Questions and Answers.docx

SABER FA521521B0001

CONSOLIDATED QUESTIONS & ANSWERS

1. The SF1442, Box 13b notes that an offer guarantee is required. Section H, No. 6 says that a Bid Guarantee is required. Please provide the amount of the bid bond and whether the bid bond should be included in Volume I-Price or Volume II-Contract Forms/Responsibility Bid guarantee is not required at the IDIQ LEVEL, SF 1442/Section H changed to reflect it. The price of the bonding capacity shall be included in your coefficient calculation.

2. Statement of Work, Page 13-14, Section 4.5.1 notes "The Quality Control Manager, Senior Project Manager, and Site Superintendent must be different people. Section 17.3.6.1, page 41 notes that the Superintendent and QC Manager may be the same individual. Please advise whether the QCM and Superintendent can be dual hatted or if they have to be separate people. Or can they be dual hatted just on smaller projects. If dual hat is allowed for smaller projects what is the contract value threshold for the dual hat?

Please see SOW section 4.5.1: The QCM and Superintendent can be dual hatted. The CO will notify the Contractor if a project will require the QCM and Superintendent to be separate roles. Contractor can assume this will happen on projects approaching the $1M+ level.

3. SF1442 Block 13.b is marked YES, an Offer Guarantee is required, however Section M.3.1 and L.2.1.3.c only reference a bonding capacity letter as a required submittal. Please advise if a bid bond is required for this solicitation.

Please see response to question 1.

4. Please confirm that the coefficient as described in L.2.1.2. can be adjusted each fiscal year to accommodate inflation/cost.

Please see SOW 2.7.3.1 of SOW The Coefficient is fixed for the length of the ordering period. An adjustment has been made to include one 5-yr base period and one 2-yr option period. Yearly Inflation and price/wage increases is captured in RSMeans and City Cost Index data.

5. Please confirm that in accordance with paragraph 2.7.3.3, that management oversight of subcontractors is covered under the coefficient.

Yes, it shall be included as part of the coefficient.

6. Will design, ENV, Archaeological fall under the NPI-MEC category?

No A&E support is required for TOs under this contract. Design beyond 35% will not be covered under this contract. Archaeological and MEC work will classify as a NPI.

7. Please confirm that GRT is covered under the coefficient.

Assuming “GRT” means general excise tax (GET), yes it should be part of the proposed coefficient.

8. The conceptual design states 35% but there is no reference to how often the need is anticipated. Please clarify.

A conceptual design is the mutual understanding of the requirement between Government and Contractor, a proposed solution (either in narrative form and/or supported by shop drawings, depending on the project) and an identification of the level of effort needed to meet the requirement. A conceptual design is not a formal design effort and will never require stamped PE drawings. Section 3.2 states that “Minimal design (up to 35%) effort may be required and will be determined based on the requirements of each Task Order (i.e., building or system reconfiguration, life safety and/or environmental requirements). In such cases, the Contractor shall submit a conceptual design, not to exceed 35%, for each TO.”

9. Please confirm whether work clearance permits will be covered under the NPI or coefficient Work clearance permits will be covered under the coefficient.

10. As a result of the COVID-19 pandemic, there has been discussion on a hold imposed on the Bona Fide Office requirements in several regions. In light of the SBA’s April 2020 Federal Contracting Guidance for Small Businesses Impacted by Coronavirus, we request that the Government suspend this requirement due to the ongoing pandemic and limitations which it has caused, not only on qualified small businesses, but also on the SBA.

SBA confirmed the geographical area and bona fide place of business requirement stated in the solicitation is applicable. Please reach out to your assigned SBA for additional assistance.

11. Currently, the Bona Fide place of business rules appear only in the procedures applying to competitive 8(a) procurements in FAR 124.507(c)(2). As such the Government has not historically enforced the requirement with regularity. Therefore, we request clarification on the application of the Bona Fide Office requirement, and suggest suspension until uniformly applied.

See response to question 10

12. As of November 16 2020, the requirements of the Bona Fide Office as amended by the SBA through Executive Order 13771/ Docket SBA-2018-0006, have not been incorporated into the FAR and therefore, we request that requirements be paused until further guidance.

See response to question 10

13. Due to ongoing discussions between the SBA, the Government and the ANC community on applicability, we request clarification as the applicability of the Bona Fide Office requirement.

