PWS Revised 4 May 26.pdf

FA520926Q0017

Amendment 0001

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

OPC 705 BOX 3 APO AP 96338-9001

PERFORMANCE WORK STATEMENT

FOR

SANITARY SURVEY IN FY2026

AT ALL HONSHU INSTALLATIONS

(FEWR No. HF-00602-6J) Revised on 4 May 2026

FA520926Q00170001

Attachment 1

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 (Reserved) Page 9

SECTION 3 (Reserved) Page 9

SECTION 4 Appendices Page 10

Appendix A. References

Appendix B-1. Drinking Water Systems in Kanto Region

Appendix B-2. Drinking Water Systems in Hiroshima Region

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform sanitary survey in accordance with (IAW) this Performance Work Statement (PWS).

1.1. Sanitary Survey.

1.1.1. Conduct sanitary surveys for ten (10) Drinking Water Systems of U.S. Army Garrison Japan at nine (9) Installations in Japan . The survey consists of an onsite inspection of the water source, treatment, distribution system, finished water storage, pumping facilities and controls, monitoring and reporting data, system management and operation, and compliance with operator requirements, in a manner compliant with Japan Environmental Governing Standards (JEGS), Army Regulation 200-1, and Technical Bulletin MED 576 so as to identify any deficiencies that might adversely impact public health from water supply.

1.1.1.1. Related references and the download site are listed in Appendix A.

1.1.1.2. The water systems at five (5) installations at Kanto region are listed in Appendix B-1.

1.1.1.3. The water systems at four (4) installations at Hiroshima region are listed in Appendix B-2.

1.1.2. Preliminary Study. The contractor shall have preliminary study prior to field survey.

1.1.2.1. All pertinent documents/records maintained within the Garrison shall be reviewed and evaluated for adequacy. These documents/records include, but are not limited to, distribution system plans and maps, water facilities inventory, routine operations and maintenance records (monthly operational reports, equipment calibration dates, laboratory test dates, daily logs, flushing and valve exercises, and backflow prevention measures, etc.), historical water quality data and future monitoring plans, previous Environmental Performance Assessment System and sanitary survey findings, and water system operator certification credentials.

1.1.2.1.1. All pertinent documents/ records shall be provided through GR. If the contractor needs to review additional documents/records, the contractor shall request GR.

1.1.2.1.2. The contractor shall review through the records, laboratory test, and daily logs from October 2021 through March 2026.

1.1.3. Field Survey. The field survey shall evaluate and document the following ten areas: (1) water sources; (2) treatment; (3) finished water storage; (4) distribution systems; (5) pumps/pump facilities and controls; (6) monitoring, reporting and data verification; (7) water system management and operations;

(8) system compliance with JEGS and other applicable requirements; (9) security; and (10) financial capacities.

1.1.3.1. Schedule. Consecutive five (5) days shall be scheduled at each Kanto and Hiroshima region.

The contractor shall coordinate the schedule with the Government Representative (GR) at least four weeks prior to the date. The suggested sample schedule is Table-1 and Table-2.

Table-1. Field Survey Model Schedule at Kanto Region

Week-1 Kanto Region

Monday In brief, Camp Zama (off-base, on-base)

Tuesday Camp Zama (on-base), Sagamihara Family Housing Area

Wednesday Sagami General Depot, (Preliminary Time)

Thursday Yokohama North Dock, Akasaka Press Center

Friday Preliminary Time, Out brief

Table-2. Field Survey Model Schedule at Hiroshima Region

Week-2 Hiroshima Region

Monday Travel Day

Tuesday In brief, Kawakami Ammunition Depot

Wednesday Akizuki Ammunition Depot, Hiro Ammunition Depot

Thursday Kure Pier No.6, Out brief

Friday Travel Day

1.1.5. The contractor shall have opportunity to out-brief of site survey. Significant findings shall be briefed orally to United States Army Garrison Japan (USAG Japan).

1.2. DELIVERABLES. The contractor shall provide finding lists and final survey reports.

1.2.2 Reporting Due Date. Reporting due dates are in Table-3.

1.2.2.1. The contractor shall provide individual finding list for Kanto and Hiroshima regions in electronic file format spreadsheet in English within 14 days after site survey. The finding list shall consist of:

(a) Finding identification (ID)

(b) Category (General, Operation and Maintenance, Surveillance, etc.)

(c) Sub-category (Water Source, Water Treatment, Water System Management and Administration, etc.)

