Attachment 17-Questions and Answers FA520526Q0034.pdf

Document Page # Paragraph / Section Question Clarification Requested Government Response

Attachment 6 – 75051 Main Base Air Plane Park Reference Map Playground 1 Map title / legend

The filename identifies this drawing as the 75051 Main Base – Airplane Park reference map, but the map legend/inset identifies Playground 75084 / Misawa North Base. Which site does this drawing govern?

Please issue or identify the corrected reference map for 75051 Main Base – Airplane Park and confirm which drawing is controlling.

File name has been corrected. See Amendment 1

Attachment 5 – 75084 North Base B1825 and B1826 Utilities 1 Map title / legend

The filename identifies this utilities drawing as 75084 North Base – B1825/B1826, but the map legend identifies Playground 75051. Which playground/site do these utilities apply to?

Please issue or identify the corrected utilities drawing and confirm the utility information applicable to each playground location.

File name has been corrected. See Amendment 1

Attachment 1 – Statement of Objectives / Solicitation FA520526Q0034

SOO p.1 / Solicitation p.22 & p.27

SOO 2.0(f); Technical Sub- Factor 3

The SOO states the contractor must attend a mandatory pre-proposal site visit, while the solicitation states the site-visit date is TBD. What is the site-visit date/time, and is attendance a condition of proposal acceptability?

Please confirm the mandatory status, date, time, meeting location, attendee requirements, and base-access instructions.

Yes, Site visit is mandatory as expressed in the SOO and Solicitation. Failure to attend Site Visit would result in a proposal being deemed non-conforming to the requirements of the solicitation.

Solicitation FA520526Q0034 27 QUESTIONS

The solicitation states questions are due at 0800 JST on 05 September 2026 and also states 1900 EST on 06 September 2026. These timestamps do not appear to identify the same deadline.

Please confirm the single controlling questions deadline, including date, time, and time zone.

The deadline for questions was updated in Amendment 1 to 09 Sept at 0800 JST.

Solicitation FA520526Q0034 21–24 Instructions to Offerors

Page 21 states responses consist of three parts (Summary, Technical, Price), but pages 22–24 identify a separate Past Performance Proposal and a four-part submission structure.

Please confirm that offerors must submit four separate proposal files: Part I Summary/Miscellaneous, Part II Technical, Part III Past Performance, and Part IV Price.

Submission will be IV Parts in accordance with 52.212-1 and 52.212-2

Solicitation FA520526Q0034 22 / 27 Part III Past Performance / Past Performance Factor

Page 22 defines relevant past performance as 'escort services' of similar scope, while page 27 defines relevance as playground or similar equipment design and installation.

Please confirm that the page 27 playground/equipment design-and-installation definition controls and that the 'escort services' wording is an administrative error.

Relevant past performance terminology has been corrected.

Solicitation FA520526Q0034 22 / 27–28 Past Performance

May an offeror rely on recent and relevant past performance of a key subcontractor, teaming partner, or proposed playground OEM/installer when the prime offeror does not independently possess qualifying playground past performance?

Please identify whose past performance the Government will evaluate and any documentation required to receive an Acceptable rather than Neutral rating.

The USG intends to evaluate the Prime's past performance. Interested parties are required to submit the requested information detailed in the solicitation along with a project description for evaluation.

Attachment 3 – 75084 North Base Equipment List 1 Track Ride

The Track Ride entry lists the fall-space length but the fall-space width is not stated in the provided equipment list.

Please provide the required fall-space width for the North Base Track Ride or confirm the intended reference product/model and dimensions.

USG does not understand this question.

Please clarify.

Solicitation FA520526Q0034 22 / 27 Technical rating table

The rating description states that an Unacceptable proposal contains one or more deficiencies and 'is awardable.'

Please confirm whether this should read 'is not awardable.' Corrected language in amendment. See Amendment 1.

Solicitation FA520526Q0034 / Attachment 1 – SOO

Solicitation p.7 / SOO p.2

Delivery Schedule / SOO 3.3

All CLINs show a delivery/performance date of 30 June 2027, while the SOO states delivery may be delayed by the Government due to site-preparation efforts.

Please confirm whether 30 June 2027 is the required completion date for all design, equipment delivery, and installation work, and how Government-caused site-preparation delays will affect the schedule.

30 June 2027 is the projected completion date. As expressed at the site visit, the completion date is contingent on manufacturer lead time (to be provided by vendor) and site prep work. If a delay is needed, the USG will coordinate with the selected contractor.

