Statement of work.pdf

STATEMENT OF WORK (SOW)

FOR

24/7 Access Contral & Surveillance System

Relocation and Upgrade Potter Fitness

Center

Current as of 30 March

BLDG. 620, 622, and 1006 MISAWA AIR BASE, JAPAN

TABLE OF CONTENTS

1. Description / Purpose

2. Scope of Work

3. System Requirements

4. Installation Phasing

5. Schedule and Hours of Operation

6. Quality Control Requirements

7. Safety Requirements

8. Security and Base Access Requirements

9. Submittals and Documentation

10. Environmental Requirements

11. Applicable Standards and References

12. Contractor Personnel

13. Appendices

1. DESCRIPTION / PURPOSE

The contractor shall provide all management, labor, and equipment necessary to relocate the existing 24/7 Access Control and Surveillance System from Potter Fitness Center (BLDG 622) to BLDG 620 and the Community Commons (BLDG 1006) at Misawa Air Base Japan.

2. SCOPE OF WORK

2.1 The contractor shall relocate the following equipment with attached cables in accordance with (IAW) Appendix A – BLDG 6220 & 622 Drawing and Appendix B – BLDG 1006 Drawing:

Item Quantity Description From To 0001 1 Maglock 622 Front Entrance 620 Front Entrance 0002 1 Card Scanner 622 Front Entrance 620 Front Entrance 0003 1 Motion Sensor 622 Front Entrance 620 Front Entrance 0004 2 Hub Panels 622 Front Entrance 620 Front Entrance 0005 1 Panasonic PT-

CMZ50

622 Spin Room 620 New Aerobics Room

0006 1 Projector mount 622 Spin Room 620 New Aerobics Room 0007 4 4kg speakers 622 Spin Room 620 New Aerobics Room 0008 1 Projector screen 622 Spin Room 620 New Aerobics Room 0009 2 5kg Speakers 622 Aerobics Room 620 New Aerobics Room 0010 4 4kg Speakers 622 Aerobics Room 620 New Aerobics Room 0011 1 Projector 622 Aerobics Room 620 New Aerobics Room 0012 1 Projector mount 622 Aerobics Room 620 New Aerobics Room 0013 1 Projector screen 622 Aerobics Room 620 New Aerobics Room

0014 1 TASCAM CD

200-85 622 Aerobics Room 620 New Aerobics Room

0015 1 Amp system 622 Aerobics Room 620 New Aerobics Room 0016 1 ICG Training

System 622 Spin Room 620 New Aerobics Room

0017 20 Cameras (only 16 cameras to be installed in BLDG 1006)

622 1006

2.2 The contractor shall provide all mounting, wiring, configuration, and system integration equipment necessary for the installation of cameras in BLDG 1006

2.3 The contractor shall ensure that the cameras installed in BLDG 1006 are compatible with the existing network and electrical infrastructure

2.4 The contractor shall perform system configuration and operational setup prior to project completion.

2.5 The contractor shall install fiber optic from BLDG 622 to BLDG 620. SANWA Engineering is the only contractor capable of performing this service; thus the contractor shall order through SANWA Engineering to subcontract the fiber optic installation service.

2.6 The contractor shall not perform penetration into any surface without prior coordination and approval from Ms. Michiko Kogawa.

2.7 The contractor shall provide a new portable Audio/Visual (A/V) system for the New Aerobics Room in BLDG 620. The A/V system shall not be installed into any surface. All components of the A/V system shall be fully compatible.

2.8 The contractor shall provide a new 24/7 locking system for the front door of BLDG 1006 in accordance with Attachment 2 1006 Drawing. The locking system shall be fully integrated with the new system at BLDG 620.

3. SYSTEM REQUIREMENTS

The integrated system shall support centralized monitoring capability.

Cameras shall provide full operational coverage of designated areas without dead spots.

4. INSTALLATION PHASING

Installation shall be performed in coordinated phases to support renovation activities and maintain operational capability.

Phase 1 – Removal and relocation preparation

The contractor shall disconnect and remove existing access control equipment, surveillance cameras and audio-visual/training systems from BLDG 622 prior to 30 April 2026.

Phase 2 – Installation of Fiber Optic from BLDG 622 to BLDG 620

The contractor shall ensure that Fiber Optic cabling is laid between buildings 622 and 620 prior to 30 April 2026

Phase 3 – Relocation to BLDG 620

Phase 4 – Camera relocation and new system installation in BLDG 1006

Phase 5 – Integration, testing, and operational verification

The contractor shall complete full system integration, configuration, functional testing, and verification prior to final Government acceptance.

5. SCHEDULE AND HOURS OF OPERATION

5.1 Normal work hours are Monday through Friday, 0830 to 1630, excluding U.S. Federal holidays. Extended hours may be approved by the Contracting Officer. Work scheduling shall be coordinated with facility renovation timelines and network readiness conditions.

