Atch_1__to_FA5209-15-R-0029-0002_PWS_20150914.pdf

FA5209-15-R-0029

Attachment 1

Performance Work Statement

For

Change of Occupancy Maintenance of

Military Family Housing Units

At

Yokota AB, Japan

Date: 14 Sep 15

Table of Contents

Performance Work Statement Page

1.0 Description of Services/General Information 3

1.1. Description of Services 3

1.1.1. COM Inspections and Work Requirements 3

1.1.2. COM Routine Repair and Replacement 3

1.1.3. Incidental Labor (Recoupment Materials) 7

1.1.4. Additional Maintenance Work (Unit Price Basis) 8

1.1.4.6 Asbestos Work 12

1.1.5. Carpet Steam Cleaning and Replacement 17

1.1.6. Cleaning Work 18

1.1.6.7 Yard Maintenance 19

1.1.6.8. Vacant Unit Cleaning and Local Move 19

1.1.7. Recoupment Materials 20

1.1.8. Bench Stock Items 21

1.1.9. Required Reports 21

1.2. General Information 22

1.2.1. Quality Assurance 22

1.2.2. Government Remedies 23

1.2.3. Contract Manager and Employees 23

1.2.4. Hours of Operation 24

1.2.5. Security Requirements 24

1.2.6. Performance of Services during Crisis 24

1.2.7. Warranties 24

2.0 Services Summary 25

3.0 Government Furnished Property and Services 25

4.0 Contractor Full-Time Reporting 27

5.0 Phase-In, Phase-Out Operations 27

6.0 Appendices 28

Appendix

A. Workload Estimate A-1 B. Facility Listing & Floor Plans B-1 - B-43 C. Performance Time Standards C-1 D. References D-1

PERFORMANCE WORK STATEMENT

FOR

CHANGE OF OCCUPANCY MAINTENANCE OF MILITARY FAMILY HOUSING UNITS

1. DESCRIPTION OF SERVICE/GENERAL INFORMATION. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform change of occupancy maintenance of military family housing units at Yokota Air Base, Japan, in accordance with commercial practice, applicable industry standards and regulations as stipulated in this Performance Work Statement (PWS). All services included in this PWS shall be separately priced in accordance with Exhibit, Price Schedule to include Routine Repair and Replacement, Incidental Labor (In Conjunction with Recoupment Materials), Additional Maintenance Work (Unit Price Basis) including Asbestos Sampling and Abatement, Carpet Steam Cleaning, Carpet Replacement, Cleaning Work, Yard Maintenance, Vacant Unit Cleaning, and Recoupment of Materials.

1.1. Description of Services. The contractor shall ensure the needs of the government are met within the performance time established in Appendix C.

1.1.1. COM Inspections and Work Requirements. A joint inspection of the work site will be conducted by the COR (Contracting Officer’s Representative) personnel and the contractor, within three (3) calendar days prior to commencement of work. As a result of the joint inspection, the COR will issue a work order to identify work requirements by exhibit line items, quantities, unit prices and total amount in addition to the contract number, task order number and work order number. The work order will also specify the commencement date and completion date. The performance time is computed based on the work item and quantity in accordance with Appendix C. The work order will be verified and signed by the COR and the contractor, and will be issued to the contractor. The work commencement date shall be one day after order is placed. The contractor shall do all measurements where required and the COR will verify. The contractor shall be responsible for completion of all requirements identified on each work order by the date and time specified on the order. The work will be inspected by the COR as noted on the Work Order. The COR will conduct final inspections from 0800 and 1600 hours, Monday thru Friday excluding U.S. legal holidays.

Inspections falling after these scheduled hours will be postponed to the following day, and such postponements will not be considered part of the performance time of the work order involved. Upon inspection, the COR will sign and date the work order to show his/her acceptance of the work performed.

The contractor shall maintain a serially numbered work order system to control all work upon receiving and completing each work order. The contractor will provide completed work order lists as requested by the COR or the Contracting Office. A complete work order lists shall annually be submitted to the COR Supervisor and the Contracting Officer via CD/DVD.

1.1.2. COM ROUTINE REPAIR AND REPLACMENT (CLIN X100). Upon change of occupancy the contractor shall perform routine repair and replacement work for all military family housing units in accordance with individual work order. After work completion the contractor shall ensure all items listed below are repaired, removed, replaced, installed, adjusted, and or otherwise maintained to restore the item to its original functional use. Any item replaced by the contractor shall be the same material or items and in the same manner as originally installed. The contractor shall match existing size, color, type, efficiency, and aesthetics. The contractor shall obtain prior approval from the COR before replacing any item with a different item. All material costs for COM routine repair and replacement work shall be included in the contract unit price established for COM Routine Repair and Replacement (i.e., CLIN X100). All Routine COM Repair and Replacement work will be completed in eight (8) calendar days, as described in the Performance Time Standards of Appendix C.

1.1.2.1. Routine Repair and Replacement will include:

1.1.2.1.1. Install/remove/replace silicon sealing compound (includes interior and exterior window and doorframes).

1.1.2.1.2. Repair/adjust metal, aluminum, wood doors and screen doors (main, exterior, storage, room, kitchen, closet, pantry doors, screen doors & sliding doors, etc.) to include remove/replace/installation of damaged hanger door wheels, rail, rollers, hinges, and damaged door surfaces. Adjust existing door to provide clearance over thresholds where new floor tiles (or carpet) and underlayment are installed and existing carpet seams.

1.1.2.1.3. Repair/adjust metal, aluminum, wood windows, and screen windows, to include remove/replace/installation of damaged insect screen with stainless steel screen. Rusted/wrinkled/stained screens shall be removed/replaced/installed with new. This item does not include removal/replacement/installation of sheet glass.

1.1.2.1.4. Repair/adjust cabinet doors and drawers to include removal/replacement/installation of damaged cabinet and drawer handles, hinges, door latches, and drawer front, bottom, sides, back, rollers, rail, and guides.

