2.__Notice_to_Offerors.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

19 Sep 2016

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 374 CONS/LGCAB

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-16-R-0021, Operation, Maintenance and Repair of

Utility Plants and System at U.S. Army Installations in Kanto Area, Japan

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the

374th Contracting Squadron, Army Support Flight, LGCAB, Ms. Kanae Yamamoto at Commercial: 042-

551-6120, 042-552-2511 Ext. 5-9643 or e-mail kanae.yamamoto.jp@us.af.mil. The Contracting Officer, Ms. Jan Mangubat may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-7499 or e-mail jan.mangubat@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

c. Notice of Pre-Proposal Conference and Site Visit:

(1) Pre-proposal Conference. A pre-proposal conference will be conducted with the following schedule for the purpose of answering questions regarding this solicitation. The government intends that

ONLY ONE (1) pre-proposal conference will be conducted under this solicitation. The offeror must follow the instruction at para (3) below in order to participate the conference. No exceptions.

LOCATION DATE TIME MEETING POINT

Camp Zama (CZ)

(Kanagawa-ken, Japan)

5 Oct 2016 0900 hrs., Japan

Standard Time (JST)

Main Gate at CZ

(2) Site Visits (SV). After the pre-proposal conference, escorted site visits will be conducted with the following schedule. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the sites constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit to a date determined by the Government.

The Government is not liable for any costs incurred to participate in the site visit. The offeror must follow the instruction at paragraph (3) below in order to participate the site visits. No exceptions.

mailto:kanae.yamamoto.jp@us.af.mil mailto:jan.mangubat@us.af.mil http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

LOCATION DATE TIME MEETING POINT

Camp Zama (CZ)

(Kanagawa-ken, Japan)

5 Oct 2016 To be conducted upon completion of pre-proposal conference at CZ. The government will announce the time and meeting point during the conference.

The participants of SV at CZ, therefore, need to attend the conference.

Sagamihara Family Housing

Area (SFHA)

(Kanagawa-ken, Japan)

6 Oct 2016 0930 hrs., JST Main Gate at SFHA

Sagami General Depot (SGD)

(Kanagawa-ken, Japan)

6 Oct 2016 1330 hrs., JTS Main Gate at SGD

Akasaka Press Center (APC)

(Tokyo, Japan)

12 Oct 2016 1000 hrs., JST Main Gate at APC

Yokohama North Dock

(YND) (Kanagawa-ken, Japan)

13 Oct 2016 1000 hrs., JST Main Gate at YND

(3) ATTENDANCE LIST. To participate in the conference/site visits, the offerors shall submit

Attendance List (Attachment 1) to Ms. Kanae Yamamoto, Contract Specialist, Fax 042-551-0973 or E-mail kanae.yamamoto.jp@us.af.mil no later than 29 Sep 16, 1600 hrs., JST. No exception.

(4) Depending on the numbers of interested offerors for the pre-proposal conference/site visits, the numbers of attendees from each offeror may be limited. In that case, a notification will be sent to each offeror’s POC by phone or e-mail. Each offeror shall adjust the numbers of attendees as notified.

(5) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on the U.S. installations for the participation of pre-proposal conference and SV, the offerors must possess an official individual identification with a photo (ex. passport, driver’s license, etc.) The identification will be checked at gate on the Government installations by Security

Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit PIN numbers to gain access to the US installations.

If the PIN number is not provided to the Security personnel, the individual will not be permitted access to the U.S. installation. Escorting takes approximately 15 minutes and therefore the offerors must arrive at least 15 minutes earlier at the gate of U.S. installation than the pre-proposal conference/SV start-up times.

(6) Should questions arise from the site visit, they will be addressed on site, if possible, then complied and sent to all interested parties. Offerors are requested to submit any questions to the contract specialist noted above not later than at least four (4) business days prior to the preproposal conference.

Information provided at this conference/site visit shall not qualify the terms and conditions of the solicitation, Performance Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

d. Commercial and Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If your organization does not have a

CAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information

Service (DLIS).

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp https://duns-number-jp.dnb.com/search/eng/login.asp https://www.sam.gov/ mailto:kanae.yamamoto.jp@us.af.mil