See response to question 10

14. Will the contractor's bid coefficient be constant for the duration of the SABER IDIQ contract which is seven (7) years? How do we account for inflation, materials price increase and wage increases?

See response to question 4

15. Statement of Work: On Page 13, paragraph 4.5.1, "The Quality Control Manager, Senior Project Manager and Site Superintendent must be different people". On page 41, 17.3.6.1, "The Superintendent and QC Manager may be the same individual for a project". Please clarify if they can be dual hat for all projects?

See response to question 2

16. Statement of Work: On page 15, paragraph 4.8.1, "Contractor shall provide on-site superintendence for each active project". Is there is historical data on the number of active task orders per month?

In Hawaii there has been up to 8 projects a year, and 2-3 concurrent. While in Guam, there has been up to 30 project a year, and up to 10 concurrent. FOR INFORMATION PURPOSES ONLY -The government is also providing historical number of projects completed in the previous year and estimated number of future projects (Attachment 8 and Attachment 9 - )

17. Please confirm that engineering and other related design costs will be allowable line items that can be added from the UPG at the task order level.

SABER projects are non-complex with minimal or no formal design (up to 35% conceptual). No A&E support is required

18. Please define any costs associated with obtaining long term access passes or badges? Are these costs to be included at the task order level or shall they be a part of contractor’s coefficient?

These costs will be covered under the coefficient as an administrative task. Contractor can assume approximately one man hour will be required to complete and submit the paperwork for access badges.

19. Will KTR be required to retain any professional services for the duration of the contract as part of their coefficient? Or will these services be allowable line items from the UPG that can be added at the task order level.

Please see response to question 2. Professional services will be required to be on retainer for the duration of this contract.

20. Is this an existing or previously utilized contract vehicle? If so, please provide contract number and incumbent information. Also, please provide any available utilization info (previous contract ceiling and total dollar value of awarded task orders during the life of the contract) This is a brand new IDIQ, no previous contract history available. Please see response to question 16 for historical information.

21. Will KTR receive an opportunity to adjust any of their initially proposed coefficients due to COVID related issues/delays?

See response to question 4

22. Please confirm that KTR will not be required to maintain a job office site trailer for the duration of the contract.

A job office trailer is not required for the duration of the contract. However, the contractor is required to have a permanent office in Hawaii and Guam for the duration of the contract.

23. Please confirm that Job Office site trailers will be allowable costs from the UPG that can be applied at the task order level.

If required, a Job Office Site Trailer is an allowable cost and can be applied at the TO level.

24. If KTR will be required to maintain a job office site trailer for the duration of contract (even when they have no active task orders) – please provide the requirements for this site office trailer (size, offices, plan tables, office for govt workers etc.)

Please see response to #22.

25. For KTR site management – please confirm whether a Superintendent, SSHO or QC Manager will all be required to be onsite full time for each task order? Or can any of these roles be dual hatted (i.e SUP/SSHO)?

See response to question 2

26. Please confirm that KTR will not be required to retain a site Superintendent, QC and or an SSHO if KTR has no active TOs?

See response to question 2

27. Many SABER solicitations include three coefficients to include normal working hours, non-standard working hours, and a third, typically lower, coefficient for non pre‐priced items. Can the bid schedule be modified to include a coefficient for non pre‐priced line items?

Work will only be performed during normal work hours. The coefficient applicable to the task order will apply to non pre‐priced line items.

28. Will the government supply historical data for yearly expenditures on the previous SABER, i.e. maintenance, repair, alteration, mechanical, electrical, heating/air conditioning, demolition, painting, asbestos remediation, paving and earthen work for industrial/office buildings and/or infrastructure?

Please see response to question 16

29. Statement of work 2.5, 2.51 indicates the NPIs will not be multiplied against the applicable coefficient. Please clarify whether the coefficient can be applied to these items after the NPI cost is established.

Statement of work revised. The coefficient applicable to the task order will apply to non pre‐priced line items.

30. Will this contract be subject to TINA?

The Government expects competition; TINA shall not apply.

31. Please confirm that KTR will be provided an economic price adjustment to account for changes in wage rates and the effects of inflation in option years.

Please see response to question 4

32. Will the 01 45 00 Quality Control related costs be captured at the task order level as line items from the UPG? If these are to be included in the KTRs coefficient – will the government, for bidding purposes, provide an annual amount for these services?

QC costs should be included in the coefficient, no QC estimates are being provided.