1.1.2.1.5. Repair/replace/relocate door or window stops.

1.1.2.1.6. Remove/replace worn-out weather stripping and crescent locks.

1.1.2.1.7. Remove/replace worn-out screen door/window latches.

1.1.2.1.8. Repair/adjust cylinder door locks.

1.1.2.1.9. Repair/adjust window shades and/or blinds.

1.1.2.1.10. Remove/replace/repair/adjust/tighten closet, shower & towel bars, toilet paper holder, soap dish, tooth brush holder, toilet seat with cover and toilet seat cover stopper.

1.1.2.1.11. Remove/replace/repair medicine cabinet mirror or glass/plastic shelf

1.1.2.1.12. Re-glue/repair existing loose vinyl base with new adhesive less or equal to 8 Linear Feet (LF).

1.1.2.1.13. Re-glue wall/floor tiles to include repairing concrete bed less or equal to 2 Square Feet (SF).

1.1.2.1.14. Re-glue/repair existing loose vinyl wall covering with new adhesive.

1.1.2.1.15. Repair/re-glue/remove/replace/patch existing wall-to-wall carpet (less or equal to 1 square yard). Repair, re-glue and power stretch (carpet wrinkles, bubbles etc.) to include installation of thresholds

1.1.2.1.16. Re-glue/repair/and remove/replace/install loose plastic laminated sheets less or equal to 4 SF including countertop covering.

1.1.2.1.17. Adjust/secure/tighten handrail support in stairways.

1.1.2.1.18. Adjust/secure/tighten aluminum window rail anchor bolts.

1.1.2.1.19. Repair/replace damaged ceramic tile joint with cement mortar (walls/floors). (This item shall not cover tile joint when damaged wall/floor tiles need to be removed/replaced under CLIN X3AT).

1.1.2.1.20. Remove/replace/tighten damaged/wrinkled/stained window screens.

1.1.2.1.21. Remove and replace damaged/ missing bracket (for air conditioner port door) with new steel angle bracket with factory paint finish.

1.1.2.1.22. Remove/replace door louvers.

1.1.2.1.23. Remove/replace deteriorated stove drip pans.

1.1.2.1.24. Remove existing paint and varnish from unpainted surfaces.

1.1.2.1.25. Remove/replace oven broiler pan and stove burners.

1.1.2.1.26. Reinstall previously removed doors.

1.1.2.1.27. Remove/replace/repair metal corner moldings with aluminum corner molding.

1.1.2.1.28. Repair kitchen counter top surfaces and counter top crevices with lamination/cork.

1.1.2.1.29. Repair corkey lock and handle.

1.1.2.1.30. Install broken/missing door hinges.

1.1.2.1.31. Repair/adjust door closer (pressured door hinges).

1.1.2.1.32. Remove/replace laminated surfaces less or equal to 4 SF.

1.1.2.1.33. Remove/replace shower head/hose/bracket and other attachments.

1.1.2.1.34. Install/repair/remove window A/C frames.

1.1.2.2. Routine Mechanical Repair and Replacement.

1.1.2.2.1. Remove/replace damaged rubber washer and packing for faucets and flush valves.

1.1.2.2.2. Remove/replace over flow drain pipe/hose for water tank and faucets.

1.1.2.2.3. Repair pipe and faucet connections of water leaks.

1.1.2.2.4. Repair stopped-up sink, tub, commode, water closet, shower drain.

1.1.2.2.5. Remove/replace damaged plug (rubber stopper) and bracket for bathtub, lavatory, and sink.

1.1.2.2.6. Adjust/remove/replace float valve and overflow drainpipe for water tank or flush valve for water closet-type.

1.1.2.2.7. Remove/replace/repair/adjust connecting pipe to commode/sink/lavatory.

1.1.2.2.8. Repair/adjust shower/bathroom/kitchen mixing valve, shower faucet and diverter.

1.1.2.2.9. Repair/remove/replace/adjust sink/lavatory/bathtub mechanical stoppers.

1.1.2.2.10. Remove/replace/repair/adjust heater or air conditioning control knob.

1.1.2.2.11. Repair/adjust bathroom ceiling exhaust fan.

1.1.2.2.12. Repair/adjust kitchen exhaust fan.

1.1.2.2.13. Repair/adjust kitchen range hood and connection ducts/cover.

1.1.2.2.14. Remove/replace air conditioner/heater/exhaust fan filters and frames to include kitchen and bathroom exhaust fan metal filter/shutters.

1.1.2.2.15. Remove/replace/install dryer hose, duct, nipple, and bracket.

1.1.2.2.16. Repair/remove/replace outside air vent/screen (kitchen wall).

1.1.2.2.17. Service/repair/adjust appliances to include garbage disposal, washer, dryer, dishwasher, stove/oven and refrigerator. If appliance requires more than 3 hours to repair, the appliance needs to be removed/replaced with approval from the COR.

1.1.2.2.18. Installation/relocate/dispose of Government window Air Conditioners (A/Cs). The contractor will return uninstalled A/C units back to the Self-Help as directed by the COR.

1.1.2.2.19. Repair/service water leak/fan motor/coil/drain/valves/steam traps and power for central A/C and water heater.

1.1.2.2.20. Remove Guardian III fire suppression system.

1.1.2.3. Routine Electrical Repair and Replacement.

1.1.2.3.1. Remove/replace damaged wall switch and device plates (electrical outlet and switch plate cover).

1.1.2.3.2. Repair/adjust interior/exterior fluorescent type lighting fixtures to include removal/replacement of parts.

1.1.2.3.3. Repair/adjust interior/exterior incandescent type lighting fixtures to include removal/replacement of parts.

1.1.2.3.4. Repair/remove/replace outlets/switches.

1.1.2.3.5. Remove/replace/install phone and TV (UHF) co-axel plastic covers.

1.1.2.3.6. Repair/remove/replace/glue conduit/molding for cable/phone lines.

1.1.2.3.7. Check and remove/replace A/C outlets/receptacle for proper voltage in the living room (220V, 18,000BTU)/bedrooms, kitchens (110V-120V, 8,000BTU).

1.1.2.3.8. Remove/replace/repair/adjust door bells.

1.1.2.3.9. Test/remove/replace/repair smoke detectors. Smoke detector testing shall be accomplished in accordance with Air Force regulations.

