4_Atch1_PWS(DISN).pdf

Attachment 1 to Solicitation No. FA5209-15-R-0023

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

OPERATION AND MAINTENANCE (O&M)

OF

DEFENSE INFORMATION SYSTEMS NETWORK (DISN)

POWER PLANTS AND STATION BATTERY SYSTEMS

1 Dec 2015

PREPARED BY

374TH COMMUNICATIONS SQUADRON (CS) (PACAF), APO AP 96328-5081

CONTRACT MANAGEMENT (SCXP)

PWS

FOR

OPERATION AND MAINTENANCE (O&M)

OF

DEFENSE INFORMATION SYSTEMS NETWORK (DISN)

POWER PLANTS AND STATION BATTERY SYSTEMS

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. General. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, except that specifically identified as Government furnished in Section 3, Government Furnished Property and Services, to operate, maintain, and repair the electric generating plants, uninterrupted power system (UPS), station battery systems, applicable AC units and associated equipment; located at Owada Communications Station (Owada), U.S.

Fleet Activities Sasebo (Sasebo), Tokorozawa Transmitter Site (Tokorozawa), Camp Zama (Zama), Yokota AB (Bldg 650, Bldg 714, Bldg 4408 and Metropolitan Area Network (MAN) Shelters) as listed in Appendix A, Equipment Listing, and in accordance with (IAW) manufacturer’s instructions and commercial standards/ practices.

The contractor’s operation service is required for the electric generating plants and its associated equipment only as listed in Para 1.2.1.2 below. Preventive maintenance is required weekly for Owada, Tokorozawa, Bldg 650, and 714 Yokota AB. Preventive maintenance is required bimonthly (two times a month) for MAN Shelters. Preventive maintenance is required monthly for Zama. Sasebo is required on a semi-annual basis.

1.2. Basic Services. The contractor shall achieve efficient and economical production of electric power including DC power produced by the station battery system and ensure its availability to the Government at the lowest possible cost. The contractor shall comply with all environmental and occupational standards including, but not limited to the safety laws, rules and regulations listed in Appendix C. The contractor shall bear the cost for 16 hours of labor or less, or 55,000 yen or less in materials per repair/maintenance except MAN shelter AC units (contractor will provide labor, and all parts will be reimbursed). The Government reserves the right to select either labor hours or material costs are applied for each repair/maintenance. All repairs/maintenance over the threshold must be approved by the Contracting Officer (KO) in advance. For repairs/maintenance over the threshold they shall be performed IAW Para 1.4, Special Maintenance Service.

1.2.1. Power Plants and Station Battery System Operation Procedures. The contractor shall comply with manufacturer instructions, available technical data and commercial practices.

1.2.1.1. Degradation of System Capability. Except in case of imminent personnel hazards or equipment damage, the contractor shall not degrade system capability without the specific approval of the Facilities Control Office (FCO). Degradation of system capability is defined as any changes that would adversely affect the system’s capacity, performance or ability to provide full system capability. This includes a major functional limitation in system capability caused by or discovered during a Preventive Maintenance Inspection (PMI), or any other maintenance actions. At least fifteen minutes prior to any degradation start time, the contractor shall notify the FCO to include, but not limited to, the following:

a. Purpose of the degradation

b. Equipment involved

c. Period of degradation

d. Estimated recovery time

e. Other information that is required by the FCO

1.2.1.2. Power Plants. The contractor will insure that the power plants are maintained and function as required to meet electric load requirements with proper voltage and frequency (accurate within 5%), as specified in technical data at each facility. Power Plant includes generators, prime movers, transformers, switchgear, air intake and exhaust plants, automatic and manual transfer switches, emission control, speed governor and protection plants, prime mover cooling plants, ancillary cooling plants, lubrication plants, prime mover starting plants, associated pumps and fans, fuel storage and handling, plants instrumentation, controls and associated plants, emergency backup equipment, frequency converters, rectifiers, and Uninterruptable Power Plants (UPS).

1.2.1.3. Station Battery Systems (not applicable for building 714 Yokota). The contractor shall be responsible for O&M and repair of the rectifiers and battery banks identified in Appendix A to meet 48 VDC station load requirements.

1.2.1.4. Fuel Requirements (not applicable for Zama and Yokota buildings 714 and 4408). The contractor shall be responsible for requesting, coordinating and accepting fuel delivery for all sites IAW Defense Information Systems Agency Circular (DISAC) 350-195-2, paragraph 7.4. The contractor shall ensure the following:

a. A minimum three (3) days fuel supply for continuous generator operation is maintained at each site, this does not apply to MAN Shelter generators

b. Check fuel systems for leaks weekly

c. Check fuel for water contamination (1/4 inch maximum)

d. Properly secured to prevent theft and contamination

e. Check fuel level for boiler at Owada site weekly

1.2.1.5. Hazardous Material (HAZMAT)/Waste. The contractor shall properly dispose at Yokota Hazardous Wastes (HAZWASTE) Management Office, all HAZWASTE including POL products associated with this O&M contract. The contractor shall transport HAZWASTE from applicable sites to the HAZWASTE Management In Accordance With (IAW) Japan Environmental Governing Standard (JEGS) Para 5-3.4. The contractor shall establish a HAZMAT/HAZWASTE Control Program and ensure the following:

a. HAZMAT Storage Area is maintained IAW Air Force Joint Manual (AFJMAN) 23-209, Chapter 4

b. HAZMAT inventory listing including MSDS is maintained

c. Non-Physical Accumulation Point is established.