33. Will a separate onsite superintendent be required for each task order?

Please see response to question 2

34. How often will the UPG be updated?

RSMeans/e4Clicks is updated quarterly, yearly, and when unexpected incidents happened e.g. COVID-19 Pandemic

35. Certain locations where work will take place may not have a city cost index. Please advise how KTR is to account for these locations.

The Contractor shall apply the nearest applicable CCI.

36. Please confirm that revenue amount indicated on the bid schedule shall be used Contractor shall only fill in the coefficient in the bid schedule. All other fields shall remain as is; the total dollars provided under each location are estimated project workload/ceiling allocation.

37. For the purposes of figuring the modifier, what should the KTR use as the minimum yearly expenditure by the government as well as per area.

Please see attachment 7 for the estimated total funding for each location. The government is also providing historical number of projects completed in the previous year and estimated number of future projects (Attachment 8 and Attachment 9). See question 16 for related question.

38. Please clarify how many licenses for e4Clicks will the KTR need to provide for the government?

10 separate terminals at the same time.

39. Will the government be requiring any hard copies of the RS Means UPG?

Yes, 4 total

40. Should escorts be required for any of the TO’s that may be issued under this contract – will the government provide these escorts at no extra cost to the KTR? Or will these be dealt with as NPIs?

Escorts shall be provided at no additional cost to the Contractor.

41. Will the government please provide a two week extension to the bid deadline?

The bid deadline has been extended. See revised amendment for due date/time

42. Will the KTR be given the opportunity to adjust the yearly coefficient at the start of each new fiscal year?

See response to question 4

43. Will KTR be required to provide any training for government personnel for e4Clicks/RS Means? If yes, what is the frequency and are these to be included in the KTRs coefficient?

Yes, please see section 2.4.7 and 2.4.8 of the SOW for frequency and location. Price shall be included in the coefficient.

44. Will temporary utilities be allowable items from the UPG that the KTR can apply at the task order level?

See Section 20.1, which identifies availability of utilities and services

45. It states on Standard Form 1442, section 13, subsection "a. Sealed offers in original and 1 copies to perform the work required are due at the place specified in Item 8 by (hour) local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due." Under Section L on page 67 of the solicitation, subsection L.1.6. Bid Submission, “a. The Bidder shall submit one electronic PDF file. Hard Copy submission of bids are not permitted for this acquisition. All bids are to be e-mailed to POCs listed in L.1.2” Yes, hard copies are not required.

46. Please clarify how many decimal places the coefficient is to be carried to.

3 decimal places

47. In the solicitation document titled “Solicitation+-+FA521521B0001.pdf" Page 1 of 76 box #10 the Unit Price Guide is listed as RFMeans/e4Clicks. In the statement of work Costworks is reference as the estimating software to access RSMeans. Please clarify which estimating software will be used for this project. E4Clicks or Costworks? Please advise.

Cost estimating software will be e4Clicks

48. Please clearly identify which sections of the UPG will not be allowable costs and will need to be accounted for in the coefficient.

Please see revised SOW

49. Section L.1.1 paragraph B states “If the Bidder is a joint venture, the Bidder shall provide all required solicitation information for all parties including a copy of the joint venture agreement with bid.”

Section L.2.1.3 paragraph C states : “Financial Resources: Bidders shall submit a financial capability letter from their financial institution and a letter from the bonding company confirming bonding capability, which is $7.5M aggregate and $1M per project. Bidders may attach income statement and balance sheet for the previous 3 years (2018-2020 Fiscal/Calendar Years).

QUESTION: If bidding as a Joint Venture, are financial statements (bonding capacity, balance sheets etc.) required from each party that make up the JV? or are these documents only required from the JV itself. Please clarify.

The documents shall be from the Joint Venture

50. As part of the required bid documents, does the government need a property bid bond or just a letter?

Notarized Bonding Letter

51. On all task orders over $250,000, will we need a separate bond?

FAR 28.102, 40 U.S.C. Chapter 31, Subchapter III, Bonds (formerly known as the Miller Act), requires performance and payment bonds for any construction contract exceeding $150,000.00. Accordingly, Offerors must provide evidence that they are able to obtain and maintain an aggregate bonding capacity of at least $7,500,000.00, and an individual capacity of $1,000,000.00 will be asked when the aggregate bonding is not adequate.

52. Please provide clarification on if there is a $2M job, will it need a $1M bond as that is what the RFP says?

See response to question 51.