PWS 2 May 22.pdf

FA520922Q0043

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, MAINTENANCE, AND REPAIR

OF INDOOR SWIMMING POOLS,

YANO FITNESS CENTER,

AT BLDG 205, CAMP ZAMA, JAPAN

(FEWR No. JF-20007-2J & KJ-00001-2J) 3 May 2022

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Service Summary Page 11

SECTION 3 Appendices Page 11

Appendix A1 Required Maintenance Locations (Points) and Items of Swimming Pool

Appendix A2 Proposed Maintenance and Repair Work

Appendix A3 Photo for Required Maintenance Locations (Points)

Appendix B1 Existing Water Collection Nozzle Information

Appendix B2 Existing Filter Media and Filter Bed Information

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, management, tools, equipment, transportation, materials, and any other items or services necessary to perform inspection, maintenance, and repair of indoor swimming pools (main and baby pools) at building (Bldg) 205, Camp Zama (CZ). The service shall be performed in accordance with (IAW) this Performance Work Statement (PWS), manufacturer recommendations, and commercial standards.

1.1. INSPECTION, MAINTENANCE AND REPAIR OF MAIN AND BABY INDOOR

SWIMMING POOLS. The contractor shall perform maintenance, repair and inspection services for the following swimming pools during from 15 July 2022 to 31 August 2022.

Main and Baby pools:

Manufacturer: Yamaha Material: Fiberglass Reinforced Plastics (FRP)

Size: Main, 25.01 m x 17.81 m

Baby, 5.01 m x 4.01 m

Depth: Main, 1.0~3.65 m

Baby, 0.55 m

Dimensions: Main 445.25 m2

Baby, 20.01 m2

Volume: Main, 1046.02 m3

Baby, 11.01 m3

1.1.1. Inspection. During the maintenance and repair of the surfaces of the main and baby pools have been performed as shown in Appendix A, the contractor shall conduct a joint inspection for inside of the main and baby pools with the Contracting Officer’s Representative (COR) and prepare an inspection report IAW para 1.3.2.

1.1.2. Maintenance and Repair Services. The contractor shall provide maintenance and repair services for main and baby indoor pools’ surfaces IAW manufacturer’s standards or commercial standards. Required maintenance locations (points) and items are shown in Appendices A1, 2, and 3.

1.1.3. Replace existing two (2) circulation pumps for swimming pool with brand new pumps or equal quality pumps. Existing pump information is as follows,

a. End Suction Single Stage Centrifugal Process Pump 2 each

Make: EBARA

Model: 125 x 100FS4KC515

SER#: P99779515.1

SER#: P99779515.2

Capacity: 2.34m3/min

b. Motor 2 each

Make: TOSHIBA Model: TIKK Ser#: 62384233 Ser#: 62384234 Power: 15kw

1.1.4. Replace motor valves of overflow switching valve for swimming pool with new or equal quality brand new motor valves including bolts, nuts and packing. Existing motor valve information is as follows, Motor Valves 2 each

Make: Toyo Valve Model: MTH-12 Ser#: 00090460 Ser#: 00090471

1.1.5. Replace motor valves of filtration unit for swimming pool with new or equal quality motor valves including bolts, nuts and packing. Existing motor valve information is as follows, Motor valves 8 each

Make: Toyo Valve Model: MTH-12 Ser#: 00090459 Ser#: 00090467 Ser#: 00090470 Ser#: 00090463 Ser#: 00090469 Ser#: 00090468 Ser#: 00090465 Ser#: 00090462

1.1.6. Replace drain valves of filtration unit for swimming pool with new or equal quality valves including bolts, nuts and packing. Existing motor valve information is as follows, Drain valves 2 each

Make : Toyo Valve.

Model: 10ALM

1.1.7. Replace all water collection nozzles of the swimming pool filters with new or equal quality. (Total 202 each). Existing water collection nozzle information is shown in Appendix B1

1.1.8. Replace filter media and filter media bed of the swimming pool filters with new or equal quality. Existing filter media and filter bed information is shown in Appendix B2.