d. Petroleum, Oil, Lubrication (POL) products are controlled and safeguarded

e. Emergency spill clean-kit is maintained

1.2.2. Management of Applicable Directives, Publications and Documents. The contractor shall maintain the Government provided publications including commercial manuals. All publications, manuals, charts, etc., furnished to the contractor by the Government will remain Government property and shall be retained on sites. The contractor shall download necessary electronic directives, documents, publications, DISACs, Technical Order (TO)s and forms. It is the contractor’s responsibility to distribute copies of the downloaded electronic media or paper copies to each requiring site.

1.2.3. Safety Requirement. The contractor shall identify, control, and eliminate potential safety hazards, and shall initiate an immediate action to correct any deficiencies. The contractor shall inform the Contracting Officer’s Representative (COR) immediately of any accidents involving injury to contractor personnel or damage to the Government equipment or property that are a direct result of executing this O&M program.

1.2.4. Preventive Maintenance Inspection (PMI) Program. The contractor shall develop and maintain a PMI program to prevent and correct deficiencies on equipment items, thus minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The contractor’s PMI program shall include a plan consisting of inspections and services of lubrication, minor adjustment, and minor repair of components. A completed PMI plan shall be submitted to the COR within 30 calendar days after contract award. The contractor’s PMI program shall include all equipment identified in Appendix A. At Sasebo, the contractor shall only perform PMIs semi-annually (every 6 months). To perform maintenance inspections on the Camp Zama UPS and Bldg 714 UPS the contractor will be required to open a HAZCON with the FCO. Both of the UPS systems are of the parallel redundant design so one of the UPS systems will be taken offline and shutdown to perform maintenance while the other carries the full load, the procedure will then be repeated for the other unit. At the completion of maintenance the contractor will contact the FCO to close the ticket. This procedure will enable the contractor to properly perform the UPS inspections. If the FCO is unable to support the HAZCON request; the contractor will notify COR. Upon completion of these PMIs the contractor shall submit a completion report including the results of the PMI. At Sasebo, the onsite Government personnel will perform all other required routines, e.g. daily, weekly, monthly and quarterly checks.

1.2.4.1. PMI Schedule. The contractor shall perform PMIs according to the COR approved schedule unless unexpected failures occur. The contractor will provide all materials and supplies, distilled water, filters, belts, fittings, indicator light bulbs and fasteners except regulated HAZMAT items (i.e. antifreeze and POL products) as part of the PMI.

1.2.4.1.1. Exercise of Back Up Power Generator. The contractor shall perform readiness test including automatic start and remote operational exercise of back up power generators IAW DISAC 350-195-2 paragraph 7. Each unit shall be exercised under actual emergency load. The contractor shall submit the monthly generator exercise schedule to the FCO within 30 calendar days after contract award.

1.2.4.2. Power Outage Schedule. The contractor shall submit to the FCO through the COR an electrical power outage schedule showing the number and duration of outages required for performance of the contract. A minimum of twenty-five (25) days notice is required for coordination prior to the power outage approval. This notice is in addition to the notification required at paragraph 1.2.1.1. No deviation shall be made from the approved schedule unless authorized by the FCO. Due to mission requirements power outages may have to be scheduled during non-duty hours or weekends. The Government reserves the right to cancel any previously approved scheduled power outages.

1.2.4.3. Corrosion Control. The contractor shall perform corrosion control activities on power systems to include but not limited to generators, battery racks, cable ladders, fuse panels, etc. The contractor is not required to perform corrosion control activities at heights exceeding three meters. Surfaces requiring corrosion control treatment shall be corrected by removing all corrosion to the bare metal. A primer paint shall be applied followed by a finish coat that matches the existing paint. When extensive corrosion exists, the contractor shall clean and repaint the entire piece of equipment.

1.2.5. Corrective Maintenance and Repair. The contractor shall perform corrective maintenance on a routine basis (operator maintenance), as a result of PMI, or as a result of service calls. When the contractor’s maintenance technician is on site, the contractor shall respond to equipment malfunctions when they occur and immediately begin fault isolation and restoration actions unless the FCO directs otherwise. Efforts to correct malfunctions shall continue until the malfunction is corrected.

1.2.6. Service Calls. Service calls are defined as the contractor’s on site support requirements that are called in by the FCO. The contractor shall respond to any service calls made by the FCO and be on-site within five (5) hours after notification. The FCO will initiate service calls as required, 24 hours a day, 7 days a week including U.S. and Japanese holidays through the contract period. When a service call is initiated for Sasebo, the contractor shall arrive at the sites within 24 hours after notification.

1.2.7. Records and Operating Reports. In addition to the above-mentioned correspondence, the contractor shall prepare and submit to the COR operating records and reports. These reports shall be prepared and submitted to the COR monthly to arrive by the 5th duty day of the month following the reporting period. All record, reports and logs shall be in English. All records and reports covered under this PWS will become property of the Government.

