PWS_1Aug21.pdf

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

TO

REPAIR HIGH VOLTAGE SWITCH GEARS

AT

CAMP ZAMA & SAGAMIHARA FAMILY HOUSING AREA

FEWR No.

(JF800648J, JF900639J, ME800078J, ME800018J)

1 Aug 2021

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Services Summary Page 11

SECTION 3 Appendices Page 12

Appendix A1: Replacement List, LBS (CZ)

Appendix A2: Replacement List, PAS (CZ)

Appendix A3: Replacement List, LBS (SFHA)

Appendix A4: Replacement List, PAS (SFHA)

Appendix B1: Location of LBS (CZ)

Appendix B2: Location of PAS (CZ)

Appendix B3: Location of LBS (SFHA)

Appendix B4: Location of PAS (SFHA)

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to repair/replace high voltage switch gears listed in Appendix A at Camp Zama and Sagamihara Family Housing Area. This services shall be performed in accordance with this Performance Work Statement (PWS), attached appendices, and manufacturer standards.

1.1. REPLACEMENT WORK.

1.1.1. Preliminary Study. The contractor shall perform a preliminary study with technical staff of contractor for detailed understanding of the subject high voltage switch gears and actual job site conditions (such as accurate dimension of each component/parts, existing machine installing/operating conditions, electric power, structural conditions, actual using conditions of these system, etc.). The contractor shall be responsible for the verification of all dimensions and existing conditions prior to starting actual service. The contractor shall become familiar with all details of the work, verify all dimensions in the field.

1.1.2. Description of Equipment. The contractor shall repair/replace high voltage switch gears at Camp Zama, Sagamihara Family Housing Area. The following equipment (see Appendix A for the details) shall be provided by the contractor.

1.1.2.1 Replace LBS in CAMP ZAMA (See Appendix A1 & B1 for the details) Equipment Quantity

(EA or set) Equipment Number

(Equal item is allowed, see 1.2.3) AC Load Break Switch with fuse 200A 41 (Mitsubishi-Denki)

SCL-SB (EHS1R) 200A

Power Fuse(10A) 6 (3 φ x 2) Same as above

Power Fuse(20A) 24 (3 φ x 8) Same as above

Power Fuse(30A) 6 (3 φ x 2) Same as above

Power Fuse(40A) 15 (3 φ x 5) Same as above

Power Fuse(50A) 24 (3 φ x 8) Same as above

Power Fuse(60A) 6 (3 φ x 2) Same as above

Power Fuse(75A) 42 (3 φ x 14) Same as above

AC Load Break Switch with fuse 200A 1 (Mitsubishi-Denki)

SCL-SD (EHS2R) 200A

Power Fuse(50A) 3 (3 φ x 1) Same as above

AC Load Break Switch with fuse 200A 5 (Mitsubishi-Denki)

SCL-SD1(EHS2R) 200A

Power Fuse(50A) 3 (3 φ x 1) Same as above

Power Fuse(75A) 6 (3 φ x 2) Same as above

E Power Fuse(100A) 6 (3 φ x 2) Same as above

AC Load Break Switch with fuse 200A 2 (Mitsubishi-Denki)

SCT-SB (EHS1R) 200A

Power Fuse(40A) 3 (3φ x 1) Same as above

Power Fuse(75A) 3 (3 φ x 1) Same as above

AC Load Break Switch without fuse 51 (Mitsubishi-Denki)

AS-L200 (EHN2R)

AC Load Break Switch with fuse 2 (Mitsubishi-Denki)

AS-L200 (EHN2R)

Power Fuse(100A) 6 (3 φ x 2) Same as above

AC Load Break Switch without fuse 6 (Mitsubishi-Denki)

AS-L400 (EHN3R)

Disconnecting Switch 1 (Mitsubishi-Denki)

DV-3 200A

Auxiliary switch (補助スイッチ) 109 (Mitsubishi-Denki)

状態表⽰⽤/トリップ警報⽤

（オプション標準品） AC Load Break Switch without fuse 6 (Fuji-Denki)

LB-6/200 (HL3A-200)

AC Load Break Switch with fuse 2 (Fuji-Denki)

LB-6/200f (HL3A-200) Power Fuse(75A) 6 (3 φ x 2) Same as above

AC Load Break Switch with fuse 5 (Fuji-Denki)

LBS-6/200 (HL3S-200)

