3. PWS 13 Feb 26.pdf

ATTACHMENT 1 RFQ# FA520926Q0009

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

OPC 705 BOX 3 APO AP 96338-9001

PERFORMANCE WORK STATEMENT

FOR

MONITORING OF THREATENED AND ENDANGERED

SPECIES AND CONTROL OF INVASIVE SPECIES FOR

CRITICAL HABITAT MANAGEMENT

AT

USAG JAPAN FACILITIES

(FEWR No. HF-00543-5J) 13 February 2026

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Services Summary Page 14

SECTION 3 Reserved Page 15

SECTION 4 Appendices Page 15

Appendix A. Threatened and Endangered Species and Their Locations/Installations

Appendix B. Monitoring Schedule and Annual Minimum Volume of Work for Threatened and

Endangered Species

Appendix C. Monitoring Schedule and Annual Minimum Volume of Work for Falco peregrinus

(Hayabusa / Peregrine Falcon) and Accipiter gentilis (Ootaka / Northern Goshawk) at CZ & KAD

Appendix D. Monitoring Schedule and Annual Minimum Volume of Work for Zizina emelina

Emelina (Shirubiashijimi / Sylvia's Grass Blue) at KAD

Appendix E. Maintenance Schedule and Annual Minimum Volume of Work for Protection

Areas at SGD

Appendix F. Invasive Species, Their Locations/Installations, and Annual Minimum Volume of

Removal Work

Appendix G. Invasive Species, Their Locations/Installations, and Annual Minimum Volume of

Monitoring Work

Appendix H. Habitat Map of Threatened and Endangered Floral Species Identified in Past

Surveys

SECTION 1

DESCRIPTION OF SERVICES / GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform monitoring of Threatened and Endangered Species (TES) including near threatened species and control (i.e. monitoring and removal) of invasive species at Camp Zama (CZ), Sagami General Depot (SGD), Sagamihara Family Housing Area (SFHA), Yokohama North Dock (YND), Kawakami Ammunition Depot (KAD), Akizuki Ammunition Depot (AAD), and/or Hiro Ammunition Depot (HAD), in accordance with (IAW) this Performance Work Statement (PWS), Japan Environmental Governing Standards (JEGS), Army Regulation (AR) 200-1, Japanese laws and ordinances, and other commercial, scholarly and local standards.

1.1. MONITORING OF THREATENED AND ENDANGERED SPECIES

1.1.1. The contractor shall monitor the target species (see Appendix A) and their habitats IAW Appendices B, C & D in order to reveal their inhabiting and growth situations. The habitat maps of the floral species identified in the past efforts are provided in Appendix H. However, it should be noted that the target area of TES monitoring is the whole installation, not limited to the habitats and home ranges identified in the past surveys. The collected data shall be compiled, evaluated, and analyzed to identify efficient methods of managing the species in addition to identifying their inhabiting and growth situations.

1.1.1.1 Monitoring of floral species includes, but is not limited to, quantification of the species, identification of height, leaf size, leaf color, anthesis & seed setting condition, habitat condition, such as types and density of surrounding other floral species, soil condition, soil water content, insolation condition, and evaluation of plant community condition. Appropriate monitoring methods shall be selected IAW local commercial and scholarly standards. In case the target species are not found at the habitats identified in the past surveys, the areas within 30 meters from the habitats and nearby areas suitable for them to grow shall be carefully searched for the targets and then conduct monitoring if any.

1.1.1.2. Monitoring of the faunal species shall include, but is not limited to, quantification of adults, juveniles, eggs, and nests, identification of age, sex, habitat/nest location, inhabitation evidence, and condition of the species & habitats, such as vegetation condition, development status, water depth, water/soil/sand temperature, and water flow rate. Methods of monitoring faunal species include, but are not limited to, observation, trapping, auto photographing, line-transect method, and capturing.

Appropriate methods shall be selected IAW local commercial and scholarly standards. The target areas for this monitoring are not only the habitats and home ranges identified in the past surveys but also the whole area of the installations.

1.1.2. Falco peregrinus (Hayabusa / Peregrine Falcon) and Accipiter gentilis (Ootaka / Northern Goshawk) at CZ and KAD shall be monitored through fixed-point observations in accordance with Appendix C to identify their home ranges. This includes internal structures of the home ranges if possible, in terms of data being acquired and also status of utilization of the installations. Note that monitoring of this species at SGD does not require fixed-point observations since their potential breeding site is very limited at the installation.

1.1.2.1. The contractor shall identify at least three (3) preferable fixed observation points at CZ and at least two (2) preferable fixed observation points at KAD. Locations of the observation shall be decided through coordination with the Contracting Officer Representative (COR).

1.1.2.2. The contractor shall conduct approximately seven (7) hours of monitoring starting around sunrise in each attempt. For KAD, the monitoring shall be conducted on three (3) consecutive days for each period.

