Atch 1 - PWS_Youth Sports Officials.pdf

Performance-based Work Statement (PWS)

For

Youth Sports Officials, Misawa AB (Non-personal Service)

35TH CONTRACTING SQUADRON

MISAWA AIR BASE, JAPAN

(July 2025)

FA520525QB048

Atch 1 - Performance-Based Work Statement

TABLE OF CONTENTS

FOR

Sports Officials for Youth Sports

Paragraph Title Page

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. 1

1.1 Sports Officials 2

1.2 Officiated Sports Events 2

1.3 Qualifications 2

1.4 Safety 3

1.5 Head Official Duties 3

1.6 By-Laws 3

1.7 Contest Time Limits 3

1.8 Hours of Operation 4

1.9 Special Security Requirements 4

1.10 Quality Assurance 6

1.11 Payment 6

1.12 Cancellations 6

1.13 Base Access 7

1.14 Contractor Personnel 7

2. GOVERNMENT FURNISHED PROPERTY 7

2.1 Facilities 7

2.2 Equipment and Supplies 8

2.3 Sports Bylaws 8

2.4 Meetings 8

2.5 Schedules 8

2.6 Security Services 8

2.7 Misawa Air Base Fire Prevention 8

2.8 Government Furnished Support 9

3. CONTRACTOR FURNISHED ITEMS AND SERVICES 9

4. SERVICES SUMMARY 9

5. APPENDIX A 10

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide/furnish all labor, uniforms, supervision, and transportation necessary to provide Sports Officiating and Scorekeeping services for the Youth Sports Program, Misawa Air Base (Misawa AB), Japan for all recreational sport activities as defined in this performance work statement. The Contractor must employ qualified Program Manager and Trainers to execute this contract meeting the standards within this PWS.

1.1. Sports Officials. Contractor shall have experience with working with youth, general sports rules, and trained in officiating. Contractor must have retainability equal to the period of the contract. Contractor shall prepare all officials for each sport prior to the officials first competition. Contractor maintains training for each referee, timekeeper, and scorekeeper and will provide to Youth Sports as requested.

1.2. Officiated Sports Events. The following types of officials will be required for the following sports. Officials shall not participate as players or coaches within leagues which they are officiating. This information is provided to illustrate the types of positions needed and the contractor should provide a price for each type of official noted as identified in the price list:

Youth Sports

Sporting Event Officials Needed Basketball (2 Man Mechanics) 1 Head Referee, 1 Assistant Referee, and

1 Timekeeper/Scorekeeper Indoor Soccer (3 Man Mechanics) 1 Head Referee and 2 Assistant Officials

Outdoor Soccer (3 Man Mechanics) 1 Head Official and 2 Assistant Officials Volleyball (2 Man Mechanics) 1 Tower, 1 Floor referee, and

1 Scorekeeper/Timer Baseball (2 Man Mechanics) 1 Plate Umpire, 1 Field Umpire, and

1 Scorekeeper Flag Football (3 Man Mechanics) 1 Head Umpire, 1 Line Judge, and 1 Back

Judge

1.3. Qualifications. Officials shall, at a minimum, be trained by a local officiating organization with general knowledge in the game rules and mechanics and be fully capable of properly officiating all sports as mentioned in paragraph 1.2. At the minimum, one of the head officials (preferably the Head Official) shall be able to read, speak, write and understand English fluently. Officials must be able to clearly articulate to the respective coaches and players regarding rules.

1.3.1. Officials will dress in the appropriate referee attire and adhere to professional standards of dress and appearance suitable for athletic programs pursuant to established National Collegiate Athletic Association, National Intramural Recreations Sports Association, United States of America Volleyball Association, Federation Internationale de Football Association, Amateur Softball Association of America, Little League Baseball, and National Federation of State High School Associations standards.

1.3.2. The Contractor is responsible to train each official on the specific rules/by-laws governing the upcoming sports season with employed officials. Contractor will maintain training records for employed officials.

1.4. Safety. Officials will comply with all Air Force safety requirements when officiating on Misawa Air Base, and identify safety concerns prior to the season referencing rules for each sport. Safety requirements will be outlined within the by-laws for each sport or special by-laws must waive national governing rules alleviating liability on the officials for non-compliant facilities. By-laws will be distributed to the head official for distribution to all the officials for each sport’s season.

1.5. Head Official Duties. The head official shall review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials and scorekeepers names. The head official’s duties are not complete until the official score book/sheet is approved by and signed by all officials and scorekeepers at the end of each contest. It is the Youth Center’s responsibility enforcing eligibility and rules for all programs.