1.1.2.3.10. Remove/replace cracked/discolored electrical plates, sockets, and light switches.

1.1.2.3.11. Remove/replace burned out light bulbs.

1.1.3. INCIDENTAL LABOR (CLIN X200). The contractor shall perform incidental labor work when ordered by the COR. All materials needed to perform incidental labor shall be acquired by the contractor on a reimbursable basis in accordance with paragraph 1.1.7. below. The contract unit prices for these items shall therefore be exclusive of any material costs. After the incidental labor work is completed, the contractor shall ensure all items are restored to their original functional use for which they were intended.

1.1.3.1. Incidental Work shall include:

1.1.3.1.1. Remove/replace/install window blinds horizontal and vertical.

1.1.3.1.2. Remove damaged door locks, and replace with new cylinder door locks and duplicate keys to include Corkey lock.

1.1.3.1.3. Remove/replace damaged aluminum/plastic/wood screen window with new aluminum steel or plastic screen window.

1.1.3.1.4. Remove damaged sliding door and replace with new aluminum/steel framed sliding door screens.

1.1.3.1.5. Remove/replace/install door (interior or exterior, wood, aluminum, or steel).

Removal/replacement/installation of door closer (pressured door hinges) shall not be included in this line item.

1.1.3.1.6. Remove/replace sheet glass, to include but not limited to glass in windows, doors, and built-in china cabinet. Glass must match existing glass, which should be safety glass. The following are the typical sheet glass being used in housing units: 3 mm or 5 mm thick clear sheet glass and 6.8 mm thick clear wired sheet glass, and 6 mm Eco Glass. Removal/replacement of silicon sealing compound shall not be included in this line item.

1.1.3.1.7. Remove/replace aluminum sheet bathroom/shower room.

1.1.3.1.8. Repair/remove/replace aluminum, steel or sheet metal air conditioner port door to include missing or damaged hardware and weather stripping. For steel and sheet metal port door, work includes painting of all metal surfaces.

1.1.3.1.9. Remove/replace kitchen counter tops.

1.1.3.1.10. Replace door closer.

1.1.3.1.11. Repair/replace shoji screens.

1.1.3.2. Incidental Mechanical Work.

1.1.3.2.1. Remove/replace faucets or faucet diverter.

1.1.3.2.2. Remove/replace combination faucet for bathtub.

1.1.3.2.3. Replace kitchen range hood.

1.1.3.2.3. Replace/install of Government Furnished appliances.

1.1.3.3. Incidental Electrical Work.

1.1.3.3.1. Install or Remove/replace fluorescent-type lighting fixtures: These include but are not limited to the removal/replacement of the following: type “A”, 4-20W for kitchen; type “3”, 2-20W for living and dining rooms; type “C”, 2-40W for kitchen; light fixture above medicine cabinet in bathrooms; light fixtures on the balconies of towers; and exterior light fixtures in General Officer’s Housing (GOHs), Senior Officer’s Quarters (SOQs), and Senior Enlisted Quarters (SEQs).

1.1.3.3.2. Install or Remove/replace interior and exterior incandescent-type lighting fixtures. These include but are not limited to lighting fixtures in bathroom and laundry room, hallway, porch, patio, balconies and carport. (Note: Only SEQ, SOQ, and GOH units have carports).

1.1.3.3.3. Install or Remove/replace lighting fixture cover or diffuser for all types of lighting fixture enumerated in paragraphs 1.1.3.3.1 and 1.1.3.3.2 above. This also includes the removal/replacement/installation light bulb protectors in storage and closets.

1.1.4. ADDITIONAL MAINTENANCE WORK (CLIN X300). The contractor shall perform the following maintenance work in addition to the above routine repair, removal, replacement, installation as ordered by the COR. The contractor shall perform “Additional Maintenance Work” and include the costs of all such materials in the contract unit prices as identified in the Exhibit, Pricing Schedule with exception to Government-furnished materials.

1.1.4.1. Painting. The contractor shall perform painting requirements as identified by the COR. Specific performance time standards vary from one to two days depending on the total square footage to be painted. Refer to Appendix C for specific performance time standards. All colors of paint shall match the existing color on the walls, floors, and ceilings, unless any changes to the paint color are directed by the

COR.

1.1.4.1.0. Semi-gloss latex and base enamel with surface preparation. All surfaces will be prepped, repaired, patched prior to painting.

1.1.4.1.1. Painting will consist of:

1.1.4.1.1.1. Interior Painting: Interior painting will be provided to cover all painted surfaces, such as walls, ceilings, cabinets, and closets. Interior painting will also include the outside of the entrance door, frames and the balcony or interior storage rooms/doors of all tower apartments.

1.1.4.1.1.2 Touch-up Painting: Touch-up painting shall be performed to correct and paint minor defects in interior and exterior surfaces, such as filling and painting of nail holes, nicks, and scrapes, painting over marks and scuffs, etc. color of touch-up paint will match existing paint color.

1.1.4.1.1.3. Paint exterior surfaces of metal, wood doors and trims of storage rooms and sheds. This includes outside garbage can enclosure for SOQ/SEQ/GOH only.

1.1.4.1.1.4. Varnish and stain with surface preparation.

1.1.4.1.1.5. Provide/paint neutral paint color options for GOH units as requested by the COR.

1.1.4.2. Interior and Exterior Repair/Replacement.

1.1.4.2.1. Floor Work:

1.1.4.2.1.1. Remove/replace/install 2mm vinyl composition floor tile including stairway treads and risers.

1.1.4.2.1.2. Remove/replace/install 2.3 mm thick vinyl sheet flooring, including bathroom.

1.1.4.2.1.3. Remove/replace/install damaged non-slip nosing on concrete steps (Garden).

1.1.4.2.1.4. Remove damaged non-slip nosing on stairway and replace with brass edged plastic non-slip nosing (Garden).

1.1.4.2.1.5. Remove damaged ceramic and or mosaic floor tiles and replace with new non-slip ceramic or mosaic floor tiles in bathroom.