1.1.2.3. The contractor shall remain at the observation points making every possible attempt to visually locate the targets with/without the use of binoculars and/or telescopes. If the targets appear, the contractor shall continue monitoring to identify their sex, age, individual characteristics, behaviors, flight routes, and areas/locations of use, until they disappear or the monitoring hours end. In the event that signs of breeding activities are observed on-site, the contractor shall conduct monitoring to identify location of nest(s)/nesting ground(s), type and/or species of the nesting tree(s), environment surrounding the nesting tree(s), number of nestlings, timing of fledge, home range of new born fledglings, and so on.

Information pertaining to nests and nesting grounds shall be contained in the interim and annual performance reports. However, if vigilance behaviors are observed, the contractor shall immediately stop the survey and leave the site.

1.1.3. Zizina emelina Emelina (Shirubiashijimi / Sylvia's Grass Blue) and their larval food plant, Lotus corniculatus var. japonicus (Miyakogusa / Bird's-Foot Trefoil) at KAD, shall be monitored in accordance with Appendix D. This effort shall reveal their inhabiting situation through the seasonal monitoring in spring, early summer, late summer and fall, as well as the seasonal condition of their current and potential habitats within the installation.

1.1.4. The protection areas for Lespedeza tomentosa (Inuhagi / Species of Bush Clover), Lysimachia barystachys (Nojitoranoo / Species of Loosestrife), Ixeris tamagawaensis (Kawaranigana / Species of Aster), and Carex scabrifolia (Shiokugu / Species of Sedge) at SGD shall be maintained in addition to the regular monitoring work. The preservation areas are less than 2,000m² in total. The maintenance consists of removing negatively affecting and/or competing species, maintenance/modification of ground surface, and maintenance of boundary ropes and stakes. The contractor shall dispose of the waste generated through the maintenance work off-base IAW Japanese laws and ordinances. The required schedule and annual minimum volume of work for this task are specified in Appendix E.

1.2. CONTROL OF INVASIVE SPECIES. The Contractor shall perform all of the following monitoring and removal as an integrated process to achieve the required/expected outcome. The value of this service is realized only upon the successful integration of all monitoring data and control efforts into the analysis and strategic recommendations provided in the Annual Report (see section 1.6).

1.2.1. Monitoring Invasive Species

1.2.1.1. The contractor shall monitor the below invasive species at the designated installations to reveal their inhabiting and growth situations. The target area of invasive species monitoring is the whole installation, not limited to the habitats and home ranges identified in the past surveys. Timing/season of the monitoring must be carefully selected IAW the behavior and the biological cycle of each species. The annual minimum volume of work is indicated in Appendix G. Recommendations for appropriate management of the species shall be revealed and provided in the annual performance report.

1.2.1.2. Amorpha fructicosa (Itachihagi / Desert False Indigo) shall be monitored at HAD at least once during each performance period. A community of the species is growing at the agricultural lease area within the installation. Some of the individuals are covering steep slopes and stabilizing the surface.

1.2.1.3. Robinia pseudoacacia (Harienju / Black Locust) shall be monitored at CZ, SGD, KAD, AAD and HAD at least twice during each performance period. Removal of this species at the Camp Zama Golf

Course (CZGC), KAD and HAD (excluding the treating site at HAD, approximately 500 m²) is not required, but all individuals (and communities) shall be monitored, marked with a colored high durability tape, and recorded on drawings/maps.

1.2.1.4. Leiothrix lutea (Soshicho / Red-billed Leiothrix) shall be monitored at CZ and KAD at least twice during each performance period. Each monitoring shall be started in the early morning around sunrise.

1.2.1.5. Rana catesheiana (Ushigaeru / American Bullfrog) shall be monitored at SGD at least twice during each performance period, through both daytime visual surveys and night-time audible surveys.

Targets of daytime visual surveys are individuals in all growth stages (i.e., egg, larva, juvenile and adult) while night-time audible surveys mainly target calls of adult bullfrogs

1.2.2. Removal of Floral Species.

1.2.2.1. The contractor shall conduct removal of the below invasive floral species at designated installations and then transport and dispose of the waste generated during the removal work off-base IAW Japanese laws and ordinances. The target area of invasive species control is the whole installation, not limited to the habitats identified in the past surveys. Timing/season and frequency of this effort must be carefully selected based on a biological cycle of each plant to prevent formation and spreading of seeds, plant regeneration and germination of seeds. Use of chemicals (chemical approach) and other organisms (biological approach) are prohibited. A government concurrence in the contractor’s proposal is required.

The list of target invasive species at designated installations and annual minimum volume of work are indicated in Appendix F. Recommendations for appropriate management of the species shall be provided in the annual performance report.

1.2.2.2. Sicyos angulatus (Arechiuri / Burr Cucumber), Veronica anagallis-aquatica (Ookawajisha / Water Speedwell), and Ambrosia trifida (Oobutakusa / Giant Ragweed), shall be removed at CZ & YND, SGD, and CZ respectively at least four (4) times during each performance period. The contractor shall remove all the identifiable individuals of the species by hand pulling while preventing seed setting.

1.2.2.3. Pistia stratiotes (Botanukikusa / Water Lettuce) shall be removed at CZ at least twice during each performance period. The contractor shall manually/mechanically remove all the identifiable individuals of the species.