Attachment 1 – Statement of Objectives 1–2 1.0(d); 3.3(d)–(e)

The SOO states site preparation will be performed by the Government. Does Government site preparation include removal/disposal of existing playground equipment, excavation, grading, foundations/footings, utility protection/relocation, drainage work, and restoration?

Please define the Government-furnished site-preparation scope and the exact condition in which each site will be turned over to the contractor for installation.

The USG will complete all work related to site-preparation to include demo and removal of existing equipment. Site will be ready for install of new equipment.

Attachment 1 – Statement of Objectives 1–3 Design / Installation

Who is responsible for safety surfacing/fall-zone surfacing, edging, sub-base, drainage beneath surfacing, and restoration around each piece of equipment?

Please identify whether these items are Government site preparation or contractor installation scope and state any required surfacing performance standard.

Contractor is required to provide the required surface for the playground area.

Attachment 1 – Statement of Objectives 2 3.2 Design

What level and format of design documentation is required with the proposal (e.g., scaled site plan, CAD/PDF drawings, fall-zone dimensions, equipment elevations, foundation details, utility clearances, design calculations, or professional seals)?

Please specify required drawing formats, scales, electronic file types, and any professional licensing/seal requirements.

Drawing format, scales and electronic file types are at the discretion of interested offerors as long as they meet the intent of the SOO and solicitation providing for evaluation of the design.

Solicitation FA520526Q0034 / Attachment 1 – SOO

Solicitation / SOO p.4

Contract requirements / Logistics

Are performance bonds, payment bonds, bid guarantees, or project-specific insurance limits required for the resulting contract beyond vehicle JCI/insurance requirements stated in the

Please confirm all bonding and insurance requirements that must be priced into the offer.

Bonding is not required as this is a commodity purchase with incidental install.

Solicitation FA520526Q0034 1 / 23 SF 1449 Block 8 / Proposal Submission

SF 1449 Block 8 identifies the offer due time as 21 September 2026 at 8:00 PM 'local time,' while page 23 states proposals are due at 8:00 PM EST.

Please confirm the controlling proposal due time and time zone for electronic receipt.

Corrected on Amendment 1. All offers due NLT 22 Sept 2026 by 09:00 JST

Is it possible to propose rubber chip surface together with the play equipment as well?

The USG is looking for the contractor to propose a solution to meet the requirements of the SOO. Contractors can submit any methodology that satisfies the requirements in their design.

Could it be possible to propose play equipment outside the existing rubber tile area? (If we need to put all of the requested play equipment on the existing rubber tiles only, then not all of

Yes, you are welcome to submit your suggestions in your proposal.

Will existing signs be removed? Yes, existing signs will be removed.

Do we need to propose signage for each area as what the currently Airplane Park has?

Yes, please see the updated SOO from Amendment 2. Section 3.2 was updated to add the requirement for intended age group signs at playgrounds.

What is the section B? We assume it is for the price quotation, but there was no attachment of "section B". Please kindly advise us on what attachment and which page this "section B" is

Section B is "Supplies or Services & Prices or Costs" which is on page three (3) of the solicitation.

Are there any Word format or template that we can fill in for the price quotation? If so please kindly provide.

You are welcome to submit your price proposal in the standard format used by your company however please ensure the data in Section B matches you price proposal.

Should the the currency for the quotation be in Yen? Or should it be in USD? (It was not mentioned on SOO so we would like to make sure about it.)

The proposal can be submitted in either USD or JPY. If submitted in Yen the USG will use a conversion rate of 1 USD

= 150.4415 JPY.

The delivery date states 2026/June/30. Could we understand that this date is for the completion of the deliverying play equipment to the site? Or will it be the completion of play equipment installation?

30 June 2027 is the projected completion date. As expressed at the site visit, the completion date is contingent on manufacturer lead time (to be provided by vendor) and site prep work. If a delay is needed, the USG will coordinate with the selected contractor.

Since the local weather will be in snow until March normally, and rainy season will be started from May, would it be possible to adjust the construction schedule based on the actual conditions and weathers at site in consultation with Misawa AB?

The proposed work schedule should factor in potential weather delay.

We will plan to use the protection panels made of high-density plastic during delivery/transportation, but will these panels are enough for the protection? We attached the photos on the right side for your reference so please kindly confirm.

If these are standard protection panels customarily used by your company to protect the grass then you are welcome to use them.

Please be advised if there is damage to the grass the selected contractor will need to replace the grass areas.

If any damage occurs during performance, the contractor would be required to return the site to the pre-existing condition.

