PWS-C2 Consoles-B315-CP-MOC-AltCP-YAB-1.26.2024.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

C2 Consoles for the CP, MOC & Alt CP

BLDG 315 (CP & MOC) & BLDG 650 (ALT CP) YOKOTA AIR BASE

26 Jan 2024

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, and other items and services necessary except that specifically identified as Government furnished in Section 11, Government Furnished Property and Services, to install C2 Consoles (VESTA 911) at Yokota Air Force Base, Japan - (Bldg.

315 & Bldg. 650) in the CP, MOC & ALT CP. The contractor shall perform replacement services in accordance with (IAW) this PWS, manufacturer standards, commercial practice and local standards. All parts and materials must be TAA compliant.

2. OBJECTIVES. The contractor shall install and test the following:

• QTY 2EA BACKROOM ETHERNET SWITCHES AS NEEDED TO SUPPORT BLDG’S 315, 650

CP AND MOC (Command Post and Maintenance Operations Center)

• QTY 3EA WINDOWS 10 MINI DESKTOP PC WITH 24-INCH TOUCHSCREEN, MOUSE, KEYBOARD,

24-BUTTON GENOVATION KEYPAD, STEREO SPEAKER SET, PUSH-TO-TALK TELEPHONE

HANDSET, PUSH-TO-TALK HEADSET, UPS WITH 20 MINUTE MINIMUM RUNTIME

ALT CP (Alternate Command Post)

• QTY 1EA WINDOWS 10 MINI DESKTOP PC WITH 24-INCH TOUCHSCREEN, MOUSE, KEYBOARD,

24-BUTTON GENOVATION KEYPAD, STEREO SPEAKER SET, PUSH-TO-TALK TELEPHONE

HANDSET, PUSH-TO-TALK HEADSET, UPS WITH 20 MINUTE MINIMUM RUNTIME

The CP & MOC are standalone from the ALT CP. Both locations can operate independently, and the ALT CP is the fallback location for contingencies. Both locations rely on and connect to the existing Vesta 911 system located at bldg. 530 (Fire Department). Approval to connect to the existing system maintained by the Fire Department has been granted with the proviso that the CP and MOC only monitor but not interact with 911. The agreement also permits the use of the call blasting features of the Vesta platform.

3. SCOPE. This project concerns the furnishing of all licenses, transportation, labor, material, equipment, tools, appliances, and supervision necessary to engineer, design, install, test, train Government personnel, and make fully operational the C2 consoles. The government shall provide fiber connectivity between the locations as shown in the attachment “CP-MOC-ALT CP-Vesta Fiber Requirements.pdf”.

3.1 Existing Conditions. The contractor shall utilize existing equipment and infrastructure where possible to provide a fully operational system.

3.2 Site Visit. Contractors are highly encouraged to inspect the site prior to submitting a proposal to satisfy themselves regarding all general and local conditions that may affect contract performance. See Solicitation for Scheduled Site Visit.

4. Tasks and Roles

4.1 Pre‐performance Meeting. After the contract award and prior to commencement of work a pre‐performance meeting will be scheduled with the awardee. The pre‐performance meeting will include key Government personnel and the contractor’s pertinent staff. This is an opportunity to discuss delivery and installation scheduling in order to identify and resolve potential problems. This also provides both the Government and the contractor personnel an opportunity to achieve a clear and mutual understanding of all contract requirements.

4.2. Contract Manager. The contractor shall designate a Project Manager (PM) who will be responsible for contract performance and quality. The Contract Manager’s name and phone number shall be submitted to the Contracting Officer in writing upon contract award. The Contract Manager shall be available by telephone during normal business hours.

4.3 Project Schedule. Upon contract award, the contractor shall submit a project schedule to the Contracting Officer containing the strategy and milestones for completing the project tasks.

4.4 Equipment Delivery. Limited storage and staging space will be available during equipment installation and must be coordinated and approved in advance with the Government point of contact. The Government will not accept drop shipments nor furnish storage and staging space without advance coordination and approval by the Government POC.

