MOKKITS Operations Support Solicitation QnA.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

Warfighter Acquisition… Innovation, Excellence, Victory!

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09 July 2020

MOKKITS OPERATIONS SUPPORT QUESTIONS & ANSWERS

FA5215-20-R-000301

1) Can you confirm that your email address of wilbert.glay.2@us.af.mil in the MOKKITS questionnaire cover letter is accurate for submission of PPQs (i.e., different than this email address)?

Or should it be wilbert.glay.1@us.af.mil?

The correct e-mail address for submission of PPQs is wilbert.glay.1@us.af.mil. An updated attachment J-3, Questionnaire Cover Letter has been uploaded with the correct e-mail. Offeror’s should reach out to POCs sent the original questionnaire cover letter to ensure PPQs are submitted to the correct e-mail address if submitted electronically.

2) Section L – II.A.7 states “When not submitted electronically, proposal packages may either be mailed or hand-delivered.” Based on this statement the offer could submit electronically and the submission would be acceptable. However, I.A states “Proposals must be received by 766Enterprise Sourcing Squadron/90 G Street, Bldg. 1201, JBPHH HI, 96853-5230 Attention: Mr. James McGill,Contracting Officer, james.mcgill.3@us.af.mil, no later than the date and time specified in Block 8 on the face page of the RFP.”

Question: Would the government clarify if the proposal can be submitted electronically instead of being mailed or hand delivered?

Proposals may be submitted electronically by encrypted e-mail or through AMRDEC/DoD SAFE as outlined in attachment “J-5 SECTION L, I.B. Communications”. Offerors wishing to submit through AMRDEC/DoD SAFE should contact the TSgt Wilbert Glay at wilbert.glay.1@us.af.mil to request a drop-off link for submission.

3) Section L, II.A. – Proposal Submittal

Question: Should the Offeror elect to submit their proposal response electronically can any support subcontractors provide their proprietary data directly to the Government? Would this submittal be via ARMDC SAFE? If this is allowable, please provide submittal and labeling instructions for any subcontractor proprietary submittal.

Subcontractor information should be submitted by the prime offeror as part of their proposal submission.

Data submitted by subcontractors directly to the Government will not be accepted as part of any prime offeror proposal submission. The Government will contact subcontractors for any additional information if required.

4) Section L – II.A states “Proposal information may be submitted in written form on CD-R or DVD-R (write once/read only) (2 copies) that is “closed” so that no further writes can be made to the media.”

However, Section L - II.A table 1 states “Number of copies” for each of the volumes is “1”.

Question: Would the government clarify how many CDs they would like to see for each Volume if the offeror chooses to submit a hard copy of the proposal?

mailto:wilbert.glay.2@us.af.mil mailto:wilbert.glay.1@us.af.mil mailto:wilbert.glay.1@us.af.mil mailto:wilbert.glay.1@us.af.mil

Warfighter Acquisition… Innovation, Excellence, Victory!

When submitted in written form on CD-R/DVD-R, 2 CDs should be submitted per Volume if Volumes are submitted on separate CDs.

5) Section L, 1D. Volume III Past Performance - Volume III Past Performance

Section L – includes PPQs under Volume III Past Performance submission stating “However, offerors are requested to submit Volume III, Past Performance Information, so that it is received ten (10) calendar days prior to the required due date for proposals.” And J-3 Questionnaire Cover Letter states, “ Our schedule is extremely tight, and we need your written response no later than 10 calendar days after your receipt of this letter.”

Question: We are calculating return responses to the PPQs no later than 10 July 2020 based upon a 20 July proposal submittal date. Please confirm if our understanding is correct.

That is correct however due to the incorrect e-mail on the original attachment J-3, Questionnaire Cover Letter. The solicitation deadline for submission of proposals has been extended to 04 August 2020. Based on the instructions in Section L, this will put the new date for receipt of PPQs at 24 July 2020. Offerors should send out the PPQs with sufficient time to allow timely submission by the 24 July 2020 date.

6) Section L, 1D. Volume III Past Performance - Volume III Past Performance

Question: Volume III, Past Performance, requires a Consent Form under D.1.3. Is this Consent Form included in the ten (10) page count?

The Consent Form required by J-5 SECTION L, II.D.3, Subcontract/Teaming Member Consent Form is not counted as part of the five (5) page limit for the past performance submission.

7) Section L, IB. Volume I, Completed RFP Paragraph 2 states that the Professional Employee Compensation Plan is to be in compliance with FAR 52.222-46 and is limited to five (5) pages. It also states the Plan pertains to offeror only.

Question: Given the detailed information required to support a Professional Employee Compensation Plan that is FAR compliant we suggest that there be no page limitation, or that all supporting documentation be exempt from page count.

The page limit for the Professional Employee Compensation Plan will remain the same however supporting documentation may be submitted separately and is limited to no more than twenty five (25) pages.

8) Section L, 1B. Volume I, Completed RFP - Voluntary Protection Program information

Question: Paragraph 3 states that the Voluntary Protection Plan consists of five (5) pages. Given the detailed information requested we suggest that there be no page limitation.