These records and reports shall not be removed from the site without prior approval of the COR.

1.2.7.1. Reports. The contractor shall submit to the COR the following reports:

1.2.7.1.1. Monthly Report. The report shall contain the following elements:

a. On-call Dispatch Log

b. All power outages and outages or impairments of equipment identified in Appendix A

c. Completed maintenance actions of equipment identified in Appendix A

d. Description of any corrective maintenance requirements noted but not accomplished.

e. Calibration deficiency listings and condition reports based upon PMI findings

f. Description of problem(s) that requires assistance from the COR or the KO

g. Parts consumption, listing of all parts used

h. Fuel consumption for engines

i. Lubricant consumption

j. Power consumption

k. Power generation

l. Cumulative engine operating hours

m. Significant historical data

n. Recommendations for improving system efficiency and life-cycle expectancy

o. Telephone log (All commercial telephone calls made through the Government provided telephone system should be logged.)

1.2.7.1.2. Quality Control Inspection Reports. As required, the contractor shall perform monthly quality control inspections in accordance with accepted QC Plan and submit the inspection report not later than 5 duty days after the inspection is performed. These inspection reports shall specify the type of corrective action taken, or to be taken on each deficiency, including an estimated date when the deficiency will be corrected. A copy of the report shall be maintained at each applicable site.

1.2.7.1.3. Unscheduled Reports. Upon request, the contractor shall provide the Government with specific data.

The data may pertain to scheduled or unscheduled maintenance actions, resources expended in specific maintenance actions or administrative information.

1.2.7.1.4. Follow-up report to Government Conducted Evaluation/Inspection. The Government will provide copies of reports for quality assurance evaluations, Defense Information Systems Agency (DISA) performance evaluations (PE), and all other special or government conducted inspections to the contractor for corrective action(s). The contractor shall retain copies of these reports at respective sites. The contractor shall respond to these reports, in writing, within five duty days of receipt. The contractor shall follow-up to the reports in writing, on a thirty-day period thereafter, until all discrepancies are corrected to the satisfaction of the Government.

1.2.7.1.5. Morning Report. The contractor shall report detailed information relating to all power system problems experienced at all sites during the past 24 hour period in accordance Appendix E. The report shall be completed no later than 1000 hours local each day, Monday through Friday, except US holidays. The morning report serves as a perpetual report of quality control inspections, where discrepancies will continue to be listed until resolved.

1.2.7.2. Records. The contractor shall maintain records for each item of equipment included within this contract, and of all PMI’s accomplished and dates performed. Entries for records shall include readings taken before and after adjustments, explanations of corrective actions for both scheduled and unscheduled maintenance required to correct a malfunction, degradation, outage, or other actions taken to prevent a disruption in service.

1.2.7.2.1. Power Generating Plant Record. The contractor shall maintain as a minimum the following records:

a. Air Force (AF) Form 487, Emergency Generator Operating Log. Completed forms shall be maintained for a minimum of two years.

b. AF Form 719, Historical Record Diesel Electric Generator and System. This form shall be established for each equipment end item, i.e. generator, automatic transfer switch (ATS), switch gear, etc. Completed forms shall be maintained for the life of the equipment.

c. AFTO Form 39, Fuel System Inspection and Discrepancy report. AF IMT 500 Daily and Weekly Fuel report.

1.2.7.2.2. Single Line Diagrams. The contractor shall develop and maintain single line diagrams for electrical, fuel, coolant, and starting systems for each power generating plant IAW AFI 32-1062 Paragraph 4.3.

1.2.7.2.3. Generator Operating Instructions (OI). Bilingual generator operating instructions shall be developed and/or maintained at all sites.

1.2.7.2.4. Calibration Records. PMI records for rectifiers, instruments, gauges, controls, and meter calibrations shall include the following:

a. Before and after calibration settings

b. Equipment used to perform calibration

c. Date of calibration

d. Personnel performing the calibration

1.3. Temporary Maintenance Services. Base Civil Engineering, Public Work Commission, or commercial vendor will conduct temporary, and special power generating services that may be necessary to accomplish certain maintenance, repair, and new service connections.

1.3.1. Temporary Services. If equipment is to be removed from service or replaced temporarily for any reason, the contractor shall make temporary connections to maintain continued electrical power.

1.4. Special Repair/Maintenance Services. All repairs/maintenance that are not covered within the scope of the basic services under Para 1.2 and 1.3 above (CLIN x001 ~ x005) and are determined by the Contracting Officer to exceed either or both thresholds, 16 hours labor or 55,000 yen in materials, fall under this “Special Repair/Maintenance Services” except MAN shelter AC units (contractor will provide labor and all parts will be reimbursed). When the Contracting Officer thru recommendation by the COR approves and directs repair/maintenance work that is within this scope. This is subject to negotiation and will be included in the contract by separate contract modification. All work shall be inspected and accepted by the COR. Upon issuance of contract modification, the contractor shall perform such repairs/maintenance in accordance with the terms and conditions agreed upon in the course of the negotiation. All repair/maintenance work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or better quality. Downtime, if any, will be kept to an absolute minimum. The contractor must notify the COR of all projected downtime and the estimated time for repair.