1.2.2.4. Coreopsis lanceolata (Ookinkeigiku / Lance-leaved Coreopsis) shall be removed at CZ and SGD at least three (3) times during each performance period. The contractor shall remove all the identifiable individuals of the species by hand pulling while preventing seed setting.

1.2.2.5. Robinia pseudoacacia (Harienju / Black Locust) shall be removed at CZ (excluding the CZGC but the individuals growing within the CZGC are targeted for monitoring), AAD, and HAD (the treating site only, approximately 500 m²), at least once during each performance period. This shall be done in a manner that the trunks of all the identifiable individuals of the species are cut at the ground surface level while the growth of indigenous trees is promoted through removal of non-native plants and undergrowth within habitats of Robinia pseudoacacia (Harienju / Black Locust). Powered equipment is not allowed at HAD due to noise concern.

1.2.3. Removal of Faunal Species.

1.2.3.1. The contractor shall conduct removal of the below invasive faunal species at designated installations and then transport and dispose of the carcasses generated during the removal work off-base

IAW Japanese laws and ordinances. The target area of invasive species control is the whole installation, not limited to the habitats identified in the past surveys. Timing/season, frequency, methods, and locations of this effort (if not specified) must be carefully selected based on behaviors and biological cycles of the targets. Use of chemicals (chemical approach) and other organisms/preys (biological approach) are prohibited. Captured individuals of these species shall be euthanized in the woods (or other obscure areas) on-base in a manner that, for their ease, makes them swoon as quickly as possible and also with minimum levels of scaring, screaming, feeling pain, and being in the public eye. A government concurrence in the contractor’s proposal is required. The list of target invasive species at designated installations and annual minimum volume of work are indicated in Appendix F. Recommendations for appropriate management of the species shall be provided in the annual performance report.

1.2.3.2. Procyon lotor (Araiguma / Raccoon) shall be removed at CZ and KAD by utilizing at least 10 box traps and 10 motion-activated cameras with no flashing unit per attempt. All the attempts shall take place outdoors, and all the traps shall be checked daily to include changing baits and releasing accidentally captured individuals of non-target species. Other capturing methods can be employed with a concurrence from the COR. The contractor shall support PHC-Pacific’s ectoparasite surveys through allowing them to collect samples from the carcasses generated at CZ before the final disposition off-base.

1.2.3.3. Myocastor coypus (Nutoria / Nutria) shall be removed at KAD by utilizing at least 10 box traps and 10 motion-activated cameras with no flashing unit per attempt. All the traps shall be checked daily to include changing baits and releasing accidentally captured individuals of non-target species. Other capturing methods can be employed with a concurrence from the COR.

1.2.3.4. Garrulax canorus (Gabicho / Hwamei) shall be removed at CZ by utilizing at least 500 snare bird traps per attempt. The snare traps are made from loops of strings which constrict bird’s body part(s) and keep the bird from escaping. A loop of string is counted as a trap. All the traps shall be checked at least hourly to release accidentally captured individuals of non-target species. Other capturing methods can be employed with a concurrence from the COR. The contractor shall support PHC-Pacific’s ectoparasite surveys through allowing them to collect samples from the carcasses before final disposition of the carcasses off-base.

1.2.3.5. Trachemys scripta elegans (Mishishippiakamimigame / Red-eared Slider) shall be removed at CZ and SGD by utilizing at least 10 traps/creels per attempt. All the traps shall be checked daily to release accidentally captured individuals of non-target species. Other capturing methods can be employed with a concurrence from the COR.

1.2.3.6. Rana catesheiana (Ushigaeru / American Bullfrog) shall be removed at CZ and KAD by utilizing at least 10 traps/creels per attempt. All the traps shall be checked at least daily to include changing baits and releasing accidentally captured individuals of non-target species. In addition, the contractor shall manually/mechanically remove adults, immatures, larvae and eggs of this species when the situation allows. Other capturing methods can be employed with a concurrence from the COR.

1.2.3.7. Micropterus salmoides (Ookuchibasu / Largemouth Bass) shall be removed at KAD by trapping, netting, fishing, and/or other means of capturing. In case other non-native species such as Cyprinus carpio (Koi / Common Carp) and Lepomis macrochirus (Burugiru / Bluegill) are captured, the contractor shall remove and dispose of them as well.

1.2.3.8. Gambusia affinis (Kadayashi / Western Mosquito Fish) shall be removed at AAD by trapping, netting, fishing, and/or other means of capturing. The contractor shall avoid native species such as Oryzias latipes (Minamimedaka / Southern Medaka) from being accidentally damaged and/or removed.

1.2.3.9. Procambarus clarkii (Amerikazarigani / Red Swamp Crayfish/Crawfish) shall be removed at CZ and SGD by utilizing at least 10 traps/creels per attempt. All the traps shall be checked at least daily to include changing baits and releasing accidentally captured individuals of non-target species. In addition, the contractor shall manually/mechanically remove adults, immatures and eggs of this species when the situation allows. Other capturing methods can be employed with a concurrence from the COR.