1.5.1. The head official shall notify the respective sports director if a contest is protested, if a player receives an ejection, or is injured. Specific procedures for officials to take will be outlined within the by-laws for each sport. Officials must report any player/coach being ejected due to unsportsmanlike conduct or inappropriate behavior; both verbal and physical; towards players, officials, or spectators. A detailed description of the situation, listing name, rank, unit, and what/why/how will be entered into the official score book/sheet, and in the case of an ejection, a written statement must be submitted to the respective sports director by 1200 of the next duty day (Monday-Friday). The head officials shall ensure the field lights are turned on at dusk and turned off following last scheduled contest of the evening.

1.6. Sports Bylaws. Officials will enforce the local sports by-laws in addition to referenced governing rules as provided by 35 FSS Youth Sports for each age group as appropriate under National Alliance of Youth sports (NAYS).

1.7. Contest Time Limits:

Youth Sports

Sporting Event Time Limit Volleyball 9-11 year olds: Best 2 out of 3 sets. 50-minute time limit

12-18 year olds: Best 2 out of 3 sets. 50-minute time limit

Basketball 9-11 year olds: (2) 16-minute halves, running clock, 5-minute halftime, the clock will stop on every whistle during the last two minutes of the 2nd half. There will be no overtime.

12-18 year old (2) 20-minute halves, running clock, 5-minute halftime, the clock will stop on every whistle during the last two minutes of the 2nd half. There will be no overtime.

Indoor Soccer 9-11 year olds: (2) 16-minute running halves, 5-minute halftime. There will be no added time or overtime.

12-18 year old (2) 20-minute running halves, 5-minute halftime. There will no added time or overtime.

Outdoor Soccer 9-11 year olds: (2) 16-minute halves, 5-minute halftime.

There will be no added time or overtime.

12-18 year old (2) 20-minute halves, 5-minute halftime.

There will be no added time or overtime.

Baseball 9-11 year olds: 90-minute time limit. No new innings after 80 minutes.

12-15 year olds: 120-minute time limit. No new innings after 110 minutes 16-18 year olds: 120-minute time limit. No new innings after 100 minutes.

Flag Football 9-11 years olds: (2) 16-minute running halves, 5-minute halftime. There will be no overtime.

12-18 years old (2) 20-minute running halves, 5-minute halftime. There will be no overtime.

1.8. Hours of Operation

1.8.1. Youth Sports Games are typically held Monday through Friday; 1730 – 2000.

However, games are not limited to this time frame. Officials may be required to work on weekends as scheduled in advance or due to make-up contests. Officials will not officiate during Wing exercises, Holidays, and Sundays. Cancelled or postponed contests may also be added to the end of the schedule, extending the schedule. Contests will not be scheduled on Federal Holidays.

1.8.2. Normal Hours, Monday – Friday 1730-2000; Saturday- Sunday 0900-1800 (makeups only).

1.8.3. Holiday Hours. Contractor is not required to provide services on the following Federal holidays and associated PACAF Family Days:

- New Year’s Day – 1 January

- Martin L. King Day – Third Monday in January

- Washington’s Birthday – Third Monday In February

- Memorial Day – Last Monday in May

- Juneteenth Day – 19 June

- Independence Day – 4 July

- Labor Day – First Monday in September

- Columbus Day – Second Monday in October

- Veterans Day – 11 November

- Thanksgiving Day – Forth Thursday in November

- Christmas Day – 25 December

1.9. Special Security Requirements. The contractor shall comply with all Misawa AB security requirements. The government will provide escorts for the contractor, as required.

1.9.1. Request for Contractor’s Employee Base Passes and Vehicle Passes. The contractor shall obtain the following pass and identification items and adhere to the rules regarding the passes set forth:

(a) Prior to the start of on-site work, the contractor shall submit applications for base passes (listed below) to 35 SFS/S-5 via 35 CONS/PKB, for all employees including subcontractor employees requiring access to Misawa Air Base in order to perform services under this purchase order.

(1) 5 AF Form 99, Application for Base Pass, for employees.

(b) The contractor, in conjunction with sponsoring unit/agency, will periodically cross-reference current employees against the base pass listing maintained by the Visitor Control Section, 35 SFS/S-5, Bldg. 301, to ensure accuracy and to verify employment status of assigned personnel. The contractor will immediately report any changes in employment status such as termination, retirement, or resignation of employed personnel in possession of base passes to the sponsoring unit/agency and/or the base contracting office. The contractor will be responsible for collection of the base pass turn-in to the sponsoring unit/agency within three (3) working days of the employee’s termination.