1.4.1. Non-Duty Services. When power outages are scheduled by the US Government outside the normal duty hours specified in Para 1.6.3 of the PWS the contractor will be required to be on duty (CLIN x006).

1.5. Other Duties.

1.5.1. Emergency lights. The contractor shall check the operation of all emergency lights in power room and associated administrative areas.

1.5.2. Fire Extinguishers. The contractor shall check all fire extinguishers in power rooms and associated administrative areas monthly for damage, broken seals, and charge/discharge levels. The contractor shall check fire extinguishers in UPS and battery room at Zama. The contractor shall take defective fire extinguishers to the host Base Fire Department for servicing or replacement.

1.5.3. Contingency Training. The contractor shall, upon request by the KO, provide on-the-job training for Government contingency personnel. The contingency training shall not be of such magnitude as to interfere with the contractor's O&M responsibilities specified in this PWS, nor such magnitude as to result in costs over and above the routine maintenance monthly recurring costs. The KO, the COR, and the contractor shall coordinate in advance for the training requirements. The KO is the only individual who may direct the contractor to provide contingency training.

1.5.4. Utility Conservation. The contractor shall establish and maintain an effective utilities conservation program. The contractor shall participate in and observe utilities conservation practices at each site.

1.5.5. Security Requirements. The contractor shall notify the FCO and the COR as soon as possible of any activity or disturbance affecting normal site operations. This includes attempts by unauthorized personnel to gain access to the site.

1.5.6. Custodial Services. The contractor shall provide custodial services for power rooms and associated administrative areas (UPS and station battery room only at Zama), to include but not limited to housekeeping and cleaning tasks, including emptying waste baskets and disposing of trash and rubbish. The contractor shall provide replacement light bulbs for the power and administrative rooms they occupy.

1.5.7. AC maintenance. The contractor shall provide maintenance of AC units at Yokota locations Bldg, 312, 556, 654, 817, 1246, 1337, 4064 and 4331 to include semi-annual PMI and on call maintenance for system outages.

1.6. GENERAL INFORMATION.

1.6.1. Quality Control. The contractor shall develop and maintain a quality control program to ensure O&M of electric power plants, UPS and station battery systems are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's program shall include areas identified in paragraph 2, Services Summary.

1.6.2. Quality Assurance. The government shall evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP), Para 4. The contractor shall ensure that required test equipment is available for contractor Surveillance/Quality Assurance Evaluations and DISA PE visits.

1.6.3. Hours of Operation.

1.6.3.1. Normal Duty Hours. From 0730 until 1630 Monday through Friday. US holidays are not normal duty days.

1.6.3.2. Service Calls. See Para 1.2.6. for “Service Calls”.

1.6.3.3. Non-Duty Hours. This support will be required during US Government scheduled power outages.

1.6.4. Security Requirements. The contractor shall not make available or disclose technical or administrative information relative to or concerning, the sites, systems, publications, records, reports and any other data, to persons who are not certified by the COR.

1.6.5. Performance of Services during Crisis or Emergency: In the event of a crisis or an emergency as defined by the Commander, 374 CS, the contractor shall perform normal maintenance as long as the situation does not present imminent direct personal hazards to the employee.

1.6.6. Contractor Full-Time Equivalent Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for 374th Communications Squadron via a secure data collection site as identified in Appendix E. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government Fiscal Year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Questions regarding reporting may be directed to the CMRA help desk.

1.7. Contractor Personnel. The contractor shall submit a manning plan for maintenance requirements specified in this PWS to the COR not later than 30 calendar days from the start of the contract. This plan shall identify the points of contact for service calls, inquiries and requests made by the Government.

1.7.1. Project Manager. The contractor shall appoint a project manager who shall have the overall responsibility for directing and managing the contract. The Project Manager must be able to communicate in English well, to include spoken and written communication as indicated in paragraph 1.7.3. His/her duties shall include keeping the COR advised on system Operation and Maintenance difficulties and other conditions that may affect equipment and system reliability. The Project Manager shall have authorization to act on all contractual matters relating to daily operation of this contract. The Contractor shall have the right to replace, transfer or substitute personal. However, replacement must be accomplished without causing delays under the contract and at no cost to the Government. The Contractor must submit a key person change request in writing, along with the proposed replacement candidate's resume, at least 30 calendar days prior to the effective date of the change.

1.7.2. License Requirement.

a. The contractor shall ensure that at least one on site technician has the following Licenses.

i. Dai3shu Denki Shunin Gijyutsusha (License of Electric Chief Engineer (Third Class))

ii. Otsushu dai4rui Kikenbutsu toriatsukaisha (License of Treatment of Dangerous Substance

(Otsu class))

b. The contractor should have necessary skills and equipment for (unassisted by outside contractor) installation of fuel and power line in support of generators.

