Atch2_Pre-proposal Conference Briefing Slides.pdf

5/8/2025

Mission – Family – Warrior

35th Fighter Wing

Pre-proposal Conference / Site Visit RFP No. FA520525R0002 Project No. QKKA171017, Add/Repair Fitness Center B622, Misawa Air Base, Japan

35 CONS/PKP

35 CES/CENM

8 May 25, 0900 hours

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Summary

Introduction

Scope & Requirements General Requirement

Solicitation CONS remarks for solicitation / filling instructions

CES Technical Briefing

Site Visit to Bldg. 622

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Introduction

35 CONS

Capt Robert Ocampo, Contracting Officer

Ms. Miyako Fujimoto, Contracting Officer

2Lt Kade Forrester, Contracting Officer

Mr. Kazuo Miura, Contract Administrator

Mr. Takafumi Nosaki, Contract Administrator

Ms. Shoko Suzuki, Contract Administrator

35 CES

Introduced by CES Technical Briefing later

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Scope & Requirements

B656

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Scope & Requirements (cont’d)

Project Description (Sec. B):

The contractor shall provide all supervision, management, quality control, labor, tools, equipment, and material and performance of all work necessary to repair Bldg. 622 and construct new receiving, storage, equipment repair and electrical spaces and expansion of the women's locker room, as called for by the specifications and drawings provided herein.

Place: Bldg. 622

Contract Type: Firm-Fixed-Price (FFP)

Performance Period: 700 calendar days (incl. 30 CDs mobilization)

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Solicitation

Fill-in

Complete block 14 through 20

RFP – Page 2

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Solicitation (Cont’d)

Fill-in

RFP – Page 4

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Solicitation (Cont’d)

Section I

DFARS 252.204-7004 Antiterrorism Awareness Training for Contractors

Contractor personnel who require routine physical access to military installation shall complete Level 1 antiterrorism awareness training within 30 days of requiring access and annually thereafter

FAR 52.211-12 Liquidated Damages

@¥121,061 (1st day) & @¥74,115 (2nd day ~)

FAR 52.223-3 Hazardous Material

RFP – Page 11

RFP – Page 12

Fill-in

RFP – Page 12

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Solicitation (Cont’d)

RFP – Page 28

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Solicitation (Cont’d)

Section K

FAR 52.204-24 Reps Certain Telecom & Video Surveillance Svc or Equipment

FAR 52.209-7 Responsibility Matters

FAR 52.209-13 Violation of Arms Control Treaties or Agreements-Certification

FAR 52.204-8 Annual Reps & Certs

DFARS 252.204-7007 Alt. A, Annual Reps & Certs

Fill-in

RFP – Page 31 ~

RFP – Page 29 ~

RFP – Page 30 ~

RFP – Page 34 ~

RFP – Page 32 ~

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Other Contract Requirements

Para. 6, Special Contract Requirements:

H002 Required Insurance

Property Damage - ¥2,000,000

H003 Performance Bond

Submit performance bond in a penal amount of 100% of the awarded amount of contract within 30 CD after the award date of contract or prior to issuance of the Notice to Proceed whichever comes first.

Require additional if Mod > $10,000

Atch 3 – Page 3

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Other Contract Requirements (Cont’d)

Para. 8, Reps, Certs & Other Statements of Offerors

K001 Tax Exemption under SOFA

Total amount of consumption tax

¥53.80 x Est. Gas Quantity

¥32.10 x Est. Diesel Quantity

Fill-in

Atch 3 – Page 4

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Other Contract Requirements (Cont’d)

Para. 8, Reps, Certs & Other Statements of Offerors (cont’d)

K002 Contractor’s Cert

K003 Const. Contractor License

Offeror shall submit “special construction license” under applicable law together with offer, to demonstrate compliance with FAR 52.236-7, as modified, and DFARS 252.225-7042

Joint Venture or Partnership – the special construction license of each member of the JV or each partner of the partnership must be submitted together with the offer

Such offer that fails in representation of the above required license will not be considered for award

Fill-in

Atch 3 – Page 5

Submit

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Solicitation (Cont’d)

Section L

L-100 Proposal Preparation Instructions

Offerors are required to meet all sol. requirements, terms & conditions, reps & certs, and tech. requirements

