.

4.19.7. Masking: A waterproof covering sealed with tape, which prevents water, or cleaning solution from entering enclosed areas or contacting sensitive equipment.

4.19.8. Mild Soap Solution: A mixture of no less than ten (10) parts water to one (1) part Mil-C-

879370 Type 1 solvent emulsion cleaner.

4.19.9. Plugs and Covers: Pre-manufactured protectors installed on aircraft during ground handling to prevent entry of foreign objects.

4.19.10. Positioned: Placed in a pre-marked parking spot designated for aircraft wash.

4.19.11. Sealed: Having all openings and edges closed off with tape to prevent moisture or water entry.

4.19.12. Soap: Either Mil-C-879370 Type 1 solvent emulsion cleaner as issued from manufacturer.

4.19.13. Static Aircraft: Aircraft permanently parked for display purposes, not flyable, these aircraft are located just inside base gate #1 near building #10 18 th

Wing Headquarters.

4.19.14. Static Grounded: Physically connected by an approved electrically conductive cable to an approved ohms checked connection point, which is anchored in the earth or concrete ramp.

4.19.15. Waterproof Barrier Material: Plastic sheet, plastic-backed Kraft paper, aluminum foil or plastic type material, which will not allow water intrusion.

4.19.16. "T.O.": Air Force Technical Order giving specific guidance and mandatory requirements in order to complete a task.

4.19.17. Trash: Any foreign object such as unnecessary pieces of wood, safety wire, paper, cloth, nuts, bolts, screws or any object which causes an area to be unsafe or unsightly, or that could puncture aircraft tires or be ingested into an aircraft engine.

4.19.18. Pylons: Attach points on aircraft

5. APPENDICES

A. Acronyms & Abbreviations List

B. Estimated Workload Data

C. Map(s)

D. Government Furnished Property/Services/Equipment

E. Publications/Forms

APPENDIX A

Acronyms and Abbreviations List

Acronym/Abbreviation Definition22

AF Air Force

AFB Air Force Base

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PBSA Performance-Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QAP Quality Assurance Personnel

QCP Quality Control Program

SS Services Summary

USAF United States Air Force

APPENDIX B

Estimated Workload Data

ESTIMATED WORKLOAD FREQUENCY DATA

TYPE AIRCRAFT Mon Tues Wed Thurs Fri Sat

F-15C/D 2 3 3 3 2 2

HH-60 1 0 0 0 1 1

These are the estimated maximum number of washes per day, the government reserves the right to wash less than the maximum due to deployments, maintenance or other unforeseen circumstances. There are 54 F-15 C/D aircraft and 10 HH-60 aircraft. There will be an estimated maximum of 15 F-15C/D washes and 3 HH-60 aircraft washes per week. The seven (7) static aircraft will be washed quarterly and the periodic service will be annual.

APPENDIX C

Map(s): Building #3448 w

F5

1. Paint

2. Stripper

3. Paper

4.Filters

5. Rags

6.Scrub Pads

Corrosion Control Bldg 3448

Flammable Storage Lockers

Hazardous Waste Accumulation Points

Evacuation Route

Pull Alarms

Office

Gerber

Room

106 Break

Room

107 C o m p re s s o r

R o o m

Locker

Room

Respirator Lockers (PPE)

Fire Extinguishers 14 Ea.

F1

Spill Kits 6 Ea.

ALL PERSONNEL ARE TO ASSEMBLE ON THE T/A PARKING RAMP

PRIMARY LOCATION ALTERNATE LOCATION

CORROSION CONTROL FIRE EVACUATION PLAN

Paint Bay

Nose

Dock

Wash Rack

Small

Paint Booth

B o ile r R o o m

Bldg

Flammable

Storage

Area

Parts

Room

Eye Washers 8 Ea.

F2

F3

F4

F5

F6

F7

F8

F9

F10

F11

F13

Shop Equipment

108 110

F12E1

E

E2

E3

E4

E5

E6

E8

Bldg w

F14

Wash Lockers m

R

CT

K

Roo m

Rm

Corrosive Locker.

Rm

APPENDIX C (*Continued)

Map(s): Kadena Static Air Park Site Map

APPENDIX D

Government Furnished Property:

Government-Furnished Equipment

NAME/MODEL STOCK NUMBER QUANTITY Unit Price

Knife, Utility 5110-00-892-5071 4 $1.81

Screwdriver, Flat 3" 5120-00-288-7803 1 $4.86

Screwdriver, Phillips 4" 5120-00-234-8913 1 $1.47

Wrench, Adjustable, 10" 5120-00-449-8083 1 $14.10

Pliers, Clamping, 7" 5120-01-335-1171 1 $10.95

Nozzle, Soap-dispensing 4940-00-027-8131 3 $14.32

Scissors, 8" 5110-00-162-2203 1 $9.36

Wrench, bung Local Manufactured 1 $36.72

Wrench, pipe 5120-01-335-1042 1 $17.32

Hammer, Ball-peen 8 oz. 5120-01-335-1472 1 $17.37

Goggles, Chemical 4240-01-292-2818 4 $6.82

NLG Vent Covers W/

Streamers (5" X 7")

Local Manufactured 4 $13.00

NLG Vent Covers W/

Streamers (7" X 9")

Local Manufactured 4 $16.00

Garden Hose 50ft. NSL 8 $9.69

Wash buckets 7240-00-060-6006 4 $10.4

Hose Spray Nozzles NSL 4 $1.51

Government-Furnished Materials

DESCRIPTION NATIONAL STOCK

NUMBER

QUA…