1.7.3. Training Certificates. U.S Government will provide following trainings after award. The contractor shall obtain all the certificates.

i. Information Assurance

ii. Hazardous Materials (HAZMAT) Management

iii. Hazardous Waste Management vi.Controlled Area Monitor

v. Fuel Tank Custodian

1.7.4. English Capability. The contractor shall ensure that the Project Manager possesses good communication skills in English. The Project Manager must be able to communicate effectively in both oral and written communications in English. The Project Manager must be able to effectively respond on all technical matters during inspections, contingency training deployment, or other approved visits by the Government. When a non-native English speaker is appointed as a Project Manager, one of the following English certifications must be obtained:

1. TOEFL (PBT: score 550 or above, CBT: score 213 or above)

2. TOEIC (score 730 or above)

3. STEP Test (provided only in Japan) (Level semi-1 or above)

1.7.5. Third Country Nationals. The contractor shall not employ third country nationals. Employees must have US or Japanese citizenship.

1.8. Removed Parts and Materials. The contractor shall obtain approval from the COR prior to final disposition on Base of any replacement item removed from equipment or facilities including HAZMAT waste.

1.9. Identification Badge/Pass. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and the COR shall provide assistance in obtaining Restricted Access badges for contractor personnel. The contractor is responsible for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

2. SERVICES SUMMARY:

Performance Objective PWS Para PERFORMANCE THRESHOLD Method of Assessment SS 1: Operate and Maintain Power Production Plant(s).

Electrical power is delivered at proper levels. Power outages are minimized. Any repairs are made immediately and power is restored as quickly as possible. Contractor makes progressive effort to keep system efficient and technologically current.

1.2.1 Through 1.2.1.5

Provide continuous power with proper voltage and frequency accurate within 5% equipment tolerance.

Periodic Surveillance

SS 2: Provide Preventive and Corrective Maintenance and Repair.

Preventive maintenance is within recommended intervals.

All system and equipment

1.2.2 Through 1.2.6

95% of all scheduled PMIs are properly and timely completed.

Response to service calls is on time 100% of the time.

components are free of defects, debris, errors, and problems.

All equipment is properly calibrated. Service calls are handled appropriately. The Government is satisfied with service call performance.

SS 3: Reports and Records.

All reports are submitted on time. All reports are accurate and contain all applicable data.

Records are accurate and current. Drawings are accurate and current.

1.2.7 Through 1.2.7.2.4.

100% of all reports are accurate.

90% of all reports are submitted on time.

Periodic Surveillance

SS4: Special Repair/Maintenance Service Provide repairs/maintenance service which are subject to negotiation between the Government and the contractor

1.4 100% of the repairs are completed satisfactorily

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. The Government will furnish the contractor with the following facility:

Office Space in Bldg 650 at Yokota. Approximately 1,000 square feet.

3.2. The Government will furnish the contractor with the following material:

a. Publications and Forms. The Government will provide the contractor with all required Government forms prescribed in this PWS and the directives listed in Appendix C, only when those forms and directives are not available for the contractor to download electronically. The contractor shall provide any forms that may be devised for internal use.

b. Temporary Generator. Only when available and upon contractor request, the Government will loan temporary generators at no cost to the contractor. The contractor shall assist in connecting/disconnecting the generator at the site. At Sasebo; temporary generator will be acquired through their BCE (Base Civil Engineering equivalent).

3.3. The Government will furnish the contractor with the following service:

a. Real Property (RP), and Real Property Installed Equipment (RPIE) Systems. BCE will provide repair and maintenance of RP and RPIE excluding power production and auxiliary systems.

b. Training. The Government will provide Information Assurance, HAZMAT, HAZWASTE, Controlled Area Monitor, and Fuel Tank Custodian, and Facility Protection Level III training. (Ref. 1.7.3)

3.4. The Government will furnish the contractor with the following:

a. Fuel and HAZMAT Items. The Government will provide fuel and required regulated HAZMAT items (i.e.

antifreeze and POL products). The contractor must request the Government to deliver fuel to each site. Yokota HAZWASTE Management will accept all HAZWASTE including POL products.

b. Telephone Services. The Government will provide telephone service to the contractor at each site at no cost to the contractor. The contractor shall use the telephone service for the sole purpose of transacting official business.

Any personal calls placed by the contractor shall require reimbursement to the Government. Official telephone calls placed by the sites shall be limited to support of the site, i.e., fuel deliveries, utility requirements, local repair requirements, incident reporting to local authorities, and other items of official business requiring coordination within the local geographical area.

c. Local Access Network (LAN) Connection. The Government will provide a minimum of one terminal access for limited connection (i.e. word processing, electronic publications/forms) to the 374th Communications Squadron (374 CS) LAN and to the Internet at Yokota Air Base. The Project Manager will be issued a CAC card to access the

374 CS LAN.

d. Other Utilities. The Government will furnish the contractor with other utilities such as electricity necessary for completion of the work specified in this PWS.

e. Contractor Passes. All contractors will be issued a contractor pass, only the project manager will be issued a CAC card.

4. APPENDICES. The following Appendices are a part of this PWS.

APPENDIX A - Equipment Listing APPENDIX B - Estimated Workload Data APPENDIX C - Directives, Publications and Forms APPENDIX D - DD Form 1423, Contract Data Requirements List

APPENDIX E - CONTRACTOR FULL-TIME EQUIVALENT REPORTING

APPENDIX A MAJOR

EQUIPMENT

1. The contractor shall be responsible for the maintenance of major equipment installed at each location including associated equipment. Associated equipment includes, but is not limited to: prime movers; transformers;

switchgear; air intake and exhaust plants; automatic and manual transfer switches; emission control; fuel supply equipment; speed governor and protection plants; prime mover cooling plants; ancillary cooling plants; lubrication plants; and prime mover starting plants.