1.2.3.10. Hestina assimillis (Akaboshigomadara / Red Ring Skirt) shall be removed at CZ. This effort targets all stages of the species (adult, pupa, larva, and egg) but shall mainly target wintering larvae.

1.3. EMERGENCY DISCOVERY. If any species at risk, which are listed by the Government of Japan authorities in national and/or prefectural Red Lists/Red Data Books but not listed in Appendix A, is incidentally discovered/observed, the species shall be recorded like the target species and reported to the COR through both the monthly interim report and the annual performance report.

1.4. SPECIES PROTECTION. The contractor shall not damage the species at risk which are listed by the Government of Japan authorities in national and/or prefectural Red Lists / Red Data Books, their habitats, and the wetlands located within USAG Japan facilities. Data about the wetlands will be available to the contractor for reference only at the government office upon request.

1.5. CONSULTATION SERVICE. The contractor shall provide minor consultation services, which supplement the data/information obtained during the above-mentioned services, to the COR upon request, but it does not exceed ten times per each period of performance. These include identification of target individuals and their habitats on-site, technical recommendations for TES and invasive species management, interpretation of Japanese laws and ordinances as well as national/prefectural Red Lists and Red Data Books. Such consultation does not require additional travel, and any on-site identification will be performed during the contractor’s site workdays.

1.6. SUBMITTALS. All the submittals shall be prepared in both English and Japanese.

(1) Annual work plan, including a work schedule

(2) Annual Pre-performance meeting minutes

(3) Monthly interim reports

(4) Annual performance reports

1.6.1. Annual Work Plan. The contractor shall submit an annual work plan to the COR for approval within 20 calendar days after contract award and prior to commencement of field work. The annual work plan shall be developed based on preliminary studies including literature review (external and internal documents) and preliminary site survey. Also, it shall contain, but not be limited to, work schedule, all the target species, monitoring locations, and monitoring/data collection methods accompanied with justifications. The contractor shall make necessary adjustments to the annual work plan to avoid disruptions to Army’s mission essential activities.

1.6.2. Annual Pre-performance Meeting Minutes. The contractor shall coordinate with the COR to convene an annual pre-performance meeting in order to finalize project coordination, confirm the work schedule, and resolve any issues for smooth project execution. Meeting minutes shall be submitted to the COR prior to commencement of field work.

1.6.3. Monthly Interim Reports. The contractor shall submit a monthly interim report of field work to the COR by the 15th day after the end of each month, except months in which any field work is not conducted for this project. The monthly interim report shall summarize the field work conducted in the previous month with highlights of remarkable changes on inhabiting and growth situations of target species if any. The discoveries indicated in paragraph 1.1.4 shall be included in the monthly interim report as well.

1.6.4. Annual Performance Reports. This task consists of two reports, one addressing monitoring of TES and the other addressing control of invasive species. Both of the reports shall be prepared during each performance period and eventually submitted at the end of each performance period. The contractor shall submit one hard copy of the draft report to the COR for review within 60 calendar days after completion of the final field work of the performance period. Two (2) hard copies and two (2) electronic copies of the final report shall be submitted to the COR within 30 calendar days after the Government provides review comments.

1.6.4.1. Monitoring of TES. This part of the annual performance report shall be all-inclusive to cover services required in paragraph 1.1 and its subordinate paragraphs. It shall contain, but is not limited to, monitoring results, monitoring/data collection methods, date and location of field work, site drawings/maps, contractor’s name, address, phone number, names of field workers, and name of individual(s) who authenticates monitoring results and maps. The contractor shall identify status of the target species and efficient methods of managing the species through compilation, evaluation, and analysis of the collected data. These shall be documented in the report accompanied with comprehensive comments and recommendations. The comments and recommendations shall cover interpretation of monitoring results and regulatory requirements.

1.6.4.2. Control of Invasive Species. This part of the annual performance report shall be all-inclusive to cover services required in paragraphs 1.2 and their subordinate paragraphs. It shall contain, but is not limited to, performance results, control/monitoring methods, dates of field work, locations and areas (in square meter) of field work, site drawings/maps, before and after photographs, work volumes in person-day , contractor’s name, address, phone number, names of field workers, and name of individual(s) who authenticates monitoring results and maps. The contractor shall provide recommendations for future invasive species control including frequency, timing, and methods of control efforts, and for management of other invasive alien species of concern found on installations. The contractor shall also identify status of the target species stated under paragraph 1.2.1 and efficient methods of managing the species through compilation, evaluation, and analysis of the collected data. These shall be documented in the report accompanied with comprehensive comments and recommendations. The comments and recommendations shall cover interpretation of monitoring results and regulatory requirements.

1.6.4.3. The annual performance report shall be single-spaced using a professional page format. Site drawings/maps shall include sufficient detail to show interrelations of major features (e.g., north arrows, legends, etc.). Pages shall be numbered and of adequate legible quality suitable for reproduction. All hard copies shall be double sided, except full-size drawings/maps, and in white clear-view three-ring binders with the title of the project on the front covers and spines. Full-size drawings/maps shall be individually folded and enclosed as part of the report but not attached. All digital document files shall be PC compatible and provided in Microsoft Word and Adobe PDF formats. Photographs shall be submitted to the Government in JPEG or BMP format.