1.1.4.2.1.6. Remove damaged quarry floor tile and replace with new quarry tile.

1.1.4.2.1.7. Remove damaged terrazzo floor tile and replace with new 30 mm thick terrazzo block floor tile.

1.1.4.2.1.8. Repair/remove/replace damaged concrete floor edges on patio with new concrete.

1.1.4.2.1.9. Floor Maintenance (Cleaning & Waxing of all tile rooms):

1.1.4.2.1.9.1. Floor Maintenance 2 Bedroom/3 Bedroom units.

1.1.4.2.1.9.2. Floor Maintenance 4 Bedroom/SOQ/SEQ/GOH.

1.1.4.2.1.9.3. Partial Floor Maintenance (Cleaning and waxing for houses that are carpeted)

2/3/4/BR/SOQ/SEQ/GOQ.

1.1.4.2.2. Wall & Ceiling Work:

1.1.4.2.2.1. Remove damaged baseboard and replace with new vinyl base.

1.1.4.2.2.2. Remove/replace ceiling acoustic tiles.

1.1.4.2.2.3. Remove damaged finish lumber (quarter round, baseboard, corner molding, etc.) and replace with new finish lumber.

1.1.4.2.2.4. Remove/replace ceramic wall or floor tiles (4x4, 6x6, etc.) with new.

1.1.4.2.2.5. Remove existing plaster, fiber board/gypsum wallboard walls and replace with new ceramic wall tile over new cement mortar bed, metal rib-lath, asphalt felt and wood sheathing on existing wood studs & blocking.

1.1.4.2.2.6. Remove existing celotex/plywood/plaster wall and ceiling and replace with 5/8” gypsum wallboard with taped joints.

1.1.4.2.2.7. Remove damaged ceiling access door and replace with new aluminum framed ceiling access door.

1.1.4.2.2.8. Remove damaged rough lumber (studs, sheathing, nailers, filler, joists etc.) and replace with new rough lumber.

1.1.4.2.2.9. Remove damaged curtain box and replace with new wood curtain box with paint finish.

1.1.4.2.2.10. Remove damaged curtain rails and replace with new stainless steel rails.

1.1.4.2.3. Door & Window Work:

1.1.4.2.3.1. Maintenance of windows and door glass. This work includes, but is not limited to, lubricating tracks, adjusting locks, replacing weather stripping, and repairing window stops.

1.1.4.2.3.1.1. Maintenance of windows and door glass (refer to 1.1.4.2.3.1 above) 2 BR/3 BR Units.

1.1.4.2.3.1.2. Maintenance of windows and door glass (refer to 1.1.4.2.3.1 above) 4 BR/Units/SOQ/SEQ.

1.1.4.2.3.1.3. Maintenance of windows and door glass (refer to 1.1.4.2.3.1 above) GOQ.

1.1.4.2.3.2. Remove damaged window/door trims and replace with new wood trims.

1.1.4.2.3.3. Repair/remove/replace air conditioner port door to include plywood cover and weather stripping.

1.1.4.2.4. Cabinet Work:

1.1.4.2.4.1. Remove/replace damaged cabinet bottom and back with new plywood.

1.1.4.2.4.2. Remove damaged plastic laminated sheets on cabinets and closet shelves to include kitchen counter top covering and replace with new plastic laminated sheets.

1.1.4.2.4.3. Remove damaged cabinet and closet shelves. Replace with minimum thick plastic laminated plywood flush type shelves.

1.1.4.3. Mechanical Maintenance, Repair, and Replacement:

1.1.4.3.1. Recoat bathtub with ceramic finish.

1.1.4.3.2. Remove/replace commode/water closet.

1.1.4.3.3. Remove/replace kitchen exhaust fan, 100V and 115V, l0m3/min and 12m3/min.

1.1.4.3.4. Remove/replace bathroom ceiling exhaust fan 115V.

1.1.4.3.5. Remove/replace lavatory stop valves and brackets.

1.1.4.3.6. Remove damaged medicine cabinet (including disposal of damaged lamp) and replace with new medicine cabinet with built-in lamp.

1.1.4.3.7. Remove damaged medicine cabinet (non-built in lamp) and replace with new medicine cabinet.

1.1.4.3.8. Remove/replace “P” trap for lavatory or sink.

1.1.4.3.9. Remove/replace water tank for toilet.

1.1.4.3.10. Remove/replace water tank lid.

1.1.4.4. Installation of Occupant Name Tag:

1.1.4.4.1. The contractor shall furnish Military Family Housing Occupant name tags in seven (7) calendar days. The Name Tag shall meet the following requirements:

1.1.4.4.1.1. The name tags must fit the existing name tag holding brackets at the MFH.

1.1.4.4.1.2. The contractor shall verify all dimensions and conditions before starting work.

1.1.4.4.1.3. All lettering shall be in English and reflective.

1.1.4.4.1.4. All lettering and punctuation shall be removable (allowing re-use by applying new letters).

Removed lettering and punctuation shall not be re-used.

1.1.4.4.1.5. The name tags plate material shall be plastic (acrylic acid resin).

1.1.4.4.1.6. The name tags shall have a dark brown background color.

1.1.4.4.1.7. The brown name tag blank shall be durable enough to allow re-use.

1.1.4.4.1.8. The name shall be centered on the name tag in white letters.

1.1.4.4.1.9. The name shall consist of the first initial of the occupant’s first name using a capital letter;

followed by a period; a blank space; and the last name (with first letter of the last name capitalized). Examples are provided below:

0BJ. Doe 1BJ. Public 2BA. Smith

1.1.4.4.1.10. Yokota AB Military Housing Management Office shall provide the contractor with complete and accurate name of the occupants as required. In the event that the contractor is not sure of correct lettering/spelling on any name tag, the contractor shall consult with the COR.

1.1.4.4.1.11. Errors made by the contractor shall be corrected at the contractor’s expense.

1.1.4.4.1.12. The contractor may discover that the name tag bracket at a Military Family Housing Unit is defective or missing; consequently, the contractor shall remove/replace/install the missing/defective bracket with new.

1.1.4.5. Window Air Conditioner:

1.1.4.5.1. Install the government-furnished window Air Conditioner units 8,000 BTUs.

1.1.4.5.1.1 Install the government-furnished window Air Conditioner units 18,000 BTUs.

1.1.4.5.2. Remove/dispose of 8,000 and 18,000 BTU A/C window units to the Government designated area and replace/install with glass, glass trim, and/or caulking.