During the delivery of materials and work vehicles to the site, we will protect the lawn and walkways. However, if the grass is damaged due to unforeseen circumstances, is it possible to replace the damaged sections? Alternatively, is it possible to relocate, temporarily store, and care for the grass before work begins, and then restore it after completion?

Yes, if the grass is damaged due to unforeseen circumstances the selected contractor will need to replace the damaged grass areas to the pre-existing condition.

Are there days or time slots when work is not permitted?

For example;

1) Is night work allowed?

2) If so, until what time?

3) Do holidays include Saturdays and Sundays?

4) Is work permitted upon submitting an application?

Please see the SOO, section 8.0 and 9.0 hours of operation information.

- If work outside of the normal times are required, the contractor would need to submit a request to the CO for approval.

- Holidays are specific days that may fall on weekends as well

Is there a space to temporarily store play equipment or construction materials?

We would like to store them near the construction site if possible as we would like to store excavated soil and stones etc. Please kindly advise us if these spaces will be able to be prepared for the construction work (A space around the size of bldg1876 would be ideal).

During performance the contractors will have access to the entire playground site.

Unfortunatly, CES does not have other available storage or warehousing sites available.

Is water and electricity for construction provided free of charge at a location near each construction site?

Contractor may utilize water and electricity if available at the site.

At a location near each construction site, are there any toilets which can be used during the construction period?

There are no public toilets are available near the work sites.

Please tell us about notifying the constructions to the public. The selected contractor will place entry restriction signs such as nets and ropes around the work area, but is our understanding correct that advance notification to the general public in the surrounding area will be handled by the U.S. government?

The USG will provide notice of closure to the general public however the selected contractor will be responsible for restricting the work area with appropriate safety equipment/signage.

Would it be possinble to provide the selected contractor with the land survey drawings and related data?

Please specify what specific data you are requesting.

Please tell us about the details of site preparation.The selected contractor will perform the surface finish of rubber chips. Can we assume that the sub-base layer underneath—asphalt, crushed stone, sand (for frost protection), and excavation/earthwork—will be performed by the U.S. side?

Yes, the USG will handle appropriate sub-base layer preparations.

Please tell us about the foundations of the play equipment.

Assembly, installation, and leveling of the play equipment itself will be performed by the selected contractor. Can we assume that the concrete foundation work for new play equipment and backfilling will be performed by the U.S. side?

Not all area has a concrete base layer. For instance, it was observed at site visit at the Airplane Park that some areas had no concreate below the rubber mats.

Please tell us about the removal of existing play equipment. Can we assume that the installed existing play equipment will be removed by the U.S. side, including its foundations, without affecting the installation of new equipment?

Yes, the USG will remove the existing play equipment and ground surface.

Please tell us about the removal of existing play equipment. Can we assume that the installed surface material (rubber surface tiles) will be removed by the U.S. side without affecting the installation of new equipment?

Yes, the existing rubber surface tiles will be removed by the USG.

It is understood that the site preparation will be handed by the U.S. government, but will the surface of the ground be flat and not to be a rough surface?

Yes, the surface of the ground will be flat.

What procedures are required when using crane trucks or aerial work platforms (boom lifts)?

For example;

1) Is an application required when entering/using the U.S.

military base?

2) Is an application required for workers/vehicles?

The selected contractor will be given guidance on the proper procedures for requesting base access for both employees and equipment. There is a specific form that will be needed for crane operations.

However, the customer and Contracting Office will provide information to assist as needed.

Could crane park on the road side right next to the park and do the construction(installation) work?

Yes a crane could be parked on the road side next to the project site however vehicle restriction (ropes/cones/signs) would be the responsibility of the selected contractor.

During the construction period, is there a space within/near the site some heavy machineries can be parked overnight after daily work ends?

Yes, contractor will need to coordinate ahead, advising on the proposed location.

Is there a parking space for worker vehicles? There are available parking locations near both sites

Heavy equipment, such as cranes and aerial platforms necessary for assembling and installing play equipment, will enter the site via internal access roads. We plan to protect the grasses and sidewalks within the facility.

Our question is; Are there any vehicle weight limits on the internal access roads?

No there are no vehicle weight limits on internal access roads.

At Airplane Park, is it acceptable to temporarily remove the fences around the park for access and restore it after the work is complete? We assume there is no opening large enough for heavy machinery to enter.

Yes, the selected contractor would be able to temporarily remove a section of the fence to allow access for needed equipment. If removed, the selected contractor would be required to reinstall the removed sections of the fence to its preexisting state.

Clarification Questions