(d) Deficiency classification (Significant, Moderate, Minor)

(e) Description of finding

(f) Installation

(g) Regulatory driver

1.2.2.2. The contractor shall provide individual Draft Survey Report for Kanto and Hiroshima regions in electronic file format in English withing 45 days after site survey, for USAG Japan’s review. Finding description shall consist of such, but not limited to;

(a) Finding ID

(b) Category (General, Operation and Maintenance, Surveillance, etc.)

(c) Deficiency classification (Significant, Moderate, Minor)

(d) Detailed description of the findings

(e) Recommendation for corrective action

1.2.2.3. The contractor shall provide Final Survey Report to the GR within 30 days after the draft review by USAG Japan. The reports shall be reviewed and signed by an industrial hygienist certified in United States. The report shall be provided in the Package Definition File (PDF) format.

Table-3. Reporting Due Date

Deliverable PWS Reporting Due Date Finding List Para 1.2.2.1. Within 14 days after site survey

Draft Survey Report Para 1.2.2.2. Within 45 days after site survey

Final Survey Report Para 1.2.2.3 Within 30 days after reviewing by USAG Japan

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued by the KO or the

GR.

2.1.2. The contract manager and alternate shall read at least Chapter 8 of JEGS and understand the structure of requirements.

2.1.3. The contract manager and alternate shall ensure their service meets all requirements of PWS such as, but not limited to the qualification of inspector, site survey schedule, final report, and reporting due dates.

2.1.4. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.4.1. Qualifications.

2.1.4.1.1. The primary contractor shall have a minimum of three (3) experiences of PRIME CONTRACTOR to conduct any surveys/assessments or recurring monitoring programs related to a drinking water system at the United States (U.S.) Military Components. within three (3) years from their completion. The contractor shall submit copies of the contract numbers and customer information to the KO prior to the contract award.

2.1.4.1.2. The field survey inspector shall be a Professional Engineer (PE) licensed in U.S. and familiar with drinking water management requirements, or certified/approved as a sanitary surveyor by state government. The field inspector has a minimum of five (5) successful experiences of sanitary surveys at U.S. Military Installations and local municipalities in the U.S. The contractor shall submit copies of the contract numbers and customer information to the KO prior to the contract award.

2.1.5. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.6. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.7. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval IAW Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.8. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.9. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR prior to start of performance. The roster must include all employee names, email addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. Quality Assurance. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2..5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAW FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Day 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 19 June* Juneteenth 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays Japanese Holidays 1, 2 & 3 January New Year’s Days 3rd Monday in July Marine Day 11 August* Mountain Day 29, 30 & 31 December Year End Days

*U.S. Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

*Japanese Holidays falling on a Sunday will be observed on the following Monday.

2.5.3. Arrangements of Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.6. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 (https://armypubs.army.mil/) for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.6.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.6.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.6.4. Photography Permission. The contractor shall obtain GR’s approval prior to commencing any photography.

2.6.5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.6.6. Reports of Damages, Destruction, Injury, or Death

2.6.6.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.6.6.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

https://armypubs.army.mil/

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.6.7. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG Japan Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.6.8. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents and preserve the local and global environment. The contractor shall comply with the JEGS and shall minimize or eliminate environmental pollution and energy/utility waste.

2.6.9. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS). Upon request of the GR, the contractor shall submit the MSDS to the GR.

2.8.10. Environmental and Hazardous Material Handling. The contractor shall comply with the JEGS to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow Spill Prevention and Response. In the event of a spill or release of Petroleum, Oil and Lubricants (POL) and hazardous substances occurred on USAG Japan facilities, the contractor shall immediately notify the Directorate of Emergency Services (#911 or 046-407-2911) and the GR of the incident. The contractor will be liable for containment and clean-up of the spill /release.

2.8.11. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.12. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor IAW the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.13. Temporary Work Stoppage. In the event the Garrison Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the

KO.

SECTION 2

Reserved

SECTION 3

Reserved

SECTION 4

APPENDICES

1. APPENDIX A. References

1-1. List of References

1. Japan Environmental Governing Standards (JEGS) 2024

2. Army Regulation (AR) 200-1, Environmental Protection and Enhancement, 13 December 2007

3. AR 420-1, Army Facilities Management, 12 February 2008

4. Technical Bulletin Medical (TB MED) 576, Sanitary Control and Surveillance of Water Supplies at Fixed Installations, 10 October 2024

5. Unified Facilities Criteria (UFC) 3-230-01, Water Storage and Distribution

6. UFC 3-230-02, Operation and Maintenance: Water Supply Systems

7. UFC 3-230-03, Water Treatment

8. AR 40-5, Army Public Health Program, 12 May 2020

9. Department of the Army (DA) Pamphlet 40-11, 18 May 2020

1-2. Download Site

1. JEGS: U.S. Force Japan (https://www.usfj.mil/Resources/JEGS/)

2. UFCs: Whole Building Design Gude (https://www.wbdg.org/dod/ufc)

3. ARs, TB MED, and DA Pamphlet: Army Publishing Directorate (https://armypubs.army.mil/, Access from off-base network is not available.)

