Notice to Offeror (Pre-con plus site visit) updated.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

26 Jul 2021

MEMORANDUM FOR PROSPECTIVE QUOTERS

FROM: 374 CONS/PKAB

Unit 5228, Bldg 620, Yokota Air Base

Fussa-shi Tokyo 197-0001

SUBJECT: Notice to Quoters, Solicitation FA520921Q0075, Repair/Replacement of High

Voltage Switch Gears at Camp Zama and Sagamihara Housing Area in JAPAN

1. The following information is updated to supplement subject solicitation:

c. Notice of Pre-Proposal Conference and Site Visit:

We are limiting participants to 2 person, 1 vehicle per 1 company due to COVID19 counter measures.

<Schedule > 0830 Zama Main Gate (Participants who need escort) 0900 Zama Bldg 642 DPW main entrance (Participants who have gate pass) Site Visit at Zama Pre-proposal Conference at DPW conference room Lunch break Site Visit at Sagamihara Housing Area

(1) Pre-proposal Conference. A pre-proposal conference will be conducted at Camp Zama, Kanagawa-ken at 0900 hours on 29 Jul 21, Japan Standard Time (JST) for the purpose of answering questions regarding this solicitation.

(2) Site Visit at Zama and Sagamihara Housing Area. Quoters are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.

(3) Gate Pass Request Form. To participate in the conference/site visit, the quoters shall submit a Gate Pass Request Form (Attachment 1) to Kaori Kanematsu, Contract Specialist, kaori.kanematsu.jp@us.af.mil on or before 27 Jul 21.

(4) Escorting for U.S. Installations. For those quoters who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the quoters must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the quoter uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation. Escorting takes approximately 30 minutes therefore the quoters must arrive at least 30 minutes earlier at the gate of U.S. installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 20 minutes prior to the pre-proposal conference start time.

(5) Should questions arise from the site visit, they will be addressed on site, if possible, then compiled and sent to all interested parties. Quoters are requested to submit any questions to the contract specialist noted above not later than 27 Jul 21. Information provided at this conference/site visit shall not qualify the terms and conditions of the solicitation, Performance Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective quoters.

2. If you have any questions, please contact Ms. Kaori Kanematsu, Contract Specialist, by phone at 042-551-6120/e-mail at kaori.kanematsu.jp@us.af.mil.

MASAKI SATO

Contracting Officer