Latrine_Water_Service_PWS_20150729.pdf

PERFORMANCE-BASED WORK STATEMENT

TO PROVIDE LATRINE FACILITY SERVICE

IN SUPPORT OF KYOGAMISAKI

COMMUNICATIONS SITE, KYOTO, JAPAN

KYOGAMISAKI SUB-BASE AREA,

KYOTO PREFECTURE, JAPAN

July 29, 2015

Table of Contents

SECTION 1 Description of Services/General Information Page 3

SECTION 2 Service Delivery Summary Page 9

SECTION 3 Government Furnish Property/Services Page 10

SECTION 4 Appendices Page 11

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and labor to support the

Kyogamisaki Communications Site (KCS), Kyoto, Japan in accordance with this Performance-

Based Work Statement (PWS), the attached appendices, commercial standards, local standards, Japanese ordinances, and Japanese laws. These services shall be performed at the same levels in the commercial marketplace to the maximum extent possible.

1.1 Types of Services Required.

1.1.1. The contractor shall deliver potable water to KCS. The anticipated water demand is 1,300 liters per day (333 gpd). The influent tank is 10,000 liters.

1.1.2. The contractor will remove the effluent from the site and dispose in accordance with

Japanese law. The total effluent load is estimated at 1,500 liters per day (396 gpd). The effluent tank is 15,000 liters.

1.1.3. The contractor shall supply and replenish all toilet paper, antiseptic hand gel, and paper towels to be consumed under this contract, as needed, to ensure sufficient toilet paper is always available.

1.1.4. The contractor shall clean and disinfect the latrine facility as scheduled in Appendix A and ensure that mud, dirt, trash and human waste (hereinafter referred to as “sewage”) are removed and disposed of in accordance with the local municipal regulations, laws, and commercial standards.

1.1.5. The contractor shall provide all materials or chemicals to ensure that neither the water nor the sewage freezes during cold weather.

1.1.6. The contractor shall provide their own water to perform all aspects of work covered by this PWS.

1.1.7. If the performance of service as scheduled in Appendix A falls on a Japanese national holiday and/or a closing date of local municipal sewage disposal facility, or the performance cannot be made due to incremental weather, the contractor shall coordinate with the Contracting

Officer’s Representative (COR) to make up all missed services at no additional costs to the

Government.

1.1.8. Prior to the commencement of contract work, the contractor shall contact a municipal sewage disposal facility in Kyotango City to obtain proper instructions on the handling of sewage disposal in the Kyogamisaki Area.

1.1.9 On-Call Services for Emergency Cleaning, Providing Water, and Sewage Disposal.

1.1.9.1. If emergency services for cleaning, providing water, and sewage disposal are required for the latrines, the ordering procedures are as follows. The COR, upon coordination with the

Contracting Officer (KO), will place an order in writing explaining the circumstances of the emergency. The contractor shall submit in writing the on-call emergency services performed in response to the COR’s written order/report to the COR and KO with the corresponding monthly invoice. Services under this on-call emergency service are payable via CLIN X003, X004, and

X005 under the pricing schedule of the contract. The contract administrator (CA) is responsible for administering subject CLIN(s) by obligating additional funds if needed or de-obligating remaining funds as necessary to keep track of the number of quantities ordered based upon a copy of the paid voucher. The contractor shall respond to the emergency on-call request within

24 hours after receipt of the notification except for the followings:

(a) If the date of performance falls on Saturday or Sunday, based on a 24-hour response time, the contractor shall perform the service on the following Monday by 1200 hours.

(b) If the date of service falls on a Japanese national holiday and/or a closing date of local municipal sewage disposal facility, the contractor shall perform the service on the next business day.

1.2. Interference with Government Operations. The contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the

COR with a minimum of five (5) working days advance notification of the proposed work.

2.0. GENERAL INFORMATION.

2.1. Contractor Personnel. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate or alternates, who shall act for contractor when manager is absent, shall be designated in writing to the KO no later than (NLT) five (5) calendar days after contract award. The contractor shall provide telephone numbers of contract manager and alternate(s) for emergency services. He/She must be able to read, speak, and write English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

2.1.1. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

2.1.2. Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

2.1.3. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.

2.1.4. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in para. 2, Services Summary.

2.3. Quality Assurance. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. Government Remedies. The Contracting Officer (KO) will follow Federal Acquisition

Regulation (FAR) 52.212-4, Contract Terms and Conditions-Commercial Items for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. Contracting Officer (KO) Authority. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with the FAR 1.602-3.

2.6. Contracting Officer’s Representative (COR). The contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by

COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s).

This can only be done by the Contracting Officer.

2.7. Availability of Facility. The facilities will be made available to the contractor between

0700 - 1800 a day seven (7) days a week to include any U.S. or Japanese holidays unless otherwise specified by the COR. In the event the Government requests a temporary shutdown of the jobsite, the contractor will be notified verbally. Any Government caused delays resulting in a temporary shutdown may require an adjustment to the contract and will be coordinated through the contracting office.