1.1.8.1. Filter information is as follows, Rapid Sand Filter : 2 sets Make: Fuji Kikoh Co., Model: AFT-140P

1.1.9. Finishing of Steel Tank for Rapid Sand Filtration Unit: After removed filter media and filter bed, the contractor shall clean, treat and paint all interior surface of the filters. The interior surface of the steel filtration tank shall be painted and shall be prepared by “the 2nd Surface Preparation (第 2種ケレン)” and finished with one coat of ferrous-metal primer and two coats of epoxy-resin paint conforming to Japan Industrial Standard (JIS) K-5551 “Epoxy resin paint.”

Coating Thickness Meter: (塗膜測定器) Make: Sankoh Electronic Laboratory Co., Ltd Model: SAMA C-FN

1.1.10. Inspection of Steel Tank. During performing maintenance service, the contractor shall provide inspection of inside of the both steel tanks and identifies additionally needed repairs in the near future, the contractor shall submit a report in both English and Japanese to the COR IAW para 1.3.3.

1.1.11. Maintenance of Filter Control Panel.

The contractor shall perform maintenance of swimming filtration control panel and replace listed parts below.

Replacement Parts Make Model Qty Remarks Sequencer Mitsubishi Elec., Fx1N-40MR 2 Sequencer Expansion Unit Mitsubishi Elec., Fx2N-8ER 2 Automatic Breaker Fuji Elec., EA203B175A 1 NFB Earth Leakage Breaker Fuji Elec. *EG103F150A 2 ELB1/2 Earth Leakage Breaker Fuji Elec. EG33F5A 1 ELB3 Earth Leakage Breaker Fuji Elec. EG32F10A 1 ELB4 Earth Leakage Breaker Fuji Elec. SC-N1 & SC-N2 4 MC1/2 & MCD1/2 Earth Leakage Breaker Fuji Elec. SC-N2 2 MCY1/2 Earth Leakage Breaker Fuji Elec. SC-03X 2 MC3/4 Timer 24hour Fuji Elec. MS4SM 2 TR1A/1B

*Existing Earth Leakage Breaker is EG103F100A is requested to replace with EG1003F105A.

1.1.12. Operation Test. Upon completion of all above works, operational tests (include taking operation data) shall be conducted by the contractor with the COR IAW manufacture’s standard. If any deficiencies are found during the operational test, the contractor shall make correction(s) as required at no additional charge to the Government.

1.2. FINAL INSPECTION AND ACCEPTANCE. The final inspection is scheduled on Not Later Than (NLT) 19 August 2022. If any deficiencies are found during the inspection, the contractor shall make correction(s) as required by 20 August 2022, at no additional cost to the Government. After completion of the acceptance of final inspection, the contractor shall submit work performance record, para. 1.3.3.

1.3. SUBMITTALS.

(1) Work Schedule (Para 1.3.1)

(2) Inspection Report for Swimming Pool (Para 1.3.2.)

(3) Inspection Report for Tank (Para 1.3.3)

(4) Work Performance Record (Para 1.3.4.)

1.3.1. Work Schedule. The contractor shall submit a work schedule to the COR no later than NLT five

(5) business days prior to the start of performance. The schedule will show the time and day of the repairs and testing for subject services. The COR will evaluate the contractor’s schedule and will send recommendations or concurrence to the contractor. The contractor shall not deviate from the approved schedule without prior approval of the COR. The contractor shall notify the date and time of the next scheduled inspection and maintenance service to the COR.