1.6.4.4. As a complement to the annual performance report, detailed site drawings/maps indicating positional relations of habitats of floral species with major structures such as buildings, bridges, pavements, fences, utility poles, road curbs and concrete ditches shall be provided in order to allow the Government to easily identify the habitats on site without the contractor’s additional inputs/supports.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager and her/his alternate(s), who are responsible for all requirements in this PWS. The contract manager and her/his alternate(s) shall be designated in writing. The contractor shall provide the document together with email addresses and telephone numbers of the contract manager and her/his alternate(s) to the Contracting Officer (KO) and the COR once the contract is awarded. The contract manager shall have full authority to act for the contractor on all matters relating to this contract. Her/his alternate(s) shall be the authority while she/he is not available. The contract manager or her/his alternate(s) shall have English proficiency, good communication skills, and well understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral) issued in English by the KO or COR. If neither the contract manager nor her/his alternate meets the language requirement, the contractor shall provide a capable translator for them.

2.1.2. Supervisory Biologist. The contractor may appoint multiple supervisory biologists who meet “a”, “b”, “c” but all supervisory biologists must meet qualification “d”. If there are any changes in the supervisory biologists, the contractor shall submit the updated qualifications to the COR at least 10 days before the supervisory biologist starts work on this contract. The qualifications of the supervisory biologists will be reviewed and examined for validity throughout the life of the contract.

Qualifications:

a. Second Class Japanese Taxonomic Proficiency Test, Plant Category (Seibutsu Bunrui Gino Kentei 2-kyu, Shokubutsu Bumon) or higher, which is certified by General Incorporated Foundation Japan Wildlife Research Center

b. Second Class Japanese Taxonomic Proficiency Test, Animal Category (Seibutsu Bunrui Gino Kentei 2-kyu, Dobutsu Bumon) or higher, which is certified by General Incorporated Foundation Japan Wildlife Research Center

c. Hunting License, Animal Trapping Category (Shuryo Menkyo, Wana Ryo), which is issued by one of prefectural governments in Japan

d. More than 10 years of experience in supervising natural resources and endangered species management/survey projects in Japan.

2.1.3. Survey/Field Crews. The contractor shall provide survey /field crews with at least three (3) years of recent work experience in natural resources and endangered species surveys or conservation work. The survey/field crews shall be capable of accomplishing the required work under the supervision of supervisory biologist(s).

2.1.4. Field Safety Watcher. The contractor shall provide at least one field safety watcher when they conduct field work within the CZGC in order to make sure safety of survey/field crews against golf balls as well as avoidance of interruption of golfers. The field safety watcher shall possess basic knowledge of golf and use of golf courses. The tasks/services requiring a field safety watcher include the followings.

a. Monitoring of Amana edulis (Amana / Species of Lily), Achyranthes longifolia (Yanagiinokozuchi / Species of Chaff Flower), Appasus japonicus (Kooimushi / Ferocious Water Bug), and Apatura metis substituta (Komurasaki / Purple Emperor).

b. Removal/Monitoring of Sicyos angulatus (Arechiuri / Burr Cucumber), Pistia stratiotes (Botanukikusa / Water Lettuce), Coreopsis lanceolata (Ookinkeigiku / Lance-leaved Coreopsis), Ambrosia trifida (Oobutakusa / Giant Ragweed), Robinia pseudoacacia (Harienju / Black Locust), Trachemys scripta elegans (Mishishippiakamimigame / Red-eared Slider), Rana catesbeiana (Ushigaeru / American Bullfrog), and Procambarus clarkii (Amerikazarigani / Red Swamp Crayfish/Crawfish).

2.1.5. Contactor Personnel Appearance. Contractor personnel shall be easily recognizable as contractor’s employees. This may be accomplished by wearing distinctive clothing, badge or armband which indicates the contractor’s company name and the employee’s name.

2.1.6. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.7. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.8. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval IAW Department of Defense 5500.7-R, Joint Ethics Regulation.

2.1.9. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.10. Roster. The contractor shall provide a complete roster of all the contractor personnel to the COR prior to commencement of performance. The roster shall include their names, email addresses and telephone numbers. If any change occurs on it, the contractor shall provide an update in a timely manner.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

At a minimum, the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Summary.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Products and Commercial Services, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAW FAR 1.602-3.

2.6. CONTRACTING OFFICER REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor personnel will perform the required services basically on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during 0400-2200 hours, unless prior arrangements have been made with the COR. The contractor may face a need of performing the required services on Saturdays, Sundays, and Japanese and US legal holidays.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Day 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February Washington’s Day Last Monday in May Memorial Day 19 June Juneteenth National Independence Day 4 July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 2 & 3 January New Year Holidays 3rd Monday in July Marine Day 29, 30 & 31 December Year-end Holidays

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of Performance Time. Should the contractor decide to perform any of the required services before or after 0400-2200 hours, the contractor shall request approval prior to performance from the COR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the COR within 24 hours of termination.