1.1.4.6. Asbestos Work (Reference: CLIN X3BZ-X3CJ):

1.1.4.6.1. Asbestos Surveying and Abatement. Asbestos surveying and abatement have the potential to be performed throughout all military family housing and tower units. Abatement work can encompass Class I-IV classifications. If asbestos abatement services are required, the COR will add the scope of work to tasked work orders. The contractor will be responsible to conduct a joint survey with the COR and Environmental Office (CEIE), provide abatement plans and perform abatement operations in accordance with applicable Federal, Department of Defense, Air Force, and Japanese regulations; Japan Environmental Governing Standards (JEGS); and the Yokota Air Base Asbestos Management and Operation Plan (AMOP), as pursuant to common commercial practices, local laws, ordinances, codes, rules, and regulations to ensure a timely COM turnover is executed as described in Appendix C. The site supervisor and alternate for the abatement work should have current U.S. Environmental Protection Agency (EPA) Asbestos Hazard and Emergency Response Act (AHERA) Supervisor Training certification and EPA AHERA Project Designer Training certification and must be on-site. All workers shall have current EPA AHERA Worker Training certification.

1.1.4.6.2. Work Order. The Contractor shall perform the asbestos abatement services in accordance with task orders issued by the COR under CLINs X3BZ to X3CJ. The price on each order will be made based on the Exhibit, Pricing Schedule of this contract. The asbestos abatement services will include:

1.1.4.6.2.1. Asbestos Work-Clean, HEPA Vacuum and Wet Wipe.

1.1.4.6.2.2. Asbestos Work-Install and Remove Decontamination Chamber.

1.1.4.6.2.3. Asbestos Work-Protect Walls, 6 Mil Poly.

1.1.4.6.2.4. Asbestos Work-Protect Openings and Critical Barriers, 6 Mil Poly.

1.1.4.6.2.5. Asbestos Work-Demo, Asbestos Contained Material (ACM) Floor Tile and Mastic.

1.1.4.6.2.6. Asbestos Work-Demo, Asbestos Contained Material (ACM) Carpet and Mastic.

1.1.4.6.2.7. Asbestos Work-Demo, Asbestos Contained Material (ACM) Cove Base and Mastic.

1.1.4.6.2.8. Asbestos Work-Demo, Asbestos Contained Material (ACM) Collect/Bag/Transport Outside Kanto area.

1.1.4.6.2.9. Asbestos Work-Encapsulate, Walls, Ceilings, Floor.

1.1.4.6.2.10. Asbestos Work-Sample, Analyze, Use NVLAP or AIHA (approved lab), Air Sampling, Phase Contrast Microscopy (PCM).

1.1.4.6.3. Joint Site Survey. The Contractor shall conduct a site survey jointly with 374 CES/CEIH, the Contracting Officer Representative (COR) and 374 CES/CEIE, Environmental Flight at no additional cost to the Government. The COR will issue a notice of joint site survey to the Contractor at least three (3) working days prior to the Government-proposed survey date, unless a shorter period of time is agreed to by the Contractor. Joint surveys shall include identification of suspected or definite Asbestos Contained Material (ACM) and a strategy to remove the material of concern. The notice will provide the Contractor with:

(1) the proposed survey date

(2) the site to be surveyed

(3) the proposed performance time

(4) map and floor plan to indicate the Government requirements.

A joint survey will then be conducted of the work site to determine:

(1) the scope of required work in terms of each applicable contract line item and quantity

(2) the performance period If a problem is found while conducting the site survey, the COR will take corrective action prior to commencement of work.

1.1.4.6.4. Negative Exposure Assessments. Based on the classification of abatement work (Class I-IV) and the joint survey, the contractor may be authorized by the COR and Environmental Flight to perform abatement work under Negative Exposure Assessment (NEA). The contractor shall ensure that all asbestos work performed within regulated areas is supervised by a competent person who shall generate and certify Negative Exposure Assessments for all operations by using engineering controls, PPE and best industry practices. All asbestos-related work will be performed by employees who have been trained in compliance with the standard. The contractor may demonstrate that employee exposures will be below the PELs by data which conform to the following criteria:

1.1.4.6.5. NEA Other Criteria: Objective data demonstrating that the product or material containing asbestos materials or the activity cannot release airborne fibers in concentrations and exceeds the TWA and excursion limit under those work conditions.

1.1.4.6.5.1. Where the contractor has monitored prior asbestos jobs for the PEL and the excursion limit within 12 months of the current or projected job, the monitoring and analysis were performed in compliance with the asbestos standard in effect; and the data were obtained during work operations conducted under workplace conditions “closely resembling” the processes, type of material, control methods, work practices, and environmental conditions used and prevailing in the employer’s current operations, the operations were conducted by employees whose training and experience are no more extensive than that of employees performing the current job, and these data show that under the conditions prevailing and which will prevail in the current workplace there is a high degree of certainty that employee exposures will not exceed the TWA and excursion limit.

1.1.4.6.5.2. The results of initial exposure monitoring of the current job made from breathing zone air samples that are representative of the 8-hour TWA and 30-minute short-term exposures of each employee covering operations which are most likely during the performance of the entire asbestos job to result in exposures over the PELs.

1.1.4.6.6. Asbestos Sampling. The Government is responsible for obtaining asbestos sampling. The survey results shall specify the detection of ACM: the characteristics, condition and location of the ACM within the building and provide marked drawings of the floor plan indicating the location of ACM. Based on the results of the survey, the COR and contractor will review the requirements of the units’ COM and task asbestos abatement work as required.

1.1.4.6.7. Additional ACM contained areas. Work areas identified on surveys known to contain asbestos will be identified to the Contractor. The Contractor shall notify the COR of suspected asbestos which was not initially identified.

1.1.4.6.8. In cases where a records review or visual inspection may result in a presumption that material is ACM, the material may be designated as ACM, precluding the need for further testing. In such cases, the contractor shall proceed with appropriate control measures deemed necessary as directed by the COR and Environmental (CEIE).

1.1.4.7. Asbestos Abatement Performance Periods. A performance period is a period of time to complete individual project(s) assigned by each Task Order. Each performance period includes the time for contractor’s material procurement, mobilization, submission of all necessary submittals, quality control, on-site work, etc., to complete each project within required performance period. Each performance period will be negotiated during joint site survey. Typical performance period should be 3 to 10 days as identified in Appendix C.

