Pre-proposal Conference Minutes.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 374th Contracting Squadron/LGCA Unit 5228, Bldg 620 Yokota AB, Fussa-shi, Tokyo 197-0001

SUBJECT: PRE-PROPOSAL CONFERENCE MINUTES for RFP No. FA5209-11-R-0006

Project No. A-11-135, IDIQ Contract for Building Exterior / Interior Work at Kanto Plain

The following record of subject pre-proposal conference held on 1 Jun 11 is hereby furnished to all prospective offerors in accordance with 5352.215-9001, Notice of Pre-bid/Pre-proposal Conference, as stated in RFP Section L.

1. Subject conference was conducted at Camp Zama, Bldg 642, on 1 Jun 11, 1000 hours as stipulated in the RFP Section L.

2. Attendees lists were received from nine (9) offerors prior to the conference.

3. The conference consisted of two (2) sessions as follows:

-SESSION 1 - Briefing of the Solicitation Requirements/Provisions:

Mr. Ohkubo, Buyer, 374 CONS/LGCA, briefed Sections A thru M including all Exhibits and Attachments listed in Section J of the RFP as follows:

a. Scope of work and contract type were briefed.

b. Contract Schedule/Clauses: Section B, YCB002 (Min & Max Amounts), Section F, YCF004 (Contract Period), Section H, YCH005 (Performance Bond), YCH009 (Task Orders) and YCH011 (Unanticipated Items), and Section I, 52.211-12 (Liquidated Damages), 52.216-19 (Order Limitations) and 52.246-21 (Warranty) were explained.

Note: As for 52.211-12, errors in paragraph (a) were pointed out. The correct paragraph below will be incorporated into the RFP by amendment and included in the resultant contract.

“(a) Y47,763 for the first day and Y30,513 for each additional calendar day of delay in completing each project in task order.”

c. Proposal Submission (Section L, YCL004): Offerors shall submit price proposals (Part I) by hand or by Commercial Postal Service. Past Performance Information (Part II) shall be submitted either e-mail or FAX to 374 CONS/LGCA not later than the date and time specified in the RFP.

d. Basis for Contract Award: This is a competitive best value source selection in which competing offerors’ past performance history will be evaluated on a basis approximately equal to cost or price considerations.