2. The following tabulation includes major items at each site covered by this PWS.

TABLE A INDEX

Table Site A-1 Owada A-2 Sasebo A-3 Tokorozawa A-4 Zama A-5 Yokota (bldg650) A-6 Yokota (bldg 714) A-7 Hospital (bldg 4408 Yokota) A-8 MAN shelters

TABLE A-1, MAJOR EQUIPMENT OWADA

QTY EQUIPMENT MAKE MODEL RATING

1 B/U GEN HITACHI LDE-440E 240 KW

24 BATTERY FURUKAWA MSE-200K 200 x 2 Ah

1 TEMP B/U GEN HITACHI LDE-440E 240 KW

24 BATTERY FURUKAWA MSE-200K 200 x 2Ah

1 SWITCH GEAR AICHI DENKI 612WN-4BA

1 F CONVERTER FUJI ELECTRIC INR-HF51748 400 kVA

1 RECTIFIRE FURUKAWA DP5048T-

0200/0400SMNM

200 AMP

1 UPS FUJI ELECTRIC UPS600 75kVA 180 UPS BATTERY FURUKAWA battery FVL-150 360V 150Ah

48 BATTERY FURUKAWA FMU-S-500-8-24S 500 Ah

1 FUEL TANK STEEL ABOVE GROUND 2630GAL

TABLE A-2, MAJOR EQUIPMENT

SASEBO

1 B/U GEN DAIHATSU DP-54RS 54KVA

2 BATTERY OPTIMA 34-78 12V

1 ATS PANEL GENERAC-1989 89A02769-W 60 KW

1 RECTIFIER FURUKAWA BATTERY DP5048T-400/0800SMNS 400 A 48VDC

24 BATTERY YUASA SNLX-1000 1000Ah

1 FUEL TANK STEEL ABOVE GROUND 1000 GAL

1 INVERTER SANYO DENKI SANUPS DA10SR 5kVA 120VAC

TABLE A-3, MAJOR EQUIPMENT

TOKOROZAWA

1 B/U GEN DENYO DCA-300ESKT 300 KW

1 CONVERTER GEC-114 800 KW

1 ATS/SWITCH GEAR MEIDENSHA 2000A

1 RECTIFIER YUASA battery FTT048-6X50 300A

24 BATTERY FURUKAWA FMU-S-500 500 Ah

1 RECTIFIER GS YUASA TR-SNWF10050-A 50A

52 BATTERY GS YUASA SNS-300 300Ah /104V

1 RECTIFIER GS BATTERY BROS10015SFGKGY 15A

54 BATTERY GS BATTERY SNS-100-6 100Ah/108V

1 BATTERY YUASA FOR COMPLASER 12V 110A

2 FUEL TANK UNDERGROUND 21,000 GAL

A-2

TABLE A-4, MAJOR EQUIPMENT

ZAMA

1 RECTIFIER YUASA FTT-48-2X200W 400 A DC

24 BATTERY FURUKAWA battery FMU-S-1000 1000Ah

2 UPS POWERWARE 9315-160/130 130 kVA

128 UPS BATTERY C&D Technologies UPS-12-400MR 12V

TABLE A-5, MAJOR EQUIPMENT

BLDG 650 YOKOTA

2 B/U GEN MITSUBISHI S12R-PTA 1250KVA

24 BATTERY SHIN KOBE MSE-300 24 V /300Ah

1 ATS/SWITCH GEAR

1 RECTIFIER BENNING HD12002001110-C 48 V (56A x 20) 2 UPS POWERWARE 9315-500 400kVA

1 DSN POWER SYSTEM LORAIN 1231A2 48 VDC

1 RECTIFIER FURUKAWA BATTERY DP2100T-050SMNS 50A 100VDC

1 RECTIFIER FURUKAWA BATTERY CR124-40SMRL 24 VDC

12 BATTERY FURUKAWA BATTRY MSE-300 24V/300Ah

1 RECTIFIER GS FTEL04100-6/6WTF 600A

72 BATTERY GS SNLX-3000 3000 Ah

96 BATTERY ABSOLYTE GNB (A)100A-81

(B)100A-27 (A)3888Ah (B)1300Ah

12 BATTERY GS HS400E 400 Ah 54 BATTERY FURUKAWA FMU-A-300-8-54S 300Ah

480 UPS BATTERY ENERSYS DDm 85-25 1020 Ah

2 FUEL TANK STEEL UNDER GROUND 10000 GAL

TABLE A-6, MAJOR EQUIPMENT

BLDG 714 YOKOTA

2 UPS POWERWARE Powerware 160 160 kVA

128 UPS BATTERY C&D Technologies UPS-12-400MR 12V

TABLE A-7, MAJOR EQUIPMENT

HOSPITAL bldg 4408, YOKOTA

1 RECTIFIER FURUKAWA DP5048T-0150/0300SMNM 150A (50A x 3)

24 BATTERY FURUKAWA FMU-S-500-8-24S 500Ah

A-3

TABLE A-8, MAJOR EQUIPMENT

MAN Shelters

BLDG 654 (near ALS)