4.5 System Installation and Integration. The work shall be completed by manufacturer‐certified installation personnel.

4.6 Equipment Condition. The newly installed equipment shall have the aesthetic cleanliness of the legacy system (Cable and wire management, trim surrounding TVs, etc...). All cables/wires will be labeled and managed. All codes, passwords and technical information will become property of the United States Government and will be provided at no extra charge at the completion of the project.

5. REQUIREMENTS. The newly installed C2 Consoles shall fulfill the following requirements:

5.1 Task 1 – Install Infrastructure and C2 Consoles

5.1.1 Subtask 1 – Install Backroom Ethernet Switches at bldg. 315 and bldg. 650. Install and test switches and check for connectivity. The 374 CS/SCOIN will provide fiber links at this time as shown in the “CP-MOC-ALT CP-Vesta Fiber Requirements.pdf” attachment. Connect switches to current Vesta infrastructure server at bldg. 530

5.1.2 Subtask 2 – Connect trunk to existing voice infrastructure. Connect to existing trunk/voice capacity that will be facilitated and provided by the 374 CS/SCOIN

5.1.3 Subtask 3 – Install C2 consoles at bldg. 315, CP and MOC. Install 3ea C2 consoles as listed in the objectives of this

PWS

5.1.4 Subtask 4 – Connect CP and MOC C2 consoles to Backroom Ethernet Switches. Connect C2 consoles and ensure connectivity to current Vesta infrastructure servers in bldg. 530

5.1.5 Subtask 5 – Install C2 console at bldg. 650, ALT CP. Install 1ea C2 consoles as listed in the objectives of this PWS

5.1.6 Subtask 6 – Connect ALT CP C2 console to Backroom Ethernet Switches. Connect C2 consoles and ensure connectivity to current Vesta infrastructure servers in bldg. 530

5.1.7 Subtask 7 – Connect Government Furnished power to each C2 console. Connect Government furnished 120V/60 Hertz power to each UPS for each C2 console.

5.1.8 Subtask 8 – Testing. Yokota AB and the contractor shall jointly develop and approve a detailed Functional Acceptance Test Plan (FATP) after contract award and prior to system implementation. The FATP shall be executed at the completion of the optimization process. An authorized representative of Yokota AB will be present during the testing period to witness each of the acceptance action items. Once testing is complete, the contractor shall provide the POC with the sign-off form for final system acceptance.

5.1.9 Subtask 9 – Provide Administrator Training. One (1) class for up to six (6) students, approximately two (2) training days. This class shall be designed to be a hands-on course where operators are trained to operate all facets of the solution to ensure they have the understanding and confidence to perform their day-to-day duties and missions when the system goes live.

5.1.10 Subtask 10 – Provide Operator Training. Three (3) classes for up to twelve (12) students, approximately a half (.5) day training. This class shall be designed to be a hands-on course where operators are trained to operate all facets of the solution to ensure they have the understanding and confidence to perform their day-to-day duties and missions when the system goes live

6. PERFORMANCE STANDARDS.

Performance Standard

Acceptable Quality Level (AQL) Acceptance/Deliverable

Task 1 Install C2 Consoles

5.1 SEE SUBTASKS SEE SUBTASKS

Subtask 1 – Install Backroom Ethernet Switches

5.1.1 Backroom Ethernet Switches will be installed in

existing COMM rooms next to available OSP Fiber (374 CS/SCOIN provided) and next to available CAT6 patches in C2 console locations

100% Inspection

Subtask 2 – Connect Trunk

5.1.2 Connect to existing trunk/voice switch capacity

provided by the 374 CS/SCOIN

100% Inspection

Subtask 3 – Install C2 Consoles

5.1.3 Install CP and MOC C2 consoles 100% Inspection

Subtask 4 – Connect C2 Consoles

5.1.4 Connect CP and MOC C2 consoles to backroom

ethernet switches.

100% Inspection

Subtask 5 – Install C2 Consoles

5.1.5 Install ALT CP C2 consoles. 100% Inspection

Subtask 6 – Connect C2 Consoles

5.1.6 Connect ALT CP C2 consoles to backroom ethernet

switches.