*ARs, TB MED, and DA Pamphlet are provided by GR in PDF format.

https://www.usfj.mil/Resources/JEGS/ https://www.wbdg.org/dod/ufc https://armypubs.army.mil/

2. APPENDIX B-1. Drinking Water Systems in Kanto Region

2-1. Camp Zama

System Description Community Water System Drinking Water Demand Approximately 500,000 gallons per day Population Served 6,200 Water Source Three (3) off-base wells Municipal water Water Storage One (1) well water collection tank (off-base) One (1) reservoir tank (off-base) Municipal water receiving tank Pump Station and Treatment One (1) off-base pump station Facility One (1) on-base pump station Three (3) on-base pump stations and reservoir tanks General Information* Child Development Center

Junior High-school/High-school Youth Center Two (2) Fire Stations Dining Facilities/Food Court Indoor Swimming Pool Lodging Unaccompanied Personnel Housing Army Family Housing

* High risk facilities for lead in drinking water and major water-consuming facilities. However, these facilities are not necessarily subject to this survey.

2-2. Sagamihara Family Housing Area

Drinking Water Demand Approximately 200,000 gallons per day Population Served 1,800 Water Source Four (4) wells Municipal water Water Storage One (1) receiving tank One (1) reservoir tank Pump Station and Treatment One (1) pump station Facility TCE tower General Information* Child Development Center

Elementary School School Age Center Fire Station Outdoor Swimming Pool Army Family Housing

2-3. Sagami General Depot

System Description Non-Transient Non-Community Water System Drinking Water Demand Approximately 78,000 gallons per day Population Served 600 Water Source Three (3) wells Municipal water Water Storage Two (2) receiving tank One (1) reservoir tank for drinking water One (1) reservoir tank for industrial water Pump Station and Treatment One (1) pump station Facility TCE tower General Information* Cleaning Factory

Cold Storage Warehouse Tactical Vehicle Maintenance Facilities

2-4. Yokohama North Dock

Drinking Water Demand Approximately 44,000 gallons per day Population Served 500 Water Source Municipal water Water Storage (Source Water) One (1) reservoir tank for drinking water One (1) reservoir tank for fire hydrant system Pump Station and Treatment One (1) pump station General Information* Watering Points for Vessels

Fire Station

2-5. Akasaka Press Center

Drinking Water Demand Approximately 8,000 gallons per day Population Served 150 Water Source Municipal water Water Storage Two (2) receiving tanks Two (2) elevated tanks Pump Station and Treatment Two (2) pump rooms General Information* Print Shop

Lodging

3. APPENDIX B-2. Drinking Water Systems in Hiroshima Region

3-1. Kure Pier No.6

Drinking Water Demand Approximately 4,000 gallons per day Water Source Municipal water Population Served 150 Water Storage NA

NA

Pump Station and Treatment NA

3-2. Hiro Ammunition Depot

Drinking Water Demand Approximately 5,000 gallons per day Population Served 30 Water Source Municipal water Water Storage One (1) reservoir tank for drinking water One (1) reservoir tank for fire hydrant system Pump Station and Treatment One (1) pump station General Information* Fire Station

* High risk facilities for lead in drinking water and major water-consuming facilities. However, these facilities are not necessarily subject to be inspected.

3-3. Akizuki Ammunition Depot (Main)

Drinking Water Demand Approximately 4,000 gallons per day Population Served 120 Water Source Municipal water Water Storage One (1) reservoir tank for drinking water One (1) reservoir tank for fire hydrant system

3-4. Akizuki Ammunition Depot (Spring Water)

System Description Non Public Water System Drinking Water Demand Approximately 0 gallons per day (Flushing only) Population Served 0 Water Source Spring water Water Storage One (1) reservoir tank for raw water One (1) reservoir tank for treated water

3-5. Kawakami Ammunition Depot

Drinking Water Demand Approximately 14,000 gallons per day Population Served 100 Water Source Municipal water Water Storage One (1) reservoir tank for drinking water One (1) reservoir tank for fire hydrant system Pump Station and Treatment One (1) pump station for drinking water system

One (1) pump station for fire hydrant system

Open burning pit