2_NoticeOfferor_rev.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

3 Dec 2015

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 374th Contracting Squadron/LGCZ Bldg #620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-15-R-0023

Operation and Maintenance (O&M) of Defense Information Systems Network (DISN) Power Plants and Station Battery Systems

1. The following information is provided to you to supplement subject solicitation:

a. Clause or Provisions Incorporated by Reference. The RFP and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffar.htm http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm

b. Contract Type. The Government contemplates award of a Firm-Fixed Price contract resulting from this RFP. A single award will be made as a result of this RFP, and therefore, offerors must propose on all line items in the price schedule. Offerors are not required to fill out CLIN 0007, Special Repair/Maintenance Services, and respective CLINs.

c. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation at or before the time specified in this solicitation, in one original copy. Please submit your quote by a sealed envelope, marked with the solicitation number/offer due date/POC (Sawako Arioka). The offers shall provide the following information:

(1) Standard Form (SF) 1449. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and

30c of the SF 1449. By completing the SF 1449, the offeror accepts to the contract terms and conditions as written in the solicitation.

(2) Supplies or Services and Prices/Costs (Continuation of Blocks 19 through 24 of SF 1449).

Complete with proposed unit price and extended amount for each listed line item. You do not need to fill out Item 0007 and the respective Items, for “Special Repair/Maintenance Service.”

(3) Remittance Address (Continuation to Block 17b of SF 1449). Provide remittance address when Block 17b is checked. If you would like electric fund transfer, or remittance of check is same as Block 17a, please insert “N/A” here.

(4) FAR 52.212-3, Offeror Representations and Certifications - Commercial Items. Complete all the necessary fill-ins and return in its entirety.

(5) Acknowledgment of solicitation amendments by signature when issued.

(6) Any other page(s) of the solicitation that may require a fill-in entry by the offeror.

d. Specific Proposal Preparation Instructions

(1) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be completed, self-sufficient, and respond directly to the requirements of this RFP. These instructions are designated to ensure the submission of necessary information to provide relationship to FAR 52.212-2, Evaluation – Commercial Items, prior to commencing proposal preparation. All RFP amendments must be acknowledged in accordance with FAR 52.212-1, Instruction to offerors – Commercial Items.

(2) The contracting officer has determined that there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

(3) Past Performance: Past performance information shall be recent and relevant information in demonstrating the offeror’s ability to successfully perform the required effort. The past performance information shall consist of (1) Past Performance Reference List and (2) Past Performance Questionnaires. Please refer FAR 52.212-2 in the RFP.

e. Mobilization and Phase-in Period. In the event other than the incumbent contractor is the successful offeror, a period of no less than 30 calendar days is deemed necessary for the new contractor to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

f. Notice of Pre-Proposal Conference.

(1) A pre-proposal conference will be conducted at Room 105, Bldg 620, Fussa-shi, Tokyo, Japan 197-0001 for the purpose of answering questions regarding this solicitation. ALL PROSPECTIVE OFFERORS ARE URGED TO ATTEND. The purpose of this conference is to familiarize all offerors with the terms and conditions of the solicitation and to explain or clarify the contract specifications and requirements. Space is limited, therefore a maximum of two (2) participants from each offeror will be allowed. Appropriate Government representatives from Requiring Activity, Mr Akihiro Kobayashi, will be available to answer your questions.

(2) Submit the names and titles of all attendees to Ms Sawako Arioka, at DSN 225-2256, 374 CONS/LGCZ, Unit 5228, APO AP 96328-5228 or 374 Contracting Squadron, Fussa-shi, Tokyo, Japan 197-0001, 042-553-8549 (Commercial Tel), 042-551-0973 (Fax), or E-mail:

sawako.arioka.jp@us.af.mil prior to 11 Dec 2015. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(3) To ensure the conference is meaningful to all attendees, offerors are requested to submit questions to the point of contact above not later than 11 Dec 2015. Information provided at this conference shall not qualify the terms and conditions of the solicitation and the PWS. All subsequent questions that arise at the pre-proposal conference or site visit shall not be construed as a change to the solicitation terms and conditions must also be submitted in writing so that a response can go out to all offerors. Terms of the solicitation and the PWS remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply and submit it in a plain bond paper either by Fax or E-mail to Attn: Ms Sawako Arioka, 374 CONS/LGCZ.

(4) A record of the conference will be made and furnished to all prospective offerors. The record will include minutes of the meeting, including questions and answers.

(5) Offerors are requested to submit questions to the point of contact noted above not later than 2 weeks before the solicitation due date. Information provided at this conference shall not qualify the terms and conditions of the solicitation, Performance-based Work Statement (PWS) and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

g. Site Visit. The site visit will be conducted following the pre-proposal conference. We will visit the DISN site of Yokota Air Base, Owada Communications Station and Tokorozawa Transmitter Site. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

If your company does not wish to attend the site visit please provide us a notice of non-attendance in writing.

h. Data Universal Numbering System (DUNS) Number (Applies to offers exceeding $3,000). The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" followed by the DUNS number that identifies the offeror's name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan should contact Dun and Bradstreet TSR Ltd. office at Tel: 03-6910-3140, Fax: 03-5221-0712. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for offerors located outside the United States, from the Internet home page at http://www.dnbtsr.com/index.html. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com.

i. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS).

The Contracting Officer will-

(1) Ask the Contractor to complete section B of a DD Form 2051, Request for Assignment of a Commercial and Government Entity (CAGE) Code;

(2) Complete section A and forward the form to DLIS; and

(3) Notify the Contractor of its assigned CAGE code. Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to http://www.dlis.dla.mil/Forms/Form_AC135.asp

j. System for Award Management (SAM). Unless exempted by an addendum to the contract, the

Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

2. Point of contract on this RFP. Ms. Sawako Arioka at Tel: 042-553-8549 Fax: 042-551-0973, E-mail:

sawako.arioka.jp@us.af.mil, or under signed, Contracting Officer, at the same phone/fax number or e-mail at thomas.reese.2@us.af.mil .

THOMAS L. REESE

Contracting Officer