2.Notice_to_Offerors.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

5 Mar 18

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 374 CONS/LGCB

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-18-R-0008, Grounds Maintenance

Services at Yokota Air Base and Geographically Separated Units (GSUs), Japan

1. The following information is provided to you to supplement subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vmfara.htm http://farsite.hill.af.mil/vmdfara.htm http://farsite.hill.af.mil/vmaffara.htm

b. The Government contemplates award of a Firm Fixed Price Indefinite Delivery Indefinite Quantity

Contract resulting from this solicitation. A single award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the pricing schedule.

c. Notice of Pre-Proposal Conference/Site Orientations

(1) A pre-proposal conference/Site Orientations will be conducted as follows:

Date Time Site Meeting Place

19 Mar 18 (Mon) 1300hrs- Tama Service Annex

Fuchu Radio Relay Site

Tama Hills Main Gate

(Near Inagi Hospital)

20 Mar 18 (Tue) 1000hrs- Tokorozawa Transmittal Site

Owada Communication Station

Momote Annex

Tokorozawa Main Gate

21 Mar 18 (Wed) 0900hrs- Yokota Air Base Bldg 620 (Room 109)

Yokota Air Base

Submit names of all attendees (not to exceed 5 persons) and vechcle’s information (only one vehicle will be allowed to drive to the site) to Mr. Makoto Uchino by e-mail to makoto.uchino.jp@us.af.mil, Ms

Namiko Kaneko at namiko.kaneko.1.jp@us.af.mil and Ms Eriko Fukushima at eriko.fukushima.jp@us.af.mil by 1400hrs on 12 Mar 18 (Mon). The information must be provided in advance for ensuring your access to the Yokota Air Base/Geographically Separated Units and attendance at the conference.

(2) Offerors are requested to submit questions to the point of contact noted above within one week from the date of the conference/orientations. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal http://farsite.hill.af.mil/vmfara.htm http://farsite.hill.af.mil/vmdfara.htm http://farsite.hill.af.mil/vmaffara.htm mailto:makoto.uchino.jp@us.af.mil mailto:namiko.kaneko.1.jp@us.af.mil mailto:eriko.fukushima.jp@us.af.mil procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors. The record should include minutes of the meeting, with questions and answers.

2. In accordance with DFARS 232.7003, use of electronic payment request is mandatory. Use of Wide

Area Workflow – iRAPT (WAWF-iRAPT) will speed up your payment processing time and allow you to monitor your payment status online. There are no charges or fees to use WAWF-iRAPT.

Requests for payments must be submitted electronically via the Internet through the Wide Area

Workflow (WAWF) system at https://wawf.eb.mil. Self-paced training is offered for WAWF at https://wawftraining.eb.mil/wbt/. For assistance with WAWF, please call 1-866-618-5988.

Questions concerning payment should be directed to the Defense Finance Accounting Services

Customer Service Section (DFAS-JRIB/JA). Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the WAWF - My Invoice Inquiry System at https://wawf.eb.mil.

PAYMENT STATUS/PROBLEMS/DISPUTES MUST BE ADDRESSED TO:

(Includes both invoice & proof of delivery to expedite payment)

Defense Finance Accounting Services Customer Service Section (DFAS-JRIB/JA)

E-mail Address: dfas.yokota.jbs.mbx.af-ap@mail.mil

3. Point of contact on this solicitation is Mr. Makoto Uchino, at 042-552-3014 from inside Japan/011-81-

42-552-3014 from U.S., or e-mail at makoto.uchino.jp@us.af.mil, Ms Namiko Kaneko at namiko.kaneko.1.jp@us.af.mil or Ms Eriko Fukushima at eriko.fukushima.jp@us.af.mil.

ERIKO FUKUSHIMA

Contracting Officer https://wawf.eb.mil/ https://wawftraining.eb.mil/wbt/ https://wawf.eb.mil/ mailto:dfas.yokota.jbs.mbx.af-ap@mail.mil mailto:makoto.uchino.jp@us.af.mil mailto:namiko.kaneko.1.jp@us.af.mil mailto:eriko.fukushima.jp@us.af.mil