100% Inspection

Subtask 7 – Connect

UPS

5.1.7 Connect GF power to UPS 100% Inspection

Subtask 8 – Test 5.1.8 Test C2 Consoles functionality 100% Inspection Subtask 9 – Train Admin

5.1.9 Provide Administrator Training 100% Inspection

Subtask 10 – Train Operator

5.1.10 Provide Operator Training 100% Inspection

6. PLACE OF PERFORMANCE. All work shall be performed in Bldg. 315 AW Command Post/MOC, Bldg. 650 ALT CP and Bldg. 530 Fire Department.

7. PERIOD OF PERFORMANCE. The period of performance shall begin after contract award and all work shall be completed 6 months after award. As directed by the POC, the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the POC.

8. INSTALLATION PLAN. The Contractor shall arrange an installation plan and schedule with the POC. And the Contractor shall obtain an approval from the POC prior to the commencement of the work.

9. ARRANGEMENTS OF THE PERFORMANCE TIME. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the POC and shall do so at no additional cost to the Government.

10. SITE POC. The authorized POC for this contract is a Project Manager at the 374 CS/SCXP, phone number 225-3150 or a 374 AW/CCA staff member. The contractor shall coordinate all aspects of this project with the POC. Completed work shall be subject to inspection and acceptance by the POC.

11. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI).

Power requirements for UPS’s for C2 consoles and Backroom Ethernet Switches as well as Trunk connections and OSP Fiber connectivity between locations and CAT6 inside buildings.

12. TRAINING AND DOCUMENTS. Upon completion of the optimization and operational readiness phase, end user and administrative training will be conducted. This “hands-on” training for system administrators and operators is included in the base offering. This training is optional.

12.1 Administrator Training – One (1) class for up to six (6) students, approximately two (2) training days. This class shall be designed to be a hands-on course where operators are trained to operate all facets of the solution to ensure they have the understanding and confidence to perform their day-to-day duties and missions when the system goes live.

12.2 Operator Agent Training – Three (3) classes for up to twelve (12) students, approximately a half (.5) day training.

This class shall be designed to be a hands-on course where operators are trained to operate all facets of the solution to ensure they have the understanding and confidence to perform their day-to-day duties and missions when the system goes live.

12.3 O&M manuals. The contractor shall provide at least 2 copies of all manuals to the Government POC for all equipment, materials, appliances, etc. installed.

12.4 System/Network Diagrams. The contractor shall provide the Government POC with a set of system/network diagrams for installed equipment. The drawings must completely identify all equipment installed, modifications to existing conditions and depict the entire integration of the system installed.

12.5 All material gathered and/or developed in the performance of the tasks listed in the contract shall be the property of the Government.

13.0 Other Requirements.

13.1 Work Hours. The contractor shall perform services between the hours of 7:30 a.m. to 4:30 p.m., Monday through Friday excluding all Federal Holidays. Work outside these duty hours requires prior coordination and approval by the Contracting Officer.

13.2 Federal Holidays. The following federal holidays are observed at Yokota AB. The contractor shall not perform services on federal holidays, or the day set-aside for observance or designated Family days.

Day Holiday

January 1st New Year’s Day

Third Monday of January Martin Luther King’s Birthday

Third Monday of February President’s Day

Last Monday of May Memorial Day

June 18th Juneteenth

July 4th Independence Day

First Monday of September Labor Day

Second Monday of October Columbus Day

November 11th Veteran’s Day

Fourth Thursday of November Thanksgiving Day

December 25th Christmas Day

* If the holiday falls on Saturday, it is observed on the Friday before. If the holiday falls on a Sunday, it is observed on the following Monday.

13.3 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Government Point of Contact (POC). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

13.4 For Contractors that do not require Common Access Card (CAC) issuance, but require access to a DoD Facility and/or Installation ‐ contractor and all associated sub‐Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (AFI 31‐101 and AFI 10‐245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

13.5 The contractor shall provide the information requested on the "Consent for Background Check" form for each employee accessing the installation. For the purposes of this offering, it is implied that any and all parties agree to a Criminal History Background Check once entered into any contract/task order. Any documents that are provided and found fraudulent to include, but not limited to driver’s licenses, contracting licenses, etc., will result in an arrest and potential termination for default from the contract.