The page limit for the Voluntary Protection Plan will be increased to no more than twenty five (25) pages.

9) Section L, 1B. Volume I, Completed RFP - Voluntary Protection Program information

Question: Please confirm that this Plan is to be provided by the Prime Offeror only. Clarification is requested that this does not require subcontractors supporting the prime are not required to provide a Plan including this information.

The Voluntary Protection Plan is to be provided by the Prime offeror and any proposed subcontractor whose employees will be working 1,000 or more hours in a calendar quarter as stated in J-5 Section L, II.B.3, Voluntary Protection Plan.

10) Submittal Date

Question: Would the Government consider a two-week extension to 3 August 2020?

Due to the incorrect e-mail on the original attachment J-3 Questionnaire Cover Letter. The solicitation deadline for submission of proposals has been extended to 04 August 2020.

11) Government Furnished Property/ Government Furnished Equipment

Question: Is there a listing of Government Property/Equipment that will be provided with this RFP that will be given to the contractor upon award?

A redacted listing of Government Property to be provided is included in J-1 Performance Work Statement. A full un-redacted listing will be provided after award of contract.

12) PWS Section 1.2 states that, “Sustainment and maintenance of the AN/ASQ-T34/T503 pods, Surface Instrumented Sub-system (SIS), and Real Time Server (RTS) is responsibility of the MSC”.

Question: Please confirm that the MSC is not responsible for RTS equipment, but only the RTS software?

The MSC is responsible for sustainment and maintenance of both the Real Time Server hardware and software.

13) PWS Section 1.2.1.1 and 1.3 Operations

Question: This section discusses support for LFE/DACT/Live Monitor missions but does not specify support for visiting squadrons to each base. From experience these visiting squadrons will visit for 4-6 months with 12 or more aircraft. They request support as well from ACMI putting the contractor is difficult position.

Please confirm that ACMI support for visiting squadrons is limited to DACT with host squadron and not stand-alone support.

ACMI support for visiting squadrons is limited to sorties flown with host squadrons.

14) PWS Section 1.3.5.2 states, “Contractor shall use GFE software to prepare DRD for P5 missions as applicable.”

Question: This is KITS ACMI system. Please confirm if P5 ACMI equipment is installed at the 4 MOKKITS sites. If not, when would this requirement be expected to be performed?

Operations with P5 pods only occur during deployments or WTDs. All SW/HW required for P5 DRD pre/post mission will be provided by the Government. Typical scenario is in support of Cope North in Guam, where participating P5 units provide downloaded/prepared data to MOSC for post mission merge file preparation.

15) PWS Section 1.3.7.1.2. states, “The contractor shall notify the Mission Support Center (MSC) whenever an observed change in equipment status/performance occurs.”

Question: Please provide clarification. Is this related to pod performance only? If pod related then is it expected MOSC to notify the MSC of pod BIT light failures during aircraft power up as well as missing doors, and other tracking issues both live and post mission? Would it be expected for MOSC to trouble-shoot DTD and provide MSC with any error data?

While the primary consideration is for pod performance, failures in the LMS or DTD failures should be identified. MOSC will determine repair/replacement of DTDs solely on direct inspection/evaluation of device to record and/or store mission data. Under no circumstance will MOSC provide the MSC with data recorded on an operations DTD.

16) PWS Section 1.3.8.1.1. states, “During LMS operations, the contractor shall operate/monitor all equipment to assist RTO Operations. In the event an error occurs which hinders the functionality of LMS and/or RTO Operations, the contractor shall give assistance in identifying the problem, solving the problem, and enacting the solution to ensure Live Monitor Operations are successful and/or restored. In cases where a problem is the result of loss of connectivity between LMS and external circuits/sources of data (e.g. Link-16), the contractor shall inform RTO and/or Government QAE and initiate a trouble ticket to the local communications squadron or unit responsible.”

Question: It is our understanding that the current MOSC does not support this requirement currently and that with the many external systems, will the government be providing site visit for potential bidders to understand the complexity of the support and all external feeds?

COVID19 restrictions currently prevent site surveys and the situation is not expected to change prior to contract award. While availability of external feeds varies by site, the operations of the LMS equipment is the same. The MOSC is not responsible for maintenance of the external feeds, just identification they are not operating.

17) PWS - SECTION II - SERVICE SUMMARY

Live Monitoring

1.3.3.5, 1.3.5.4, 1.3.8.1

100% of Live Monitor Mission equipment ready/operational NLT 30 Min’s prior to scheduled operations. LMS successful 90% of scheduled mission

Question: Clarification requested on who maintains the LMS GFE, and if current MOSC supports this requirement? Will a full list be provided to support a comprehensive proposal?

Please clarify if other external equipment maintained by Government or other contractor is factor is non live support that does not affect the performance against MOSC?

LMS GFE will be sustained/maintained/repaired by the MSC. External equipment/feeds that are not the responsibility of the MOSC per the PWS will NOT be used to evaluate performance of the MOSC.

18) PWS Section 4.8.1. states, “Contractor will be reimbursed for the shipment of pods to support exercise and/or additional flying requirements between sites.”