1.1.4.8. Pre-Task Order Submittals. All submittals shall be submitted no less than 7 days prior to performing any work on all routine work to the COR and 374 CES/CEIE. The pre-task order information submitted by the Contractor shall include, but not be limited to:

1.1.4.8.1. Notifications. Provide proof of written notification and compliance with all requirements as stated in paragraph 1.1.4.6.1. Certifications that all required permits have been obtained.

1.1.4.8.2. Personnel and Training. Provide names of all personnel (contract manager(s), supervisor(s), workers) to be used on the job, their qualifications, and training dates. All certificates and licenses are required to remain current throughout the contract period or that individual will not be able to perform abatement operations.

1.1.4.8.3. Personnel. Submit names and EPA AHERA Worker Training certification for employees who will be performing abatement work.

1.1.4.8.4. Equipment. Provide a list of all equipment to be used on the job. This include copies of agreements or licenses for the use of patented equipment, and/or systems to be used to accomplish work.

1.1.4.8.5. Respiratory Protection Program. Provide the proof of respiratory protection program and historic airborne fiber data. Submit airborne asbestos fiber monitoring data to substantiate selection of respiratory protection used on previous jobs. Data shall include the following for each procedure required by the work: date of measurement; type of work task monitored; methods used for sample collection analysis;

number, duration, and results of samples taken. The proof of compressor maintenance, if Type C respiratory protection is required. This information must be included in the Asbestos Abatement Plan submittal and coordinated through 374 CES/CEIE and 374 CEIH for approval.

1.1.4.8.6. Medical Clearance & Fit Testing. Documentation of medical clearance and respirator fit testing for all Contractor employees and agents who must enter the work area.

1.1.4.8.7. HAZCOM Program. Proof of a written Hazard Communication Program for the workplace with a statement from each worker indicating they understand the contents of the program.

1.1.4.8.8. MSDS. The Contractor shall submit four (4) copies of AF Form 3000, Material Approval Submittal along with a sample of each product for Contracting Officer’s approval prior to Contract start date. Prior to change of material, the Contractor shall resubmit four (4) copies of AF Form 3000. The Contractor will also furnish Material Safety Data Sheets (MSDS) on all proposed job related products to be used, both in English and Japanese and estimated quantity of usage for any chemical or hazardous materials to be used to Bioenvironmental Engineering, Safety, and Environmental for approval prior to commencement of performance. The installation may recommend the substitution of a non-hazardous chemical if a hazardous material is used. The Contractor shall be responsible for disposal of all excess hazardous material off-base IAW the Japanese law.

1.1.4.8.9. Disposal Plan. A copy of the disposal plan including equipment, materials and vehicles to be used in disposal of ACM must be coordinated through 374 CES/CEIE and 374 CES/CEIH for approval.

Disposal site location, landfill permit, and proof that arrangements for transport and disposal of asbestos-containing or asbestos-contaminated materials have been made must be provided to 374 CES/CEIE and 374 CES/CEIH prior to the waste departing the installation. The 374 CES/CEIE and 374 CES/CEIH must coordinate on the disposal manifest if the disposal process is in compliance with the pertinent (local) law.

1.1.4.8.10. Driver’s License. Provide copies of Commercial Driver’s License for each person who will be operating a motor vehicle used for transporting asbestos waste materials.

1.1.4.8.11. Air Sampling and Analysis. Air sampling should be conducted in accordance with the AMOP, where applicable, by Phase Contrast Microscopy (PCM) or Transmission Electron Microscopy (TEM) in accordance with National Institute for Occupational Safety and Health (NIOSH) methods 7400 or 7402, respectively. Air sampling must be performed by individuals who have successfully completed NIOSH 582 or equivalent course and the samples must be analyzed by an American Industrial Hygiene Association (AIHA) or National Voluntary Laboratory Accreditation Program (NVLAP) accredited laboratory. The detection limit must be identified on the sample result forms and be at or below 0.01 f/cc. The air sampling requirements for determination of re-occupancy will be in accordance with clearance air sampling requirement in the most current AMOP for all facilities. 374 CES/CEIE, Asbestos Program Manager will review results of clearance air sampling provided by the Contractor and determine the facility’s clearance for re-occupancy.

1.1.4.8.12. Negative Exposure Assessments (NEAs) for asbestos related work. If NEA abatement work is authorized by the COR or CEIE, the NEA must be submitted to the COR and CEIE prior to commencing any work.

1.1.4.9. Asbestos Abatement Plan.

1.1.4.9.1. The contractor is responsible for submitting a task-specific abatement plan in accordance with Air Force and Environmental policy. The abatement plans must be developed by person holding current EPA AHERA Project Designer Training certification. All asbestos abatement plans shall be routed through 374 CES/CEIE and 374 CES/CEIH for approval.

1.1.4.9.2. Plan shall include a drawing showing the location, size, and details of asbestos regulated areas;

location of the clean and dirty areas, buffer zones, showers, storage areas, change rooms, and local exhaust equipment.

1.1.4.9.3. Plan shall include a work area and breathing zone air monitoring plan.

1.1.4.9.4. Plan shall include the precise personal protective equipment to be used.

1.1.4.9.5. Plan shall include step-by-step details for the sequencing of asbestos-related work.

1.1.4.9.6.. Plan shall specify the type of wetting agent to be used.

1.1.4.9.7. Plan shall include both Fire and Medical Emergency response plans.

1.1.4.9.8. The plan shall be reviewed, approved, and signed by a supervisor and project manager.

1.1.4.10. Asbestos Submittals After Completion of Work. After completion of the work, the Contractor is required to submit the following documents to the COR and 374 CES/CEIE within 30 days. The documents submitted by the Contractor shall include, but not be limited to:

1.1.4.10.1. Report. The contractor shall provide a job progress report detailing abatement activities. The progress report should include activities, milestones, schedules, major problems and action taken, injury reports, equipment breakdown, and damage to Government property, etc.

