Notice to Offeror_signed.pdf

DEPARTMENT OF THE AIR FORCE

374TH AIRLIFT WING

26 March 2026

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/PKAB

Unit 5228, Bldg 620, Yokota Air Base Fussa-shi Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA520926Q0018 Inspection and Cleaning of kitchen hoods and exhaust systems at Camp Zama (CZ), Sagamihara Family Housing Area (SFHA), and Sagami General Depot (SGD),

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Army & Mission Partner Acquisition Flight, PKAB, AKANE JUKUROGI at Commercial: 042-551-6120, 042-552-2511 Ext. 5-2209 or e-mail akane.jukurogi.jp@us.af.mil. The Contracting Officer, KAORI KANEMATSU, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-2634 or e-mail kaori.

Kanematsu.jp@us.af.mil. Please refer to the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

Acquisition.Gov: https://www.acquisition.gov/content/regulations

c. Notice of Site Visit:

(1) Site Visit. Site visit will be conducted at Camp Zama at 1000 hours on 10 Apr 2026, Japan Standard Time (JST). Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.

(2) Gate Pass Request Form. To participate in the site visit, the offerors shall submit a Gate Pass Request Form (Attachment 1) to AKANE JUKUROGI, Contract Specialist, at 042- 551-6120 (Fax 042-551-0973) or akane.jukurogi.jp@us.af.mil on or before at 11:00 hours on 3 Apr 26.

https://www.acquisition.gov/content/regulations

(3) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S.

installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S.

installation. The offerors who require an escort must arrive NLT 09:45 hrs at the gate of U.S.

installation. Individuals requiring access to the US installation must show up 15 minutes prior to the site visit start time.

(4) Should questions arise from the site visit, they will be addressed on site, if possible, then compiled and sent to all interested parties. Offerors are requested to submit any questions to the contract specialist noted above not later than 20 Apr 26. Information provided at this site visit shall not qualify the terms and conditions of the solicitation, Performance Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

d. Commercial And Government Entity (CAGE) Code Reporting/NATO CAGE

(NCAGE). The offeror is requested to enter its CAGE/NCAGE code on its offer in the block with its name and address. The CAGE/NCAGE code entered must be for that name and address.

Enter " CAGE/NCAGE" before the number. If your organization does not have a CAGE/NCAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/Codification/CageTool/home.

e. SAM registration. The offeror is recommended to register with System for Award Management (SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov/SAM/.

f. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥735 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

2. If you have any questions, please contact the Contract Specialist listed in paragraph 1.a.

KAORI KANEMATSU

Contracting Officer https://eportal.nspa.nato.int/Codification/CageTool/home https://www.sam.gov/SAM/