2.8.2. Installation Base Pass and Vehicle Pass. The U.S. Government will issue all required installation base passes, controlled area badges and vehicle passes to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain vehicle passes and shall cover the automobile liability insurance with a minimum amount of: (a) Bodily Injury - ¥30,000,000 per person per occurrence in addition to the Japanese Compulsory Insurance (JCI); and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced, as necessary. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. If the service requires photographing, the contractor shall request and obtain photo permit(s) from Physical Security Section, Directorate of Emergency Services, through the COR prior to commencing photography.

2.8.5. Radio Apparatus. In case transceivers and similar equipment are employed under this contract, the contractor shall make sure that such equipment meets all the applicable Japanese laws and ordinances.

Also, if it takes place at ammunition depots, the contractor shall obtain concurrence on its use from Directorate of Emergency Services Fire Department through the COR prior to the use.

2.8.6. Reports of Damages, Destruction, Injury, or Death

2.8.6.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.6.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or email.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.7. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG Japan Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to ensure compliance by all subcontractors.

2.8.8. Accident Prevention Plan and Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The contractor is responsible for reviewing section 01 and 33 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

2.9. ENVIRONMENTAL REQUIREMENTS. The contractor shall comply with the JEGS and other applicable U.S. and Japanese environmental laws and ordinances to preserve, protect, and conserve the quality of the environment. Safety Data Sheets (SDS) shall be maintained and readily available for each hazardous material to be used.

2.9.1. Environmental Management System (EMS) Awareness training. Per Army Regulation 200-1 and the USAG Japan Policy 200-23-10, all personnel are required to complete the EMS awareness training (approximately 1 hour) prior to the commencement of work on USAG Japan installations. The training record shall be retained, and a copy of the document shall be submitted to the Environmental Division, DPW, through the COR.

2.9.2. Spill Prevention and Response. The contractor shall follow the JEGS and applicable environmental laws and ordinances. In the event of a spill or release of Petroleum, Oil and Lubricants (POL) and/or hazardous substances occurred on USAG Japan installations, the contractor shall immediately notify the Directorate of Emergency Services (DES) and the COR of the incident. The contractor will be liable for containment and clean-up of the spill/release.

DES Phone Numbers:

- 911 or 046-407-2911 CZ, SFHA, SGD & YND

- 911 or 0823-55-2591 AAD

- 911 or 0823-55-2819 KAD

- 0823-55-2614 HAD

2.9.3. Cleanliness and Waste Management. The contractor is responsible for cleanliness of the work sites. Solid Waste, Hazardous Wastes and unserviceable materials generated under this contract shall be removed from the work sites at the end of each day and recycled/disposed of at off-base facilities IAW applicable Japanese environmental laws and ordinances.

2.10. RESPONSIBILITIES FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.11. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.12. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.usfj.mil/Portals/80/2024%20JEGS_Final.pdf?ver=JssmAs4nC3ylTBZq-trz5g%3d%3d

SECTION 2

SERVICES SUMMARY

2. SERVICES SUMMARY.

The following Services Summary identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each objective. These thresholds are critical to mission success.

SS Number and Performance Objective

PWS

Paragraph Performance Threshold Method of

Assessment SS# 1. Monitoring TES and Control of Invasive Species: Required conditions are met. 1.1. thru 1.2

Two (2) defects in the required conditions of the fieldwork are allowed 12-month period of performance (POP).

Periodic inspection (Semi-annually)

SS# 2. Monthly Interim Reports:

Timely submission of the report. 1.6.3.

Late submission is allowed twice per 12-month period of performance (POP)

100% Inspection

SS# 3. Annual Performance Report:

Required information is included. 1.6.4.

Two (2) content defects in the report are allowed 12-month period of performance (POP).

100% Inspection

SECTION 3

RESERVED

SECTION 4

APPENDICES

4. APPENDICES.

Appendix B. Monitoring Schedule and Annual Minimum Volume of Work for Threatened and

Endangered Species

Appendix C. Monitoring Schedule and Annual Minimum Volume of Work for Falco peregrinus

(Hayabusa / Peregrine Falcon) and Accipiter gentilis (Ootaka / Northern Goshawk) at CZ &

KAD

Appendix D. Monitoring Schedule and Annual Minimum Volume of Work for Zizina emelina Emelina

(Shirubiashijimi / Sylvia's Grass Blue) at KAD

Appendix E. Maintenance Schedule and Annual Minimum Volume of Work for Protection Areas at SGD

Appendix F. Invasive Species, Their Locations/Installations, and Annual Minimum Volume of Removal

Work

Appendix G. Invasive Species, Their Locations/Installations, and Annual Minimum Volume of

Monitoring Work

Appendix H. Habitat Map of Threatened and Endangered Floral Species Identified in Past Surveys