1.3.2. Inspection Report for Swimming Pools. The contractor shall submit inspection report IAW sample in Appendix B for next maintenance/repair both in English and Japanese to the COR within 30 calendar days after the joint inspection. The report shall include the following items:

(1) Surface conditions

(2) Locations for any peeled and cracked

(3) Sketches (hand-drawn is acceptable) and photographs to include (1) & (2)

(4) Recommended maintenance and repair work

(5) Cost estimate

1.3.3. Inspection Report for Tank. The report shall include at a minimum of the following information:

(1) Needed repair

(2) Description of needed repair (pictures, drawings, etc.)

(3) Justification (what will happen if repair is not accomplished)

(4) Description of repair work requirement

(5) Material list and man-hours for repair

(6) Proposed repair schedule

(7) Cost estimate for repair work

(8) Submission date of the report with contractor representative’s signature

1.3.4. Work Performance Record. The contractor shall submit a work performance report with comments to include pictures of the work performed (step-by-step) for each service item NLT 30 business days after completion of the work. Work performance record shall include the following information at minimum.

(1) Date and time work was performed

(2) Description of work

(3) List of materials and equipment were used

(4) Tested items and results of the test

(5) Copy of Manifest

(6) Picture of the work performed

(7) Signature of Contractor Representative

1.4. EQUAL ITEMS. When the contractor provides “or equal items”, the contractor shall submit descriptive data of used materials with their offer. The “or equal” products must be reviewed and approved by the COR prior to work. The descriptive data shall be supported by sufficient information such as shop drawings of the proposed new equipment, layout, connections, catalogs, certificates of compliance, installation instruction manuals, operation and maintenance data and any other data published by the manufacturer, to demonstrate conformance to the requirements.

1.5. WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO) and the COR.

The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s and alternate’s names, email addresses, and telephone numbers. The contract manager or alternate should be proficient and shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives, issued by the KO or COR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the COR prior to start of performance. The roster must include all employee names, email addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall utilize its existing quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a COR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by COR. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1620 hours unless prior arrangements have been made with the COR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 19th of June* Juneteenth National Independence Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 11 Aug Mountain Day 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the COR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography.

2.8.5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.6. Reports of Damages, Destruction, Injury, or Death.

2.8.6.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.6.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.7. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG Japan Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to ensure compliance by all subcontractors.

2.8.8. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The contractor is responsible for reviewing section 01 and 33 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/

2.8.9. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.10. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the COR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS). Upon request of the COR, the contractor shall submit the MSDS to the

COR.

2.8.11. Environmental and Hazardous Material Handling. The contractor shall comply with the JEGS to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The contractor shall follow the installation Spill Prevention Control and Countermeasure (SPCC) Plan (https://intranet.zama.army.mil/CmdStaff/usagj/pw/docs/SPCCP.pdf) and Oil and Hazardous Substance (OHS) pollution Contingency Plan (https://intranet.zama.army.mil/CmdStaff/usagj/pw/docs/OHSPC.pdf) in case of a spill or release of POL and/or hazardous substances. The contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

2.8.12. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.13. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/

2.8.14. Temporary Work Stoppage. In the event the Garrison Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.12. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.sam.gov/SAM/

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

https://www.sam.gov/SAM/

SECTION 2

SERVICES SUMMARY

SS Number and Performance

Objective

PWS

Paragraph Performance Threshold Method of

Assessment

SS #1. Inspection, Maintenance and Repair Services

Para 1.1.1 ~ 1.1.11 One (1) defect at each site allowed 100%

Inspection

SS#2 Operation Test Para 1.1.12 One (1) defect at each site allowed 100% Inspection

SS#3 Submittals Para 1.3. One (1) day late submission for each report allowed

100% Inspection

SECTION 3

APPENDICES

Appendix A1: Required Maintenance Locations (Points) and Items of Swimming Pool

Appendix A2 Proposed Maintenance and Repair Work

Appendix A3 Photo for Required Maintenance Locations (Points) A3-1 ~ A3-9 Appendix B1 Existing Water Collection Nozzle Information

Appendix B2 Existing Filter Media and Filter Bed Information