Power Fuse(10A) 3 (3φ x 1) Same as above

Power Fuse(75A) 12 (3 φ x 4) Same as above

AC Load Break Switch with fuse 6 (Fuji-Denki)

LBS-6/200R (HL3S-200R)

Power Fuse(20A) 3 (3 φ x 1) Same as above

Power Fuse(30A) 3 (3 φ x 1) Same as above

Power Fuse(40A) 3 (3 φ x 1) Same as above

Power Fuse(75A) 9 (3 φ x 3) Same as above

Disconnecting Switch 1 (Fuji-Denki) V3-2 200A

Disconnecting Switch 1 (Fuji-Denki) V3-4 400A

Disconnecting Switch 1 (Fuji-Denki) V6 600A

Auxiliary switch (補助スイッチ) 22 (Fuji-Denki)

状態表⽰⽤/トリップ警報⽤

（オプション標準品） Insulation Barrier 131 set Needs to function with existing

LBSs

1.1.2.2 Replace PAS in CAMP ZAMA (See Appendix A2 & B2 for the details)

Equipment Quantity

(EA)

Equipment Number

(Equal item is allowed, see 1.2.3) Pole mounted Air Switch (100A) 1 (Togami-Denki)

KST-C 100A

Pole mounted Air Switch (200A) 2 (Togami-Denki)

KST-C 200A

Pole mounted Air Switch (200A) 12 (Togami-Denki)

KST-G 200A

Pole mounted Air Switch (200A) 19 (Togami-Denki)

KST-G-N11 200A

Pole mounted Air Switch (200A) 4 (Togami-Denki)

KST-H-N11 200A

Pole mounted Air Switch (400A) 2 (Togami-Denki)

KST-C-N6 400A

Pole mounted Air Switch (200A) 2 (Fuji-Denki)

HP2-C1N 200A

Pole mounted Air Switch (200A) 3 (Fuji-Denki)

HP2-R1N 200A

Pole mounted Air Switch (200A) 1 (Fuji-Denki)

HP2-R2N 200A

Pole mounted Air Switch (100A) 1 (MITSUBISHI)

PSL-1B 100A

Pole mounted Air Switch (200A) 1 (MITSUBISHI)

PSL-2G 200A

Pole mounted Air Switch (100A) 2 (ENERGY SUPPORT)

CSS-101

Pole mounted Air Switch (200A) 1 (ENERGY SUPPORT)

CSS-202

Pole mounted Air Switch (200A) 10 (ENERGY SUPPORT)

CSS-203

Pole mounted Air Switch (200A) 2 (ENERGY SUPPORT)

CSS-203G

Pole mounted Air Switch (200A) 16 (OGAKI-Denki)

OAS-HB2

Pole mounted Air Switch (200A) 1 (OGAKI-Denki)

OAS-ME

1.1.2.3 Replace LBS in SFHA (See Appendix A3 & B3 for the details)

(EA)

Equipment Number

(Equal item is allowed, see 1.2.3) AC Load Break Switch with fuse 6 (Mitsubishi-Denki)

SCL-SB (EHS1R)

Power Fuse(30A) 12 (3 φ x 4) Same as above

Power Fuse(50A) 6 (3 φ x 2) Same as above

AC Load Break Switch without fuse 12 (Mitsubishi-Denki)

AS-L200 (EHN2R)

Auxiliary switch (補助スイッチ) 18 (3 φ x 6) 状態表⽰⽤/トリップ警報⽤

（オプション標準品） Insulation Barrier 18 set Needs to function with existing

LBSs

1.1.2.4 Replace PAS in SFHA (See Appendix A4 & B4 for the details)

(EA)

Equipment Number

(Togami-Denki) (Equal item is allowed, see 1.2.3)

Pole mounted Air Switch (200A) 11 (Mitsubishi-Denki)

PSL-2GL 200A

Pole mounted Air Switch (300A) 2 (Togami-Denki)

KST-H-N11 300A

1.1.3. Operation Test. Upon completion of all above works, operational tests shall be conducted by the contractor and the Contracting Officer Representative (COR)/Government Representative (GR).

Operation test shall be conducted in any situation imaginable. If any deficiencies are found during the operational test, the contractor shall make correction(s) as required at no additional charge to the Government.

1.2 SUBMITTALS.

(1) Work Schedule (Para. 1.2.1.)

(2) Photographic Records (Para. 1.2.2.)