2.7.1. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th

Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

2.7.2. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the COR and shall do so at no additional cost to the Government.

2.8. Security and Safety Requirements.

2.8.1. Installation/Base Passes. The U.S. Government shall facilitate contractor access to site to perform the tasks defined in this PWS. This may include providing Government escorts as required in areas requiring escorts. Installation/Base Passes and Controlled Area Badges for contractor personnel and their vehicles are issued at no cost to the contractor. The contractor shall ensure each employee obtains required pass and identification items for access the MDA site, Kyogamisaki, Japan. The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, background checks for access to the JASDF using the contractor limited access route, and for complying with any laws, codes, and regulations applicable to the performance of work. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the COR, unless otherwise specified by the COR or KO, within 24 hours and a certificate of receipt shall be obtained. All other Government identification for terminated employees shall be returned to the issuing office within 24 hours of termination, and a certificate of receipt shall be obtained.

Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property

Damage - ¥3,000,000 per occurrence.

Note: The contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. The contractors are also required to comply with U.S. Army

Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Clearance. The contractor shall submit, via email or paper documents, access requests to th

Battery. The 14th will be the determining factor in allowing those personnel access to the work location. The contractor shall submit a memorandum with an attached listing of the individuals who will be working on site.

2.8.3. Reports of Damages, Destruction, Injury, or Death.

2.8.3.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.3.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or email.

(b) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.4. Off Limit Signs. The contractor shall provide warning and/or “OFF LIMITS” signs in both English and Japanese and post them at the entracnes of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.5. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the COR. The COR shall, in turn, notify the KO. The contractor shall be liable for containment and environmental cleanup of spill or release of such substances. The contractor shall follow manufacturer’s guidelines and professional recommendations for the control of humidity, temperature, cleanliness, and materials handling.

Material Safety Data Sheets (MSDSs) are required for any other material designated by a

Government Technical Representative and/or COR as potentially hazardous and requring safety controls. MSDSs must be submitted to the COR by the contractor upon request of the

Government. Failure to provide MSDSs or certificates when requested could result in the contractor being considered non-responsive and result in termination of the contract. The contractor, therefore, shall comply with environmental and hazardous materials storage and handling requirements and maintain current MSDSs in both English and Japanese.

2.8.6. Environmental Regulations. The contractor shall comply with all U.S. Government and

Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.7. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.8. Disposal of Materials. All debris and unserviceable materials generated under this contract shall be disposed of off-base by the contractor in accordance with the laws of Japan.

2.8.9. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

2.11. Performance of Services During Crisis Declared by Secretary of Defense or the

Overseas Combatant Commander. Services under this contract are not required during a crisis; therefore, no costs shall be paid by the Government to the contractor after notification has been made. The KO or COR will notify the contractor, by any means of communication, of a crisis. The contractor shall stop all work immediately after notification. The contractor will be paid for all work performed prior to the notification IAW the contract terms and conditions and this PWS.

2.12. Contractor Manpower Reporting (CMR). The office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

(2) Contract number, including task and delivery order number https://cmra.army.mil/

(3) Beginning and ending dates covered by reporting period

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data

(5) Estimated direct labor hours (including sub-contractors)

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors)

(7) Total payments (including sub-contractors)

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different)

(9) Estimated data collection cost

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

(12) Presence of deployment or contingency contract language

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country)

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site. (NOTE: XML = Extensible

Markup Language)

SECTION 2

SERVICES SUMMARY

Services Summary. The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS Number and

Performance Objective PWS Paragraph Performance Threshold

SS# 1. Providing potable water, sewage disposal, and cleaning of facility

Para. 1.1.1 thru 1.1.8 One (1) defect is allowed per quarter

SS# 2. Timely response to emergency services for cleaning, providing water, and sewage disposal

Para 1.1.9 One (1) defect is allowed per quarter

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

1.0. Government Furnished Facilities. Latrine Facility

2.0. Government Furnished Services.

2.1. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Contact the COR.

The contract manager shall immediately report the details to the KO and COR.

2.2. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility.

The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report to the KO and COR.

SECTION 4

APPENDICES

APPENDIX A. Schedule

APPENDIX B. On-Call Service Schedule

APPENDIX C. Site Drawings

APPENDIX A

SCHEDULE

Item Description Quantity Work Schedule Remarks

Latrine Facility:

- Deliver Potable Water

- Remove Sewage

- Clean and Disinfect Facility

- Replenish Supplies

10 EA toilets

2 EA urinals

9 sinks

1 time per week. 6 EA toilets for males

2 EA urinals for males

4 EA toilets for females

APPENDIX B

ON-CALL SERVICES SCHEDULE

Item Description Quantity Work Schedule Remarks

Latrine Facility Services as required:

- Deliver Potable Water

- Remove Sewage

- Clean and Disinfect Facility

- Replenish Supplies

10 EA toilets

2 EA urinals

9 sinks

6 times per year. 6 EA toilets for males

2 EA urinals for males

4 EA toilets for females

APPENDIX C

SITE DRAWINGS

Please See Attachment