RECTIFIER

FURUKAWA

BATTERY

DP5048T-

100/0200SMBM

100A

BATTERY

BATTERY MSE-100-6

100Ah

1 AC unit MITSUBISHI PC-P80GA 7.1kW(24,000BTU)

BLDG 4331 (near east fire department)

1 B/U GEN DENYO DCA-20SPKIIT 17kVA

BATTERY

1 AC unit MITSUBISHI MPC-RP80GA 7.1kW(24,000BTU)

BLDG1246 (near west fire department)

1 BU/GEN DENYO DCA-20ESKT 17kVA

BATTERY

BLDG 4064 (near motor pool)

1 BU/GEN DENYO DCA-20SPKIIT 17kVA

BATTERY

A-4

BATTERY

1 B/U GEN DENYO DCA-20ESKT 17kVA

BATTERY

QTY EQUIPMENT MAKE MODEL RATING

1 B/U GEN DENYO DCA-20ESKT 17kVA

1 RECTIFIER GS YUASA FTEL04100-2/2WTRPGY 200A

8 BATTERY GS YUASA MSE-100-6 100Ah

BLDG 8

BLDG 312

BLDG 556

1 B/U GEN DENYO DCA-20ESKT 17kVA

BATTERY

BLDG 817

1 B/U GEN DENYO DCA-20LSKT 17kVA

BATTERY DP5048T-100/0200SMBM

BLDG 1337

A-5

APPENDIX B -ESTIMATED WORKLOAD DATA

This work includes: operator care and maintenance, and inspection; record keeping; analysis of records to correct non-optimal practices and conditions; issuance of reports to the KO, the COR and the FCO; monitoring warranties;

periodic operation and inspection of idle equipment; purchasing of supplies other than fuel and HAZMAT items;

reading of utility meters and maintaining records of utilities consumption; and preservation, cleaning, lubrication, and adjustment of plants equipment.

POWER PLANTS. The plants shall be operated as required to meet electric load requirements with proper voltage and frequency (accurate within 5%), usually less than 1000 hours annually. Operation includes generators, prime movers, transformers, switchgear, air intake and exhaust systems, automatic and manual transfer switches, emission control, speed governor and protection systems, prime mover cooling systems, ancillary cooling systems, lubrication systems, prime mover starting systems, associated pumps and fans, fuel storage and handling, plants instrumentation, controls and associated systems, emergency backup equipment, frequency converters and UPS.

STATION BATTERY SYSTEM. The system shall be maintained to provide DC voltage to meet the input voltage requirements for the most critical communication equipment within the facility. O&M includes keeping rectifier output voltage for the correct station battery floating voltage, equalizing battery cells as required, monitoring water levels, electrolyte specific gravity, temperature and cell voltage for Lead-Acid battery, or monitoring internal conductance or resistance, temperature and cell voltage for Valve-Regulated Lead-Acid battery.

CORRECTIVE MAINTENANCE AND REPAIR HISTORY (for the last five years):

Yokota: Defective CVCF fan on #1 UPS was replaced; replaced 4 power supplies in #1, #2 UPS.

Owada: Generator main circuit breaker was replaced.

Sasebo: Rectifier low current alarm, adjusted. Replaced back-up generator starter batteries.

Tokorozawa: Troubleshot and repaired a voltage regulator. Repaired the radiator on the back-up generator.

Zama: No repairs needed.

SERVICE CALL HISTORY (for the last five years)

Yokota: 3 Owada: 7

Sasebo: 1

Tokorozawa: 4

Zama: 0

Yokota (bldg 714): 0

B-1

APPENDIX C

DIRECTIVES, DOCUMENTS, PUBLICATIONS AND FORMS

The following publications and forms are applicable and form a part of this PWS. All publications are subject to change. Current editions and supplements shall apply.

AIR FORCE PUBLICATIONS

Directive

AFI 23-204

Title Organizational fuel tanks

Referenced In Date

24 JUL 12

AFI 32-7086

Hazardous Materials Management

4 FEB 15

AFI 32-1062

Electrical Power Plants and Generators

15 JAN 15

AFJMAN 23-209

Storage and Handling of Hazardous Materials PWS, Para 1.2.1.5

13 JAN 99

AFPAM 32-1186

Valve-Regulated Lead-Acid Batteries for Stationary Applications

1 AUG 99

AIR FORCE OCCUPATIONAL, SAFETY and HEALTH STANDARDS AFOSH Std 91-501 Air Force Consolidated Occupational Safety

Standard

7 JUL 04

374TH CIVIL ENGINEER SQUADRON PUBLICATION

No Document # 2010 Facility Managers Hand Book 2010

C-1

USFJ PUBLICATIONS

JEGS Japan Environmental Governing Standards PWS Para

1.2.1.5

DISA PUBLICATIONS/DIRECTIVES

DISAC 350-195-2 Auxiliary Electric Power Systems 03 APR 14

Form

AF FORMS

Title

Prescribed In

Date 126 Custodian Request Log AFI 36-3802 26 MAR 2014

Base Civil Engineer Work Request AFI 32-1001

1 SEP 2005

Bomb Threat Aid (English and Japanese) AFI 31-101

8 OCT 2009

Emergency Generator Operating Log AFI 32-1062

1 JUN 2005

Historical Record - Diesel Electric Generator and System

AFI 32-1062

1 JUN 2005

Danger Tag N/A

Visitor Register Log AFI 31-101

8 OCT 2009

BCE Multi-Craft Job Order AFI 32-1001

1 SEP 2005

Temporary Issue Receipt AFI 23-111

29 OCT 2013

USFJ FORM

196aEJ Personal History Statement MLC/MC/IHA

STANDARD FORMS

701 Activity Security Checklist Accessible FormNet format and PDF

Version.