(c) Upon completion of this purchase order, the contractor shall return all employee passes to the Visitor Control Section, 35 SFS/S-5, Bldg. 301, and obtain a Certification of Receipt then submit to 35 CONS/PKB. Final payment will be withheld until the contractor has accomplished required clearances.

2. Random Antiterrorism Measures (RAMs). RAMS are conducted on Misawa Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority.

Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

Reporting Suspicious Activity. It is the responsibility of all personnel working and residing on Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg. 646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911 from a base phone or 0176-53-1911 from a mobile phone or off-base.

3. Antiterrorism Awareness Training for Contractors (252.204-7004, March 2023)

(a) Definition. As used in this clause—

“Military installation” means a base, camp, post, station, yard, center, or other activity under the jurisdiction of the Secretary of a military department or, in the case of an activity in a foreign country, under the operational control of the Secretary of a military department or the Secretary of Defense (see 10 U.S.C. 2801(c)(4)).

(b) Training. Contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. In accordance with Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation:

DoD AT Standards, Level I antiterrorism awareness training shall be completed—

(1) Through a DoD-sponsored and certified computer or web-based distance learning instruction for Level I antiterrorism awareness; or

(2) Under the instruction of a Level I antiterrorism awareness instructor.

(c) Additional information. Information and guidance pertaining to DoD antiterrorism awareness training is available at https://jko.jten.mil/ or as otherwise identified in the performance work statement.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts, including subcontracts for commercial products and commercial services, when subcontractor performance requires routine physical access to a Federally-controlled facility or military installation.

1.10. Quality Assurance: In compliance with the contract clause FAR 52.212-4 entitled “Contract Terms and Conditions – Commercial Items” – the Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies for services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or performance of nonconforming services at no increase in contract price.

1.11. Payment will be paid monthly or based on the length of each BPA call upon receipt of a properly certified invoice for services rendered under this order. Contractor shall take payments under Government-wide Purchase Card (GPC) as an option of another form of payment under FAR 52.232-36 Payment by Third Party. Contractor will only be paid for contests worked or meets other criteria listed in this PWS. The Sports Director (or designated representative in their absence) and Contracting Officer’s Representative (COR) will be the only persons authorized to certify this pay document.

1.12. Cancellations: Cancellations of scheduled contests will be handled as follows:

1.12.1. If the Youth Center Sports Staff cancels a contest, they will notify the head official no later than 1500 the day of the competition. No charges will be incurred to the government for cancellations made before 1500 for a weekday game. For Saturday games, the Sports Staff will notify head official at least 2 hours before the cancellation.

No charges will be incurred for cancellations made 2 hours before the scheduled competition.

1.12.2. Officials will have the authority to forfeit any game due to gross misconduct and/or no show/tardiness of teams scheduled. Game time is forfeit time. Officials will be paid for forfeitures.

1.12.3. If an official must cancel a contest due to misconduct or forfeiture, the exact cause of cancellation must be recorded in score book/sheet.

1.12.4. Officials, in conjunction with the Youth Sports Staff, will have the authority to postpone any game due to inclement weather, suitability of the playing field, or emergencies such as military recalls/alerts.

1.12.5. The first set of officials will be paid for all contests if cancellation is made after their arrival at the site based on inclement weather or other situation causing the cancellation as the officials made the commitment for the entire evening or day of games.

The only exception is if the installations FPCON conditions prevent the participation in recreational activities. In this case, the payment for all scheduled games will be reduced to only the first games. When field/area weather conditions warrant, the first head official shall cancel all scheduled competitions that night and notify other officials, scorekeepers, and timekeepers and Youth Sports of unsafe facilities.

1.12.6. The Youth Sports Director reserves the right to revise schedules at any time, due to mission & operational requirements. The respective Sports Director will notify the contractor’s designated representative no later than 48 hours prior to the first revised competition in writing through official email. Voicemail messages are not considered an official means of communication.

1.12.7. If the contractor is not notified of schedule changes and the officials report to the site, the government will compensate all of the officials schedule that night for the full schedule of competitions.

1.13. Base Access. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation. The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to/or perform work on Misawa AB.

1.14. Contractor Personnel. The Government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population.

1.14.1. All contractor personnel must clear a NAC background check as required by youth sports prior to working under this contract.