1.1.4.10.2. Record. A statement signed by an officer of the company containing the type, category, quantity (square meter, linear meter, etc.), and location of asbestos containing material which was abated and the task order number. The location shall be specifically defined as to what building, floor, room number, etc.

1.1.4.10.3. Daily Logs. A copy of Contractor’s daily log including the following but not limited to: list that includes anyone who enters the work area must record name, affiliation, time in, and time out, and reason for the entry.

1.1.4.10.4. Air Monitoring. (If applicable). Results of all air monitoring performed by the Contractor shall be routed through 374 CES/CEIE and 374 CES/CEIH for approval and coordination. Air monitoring must be conducted. Provide written certification from the asbestos consultant that the air sampling monitoring is in compliance with paragraph 1.4.11.

1.1.4.10.5. Documentation of Final Visual Inspection. Written documentation that the work area is free of visible friable asbestos material, debris and residue is required by the COR, and 374 CES/CEIE and the on-site contract manager. After the COR receives the approval from 374 CES/CEIE for the applicable clearance air monitoring results; the remaining barriers may be removed and properly disposed of. A final visual inspection by the COR, 374 CES/CEIE and the on-site contract manager will be conducted to ensure no contamination remains in the work area. Unsatisfactory conditions will require additional cleaning and air monitoring. Extra time required to clean work areas to obtain proper working and clearance tests shall not be considered as an extension of time to complete work or for additional payment to the Contractor.

1.1.4.11.5. Landfill Receipts. Within 30 days of ACM removal; receipts will be submitted from the landfill operator, which acknowledge the Contractor's delivery(s) of material. Receipts shall include call number, date, and area of facility where material was generated, quantity of material delivered, and signature of authorized representative of landfill.

1.1.4.11.6. Transport Manifests. Within 30 days, the following must be submitted to the COR and Environmental: copies of all transport manifests, trip tickets, and disposal receipts for all asbestos waste materials removed from the work area during the abatement process. A representative from 374 CES/CEIH and/or 374 CES/CEIE will sign this manifest prior to the waste departing the installation. Completed Waste Shipment Record Forms and Asbestos Disposal Manifest Forms must also be submitted.

1.1.4.12. Disposal of Asbestos Material. The Contractor will be responsible for disposal of all materials.

The Contractor must be capable of disposing of friable and non-friable asbestos and have approval from the disposal site prior to the waste departing the installation. The Contractor shall be responsible for assuring that appropriate engineering controls and work practices are used for asbestos abatement and removal processes and that employees involved in the work are properly trained to perform abatement activities including, but not limited to, the following:

1.1.4.12.1. Glove bag Removal.

1.1.4.12.2. Small-Scale Short-Duration Asbestos Activities.

1.1.4.12.3. Routine Asbestos Maintenance Activities.

1.1.4.12.4. Abatement of Asbestos Containing Surfacing Materials.

1.1.4.12.5. Abatement of Asbestos Containing Miscellaneous Materials including:

1.1.4.12.6. Resilient asbestos floor tile.

1.1.4.12.7. Vinyl sheet flooring with ACM backing.

1.1.4.12.8. Asbestos contaminated carpet, mastic, or other materials under carpet.

1.1.4.12.9. Asbestos cement and construction debris.

1.1.4.12.10. Asbestos containing mastics.

1.1.4.13. Final Condition of Work Area. The COR, and the on-site contract manager will re-inspect the area and document that the Contractor has performed the following tasks to re-establish the work area(s) after all work has been completed:

1.1.4.13.1. Re-secure mounted objects removed from their former positions during area preparation activities.

1.1.4.13.2. Re-establish HVAC, mechanical, and electrical systems in proper working order.

1.1.4.13.3. Repair all areas of damage that occurred as a result of abatement activities.

1.1.5. CARPET STEAM CLEANING AND REPLACEMENT (CLIN X400).

1.1.5.1. Steam Clean Carpets other than SOQ/SEQ/GOH. Refer to Appendix C for performance time standard.

1.1.5.2. Steam Clean Carpets with Partial Floor Maintenance (SOQ/SEQ/GOH). Refer to Appendix C for performance time standard.

1.1.5.3. Remove existing wall-to-wall carpet. Refer to Appendix C for performance time standard.

1.1.5.4. Remove/replace/install wall-to-wall carpet. The contractor shall expect to remove/replace/install carpet in any facility in which the carpet has exceeded its life expectancy (7 years) or when requested by the COR with the Government-furnished carpet and padding. Refer to Appendix C for performance time standard.

1.1.5.5. Repair/patch (to include re-gluing and stretching) of wall-to-wall carpet (more than one square yard) with the Government-furnished carpet and padding. Refer to Appendix C for performance time standard.

1.1.6. CLEANING WORK (CLEAN & CLEAR, MILITARY) (CLIN X500).

1.1.6.1. Cleaning work will be ordered as needed in addition to COM Routine Repair and Replacement at the discretion of the COR. Basic Cleaning includes all appliance cleaning, bath/shower room cleaning, and balcony and patio cleaning. More specifically, basic cleaning consists of cleaning exhaust fans and range vent hood, kitchen sinks, countertops, air heaters, central air conditioners, window blinds, doors, interior and exterior lighting fixtures and covers (including light bulbs/tubes), electrical outlet/switch covers, doorbell cover, ceramic wall tiles in the kitchen and utility room, cleaning of closets, cabinets, drawers, shelves, all Government furniture and vinyl/wooden baseboards/recycle bins and window A/Cs), and roof ledges. Clean trap for sink, lavatory, bathtub, and water closet. Clean water strainer in shower mixing valve and shower hose. Refer to Appendix C for specific Performance Time Standard for each unit type. The contractor shall perform cleaning work in the following types of units:

1.1.6.1.1. 2/3 Bedroom Units. Refer to Appendix C for performance time standard.

1.1.6.1.2. 4 Bedroom Units/SEQs/SOQs.

1.1.6.2. Bathroom Cleaning.

1.1.6.2.1. 2/3 Bedroom Units.

1.1.6.2.2. 4 Bedroom Units/SEQs/SOQs.

1.1.6.3. Cleaning of Appliances 2/3/4 Bedroom Units/SEQs/SOQs. This includes cleaning of range and stoves, refrigerators, dishwashers, garbage disposals, washing machines, and clothes dryers.