No. Classification Family Scientific Name Japanese Name (English Name) LCES GOJ

RL/RDB

Prefectural

RL/RDB CZ SGD SFHA YND KAD AAD HAD

1 Plant Psilotaceae Psilotum nudum Matsubaran (Species of Whisk Fern) NT NT (KRL/KRDB)

VU (HRDB) ● ● ● ●

2 Alismataceae Caldesia parnassiifolia Marubaomodaka

(Species of Caldesia) VU VU ● 3 Hydrocharitaceae Blyxa echinosperma Subuta

(Species of Blyxa) VU NT ● 4 Najas gracillima Itotorigemo

(Slender Waternymph) NT ● 5 Potamogetonaceae Potamogeton berchtoldii Itomo

(Small Pondweed) NT VU ● 6 Burmanniaceae Burmannia championii Hinanoshakujo

(Species of Burmannia) NT ● 7 Triuridaceae Sciaphila nana Hongoso

(Species of Sciaphila) NT VU ● 8 Liliaceae Amana edulis Amana

(Species of Lily) NT ● ● 9 Orchidaceae Calanthe discolor Ebine

(Species of Orchid) NT NT ● 10 Cephalanthera erecta var. erecta Ginran

(Species of Orchid) NT ● 11 Cephalanthera falcata Kinran

(Species of Orchid) NT NT ● 12 Cymbidium macrorhizon Mayaran

(Species of Boat Orchid) VU ● 13 Cymbidium nipponicum Sagamiran

(Species of Boat Orchid) NT NT ● 14 Epipogium roseum Tashiroran

(Rosy Ghost Orchid) NT ● 15 Pecteilis radiata Sagiso

(Species of Orchid) NT VU ● 16 Planthera tipuloides ssp. nipponica Kobanotomboso

(Species of Orchid) NT ● 17 Pogonia japonica Tokiso

(Species of Orchid) NT VU ● 18 Iridaceae Iris rossii Ehimeayame

(Ross' Iris) VU VU ● 19 Typhaceae Sparganium subglobosum Himemikuri

(Species of Bur-reed) VU VU ● 20 Eriocaulaceae Eriocaulon kiusianum Tsukushikuroinunohige

(Species of Pipewort) NT ● 21 Cyperaceae Carex scabrifolia Shiokugu

(Species of Sedge) NT ● 22 Diplacrum caricinum Kagashira

(Species of Nutrush) VU VU ● 23 Scleria rugosa var. rugosa Keshinjugaya

(Species of Nutrush) NT ● 24 Poaceae Agrostis valvata Himekonukagusa

(Species of Bentgrass) NT ● 25 Coelachne japonica Hinazasa

(Species of Coelachne Grass) NT ● 26 Ranunculaceae Clematis patens Kazaguruma

(Species of Leather Flower) NT NT ● 27 Fabaceae Lespedeza tomentosa Inuhagi

(Species of Bush Clover) NT VU ● 28 Polygalaceae Salomonia ciliata Hinanokanzashi

(Species of Milkwort) VU ● 29 Rosaceae Potentilla niponica Hirohanokawarasaiko

(Species of Cinquefoil) VU VU ● 30 Droseraceae Drosera peltata var. nipponica Ishimochiso

(Species of Sundew) NT VU ● 31 Amaranthaceae Achyranthes longifolia Yanagiinokozuchi

(Species of Chaff Flower) NT ● 32 Primulaceae Lysimachia barystachys Nojitoranoo

(Species of Loosestrife) VU CR ● 33 Gentianaceae Gentiana squarrosa Kokerinndo

(Species of Gentian) VU ● 34 Swertia tosaensis Inusemburi

(Species of Felwort) NT NT ● 35 Plantaginaceae Veronica undulata Kawajisha

(Species of Speedwell) NT DD ● 36 Lentibulariaceae Utricularia australis Inutanukimo

(Bladderwort) NT ● 37 Utricularia uliginosa Murasakimimikakigusa

(Asian Bladderwort) NT VU ● 38 Campanulaceae Platycodon grandiflorus Kikyo

(Balloon Flower) NT ● 39 Asteraceae Ixeris tamagawaensis Kawaranigana

(Species of Aster) NT VU ● 40 Tripolium pannonicum Uragiku

(Sea Aster) NT NT ● 41 Mammal Muridae Micromys minutus Kayanezumi

(Harvest Mouse) VU ● 42 Bird Laridae Sterna albifrons Koajisashi

(Little Tern) ● VU CR+EN / - ● 43 Accipitridae Pernis ptilorhynchus Hachikuma

(Crested Honey Buzzard) NT NT ● 44 Accipiter gularis Tsumi

(Japanese Sparrowhawk) VU / Rare ● ● 45 Accipiter gentilis Ootaka

(Northern Goshawk) NT VU / Rare (KRL/KRDB)

NT (HRDB) ● ● ●

46 Falconidae Falco peregrinus Hayabusa (Peregrine Falcon) ● VU CR+EN / Rare (KRL/KRDB)

NT (HRDB) ● ●

47 Reptile Geoemydidae Mauremys japonica Nihon'ishigame

(Japanese Pond Turtle) NT NT ● 48 Scincidae Plestiodon japonicus Nihontokage

(Japanese Five-lined Skink) NT ● ● ●

Appendix A. Threatened and Endangered Species from Government of Japan Lists and Their Locations/Installations (Cont.)

