4_Atch1_PWS_JpnCultAware-Instructor_20240808.pdf

Attachment 1 to Solicitation No. FA520924Q0077

PERFORMANCE WORK STATEMENT (PWS)

FOR

JAPANESE CULTURAL AWARENESS INSTRUCTOR,

YOKOTA AIR BASE, JAPAN

08 August 2024

1. DESCRIPTION OF SERVCIES.

1.1. Performance Requirements.

1.1.1. The Contractor shall work two four (4)-hour sessions, twice weekly (with the exception of federal holidays when the services of the Contractor will not be required). One four (4)-hour session will be performed in the morning or afternoon (at the Military and Family Readiness Center (M&FRC), Bldg.

535, Yokota Air Base (AB)) every Monday, with the second being performed either Wednesday or Thursday. These days of the week are subject to change during the performance year. If fewer than five

(5) students are available for the session, the services of the Contractor may not be required (the Contractor will be informed the day prior by Chief, M&FRC). During times of local exercises or real world scenarios, the services of the Contractor may not be required (the Contractor will be informed the day prior the Chief, M&FRC).

1.1.2. The Contractor shall orientate the attendees on the different aspects of the Japanese culture, such as history, customs, etiquette, government, shopping, holidays, art, religion, entertainment, and lifestyles, etc.

1.1.3. The Contractor shall develop and conduct special lessons on different aspects of the Japanese culture as required, i.e., tea ceremony demonstrations, kimono dressing demonstrations, classical dancing performances, foreign spouses’ orientation, customs, and courtesies and English teaching seminars to name a few.

1.1.4. The Contractor shall develop and conduct special cultural awareness group orientation briefings for visiting teams, i.e., inspector general and reservist, First Team Airmen’s Center (FTAC), Newcomer’s Orientation, and Distinguished Visitors (DV’s), etc.

1.2. Specific Duties and Responsibilities.

1.2.1. To be oriented towards the M&FRC mission and objectives as needed.

1.2.2. To assist students to better understand Japanese mannerisms and lifestyles.

1.2.3. To assess students’ interests and needs and design lesson plans to meet those needs.

1.2.4. To develop and use audiovisual and slides necessary to meet the program’s objectives. To develop brochures and/or handouts necessary for accomplishing lessons objectives.

1.2.5. To review each session with the Relocation Assistance Core Compliance Expert for the purpose of program evaluation and effectiveness.

1.2.6. To assist Military members and spouses with translation of forms, application, passport applications, etc.

1.2.7. Payment will be on monthly rate stated on the schedule of this contract. The Contractor will be required to maintain a sign in/out log. This log will be verified by Chief, M&FRC, and payment for services rendered will be based on the sign in/out log. Payment is authorized to be made once a month.

2. POSITION REQUIREMENT.

2.1. Education. Must have four (4) year college degree in any fields.

2.2. License/Certification. Must have diploma or specialized training and certification in one or two cultural or relate program areas, i.e., Instructor or Professor of Tea Ceremony, Kimono dressing, etc.

2.3. Experience. Must have experience doing cultural presentations.

2.4. Knowledge. Some knowledge of military customs, lifestyle, practices procedures, and terminology is desirable.

2.5. Specific Tasks.

2.5.1. Comfortable speaking in public in both Japanese and English. Comfortable in setting that may require near simultaneous translation of Japanese/English.

2.5.2. Must be capable of planning, designing, and delivering instruction using multimedia capability, e.g.

audio, video, computer generated, informal lecture, etc.

3. GENERAL INFORMATION.

3.1. Government Remedies. The Contracting Officer will follow Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, to correct non-conforming services and receive a satisfactory level of service from the Contractor.

3.2. Hours of Operation.

3.2.1. Normal Hours of Operation. Normal hours of operation shall be in accordance with paragraph

1.1.1 of this PWS. Dates and times, as scheduled, are agreed to between both parties to be within normal M&FRC working hours of 0800-1600. Flexibility may be required as needed to accommodate special events and requests from command leadership.

3.2.1.1. U.S. Holidays. The designated U.S. legal holidays are as follows:

DATE HOLIDAY

1st of January New Year’s Day 3rd Monday of January Martin Luther King Jr.’s Birthday 3rd Monday of February President’s Day Last Monday of May Memorial Day 19th of June Juneteenth National Independence Day 4th of July Independence Day 1st Monday of September Labor Day 1st Monday of October Columbus Day 11th of November Veteran’s Day 4th Thursday of November Thanksgiving Day 25th of December Christmas Day

*If the holiday falls on a Saturday, it will be celebrated on Friday, and if the holiday falls on a Sunday, it will be celebrated on a Monday.

3.3. The Contractor may take a maximum of 30 days leave/vacation each year at no cost to the U.S.

Government. The Contractor shall obtain written approval from the Chief, M&FRC, prior to beginning leave/vacation. If the length of the leave/vacation will exceed eight (8) continuous work hours, the Contractor must request approval at least 30 days in advance of the leave/vacation. The Contractor is required to make-up the days/sessions missed.

3.3.1. The Chief, M&FRC may approve additional days for illness or emergencies. The Contracting Officer reserves the right to terminate the contract if those days are excessive.

4. GOVERNMENT FURNISHED PROPERTIES AND SERVICES.

4.1. Utilities. Electricity (at existing outlet locations), hot and cold water as determined necessary to fulfill the needs of this contract will be furnished by the U.S. Government at no cost to the Contractor.

4.2. Office Space. Access to classroom for teaching and office space for consultation will be provided.

Office space may include minimum office equipment for documentation, class preparation, contacting customers and storage of audio-visual materials.

5. SERVICES SUMMARY (SS). Not applicable.

6. APPENDIX. None.