1.1.6.4. Cleaning of Kitchen Cabinets, Drawers, Shelves and pantry (interior and exterior)

1.1.6.5. Cleaning of General Officers Quarters (GOQs) covers cleaning of appliances, exhaust fan and range vent hood, kitchen countertops and sinks, cabinets, cupboards, drawers, shelves, and closets to include removal of liners and adhesives, cleaning of air heaters and central air conditioners including intake and exhaust ducts, cleaning of window blinds, doors, light fixtures, bathrooms, spot cleaning of walls/vinyl walls, vinyl/wood baseboards, interior of storage rooms and exterior heater closets, carport, garage, driveways, patios, exterior wall and entrances (to include removing dirt stains, cobwebs and other foreign substances), fireplace and barbecue pit, and all existing furniture.

1.1.6.6. Balcony and Patio Cleaning. The contractor shall provide balcony, patio, awning and carport cleaning service (2/3/4/Br/SEQ and SOQ). Tower unit’s balcony railings, floors and walls shall be thoroughly cleaned to remove any pigeon droppings, trash, and other debris. All patios shall be cleaned to remove trash and other debris to include unit front porch, stair, hand rail and metal mat (Garden).

1.1.6.7. YARD MAINTENANCE (CLIN X600).

1.1.6.7.1. The contractor shall perform snow removal, leaf removal, grass cutting, edging, weed removal, bush and tree trimming up to 8 feet, rock removal, fill in dirt holes and level ground as directed by the COR. Flower beds will be cleaned and weeds shall be removed. Bushes and trees will be trimmed to present a neat appearance and remove potential safety hazards. Bushes should be trimmed 1 foot away from housing units. The grass should be cut evenly to a height of 2 inches high for the unit’s area of responsibility. Snow removal shall be performed on steps, sidewalks, driveways. Leaf raking shall be performed on all ground surfaces exterior to the facility and carports. Yard Maintenance shall be performed on 2/3/4/Bedroom Units/SEQs and SOQs.

1.1.6.7.2. The contractor shall remove and dispose Government Furnished Shed as directed by the COR.

1.1.6.7.3. The contractor shall relocate the Government Furnished Shed to the designated spot directed by the COR.

1.1.6.8. VACANT UNIT CLEANING AND LOCAL MOVE CLEANING (CLIN X700).

1.1.6.8.1. Prior to the occupant moving into the unit, the contractor shall provide vacant unit cleaning service for previously cleaned vacant units that have been vacant for 30 days or longer. If the unit has been vacant for 90 days or less after the prior acceptance of services, it will only require vacant unit cleaning. If more than 90 days has occurred the COR will task as necessary in accordance with CLIN X001) to return the vacant unit to the acceptable condition. The housing inspector shall notify the contractor prior to required occupancy. Any damages resulting from latent defect in the previously accepted services shall not be repaired under this item. Contractor has two (2) calendar days to perform vacant unit cleaning as described in Appendix C. Vacant unit cleaning service shall include, but not be limited to the following services:

1.1.6.8.1.1. Vacant Unit Cleaning with Maintenance (Indlues all routine maintenance as described in

1.1.2.1.) (2/3/BR).

1.1.6.8.1.2. Vacant Unit Cleaning with Routine Maintenance (Indlues all routine maintenance as described in 1.1.2.1.) (4BR/SEQ/SOQ).

1.1.6.8.1.3. Vacant Unit Cleaning without Maintenance (Indlues all routine maintenance as described in

1.1.2.1.) (2/3/BR).

1.1.6.8.1.4. Vacant Unit Cleaning without Routine Maintenance (Indlues all routine maintenance as described in 1.1.2.1.) (4BR/SEQ/SOQ).

1.1.6.8.1.5. Perform Local move COM Cleaning (2/3BR).

1.1.6.8.1.6. Perform Local move COM Bathroom Cleaning (2/3BR).

1.1.6.8.1.7. Perform Local move COM Cleaning (4BR/SEQ/SOQ).

1.1.6.8.1.8. Perform Local move COM Bathroom Cleaning (4BR/SEQ/SOQ).

1.1.6.8.1.9. Perform Local move COM for GOQ.

1.1.6.8.1.10. Perform Local move COM for Balcony and Patio Cleaning (2/3/4/BR/SEQ/SOQ).

1.1.6.8.2. Clean all floors to include storage rooms.

1.1.6.8.3. Clean windows/frames/tracks.

1.1.6.8.4. Clean appliances.

1.1.6.8.5. Clean bathrooms.

1.1.6.8.6. Clean light fixtures/outlets/switch/receptacle covers.

1.1.6.8.7. Clean window blinds.

1.1.6.8.8. Clean heaters, air condition units, utility pipes and vents..

1.1.6.8.9. Clean all pantries, closets, doors, cabinets, and shelves.

1.1.6.8.10. Clean recycle bins.

1.1.6.8.11. Clean doors/baseboards/walls/ceilings.

1.1.6.8.12. Clean balcony/patio/steps.

1.1.6.8.13. Clean wall tiles/countertops.

1.1.6.8.14. Remove dead roaches and other insects.

1.1.6.8.15. Clean window A/Cs.

1.1.6.8.16. Clean exterior grounds/yard.

1.1.7. RECOUPMENT MATERIALS (CLIN X800).

1.1.7.1. This paragraph covers items of supply, equipment, material and spare parts purchased by the contractor on a reimbursable basis, as required and authorized for incidental labor items in accordance with paragraph 1.1.3. Any materials needed to perform incidental labor work under CLIN X200, shall be ordered by the COR to the Contractor and purchased by the Contractor. All items shall be removed, replaced, or installed with the same materials or items and in the same manner as originally installed. The contractor shall match existing size, color, type, efficiency, and aesthetics.

1.1.7.2. Removed Parts and Materials. Any item with a removal/replacement/installation cost over ¥100,000 will be inspected by the COR prior to removal. Items replaced without the COR or the Contracting Officer’s approval will be at the expense of the contractor and not reimbursed by the Government.

1.1.7.3. The COR shall specify item description, quantity, and requirements as applicable when the contractor is required to purchase material.