13.6 There will be areas on base which will require additional security measures. In these areas Cellular telephones, pagers, two‐way radios, disguised USB devices or other portable wireless/personal electronic devices (laptops, iPod, iPad, etc.) are not allowed. Anyone found in possession of the camera phone within Air Force CLASSIFIED areas or exiting these CLASSIFIED areas will have the camera phone confiscated and delivered to Security Forces for disposition. These areas will be identified upon the initiation of the project.

13.7 Restricted Area Escorts. The worksite is in a restricted area and the contractor will always require a government escort while in the restricted area. Under no circumstances will contractor personnel be present at the worksite without a government escort.

13.8 Worksite Evacuation. There may be occasions, due to Air Force mission requirements, when the contractor must discontinue work and vacate the worksite. If this is the case, contractor employees shall vacate the worksite and the building. Government personnel will inform the contractor when they may resume work.

13.9 Physical Security. The contractor is responsible for safeguarding all Government property provided for contractor use. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for THREATCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all Government property, including controlled forms, provided for contractor use. At the end of each work shift, the contractor shall secure all Government facilities, equipment, and materials.

13.10 Incident Notification. Contractor personnel with access to a government computer shall update their AtHoc profile with current contact information to ensure receipt of incident notification. Contractor personnel without computer access should be alert for notifications from the base public address system (i.e., Giant Voice). In the event of an incident, contractor personnel should adhere to the guidance provided in the Antiterrorism Awareness Training.

13.11 Pass and Identification Items. The contractor shall ensure that all necessary pass and identification items required for contract performance are obtained for contractor employees and non-Government owned vehicles.

13.12 Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g., terminated for cause, retirement, etc.) and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor shall notify the issuing office of the termination immediately.

13.13 Traffic Laws. Contractor employees shall comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base unless the phone is a hands-free cell phone.

13.14 Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

13.15 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Yokota AB.

13.16 For Official Use Only (FOUO) Material. If the contractor determines that unauthorized personnel have access to For Official Use Only (FOUO) material, such as the Base map or CVC access, the contractor Site Manager will immediately notify the Contracting Officer and cooperate fully with any investigation. The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program. This regulation establishes policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO or CUI material.

13.17 Main Base Access. Current security access restrictions require all contractor vehicles to enter through the Swan Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The contractor should plan and allow for 30-minute (average) delays as a result of increased and ever-changing security procedures.

13.18 Contractor Travel on the Installation. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on the installation only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart the installation.

13.19 Safety. Accident/Incident Reporting and Investigation. The contractor shall record and report all available facts relating to each instance of injury to either contractor or Government personnel to the Base Safety Office unless otherwise stated. The contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Base Safety Office. If the Government elects to conduct an investigation of the incident, the contractor shall cooperate fully and assist Government personnel until completion of the investigation.

13.20 Clean‐Up and Disposal of Debris and Materials. The contractor shall clean up the work area and ensure that all trash and debris resulting from the operations are removed from the work area. Disposal of debris shall be made at the contractor’s expense and shall be delivered to a State approved disposal site located off Base. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area.

13.21 Coordination with Government Activities. If it becomes necessary for the contractor to interrupt work activities in buildings and/or areas for work purposes, permission to do so shall be requested in writing to the Government POC no less than two (2) working days prior to commencing work on the planned interruption.

13.22 Permits, Space, Infrastructure, Connectivity and Storage. Yokota AB shall obtain and provide zoning approvals, permits, and lease agreements for all of the proposed sites and locations as required. Yokota AB shall provide adequate space for the system equipment. Yokota AB shall provide site acquisition and development, electrical work, HVAC, grounding systems, provisioning of emergency power systems (e.g., backup generators), cable entry panels, wall penetrations and core drilling, and support equipment for cable runs. As a reference, the UPS should they be needed, require a standard 15A 120VAC circuit for each of the workstations and a locking 20A circuit at each cabinet (L5-20). Yokota AB, 374 CS/SCOIN, shall provide enclave IP network connectivity to include Single Mode (SM) Fiber Optic between facilities, Category 5/6 cabling intra building, and SIP or Primary Rate Interface connection to the government voice switch. Yokota AB shall provide storage for the system equipment at the government installation.