5AF FORMS

99 Application for Base Pass

C-2

APPENDIX D

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188 The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM

E. CONTRACT/PR

NO. F. CONTRACTOR

1.Data Item No.

2. Title of Data Item

Monthly Report

3. Subtitle

N/A

17. Price Group N/A

4. Authority (Data Acquisition Document No.) 5. Contract Reference

PWS, Para 1.2.7.1.1

6. Requiring Office

CS/SCXP

18. Est. Total

7. DD250 Req

9. Dist Statement

Required

10.

Frequency

Monthly

12. Date of 1st Submission 14 Distribution

a. Addressee b.

Copies

8. App Code

11. As of

13. Subsequent Submit

Final Re g p

16. Remarks

15. Total 1

1.Data Item No.

2. Title of Data Item

Quality Control Inspection Reports

3. Subtitle

N/A

17. Price Group

PWS, Para 1.2.7.1.2

CS/SCXP

As Required

See Remarks g

The contractor shall submit the inspection report not later than 5 duty days after the inspection is performed

No.

2. Title of Data Item Follow-up Report to Government Conducted Evaluation/Inspection

3. Subtitle

17. Price Group

PWS, Para 1.2.7.1.4

DS

g

The contractor shall respond to these reports, in writing, within five duty days of receipt.

G. PREPARED BY

Akihiro Kobayashi, COR, 374 CS/SCXP

H. DATE

1-Jun-15

I. APPROVED BY

// signed// Akihiro Kobayashi

J. DATE

1-Jun 15

DD FORM 1423, AUG 96 PREVIOUS EDITION MAY BE USED.

Page 1 of 3 Pages

D-1

CONTRACT DATA REQUIREMENTS LIST Form Approved

OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1.Data Item

2. Title of Data Item

Morning Report

3. Subtitle

N/A

17. Price Group N/A

4. Authority (Data Acquisition Document No.) 5. Contract Reference

PWS, Para 1.2.7.1.5

374 CS/SCXP 18. Est. Total

7. DD250

Req g

The report shall be completed no later than 1000 hours local each day, Monday through Friday, except US holidays.

2. Title of Data Item

PMI Plan

3. Subtitle

N/A

17. Price

4. Authority (Data Acquisition Document No.)

5. Contract Reference

PWS, Para 1.2.4

Monthly g

No.

2. Title of Data Item

Generator Exercise Schedule

3. Subtitle

N/A

17. Price Group N/A

4. Authority (Data Acquisition Document No.) 5. Contract Reference

PWS, Para 1.2.4.1.1

Date 13. Subsequent Submit g

Akihiro Kobayashi, COR, 374 CS/SCXP

H. DATE

1-Jun-15

I. APPROVED BY

// signed// Akihiro Kobayashi

J. DATE

1-Jun-15

Page 2 of 3 Pages

D-2

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization.

Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM

E. CONTRACT/PR

NO. F. CONTRACTOR

1.Data Item No.

2. Title of Data Item

Power outage schedule

3. Subtitle N/A

N/A 4. Authority (Data Acquisition Document No.) 5. Contract Reference

PWS, Para 1.2.4.2

N/A 7. DD250

g

2. Title of Data Item

Quality Control Program

3. Subtitle

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

N/A 7. DD250

Submission

PWS, Para 1.6.1

14 Distribution g

Akihiro Kobayashi, COR, 374 CS/SCXP

H. DATE

1-Jun-15

I. APPROVED BY

// signed// Akihiro Kobayashi

J.

DATE

1-Jun-15

Page 3 of 3 Pages

D-3

APPENDIX E

Contractor Full-Time Equivalent Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 374th Communications Squadron via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than *See below, each calendar year. Contractors may direct questions to the CMRA help desk."

Reporting Due Date Reporting Period

31 Mar 2017 FY16 (1 Apr 2016 ~ 30 Sep 2016)

31 Mar 2018 FY17 (1 Oct 2016 ~ 30 Sep 2017)

31 Oct 2019 FY18 (1 Oct 2017 ~ 30 Sep 2018)

31 Oct 2020 FY19 (1 Oct 2018 ~ 30 Sep 2019)

31 Oct 2021 FY20 (1 Oct 2019 ~ 30 Sep 2020)

31 Mar 2022 FY21 (1 Oct 2020 ~ 31Mar 2021)

*Reporting Period: Contractors are required to input data by 31 October of each year except for the first and last year of the contract.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

E-1