1.2.1. Work Schedule. The contractor shall submit a working schedule to the authorized COR/GR for review and approval 15 days prior to commencement of work. The power outage date and time will be notified by the COR/GR. The total work-hour in one (1) day should not exceed 8 hours, and a continuous power failure work should not exceed 6 hours per day. The Government anticipates working days on weekday Daytime or after 17:00 and late night hours, or Saturdays and Sundays.

1.2.2. Photographic Records. The contractor shall furnish the COR/GR with photographic records of each sequence of work which will be hidden or makes it difficult to examine the condition of work. The contractor shall submit the photographic records within 15 days after completion of this work.

1.2.3. Equal Items. When the contractor plans to use “or equal” products listed in the PWS, the contractor shall submit descriptive data of used materials to the Contracting Office with the quotation to get the COR/GR’s approval to be deemed as responsible. The “or equal” products must be approved by COR/GR before contract is to be awarded. The descriptive data shall be supported by sufficient information such as shop drawings of the proposed new equipment, layout, connections, catalogs, certificates of compliance, installation instruction manuals, operation and maintenance data and any other data published by the manufacturer, to demonstrate conformance to the requirements.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO) via the roster (paragraph 2.1.7). . The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued by the KO or COR/GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees as required by DFARS 211.106. Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and wearing distinguishing clothing bearing the name or the company, wearing badges which contain the contractor’s company name and employee name, or other visible identification in performance of contract requirements or for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.1.2.1. Qualification. The contractor is required to provide employees who have at least 3 years of experience in work similar to this requirement. The contractor personnel shall also possess the following listed certificates/licenses at all time while performing work. The required certificates/licenses shall be current and updated when changes occur.

Chief Electrical Engineer License, 3rd Class or Higher (第 3種電気主任技術者以上)

Electrician License, 1st Class License (電気⼯事⼠ 1種)

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Third Country Nationals (TCN). The security forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster.

The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the COR/GR prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a COR/GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. Contracting Officer Representative(COR)/GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the COR/GR. Completed work shall be subject to inspection and acceptance in accordance with FAR 52.212-4 by the COR/GR. The COR/GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below, during normal duty hours, 0800 - 1600 hours unless prior arrangements have been made with the COR/GR).

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 11 August Mountain Day 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the COR/GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain COR/GR approval prior to commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death

2.8.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” is defined in FAR 45, and for the purpose of this requirement includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.5.2. The contractor shall submit these reports to the KO through the COR/GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR/GR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.7. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR/GR. The contractor is responsible for reviewing section 01 and 33 of EM 385- 1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/

2.8.8. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (Japan Environmental Governing Standards), whichever are most stringent, to protect the health and safety of employees/residents, and preserve the local and global environment.

2.8.9. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the COR/GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Safety Data Sheets (MSDS). Upon request of the COR/GR, the contractor shall submit the SDS to the COR/GR.

2.8.10. Environmental and Hazardous Material Handling. The Contractor shall follow the installation Spill Prevention and Response Plan (SPRP) in case of a spill or release of POL and/or hazardous substances. The Contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

2.8.11. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.12. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.13. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.14. Temporary Work Stoppage. In the event the Garrison Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty and shall be incorporated via addendum in accordance with FAR 12.404(b)(3).

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

SECTION 2

SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

SS Number and Performance Objective

PWS

Paragraph

Performance Threshold Method of Assessment

SS#1. Replace LBS in CZ Para 1.1.2.1

No defect is allowed. 100% Inspection

SS#2. Replace PAS in CZ Para 1.1.2.2

No defect is allowed. 100% Inspection

SS#3. Replace LBS in SFHA Para 1.1.2.3

No defect is allowed. 100% Inspection

SS#4. Replace PAS in SFHA Para 1.2.2.4

No defect is allowed. 100% Inspection

SS#5. Operation Test Para 1.1.3 No defect is allowed. 100% Inspection

SECTION 3

APPENDICES

APPENDICES.

Appendix A1: Replacement List, LBS (CZ)

Appendix A2: Replacement List, PAS (CZ)

Appendix A3: Replacement List, LBS (SFHA)

Appendix A4: Replacement List, PAS (SFHA)

Appendix B1: Location of LBS (CZ) B1-1 ~ 13

Appendix B2: Location of PAS (CZ) B2-1 ~ 22

Appendix B3: Location of LBS (SFHA) B3-1 ~ 3

Appendix B4: Location of PAS (SFHA) B4-1 ~ 7