1_Atch_SOW.pdf

Statement of Work

PROCURE AND REPLACE COMPUTER ROOM A/C UNITS AT BLDG 650

MISAWA AIR BASE

24 JUNE 2025

1.0 Background/Introduction: The existing four Computer Room A/C units that support the flight simulators in two separate bays in Building 650 are reaching end of life. The indoor units that require the work to be done on are Liebert Computer Room A/C units, model number DS105ASJ1EI0575.

2.0 Scope: The offerors shall provide pricing for the below two (2) different methods of execution but will only be required to execute the selected method. The Government will evaluate pricing and determine the decided execution method based on funds availability. Quotes received will be evaluated by the total proposed price, but the Government withholds the right to only select one of the below execution methods to achieve the desired end state. Contractor will not be required to perform both, but only one of the execution paths below. The contractor shall provide all personnel, equipment, management and experience needed to perform the work as described in the Statement of Work (SOW) and the resulting contract.

2.1 The contractor will source, deliver, and install a total of four (4) new packaged Computer Room A/C units, two (2) per bay. New packaged units should perform to meet the desired outcome specified below. This includes having all necessary parts needed to be fully operational. The installation shall not involve or require any construction effort or modifications to the facility or any form of construction work.

2.1.1 Computer Room A/C units to be replaced are Liebert Computer Room A/C units, model number DS105ASJ1EI0575. Vendor shall provide units that are like items not requiring any configuration or construction for install that meets or exceeds producing 15-tons of cooling per unit.

Vertiv Liebert Emerson Pex4s 110kw P2110d/up Ec Fan Precision Air Conditioner with High Thermal Energy Efficiency for Data Center is a similar operating system for reference.

2.2 The contractor will source, deliver, repair and install the parts necessary to get the existing units back to full operability.

Refer to the part list in section 4.0 for what has been identified as being necessary for repairs to bring the systems back to fully operational status. This list is not all inclusive. If additional parts are needed upon evaluation of the system, the contractor shall notify the customer and Contracting officer and coordinate for approval from the Contracting officer to source.

2.2.1 Even if not explicitly listed, the contractor is required to source, deliver, and install all the parts necessary to reach the desired outcome of fully operational systems.

3.0 Incidental Service:

The contractor shall perform the following incidental service in conjunction with delivery of commodities as follows:

a. Repair units to reach the desired outcome of serviceable fully operable units.

b. Dispose of waste materials.

c. No civil work: digging, foundation and/or construction/structural work IS NOT required.

d. Concrete, piping, and wiring work shall be completed by 35 CES

e. Performance requirements:

i. Work shall be approached in phases, addressing 2 units in one bay at a time.

a. Accomplishing the work in one bay at a time is necessary to prevent/minimize the total amount of inoperability for the entire facility.

ii. Contractor shall disconnect the power from the existing units and connect them for the new A/C units to ensure operability and functionality.

4.0 Desired Outcome:

The desired outcome is four (4) fully operational Computer Room A/C units that produce 60-tons of cooling in total, 15-tons per unit. The contractor shall be responsible for providing the following material and incidental services, at a minimum. Below is a list of identified malfunctioning, inoperable, and necessary parts and equipment. Whether through replaced parts in the existing units or full replacement of the units.

Table 1: Identified Parts List

NO. ITEM SPECS QTY UNIT

1 Refrigeration Compressor Refrigeration compressor ZR190 2 EA

1A Compressor Contactors Compressor Contactors 2 EA 2 Filter Dryer FILTER/DRIER 305-ODF 4 EA 3 Liquid Line Solenoid Valve VALVE SOLND 24V 2 EA 4 Sight Glass INDICATOR LIQ 5/80 X 5/8 0DF 2 EA 5 Expansion Valve VLV EXP 5/8Xl-1/8X1/40DF 2 EA 6 Rotor Lock Valve 1-1/4 998-0510 1-1/4 w/Gasket 2 EA 7 Rotor Lock Valve 1-3/4 998-0510 1-3/4 w/Gasket 2 EA 8 Compressor Gasket Compressor Gasket 2 EA 9 Humidifier Unit HU650 4 EA

