Atch 3 - Questions and Answers to RFI.pdf
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- Solicitation number
- FA520525QB048
About this file
This document is a Questions and Answers (Q&A) file for a Youth Sports Officials Service solicitation for Misawa Air Base, Japan, with RFI No. FA520525N0006 and RFQ No. FA520525QB048. The document addresses various inquiries related to the Performance-based Work Statement (PWS), covering topics such as contract management, payment methods, officiating requirements for different sports (basketball, soccer, volleyball, flag football, and baseball), and cancellation policies. Key responses include confirmation that a Blanket Purchase Agreement (BPA) will be the procurement vehicle, payment will be through Government-wide Purchase Card (GPC) with a 30-60 day processing time, and detailed specifications for officiating different sports events, such as the number of officials required and scoring responsibilities. The government indicates that some specific details will be finalized after establishing the BPA, and that reasonable claims from cancelled games can be reviewed to determine a fair solution for all parties.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ - FA520525QB048_Youth Sports Officials.pdf | ||
| Atch 1 - PWS_Youth Sports Officials.pdf | ||
| Atch 2 - Price list_Youth Sports Officials.xlsx | XLSX spreadsheet |
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Questions and Answers Youth Sports Officials Service, Misawa Air Base, Japan
RFI No. FA520525N0006 RFQ No. FA520525QB048
Performance-based Work
Statement (PWS) Reference Question/Comment Government Response
1 N/A Contract management along with an IDIQ is feasible.
A Blanket Purchase Agreement (BPA) will be the procurement vehicle for this requirement. It is the most suitable procurement method going forward.
2 N/A Consider compensation for officials completing requirements such as certification at a similar rate to payment for officiating events.
The prices will be deemed fair and reasonable and certifications IAW the PWS and BPA are required as part of being deemed technically acceptable to fulfill the requirement. Compensation for completing requirements for certifications will not be granted. Only items in the final signed Price List and subsequent Price Lists throughout the Period of Performance (PoP) will be paid out.
3 1.12. Cancellations Cancellation policy may pose a potential issue if officials are traveling from further away given the nature of Misawa’s location.
The cancellation policy is fair and not overly stringent when compared to the commercial market. A 3-hour notice for weekday games and 2-hour notice for Saturday games should be sufficient to cancel official’s travel plans.
Although no charges will be incurred to the government for cancellations made before these timeframes that will be a risk to potential contractors and should price out their quotes accordingly.
Furthermore, reasonable claims & situations from cancelled games can be reviewed by the end user and Contracting Office to determine a solution that is fair to all parties.
4 1.2. Officiated Sports Events.
Basketball: It has one position to do the scorebook and the timer/clock. This is difficult for ages over 10. Will the Government provide one person to cover one of the positions?
This topic needs to be followed up after establishing
BPA.
5 1.11. Payment Is the contractor required to submit an invoice at the end of the month? If payment is through WAWF, it will be 45- 60 days before the payment is received. No official will agree to wait that long for payment.
Basically, yes. However, the Government will provide an option of another payment under Government-wide Purchase Card (GPC).
6 1.11. Payment How soon will payment be received once the invoices is submitted?
30-60 days.
7 1.11. Payment Will the program use a GPC card to make payments?
Yes.
8 1.2. Officiated Sports Events.
Soccer: Is 1 to 2 officials permissible for this solicitation? – Government’s request: 3 officials.
This topic needs to be followed up after establishing
BPA.
9 1.2. Officiated Sports Events.
Soccer: Will there be more than one court operating at a time?
Yes.
10 1.2. Officiated Sports Events.
Volleyball: Is 1 official permissible for this solicitation? – Government’s request: 2 officials.
This topic needs to be followed up after establishing
BPA.
11 1.2. Officiated Sports Events.
Volleyball: Will there be more than one court operating at a time?
If games are at Lunney Youth Center, then there will be one court used at a time.
12 1.2. Officiated Sports Events.
Flag Football: Are 2 officials permissible for this solicitation? – Government’s request: 3 officials.
Yes, a back judge, a field judge and a line judge are all needed.
12 1.2. Officiated Sports Events.
Flag Football: Is it permissible for side judge to keep the score?
Yes, side judges are allowed to keep score or the head coaches.
13 1.2. Officiated Sports Events.
Baseball: Is it permissible for the plate umpire to keep the score?
Yes, depending on the age group. The umpire is allowed to keep score.
14 1.2. Officiated Sports Events.
Baseball: Will an electronic scoreboard be used?
Yes, an electronic scoreboard will be used.
File details come from the government source that posted it. Updated .