Site_Orientation_Minutes.signed.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

3 Jun 2019

MEMORANDUM FOR DISTRIBUTION

SUBJECT: Minutes of Pre-proposal Conference/Site Orientation for Solicitation No. FA520919QA033, In-Ground Scales and Install Ball Transfer Units, 374 LRS Combat Mobility Flight, Bldg

202, Yokota Air Base, Japan

1. A pre-proposal conference was conducted, followed by an escorted site orientation, on 29 May 19 at 1000 hours at Bldg 202, Yokota Air Base, Japan.

The attendees were as follows.

Government:

374th Logistics Readiness Squadron (374 LRS) TSgt Jason Golden, NCOIC, Combat Mobility Recovery (374 LRS/LGRA) TSgt Ryan Aubert, NCOIC, Combat Mobility Ops (374 LRS/LGRA) Mr. Yoshiaki Iwamatsu, Resource Advisor (374 LRS/LGROR)

374th Contracting Squadron, Airlift Wing Acquisition Flight Ms. Mio Miyabayashi, Contract Specialist (CS) (374 CONS/PKBB)

Prospective offerors

2. CS opened the pre-proposal conference by introducing the Government personnel. She asked all participants to ensure if they could obtain all documents of subject solicitation and also provided an explanation of the following information in the solicitation package.

a. The closing date for quotation submission is 20 June 19, 1400 hours, Japan Standard Time (JST).

b. Evaluation criteria will be “Lowest Price with Technically Acceptability”.

c. The Performance Period will be 75 days After Date of Contract (ADC).

d. Question regarding subject project shall be submitted in writing both of Japanese and English to

Ms. Miyabayashi (mio.miyabayashi.jp@us.af.mil) by 5 Jun 19.

3. An explanation of the Statement of Work (SOW) was provided by Government Representative (GR) TSgt Aubert and TSgt Golden, 374 LRS/LGRA. It was emphasized that the offerors are responsible for reading and understanding the requirement. The following supplementary explanations were provided:

a. Scale SOW 4.1.4.1: Scale display should set up at next to the each scales or on the support columns next to the airfield side door. Please see revised Scale SOW 4.1.4.1 and 4.1.4.2 for more details.

b. The Contractor shall remove the existing lift system and dispose of off Yokota Air Base in accordance with Japanese law and regulation. Please see revised Scale SOW para 3.5.

c. The Contractor doesn’t require to demolish the remote control for current lift system.

d. Scale shall be displayed in units of 10lb/5kg each.

e. Forklift tine troughs size will be two of 2’5” (74cm) x 6’4” (193cm)

4. During the site visit, following was asked and answered.

Q1: Can you provide electric drawing and as-built drawing for Bldg 202?

A1: POC will ask 374th Civil Engineering Squadron. It will be posted on FedBizOpps if 374 CES has them. (OPEN)

5. As a result of this site orientation, the Contracting Officer determined to issue an amendment of the solicitation to incorporate changes/supplemental in the SOW.

6. The site orientation was concluded at 1130 hours.

7. The foregoing is a brief summary of the discussions held during orientation. Those present should advise the undersigned of any additional information, clarifications, or corrections that they feel should be made to the minutes within five (5) calendar days from distribution date. Failing notification to the contrary, these minutes will stand for the record.

Prepared by: Reviewed by:

MIO MIYABAYASHI SONOMI YOSHIHASHI

Contract Specialist Contracting Officer cc:

374 LRS/LGRA

374 LRS/LGROR

Distribution:

All prospective offerors

3 Jun 2019