Addenda to FAR 52.212-1 Instructions.pdf

Addenda to FAR 52.212-1 Instructions to Offerors - Commercial Items

Paragraph 52.212-1(c), “Period for Acceptance of Offers,” is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.”

(a) The following is inserted as new paragraph (m) of the provision:

“(m) Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts; Part I - Summary and Miscellaneous Data and Part II - Price Proposal.

B. Specific Instructions:

1. PART I – SUMMARY AND MISCELLANEOUS DATA. Submit 1 copy.

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

(b) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line

Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Submit an acknowledgment of all solicitation amendments, if issued.

(e) This effort will be processed as Lowest Price Technically Acceptable (LPTA) and awarded on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Government’s technical evaluation team shall evaluate proposals for technical acceptability on an acceptable or unacceptable basis.

Acceptable means that the technical proposal clearly meets the minimum requirements of the solicitation. Unacceptable means that the technical proposal does not clearly meet the minimum requirements of the solicitation. Technical acceptability will be judged according to the following and with respect to the requirements laid out in the attached PWS:

i. Ability to develop instruction for Anti-Terrorism Level II training and provide training to classes as described in PWS.

http://www.sam.gov/

ii. Degree to which the offerors demonstrate an understanding of logistics, schedule, and any other miscellaneous issues in which the Government should be aware.

iii. Staffing Plan. Offeror must define their management and technical approach that satisfies the requirements defined in this document and the corresponding PWS. At a minimum, the staffing plan must include:

I. Resumes for all personnel in accordance with PWS 5.2. The resume must annotate the personnel’s total experience in Anti-Terrorism Level II training, with experience in the Pacific Theater also indicated.

Additionally, documentation must be submitted which shows completion of required training and instructor’s courses listed in PWS 5.2.

II. Offeror must submit draft instruction material. This material will include the following, in accordance with PWS 2.1 and 3.1:

• Course Outline

• Individual Lesson Plan

• Slides to Accompany the Lesson Plan

• Applicable Support Material as Needed

III. Organizational structure (Organizational chart and resource headcount required to support the requirement)

(f) No award shall be made unless the Contracting Officer (CO) makes an affirmative determination of responsibility. To be determined responsible, an offeror must meet each of the general standards described in FAR 9.104-1.

2. PART II – PRICE PROPOSAL - Submit 1 copy.

(a) This Part shall contain a completed Schedule of Supplies/Services, continuation sheets of SF 1449, blocks 19 – 24.

(b) Insert proposed unit price(s) and extended amount(s) in the Schedule of

Supplies/Services for each Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), except for the Travel CLINs (XX10) which will be funded according to program required travel requirements, including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct;

particular care should be taken to ensure the amounts match when using a spreadsheet program, such as Microsoft EXCEL. The unit prices and extended amounts are limited to two decimal places.

c) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

d) The Government reserves the right to conduct an evaluation of price realism, unbalanced pricing, and price reasonableness.

e) Offerors should submit pricing for the base, option years, and a potential six month extension to the final year as FAR 52.217-8 is included in this solicitation and the follow-on contract.

4. Format for proposal Part I shall be as follows:

(a) Each written Part of the proposal shall be labeled and clearly identified on the front.

Each Part shall contain a Table of Contents, Cross References, and the List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit. The number of copies of each part is specified in paragraph B, Specific Instructions, above.

(b) The proposals will be on 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(c) A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper.

(d) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(e) Written entries shall not be less than 11 font size. Size of print is applicable to charts and graphs.

(f) Page margins shall be a minimum of 1 inch top, bottom, and each side.

(g) One electronic copy of each Part of the entire offer must be submitted. Hard copies are not permitted. The electronic version of the proposal shall be submitted in a format readable by Microsoft 365 which includes software programs such as WORD, EXCEL, or PowerPoint.

For those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard Form 1449, offerors shall include those pages electronically using Adobe

Acrobat portable document files (.pdf) format. The Price Part shall be submitted in EXCEL spreadsheet format and MS WORD for price narrative. The electronic version shall be submitted via e-mail or DoD SAFE if file size is a concern. USB flash drives, CDs, floppy disks, zip disks, and zip files are not acceptable.

(h) Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(i) Price data of any kind shall be presented only in the Price Proposal Part.

(j) Elaborate formats and color presentations are not desired or required.

The following table summarizes the proposal submission:

PART TITLE ELECTRONIC

COPY PAGE LIMIT

I

Summary and Misc Data (File Name: Part I), including Course Outline, Individual Lesson Plan, Slides to Accompany the Lesson Plan, and Applicable Support Material as Needed

(no page limit for draft instruction material)

II Price (File Name: Part II)

D. General Information:

1. Information regarding submission of proposals: The offeror is required to submit its proposal by e-mail. E-mail submission must be made to all of the following recipients:

Contract Specialist/Officer: Ms. Amanda Kimbel, amanda.kimbel@us.af.mil Alternate: TSgt Ernest Trosen, ernest.trosen.2@us.af.mil

2. The e-mail used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3. Questions regarding the solicitation: The offeror may submit questions via e-mail no later than October 23, 2023, 4:00 p.m. Hawaii Standard Time. The offer shall submit questions using the attachment J-8 RFP Questions Form. Questions must be sent to the following recipients:

Contract Specialist/Officer: Ms. Amanda Kimbel, amanda.kimbel@us.af.mil Alternate: TSgt Ernest Trosen, ernest.trosen.2@us.af.mil

4. DISCLAIMER: This RFP is not an authorization to begin performance, and in no way obligates the Government for any costs incurred by the contractor for this requirement. Prior to commencement of any activities associated with the performance of this effort, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established. The Government reserves the right not to award a contract or award only some, all, or one of the CLINs as a result of this RFP.

5. Notice to Offeror: Funds are not presently available for this effort. No award will be made under this solicitation until funds become available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. As previously mentioned, request your proposal remains valid for Government acceptance for a period of 120 days after receipt of proposal.

6. The Government intends to evaluate proposals and make award without discussions. In accordance with FAR 15.306(a)(2), offerors may be given the opportunity to clarify aspects of the proposals without discussions.

7. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January Birthday of Martin Luther King Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

(End of Addendum)