Notice_to_Offeror_(Site_Visit_Only).pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/LGCAB

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-15-T-0053, Latrine Facility Services at Kyoga-misaki Communications Site (KCS)

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the

374th Contracting Squadron, Army Support Flight, LGCAB, SrA Michael McKenzie at Commercial:

042-552-1046, 042-552-2511 Ext. 5-9644 or e-mail michael.mckenzie.8@us.af.mil. The Contracting

Officer, Steven Thomas, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-4368 or e-mail steven.thomas.51@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

c. Notice of Site Visit:

(1) Site Visit. On 23 July 15, a site visit will be conducted at the Kyoga-misaki

Communications Site (KCS), in Kyoto, Japan. The participants shall meet the Government

Representative at the main gate of KCS at 1300 hours on the date specified above. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit within a few days. The Government is not liable for any costs incurred to participate in the site visit.

(2) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit a Visitor Access Request Form (Attachment 1) to SrA Michael Mckenzie, Contract Specialist, at

042-552-1046 (Fax 042-551-0973) or michael.mckenzie.8@us.af.mil NLT Noon 20 July 15.

(3) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be mailto:michael.mckenzie.8@us.af.mil mailto:steven.thomas.51@us.af.mil http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm mailto:michael.mckenzie.8@us.af.mil checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation. Escorting takes approximately 15 minutes therefore the offerors must arrive at least 15 minutes earlier at the gate of U.S. installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 15 minutes prior to the pre-proposal conference start time.

d. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If your organization does not have a

CAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information

Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx .

e. DUNS Number. Local offerors may obtain the location and phone number of Dun & Bradstreet

TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp

English: https://duns-number-jp.dnb.com/search/eng/login.asp

f. SAM registration. The offeror is recommended to register with System for Award Management

(SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov.

g. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥756 shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

2. If you have any questions, please contact SrA Michael McKenzie, Contract Specialist, by phone at

080-4328-4690/ DSN 225-9641/fax at 011-81-42-551-0973/e-mail at michael.mckenzie.8@us.af.mil.

STEVEN M. THOMAS

Contracting Officer

Attachment:

Visitor Access Request Form https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp https://duns-number-jp.dnb.com/search/eng/login.asp https://www.sam.gov/ mailto:michael.mckenzie.8@us.af.mil