13.23 Emergency Services. The Government will provide security forces services (call 911 or 042-507-6560 from off-base phones, for emergencies only), and fire protection services (call 911). The contractor must dial 911 for emergency medical services.

14. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS.

Contractors shall be responsible for gathering all information needed for the work to be completed. All parts and materials must be compliant with the Trade Agreement Act (19 U.S.C. & 2501-2581).

The Contractor shall have at least three (3) years of experience in C2 console installation and/or maintenance and testing. At minimum, key personnel shall have a professional knowledge of communications engineering concepts, principles and practices and extensive familiarity with other engineering disciplines; knowledge of a broad range of networking standards, methods, practices, techniques, materials and equipment to ensure work is in compliance with regulations and standards, and at least 3 years of experience. The contractor will provide manufacturer certified personnel for all technologies.

Security Statement. Contractor performing the work is required to have a minimum US SECRET FCL and US SECRET cleared personnel.

The Contractor shall be responsible for the transportation of all system equipment to the site locations. Upon request of the Contractor, the Government may provide a temporary storage. In such case, the Contractor shall be responsible for inventory and reconciliation of all shipments, which will be coordinated with and verified by a Government representative. Also, the Contractor shall transport all equipment from the temporary storage area to the final destination.

The Contractor shall coordinate the site visit through the Site POC. The POC shall provide any applicable forms regarding site visits. The Contractor shall provide all necessary site visit information to the government’s POC (374 AW/CP) at least 10 days prior to any site visit. The Contractor shall coordinate all deliveries with the POC at least 10 days prior to delivery and provide any site visit information required for the delivery. This will ensure visit clearances can be obtained from the local Security/Visitor Control Office. Visits include, but are not limited to, meetings, surveys, testing, etc.

The Contractor shall provide a standard commercial warranty to correct possible defects in materials and workmanship. The warranty shall be provided for one year commencing at the time of final system acceptance and shall include all equipment purchased, including but not limited to, infrastructure equipment.

Inspection and Acceptance Criteria. An acceptance shall be conducted after final installation of the project. The system shall be considered accepted upon the successful execution and completion of all preapproved test.

15. TECHNICAL STANDARDS. The following section covers Standard(s)

Technical Standards

CNSSI 1001 June 2021, National Instruction on Classified Information Spillage DOD MANUAL 5220.22, VOLUME 2 September 2020, Industrial Security ANSI/TIA/EIA 606, Administration Standards for the Telecommunications Infrastructure of Commercial Buildings ANSI/TIA/EIA 607, Ground and Bonding Requirements for Telecommunications in Commercial Buildings ANSI/TIA/EIA 568A, Commercial Building Telecommunications Wiring ANSI/TIA/EIA 569B, Commercial Building Standard for Telecommunications Pathways and Spaces National Electric Code, NFPA 70, NEC 2002 BICSI Telecommunications Cabling Installation Manual, 10th Edition, 2003 FED-STD-1037B, Telecommunications: Glossary of Telecommunication Terms IEEE-315-1975, Graphic Symbols for Electrical and Electronic Diagrams IEEE-315A-1994, Supplement to Graphic Symbols for Electrical and Electronic Diagrams RUS Bulletin 1751F-802, Electrical Protection Grounding Fundamentals TIA/EIA-568-A.1, Commercial Building Telecommunications Wiring Standard TIA/EIA-569-B, Commercial Building Standard for Telecom. Pathways and Spaces TIA/EIA-606, Administration Standard for the Telecommunications Infrastructure of Commercial Buildings TIA/EIA-607, Commercial Building Grounding/Bonding Requirements

The Technical Standards above facilitate the assurance that the maximum technical standards are provided.