10 Copper Tube 1-1/4 1 LS 11 Copper Tube Fitting 1-1/4 1 LS 12 Supply Air Fan SAF650 6 EA 13 Magnetic Contactor AF09-AF12 19 EA 14 Crank Case Heater 208V 50/60 Hz 4 EA 15 Control Circuit Board for Heater 208V 50/60 Hz - GFI 4 EA 16 Condenser Fan Motor Constant Speed 208V 50/60 Hz 6 EA 17 Magnetic Contactor for Above 208V 50/60 Hz 6 EA 18 Condenser Fan Motor Variable Speed 208V 50/60 Hz 3 EA 19 Motor Speed Controller for Above 208V 50/60 Hz - P66 Motor Speed Controller 3 EA 20 Condenser Fan Blades FB650 9 EA 21 Voltage Transformer - Condenser 208V to 24V 3 EA 22 New Refrigerant Gas R-407c 10 kg / Bottle 10 EA 23 Compressor Oil 3.78 Liter 3.78 Liters RAF32 10 CAN 24 DS High Pressure C/O 2 EA

25 DS Low Pressure Sensor 2 EA

26 DCDF Ambient Stat 4 EA

27 DS Control Board Indoor unit control board 4 EA

28 DS Indoor Unit Control Transformer 208V - 24V Transformer 1 EA

29 DS Indoor Unit Isolation Transformer 24V Isolation Transformer 1 EA

5.0 Interim and Final Inspection, On-Site Operation Test and Document Submittal:

Final inspection shall be conducted after completion of each work by assigned Government Representatives.

6.0 Period of Performance: Estimated to be 45 days. This includes the 3-5 business days for the facility access approval process.

7.0 Place of Performance: Misawa Air Base, Building 650

7.1 Japan is a SOFA location. Contractor shall process travel requests in SPOT-ES in order to obtain SOFA status and

LOA.

8.0 Government Furnished Property (GFP) and Services: The US Government will not provide any equipment, fuel, personnel, utilities or facilities to the contractor for the execution of this contract. Escorts will be provided by the facility user to gain access onto the installation and perform work in the building. Should an emergency arise, only the necessary basic lifesaving and life support measures will be provided during the emergency.

9.0 Work Week and Hours of Operation: The Contractor shall provide services during normal working hours excluding federal holidays. Normal working hours are 0730-1630, Monday through Friday, unless requirements dictate otherwise. Due to the function of the facility, the contractor should be prepared to work flexible hours to manage the schedule of the building user.

Any work outside of the normal duty hours shall be approved by CO or CES representative.

Following is a list of holidays observed by the Government.

Name of Holiday Time of Observance New Year’s Day 1 January

Martin Luther King Jr. Day Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June

Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If any of the above holidays occur on a Saturday or a Sunday, then such holiday shall be observed by the Contractor in accordance with the practice as observed by the assigned Government employees at the using activity.

In addition to the above, there may be local Japanese holidays during the performance of this requirement. The Government does not anticipate these holidays affecting the performance of this requirement.

10.0 Security and Access Requirements:

10.1 All necessary permits, passes and other requirements will be obtained prior to commencing the applicable stage of work.

10.2 All material and equipment that will be used must have been manufactured by a US Company, housed, and controlled by and be tin the possession of a U.S. citizen at all times.

10.3 Positive control of all project material and equipment must be kept during the shipping and delivery process.

10.3.1 Shipping and delivery must have positive US control through the entire process. The contractor shall use approved DoD options such as Tracy DLA Depot Consolidation Point, USPS Registered Mail, or Defense Courier Service. The government is also considering the possibility of shipping to a CONUS military installation for transportation via military air.

10.3.2 The Government preferred shipping method is USPS Registered Mail. If items cannot be shipped via this method, contractor shall provide notification to the Government for approval of shipping via DLA Tracy Consolidation Point.

10.4 All contractors and technicians that work within the facility or receive information pertaining to the project must be US citizens.

10.5 All contractors and technicians shall be escorted at all times while in the facility. Escorts will be provided by the building user. The escort(s) will be present during all hours that work is being performed on the site.

10.6 Any item classified as prohibited may not be brought on the project site. Only the Accrediting Official (AO) through the 35 FW Government Special Access Program Security Officer (GSSO) have the authority to grant waivers for these items as deemed necessary for the performance of this contract. The following items and activities are prohibited on the secure construction site:

10.6.1 Firearms, knives, or other weapons are prohibited. (Items normally used as a tool of the trade or in the normal course of construction, such as sheet-rock knives, may be permitted and must be disclosed to Activity Security Manager (ASM) when entering the site).