Question: How will the contractor be tasked for shipping? Will it be a CLIN including reimbursement?

The MOSC will be notified during the planning conference or in preparation for deployment of any requirement for pod shipment. A CLIN will be provided for reimbursement of pod shipment.

19) PWS Section 4.13.1. Monthly Performance Report. states, “Contractor shall provide Government COR representatives monthly report detailing significant/relevant issues regarding operational performance and any outstanding issues/concerns regarding contractor’s ability to meet the requirements of the PWS. The report is due five working days after the end of the reporting month.”

This is not enough time to compile, produce and coordinate this report. The MOKKITS consists of 4 sites in two different countries as well as corporate headquarters in the US. 15 days after the end of the month would be more reasonable to provide a more accurate report.

PWS Section 4.13.1 has been edited to reflect a requirement of fifteen (15) days for submission of the monthly performance report.

20) 1.3.5.3. DTD Handling. DTDs will be stored within operations safes located in local squadron areas.

All DTDs will be classified and marked appropriately, regardless of aircraft used. Contractor shall ensure the DTDs are controlled and that processing/downloading is completed on equipment that meets specific security requirements (to be provided after contract award) IAW MOKKITS System Security Plan (SSP).

Contractor shall ensure positive physical control of all DTDs obtained from the Weapons/Flight Duty Officer (WDO/FDO). Contractor shall have DTDs prepared and replaced in operations safe for sign-out or use NLT 30 minutes prior to aircrew’s step to fly. Each DTD will be labeled or identified by aircraft tail number for each aircrew.

Question: With aircraft lineup being fluid up to and even after pilot step is this even possible? Would expect DTD to be labeled by mission lineup.

While it can be difficult to always get the right DTD to the pilot, identifying the tail number provides the best chance of sorting them out after they return.

21) 1.3.7.1. The contractor shall prepare MOKKITS displays for scheduled debriefings and shall operate and support operations of Primary Individual Combat Aircrew Display System (ICADS) display consoles as required (Appendix 6). Each scheduled mission will be debriefed unless notified otherwise by aircrew.

Contractor shall be able to provide concurrently, two debriefings within a unit’s area, whether in or out of the unit’s vaulted area, provided the Government gives 24 hours of notice.

Question: Does this mean two (2) debrief operators are expected to support at the same time within a unit’s area? Is there a limit to the number of requests to support two (2) debrief concurrently within a unit’s area per week?

Yes, two (2) debrief operators are expected to support at the same time. There is no limit to the number of requests to support two (2) debriefs concurrently per week.

22) 1.6.1. The contractor shall be responsible for disaster response work and emergency service for disaster damage repair. The contractor shall be responsible for the removal of pods from the aircraft if directed by the COR/flight-line production supervisors as a result of unforeseen weather conditions such as high winds, extreme heat, freezing temperatures, storms, floods, typhoons, etc.

Question: Please explain what kind of emergency service for disaster damage repair to what? What type of disaster response work?

Per the PWS, the contractor is responsible for removal of pods from the aircraft. Any response or service would be in connection with tasks covered by the PWS that might need to be done to prevent damage (e.g.

temporary relocation of equipment out of area where flooding might occur; movement of pods to temporary storage area damaged during typhoon, etc.).

23) 1.7.5 All contract/subcontract employees shall possess a minimum SECRET investigation date within the last 5 years and able to meet Special Access requirements. Debriefer personnel shall possess TOP SECRET unless otherwise identified by government as SECRET based on location.

Question: Does current MOSC’s employees onsite have TOP SECRET clearance? If not are the four (4) sites identified by government as SECRET based on location and SECRET is the highest level? If TOP SECRET is required will the pod loaders require the same?

Current MOSC employees do not possess TOP SECRET clearance. All of the locations are identified as SECRET for debriefers on the follow-on contract. Debriefers will require a permanent SECRET clearance and must be able to meet Special Access requirements.

PWS Section 1.7.5 is edited to read as follows ”All contract/subcontract employees shall possess a minimum SECRET clearance. Debriefing personnel must possess a permanent SECRET clearance with investigation date within the last 6 years and be able to meet Special Access requirements.”

24) Section L, II Volume Organization, A. General, Volume III Past Performance Page limitation is 5 pages.

Does this page limitation include the cover page, or just the pages containing contract references?

The cover page for the Past Performance Volume is not counted as part of the five (5) page limit for the past performance submission.

25) Section L, page 5, E.1: “All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Proposal.” Are offerors able to include data related to the proposed price in Volume I and Volume II?

All data related to the proposed price excluding related data such as the Professional Employee Compensation Plan that are to be submitted in other Volumes must be submitted in Volume IV, Price Proposal.

26) RFP Section B, CLIN Option Line Item 2002, page 7. Should the CLIN description be in regards to Osan as opposed to Kunsan?

Correct, CLIN 2002 is the OY2 CLIN for performance at Osan AB. The solicitation has been amended to reflect the change.

26) And just out of curiosity, when is the contract anticipated to be awarded?

The anticipated contract award date is 15 February 2021.