Minutes FA520922Q0029 11 Apr 22.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

12 Apr 22

MEMORANDUM FOR DISTRIBUTION

FROM: 374 CONS/PKBC

SUBJECT: Minutes of Pre-Proposal Conference for Solicitation Number FA520922Q0029, Power Washing Service Blanket Purchase Agreement (BPA) at Yokota Air Base, Japan

1. An escorted pre-proposal conference for subject RFQ was conducted on 4 Apr 22 at 1000 hrs to explain the requirement to all interested offrors. All attendees reported to Room 109 at Bldg.

620 (374 Contracting Squadron), Yokota Air Base, Japan.

a. Government:

Mr. Galli Delfin, 374 CES/CEOES

TSgt Boaz Etpison, 374 CES/CEOES

SSgt Landon Mosley, 374 CES/CEOER

MSgt Delton Andrew, 374 CES/CEOES

SrA Jessica McCormick, 374 CES/CEOFE

Ms. Tomoko Shioda, 374 CONS/PKBC

Ms. Yuki Kobayashi, 374 CONS/PKBA

Ms. Shoko Saito, 374 CONS/PKBC

b. Prospective Offerors:

See attached Pre-Proposal Conference Attendance Sheet (This is only filed internally for the

Government).

2. Ms. Saito made an opening statement and explanation of the RFQ package was provided. It was advised to complete all required section of the RFQ as part of their submission. The following were briefed with supplementary explanations as indicated below:

a. Questions regarding this RFQ will be submitted in English writing no later than 8 Apr 22, 1400 hrs to Ms. Saito and Ms. Shioda. The questions and answers will be sent to all prospective offerors who attended to this conference.

b. The submission for the quotation shall be sent to both Ms. Saito and Ms. Shioda no later than 26 Apr 22, 1400 hrs. The specific instructions are prescribed in page 43 in RFQ. The quoters were advised to make sure they receive receipt of submission from the Government.

c. The evaluation factor will be PRICE and the Government may award a single or multiple

Blanket Purchase Agreement(s). The evaluation factor for award can be found in page 45 in

RFQ.

3. Ms. Shioda made a supplements as follows:

a. This is Blanket Purchase Agreement (BPA). The Government is considering to award multiple BPAs, probably three (3), as same as current power washing BPA. However, it may be less or more.

4. Mr. Delfin took over the conference to provide brief explanations of work and confirmed the work area based on PWS attached to the RFQ.

5. The following questions were asked during the conference:

Question Answer

1 Are there any licenses required? This question will be answered in the minutes:

Answer: There is no special license required.

2 What if the work needed scaffold or gondola?

The Government will ask for proposal when non-priced items is needed.

3 What if the peeling paint occurred during the work?

If the Contractor determine the paint may peel before work, please report to the Government before starting work.

4 Will the Contractor asked to repaint if the paint peels?

No. It is not included to this requirement.

5 Will the price for scaffolding needs to be included in unit price for A003 through

A005 in attachment 2, Price Schedule?

This question will be answered in the minutes:

Answer: Line Item for scaffolding will be added to attachment 2, Price Schedule, with specification. An amendment will be issued.

6 Is power wash require with only water or washing material are required?

Basically only water will be used but if it is determines washing materials the Contractor will report to the Government and submit Material

Approval Submittal Form.

6. Ms. Saito remind to those who has a one day pass to enter the gate to return the pass when leaving.

7. A copy of this minutes will be distributed to all attendees. The foregoing is a brief summary of the discussions held during conference. Those present should be advice the undersigned of any additional information, clarifications, or corrections that they feel should be made to the minutes within five (5) calendar days from distribution date. Failing notification to the contrary, these minutes will stand for the record.

TOMOKO SHIODA

Contracting Officer

Distribution: All attendees

Cc: 374 CES/CEO

Attachments:

Site Orientation Attendance Sheet (This is only for internal filing)