Prepare & Submit:

Part I – Summary and Misc. Data (Submit 1 Orig.+ E-copy)

Part II – Price Proposal (Submit 1 Orig.+ E-copy)

Part III – Past Performance Proposal (Submit 1 Orig. + E-copy)

Submit

RFP – Page 36

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Solicitation (Cont’d)

Section L (cont’d)

Part I – Summary & Misc. Data (Submit 1 Orig.+ E-copy)

Concise summary & Master Table of Contents of the Entire Proposal

Signed SF 1442 (Page 1 & 2)

Acknowledgement of the all sol. amendments, if issued

Fill-ins/Cert in Section I thru K and Atch 3

Section I (pages require a fill-in)

Section K (its entirely)

Atch 3 para. 8 (pages require a fill-in)

Affirmation of no exceptions, deviations, or waivers, if none proposed

Submit

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Solicitation (Cont’d)

Section L (cont’d)

Part II – Price Proposal (Submit 1 Orig.+ E-copy)

Completed Section B (Page 4)

Submit

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Solicitation (Cont’d)

Section L (cont’d)

Part III – Past Performance Proposal (No more than 5 pages per contract / Submit 1 Orig.+ E-copy)

Past Performance Information (see next slide for detail) No more than 5 contracts within 5 years

Quality & Satisfaction Rating of Contracts Any info currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts

Past/Present Performance Questionnaire (PPQ) Use Atch. 9 of RFP Customer/POC evaluator must directly send PPQ to the CO Do not include in proposal package

Submit

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Solicitation (Cont’d)

Past Performance Information Company/Division Name1

Contract/Project Title2

Contracting Agency/Customer3

Contract Number4

Contract Dollar Value (use FY25 budget rate of ¥145.7323 if conversion is necessary)5

Period of Performance6

Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

Comments regarding compliance with contract terms and conditions8

Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort

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Solicitation (Cont’d)

Section L (cont’d)

Past Performance Questionnaire (PPQ) Atch 9

Submit

Request for PPQ

Send a completed PPQ within 10 days after receipt of PPQ request

Offeror Customer/POC

Evaluator 35 CONS/PKP

E-mail:

miyako.fujimoto.jp@us.af.mil shoko.suzuki.jp@us.af.mil

FAX: 0176-52-4793

Mail: 35th Contracting Squadron Attn: Ms. Shoko Suzuki Bldg. 656, Misawa Air Base, Hirahata, Misawa-shi, Aomori-ken, Japan 033-0012

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Solicitation (Cont’d)

Section L (cont’d)

FAR 52.204-7 System for Award Management

Offeror is required to be registered in SAM when submitting an offer and at time of award

RFP – Page 38

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Solicitation (Cont’d)

Section M

M-900 Basis for Contract Award

Subjective Tradeoff (STO) best value source selection

Weight of Importance: Past performance is approximately equal to price

Evaluation Process:

Price – Fairness and reasonableness of the price. The Gov’t reserves the right to perform price realism analysis

Past Performance – Recent and Relevant performance information

RFP – Page 43 ~

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Solicitation (Cont’d)

Section M (cont’d)

Past Performance Factor

Recency: Work within the last 5 years prior to the issuance date of the solicitation

Relevancy: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation

Integrated Assessment

The Gov’t reserves the right to award a contract to other than the lowest price offer

Best value award decision using the Price and the Past Performance Confidence Rating

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CES Technical Briefing

CES Technical Briefing

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Q&A

All questions asked must be formally submitted to 35 CONS in the form of questionnaire and/or request for clarification later.

Any technical questions deemed to be critical by the government engineers and the Contracting Officer must be submitted in writing to 35

CONS.

Example:

Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing (ref. Solicitation Attachment 3, “Other Contract Requirements”, para 9, L001(c))

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Q&A / RFP Closing Date

RFP Closing Date / Time:

12 Jun 25 / 02:00 PM (JST)

Questions shall be submitted to 35 CONS/PKP miyako.fujimoto.jp@us.af.mil / takafumi.nosaki.jp@us.af.mil / shoko.suzuki.jp@us.af.mil

NLT 19 May 25

Let’s move on to Site Visit