Updated pre-con minutes.pdf
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- Attached to
- Boiler & UPV Inspection Service at Yokota, Japan
- Solicitation number
- FA520924Q0005
About this file
This document summarizes pre-proposal conference minutes for solicitation number FA520924Q0005 from the Department of the Air Force seeking boiler and UPV inspection services at Yokota Air Base in Japan. The services include annual inspections of boilers at buildings 9, 1245, 533, and 4435, with pricing to be provided on a unit basis. A blanket purchase agreement with a master limit of $250,000 will be established with the selected vendors for an ordering period of April 1st, 2024 through March 31st, 2031. Questions were answered regarding documentation from the previous inspection, scheduling processes, and equipment access. Proposals are due by December 18th, 2023 at 1300 Japan Standard Time. The pre-proposal conference provided an overview of requirements and a site visit to the boiler plants.
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DEPARTMENT OF THE AIR FORCE
374th Airlift wing
7 Dec 2023
MEMORANDUM FOR ALL ATTENDEES
FROM: 374 CONS/PKB
Unit 5228, Bldg 620, Yokota Air Base Fussa-shi Tokyo 197-0001
SUBJECT: Pre-Proposal Conference Minutes for RFQ No. FA520924Q0005, Boiler & UPV Inspection Service at Yokota AB, Japan
1.0. Pre-proposal conference was conducted at Building 620, Yokota AB from 1000 hours on 7 Dec 23 to explain and clarify the government’s requirement to the prospective offerors and assist them in submitting their offers with a full understanding.
2.0. The important and essential requirements pertaining to this RFQ in each section were presented by Mr. Daisuke Kawasaki, Lead Buyer as follows:
2.1. Submission of quotations will be accepted by e-mail to the Contract Specialist and Contracting Officer. Government will confirm receipt of their submission via email reply.
Deadline of submission is 18 Dec 2023 at 1300 (JST).
2.2. Explained what Blanket Purchase Agreement (BPA) is and highlighted that it is not a contract, just an agreement.
-BPA Master Dollar Limit: $250,000.00.
-Ordering Period: 1 Apr 2024 – 31 Mar 2031 -Ordering is referred to as a “call” in BPA -Contracting officer will ask the vendors for the updated price list every year.
The Contractor gets paid by submission of the invoice and the Receiving Report that indicates completion words with unit numbers.
3.0. The pre-proposal conference closed at 1045 hours.
4.0. Site visit to boiler plants at Buildings 9, 1245, 533 and 4435, Yokota AB started at 1100 hours and ended at 1230 hours.
5.0. Question and Answer (Q&A) sessions;
Here are list of Q&A received.
- Q1. Does Offeror need to fill the price schedule for seven years or first year.
- A1. Price schedule needs to only include unit price for the inspection.
- Q2. Are offerors allowed to take pictures of boilers at site?
- A2. Yes.
- Q3. Will Gov’t open the boilers for the contractor to perform the inspection?
- A3. Yes.
- Q4. Will the inspection reports from the last contractor be available?
- A4. Currently waiting for CE to verify if the inspection report can be made available for the contractor after award.
- Q5. How does the contractor schedule inspection?
- A5. The Contractor will need to contact CE to schedule inspections after award.
- Q6. Will the Contractor need to prepare ladders for inspection at CHP?
- A6. The Government will prepare ladders for inspector to access the CHP boiler.
DAISUKE KAWASAKI
Lead Buyer
STEPHANIE TORRES
Contracting Officer
| 2023-12-13T14:31:32+0900 | |
| TORRES.STEPHANIE.MONIQUE.1393433414 |
File details come from the government source that posted it. Updated .