5.2 Recognized Holidays. The contractor is not required to provide service on the following days:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans' Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

6. QUALITY CONTROL REQUIREMENTS

The Contractor shall perform internal quality control inspections throughout the project to verify proper installation and system functionality. Any deficiencies identified shall be corrected at no additional cost to the Government.

7. SAFETY REQUIREMENTS

The Contractor shall perform all work in accordance with applicable OSHA standards, U.S.

Air Force safety requirements, and Japanese environmental and safety regulations. The Contractor shall maintain a safe work environment and be responsible for protecting personnel, facilities, and Government property during all installation activities.

8. SECURITY AND BASE ACCESS REQUIREMENTS

8.1 Contractor personnel shall obtain required base access credentials prior to performing work on the installation. The Contractor shall comply with all base security procedures, escort requirements, and coordination instructions issued by the Government. Failure to comply with security requirements may result in work delays or removal from the installation.

8.2 Request for contractor’s employee passes

8.2.1 Prior to the start of on-site work, the Contractor shall submit applications for base passes

(listed below) to the contracting officer, for all employees, including Subcontractor employees, requiring access to Misawa Air Base in order to perform this contract.

35 SFS Form 5-1, Application for Base Pass, for employees.

8.2.2 Upon completion of this contract, the Contractor shall return all employees to the Visitor

Control Section (35 SFS/SFOP), Bldg. 301, and obtain a certification of receipt. Final Payment will be withheld until the Contractor has accomplished required clearances.

9. SUBMITTALS AND DOCUMENTATION

The Contractor shall submit the following for Government review and acceptance prior to installation activities:

• Equipment technical specifications and wiring diagrams

• As-built drawings reflecting final installation configuration

• Operation and maintenance (O&M) manuals for all installed systems

All documentation shall be provided in electronic format unless otherwise directed by the Contracting Officer.

10. ENVIRONMENTAL REQUIREMENTS

The Contractor shall comply with all applicable U.S. Air Force, Japanese environmental, and installation-specific environmental regulations. The Contractor shall ensure proper handling, storage, and disposal of any materials or waste generated during relocation and installation activities.

11. APPLICABLE STANDARDS AND REFERENCES

All work shall be performed in accordance with applicable DoD, USAF, installation communications, electrical, and safety standards. Where conflicts exist, the most stringent requirement shall apply as determined by the Government.

12. CONTRACTOR PERSONNEL

12.1 contract Manager and/or Contract Employee: the contractor shall provide a contract manager/employee who shall be responsible for the performance of the services. The names of the contract manager/employee shall be provided to the CO in writing prior to the beginning of the performance period. Additionally, the contractor must assign qualified personnel for this project. All personnel should possess the necessary certifications, relevant experience in security systems and camera installation associated with this project installation.

12.2 The contractor shall not employ persons for work on this contract if such an employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

12.3 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

12.4 The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

13. Appendices

Appendix A BLDG 620 & 622 Drawing Appendix B BLDG 1006 Drawing

B A

Lock system

PC/Monitor

New Spin/ Aerobics room

Bldg 620

Bldg 622

Aerobics Room

Spin Room

Appendix A BLDG 620 & 622 Drawing

1299583992U Highlight

1299583992U Highlight

HUB BOXHUB BOXHUB BOXHUB BOXHUB BOXHUB BOXHUB BOX

HUB BOXHUB BOXHUB BOXHUB BOXHUB BOXHUB BOXHUB BOX

WV-S2130WV-S2130WV-S2130WV-S2130WV-S2130WV-S2130WV-S2130

P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200

WV-S2130WV-S2130WV-S2130WV-S2130WV-S2130WV-S2130WV-S2130

WV

-S

WV

-S

WV

-S

WV

-S

WV

-S

WV

-S

WV

-S

WV-S1130VWV-S1130VWV-S1130VWV-S1130VWV-S1130VWV-S1130VWV-S1130V

WV-S3530WV-S3530WV-S3530WV-S3530WV-S3530WV-S3530WV-S3530

P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200

HUB BOXHUB BOXHUB BOXHUB BOXHUB BOXHUB BOXHUB BOX

HDDHDDHDDHDDHDDHDDHDD

MoniterMoniterMoniterMoniterMoniterMoniterMoniter

Relocation equipmentRelocation equipmentRelocation equipmentRelocation equipmentRelocation equipmentRelocation equipmentRelocation equipment

HDDHDDHDDHDDHDDHDDHDD

MoniterMoniterMoniterMoniterMoniterMoniterMoniter

P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200P-BOX 200×200Momiji RoomMomiji RoomMomiji RoomMomiji RoomMomiji RoomMomiji RoomMomiji Room

Sakura RoomSakura RoomSakura RoomSakura RoomSakura RoomSakura RoomSakura Room

Himawari RoomHimawari RoomHimawari RoomHimawari RoomHimawari RoomHimawari RoomHimawari Room

Appendix B BLDG 1006 Drawing