10.6.2 Ammunition or other explosives, to include power actuated tools/materials.

10.6.3 Electronic devices including but not limited to:

10.6.3.1 Personal Electronic Devices (PEDs).

10.6.3.2 Computers (computers needed for work on this project shall be approved on a case-by-case basis).

10.6.3.3 Cell phones, PDAs, smartphones.

10.6.3.4 Two-way and/or portable radios.

10.6.3.5 Wi-Fi, Bluetooth, and other wireless devices.

10.6.3.6 Cameras & Video recorders (of any sort).

10.6.3.7 Thumb drives, external hard drives, or other removal media storage devices.

10.6.3.8 Any other transmitting/receiving devices, such as key fobs

10.6.3.9 Drugs, narcotics, barbiturates, marijuana, controlled substances, drug paraphernalia, and alcohol.

(Prescription drugs must be accompanied with a valid US or Japanese medical prescription).

10.6.4 NOTE: 35 FW GSSO reserves the right to prohibit any items, devices, or activities not covered in this list.

35 FW GSSO may prohibit any item(s) deemed hazardous to personnel or property, or that may hinder the progress of work.

11.0 General Requirements:

11.1 The Materials for this project shall meet all applicable U.S. Standards. Manufacturer’s plan of installation will be submitted to the Government POC listed for review and approval prior to installation. The contractor shall be certified to work on Liebert units, or supply units that meet the necessary specifications, along with the security compliance and requirements.

11.2 Pre-final/Final inspection will be conducted upon completion of work. The United States Government will perform the inspection within 2 working days after notification by the Contractor.

11.3 The contractor shall provide a Three-Year Warranty on installation and workmanship and provide the standard material warranty from the manufacturer. Warranty should start the day of final inspection and acceptance.

11.4 The contractor shall be responsible for the protection of existing equipment, landscape, structures and surrounding facilities. The contractor is not authorized to make any modifications to the foundation, walls, or roof of the facility without permission from 35 CES. Any damages shall be repaired to match conditions prior to damage at no additional cost to the government. If damage should occur, the contractor shall notify the Government POC and CO within 4 hours of occurrence.

11.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The contract manager shall have full authority to act on behalf of the contractor on all contract matters relating to daily operations of this contract. The contract manager shall be able to read, write, speak, and understand English.

11.6 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the company name or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

11.7 Smoking is not allowed inside and within 50 feet of the entrance of any facility. The contractor or the contract manager is responsible for enforcing the smoking policy for all employees engaged in the performance of this contract work.

11.8 The telephone number for Security Police, Fire Protection, Emergency Medical Service, and other emergencies is 911.

11.9 The contractor shall properly dispose of all existing parts and equipment in accordance with Japanese/local laws upon completion of work.

12.10 All work will be performed with adherence to DoD, Federal, country, base safety, security and environmental codes;

the following electrical and environmental standards will remain applicable:

• NFPA 101 Life Safety Code and NFPA70 National Electrical Code (NEC)

• UFC (Unified Facilities Criteria) and JIS (Japan Industrial Standards)

• Japan Environmental Governing Standard (JEGS) for U.S. Military in Japan

• Japan Occupational Safety and Health Acts and Occupational Safety and Health Standards, OSHA 1910

12.0 Points of Contact:

Technical POC: Takashi Miyamoto, Mechanical Engineer, 35 CES/CEOER, takashi.miyamoto.1.jp@us.af.mil

POC for Acceptance of Deliverables:

2d Lt Josue D. Cabrera, Action Officer, 35 CES/CEI, josue.cabrera@us.af.mil TSgt Edward W. Piotrkiewicz, HVAC Planner, 35 CES/CEOER, edward.piotrkiewicz@us.af.mil

Financial POC:

Anthony T. Mitchell, NCOIC Material Control, 35 CES/CEOEM, anthony.mitchell.37@us.af.mil Kumiko Kakuta, JN Lead Material Control, 35 CES/CEOEM, kumiko.kakuta.jp@us.af.mil mailto:anthony.mitchell.37@us.af.mil mailto:kumiko.kakuta.jp@us.af.mil