NOTE: * Formerly, Hynobius akiensis (Akisanshouo / Aki Salamander).

(English Name) LCES GOJ

RL/RDB

Prefectural

RL/RDB CZ SGD SFHA YND KAD AAD HAD

49 Amphibian Hynobiidae Hynobius sumidai * Hiroshimasanshouo (Hiroshima Salamander) ● EN VU ●

50 Salamandridae Cynops pyrrhogaster Akaharaimori (Japanese Fire-bellied Newt) NT NT ●

51 Bufonidae Bufo japonicus japonicus Nihonhikigaeru (Western-Japanese Common Toad) VU ●

52 Ranidae Rana nigromaculata Tonosamagaeru (Black-spotted Pond Frog) NT NT ●

53 Rana japonica Nihonakagaeru (Japanese Brown Frog) NT ●

54 Fish Cobitidae Misgurnus anguillicaudatus Dojo (Asian Pond Loach) NT NT ●

55 Amblycipitidae Liobagrus reinii Akaza (Reddish Bullhead) VU NT ●

56 Adrianichthyidae Oryzias latipes Minamimedaka (Southern Medaka) VU NT ● ●

57 Insect Coenagrionidae Ceriagrion nipponicum Beniitotombo (Species of Damselfly) NT ●

58 Mortonagrion selenion Moton'itotombo (Species of Damselfly) NT NT ●

59 Platycnemididae Platycnemis foliacea sasakii Gumbaitombo (Species of White-legged Damselfly) NT NT ●

60 Aeschnidae Sarasaeschna pryeri Sarasayamma (Species of Darner) NT ●

61 Gomphidae Trigomphus citimus tabei Tabesanae (Species of Club-tailed Dragonfly) NT ●

62 Trigomphus interruptus Futasujisanae (Species of Club-tailed Dragonfly) NT ●

63 Petaluridae Tanypteryx pryeri Mukashiyamma (Species of Grayback) NT ●

64 Libellulidae Nannophya pygmaea Hacchotombo (Species of Skimmer) VU ●

65 Sympetrum parvulum Himeakane (Species of Skimmer) DD ●

66 Cydnidae Canthophorus niveimarginatus Shiroheritsuchikamemushi (Species of Burrowing Bug) NT DD ●

67 Belostomatidae Appasus japonicus Kooimushi (Ferocious Water Bug) NT EN (KRL/KRDB)

NT (HRDB) ● ●

68 Lycaenidae Zizina emelina emelina Shirubiashijimi

(Sylvia's Grass Blue) EN CR+EN ● 69 Nymphalidae Apatura metis substituta Komurasaki

(Purple Emperor) EN ● 70 Sasakia charonda charonda Oomurasaki

(Great Purple Emperor) NT NT ● 71 Lymantriidae Laelia coenosa Sugedokuga

(Reed Tussock (Moth)) NT ● 72 Dytiscidae Cybister brevis Kurogengoro

(Species of Predacious Diving Beetle) NT ● 73 Hyphydrus laeviventris laeviventris Himekeshigengoro

(Species of Predacious Diving Beetle) VU VU ● 74 Leiodytes frontalis Maruchibigengoro

(Species of Predacious Diving Beetle) NT ● ● 75 Hydrophilidae Helochares nipponicus Sujihiratagamushi

(Species of Water Scavenger Beetle) NT ● ● 76 Hydrochara libera Ezokogamushi

(Species of Water Scavenger Beetle) NT ● 77 Chrysomelidae Donacia japonica Kin'ironekuihamushi

(Species of Leaf Beetle) NT DD ● 78 Donacia katsurai Katsuranekuihamushi

(Species of Leaf Beetle) DD ● 79 Crabronidae Stizus pulcherrimus Kiashihanadakabachimodoki

(Species of Sand Wasp) VU NT ● 80 Arachnid Atypidae Calommata signata Wasurenagumo

(Species of Purseweb Spider) NT ● 81 Ctenizidae

(Halonoproctidae) Latouchia typica Kishinouetotategumo (Species of Trapdoor Spider) NT ●

82 Araneidae Argiope amonea Koganegumo (Species of Black and Yellow Garden Spider) NT ● ●

83 Mollusk Viviparidae Cipangopaludina chinensis laeta Marutanishi (Species of Freshwater Snail) VU NT ●

84 Planorbidae Gyraulus chinensis spirillus Hiramakimizumaimai (Species of Freshwater Snail) DD ●

85 Gyraulus pulcher Himehiramakimizumaimai (Species of Freshwater Snail) EN ● ●

86 Gyraulus soritai Mizukohakugai (Species of Freshwater Snail) VU DD ●

Total 9 Classifications 58 Families 86 Species 15 10 1 1 62 11 2

Appendix B. Monitoring Schedule and Annual Minimum Volume of Work for Threatened and Endangered Species