2. GOVERNMENT FURNISHED PROPERTY.

2.1. Facilities. The government shall furnish or make available facilities required for competitions listed in this PWS to include lined fields and lined courts required for competitions meeting national governing organizations rules based on the schedule provided by Youth Sports. The Government shall provide the maintenance and preparations of all playing areas. No alterations shall be made to furnished facilities.

The government will provide adequate lighting for all night games within acceptable installation safety standards.

2.2. Equipment and Supplies. The government shall provide equipment and supplies necessary for all competitions within national governing organization requirements to include balls, scoreboards, time clocks, scorebooks, writing instruments, seating, tables, goals, tables chairs, down marker, line to gain chains, yard and goal line markers, etc. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government equipment and materials shall be secured.

2.3. Sports Bylaws. The government will provide the contractor with Sports Program’s bylaws at the start of the fiscal years to include all guidelines for each sport for that season. The bylaws for each sport clearly defines any deviation from the national governing organizations specific rules and guidelines to include eligibility, uniform, equipment, facility design, and all other sections from each respective rulebook.

2.4. Meetings. The government shall notify the contractor of scheduled coaches’ meetings three weeks prior to the start of the season ensuring all coaches fully understand the governing rules and special bylaws. The sports bylaws will be enforced throughout the season after it is finalized at the coaches’ meetings.

2.5. Schedules. The government will provide the contractor with a projected league schedule at the start of the fiscal year and league schedules and tournaments at least two weeks prior to scheduled games/season. This provides the contractor with adequate time to properly train the officials on any governing rule deviations.

2.6. Security Services. These services shall be provided to the contractor by the Government.

• Security Forces phone number: 911/0176-53-1911

• Fire Department’s phone number: 911/0176-53-1911

2.7. Misawa Air Base Fire Prevention: The contractor shall be responsible for fire prevention in all contracted areas and be free from any potential fire hazards. The contractor shall comply with the following fire prevention guidance.

2.7.1. Fire Reporting: 1) The primary emergency reporting number on Misawa Air Base is 911 or 0176-53-1911 from off base. Fire Department operations take place out of bldg.

947 and 3003 for main base, and bldg. 1940 for the north housing area. 2) On-base telephones if any, in the on-base warehouse(s) shall have “911” stickers. 3) All contractor-employed personnel shall be familiar with fire reporting numbers and procedures, and shall put the number “0176-53-1911” into his/or her mobile-phone.

2.7.2. Vehicles: 1) Access for fire fighting vehicles must be maintained at all working sites. 2) Contractor’s vehicles shall not be parked within 15 feet of any fire hydrant of Fire Department connection. 3) Contractor’s vehicles shall give the right of way to responding fire/emergency vehicles.

2.8. Government Furnished Support.

225.371-3 Government support. (e) Letter of authorization. Contractor personnel must have a Synchronized Pre-deployment and Operational Tracker (SPOT)–generated letter of authorization (LOA) signed by the contracting officer. After Letter of authorization is approved the government will process a Trusted Associate Sponsorship System (TASS) application and provide contractor an DD Form 1172.

3. CONTRACTOR FURNISHED ITEMS AND SERVICES. Except for those items or services specifically stated in the by-laws, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions (Youth Center).

4. SERVICES SUMMARY.

Performance Objective PWS Paragraph Performance Threshold Provide proper number of officials for each sport at scheduled times.

Paragraph 1.2 Provides officials on time: no more than 5% contractor-caused cancellations per month or 10% games with late start

Officials must be dressed professionally in the appropriate uniforms based on the national governing organizations sports guidelines.

Paragraph 1.3.1 A roster of trained officials must be provided for each sport;

100% of the time

Maintain officials training records and provide roster of all officials training to the sports director as requested

Paragraph 1.3 Submit requested training record within 24 hours of the request

APPENDIX A: ESTIMATED ANNUAL WORKLOAD AMOUNT

Youth Sports

Basketball 2 Man Mechanics: (1 Head Referee, 1 Assistant Referees, and 1 Timekeeper/Scorekeeper) 48 games/ age group

Volleyball 2 Man Mechanics: (1 Head, 1 Floor, and 1 Scorekeeper) 48 games/age group

Indoor Soccer 3 Man Mechanics: (1 Head, 2 Assistant Referees) 48 games/age group

Outdoor Soccer 3 Man Mechanics: (1 Head Official, 2 Assistant) 48 games/age group

Baseball 2 Man Mechanics: (1 Plate Umpire, 1 Field Umpire and 1 Scorekeeper) 48 games/age group

Flag Football: (1 Head Umpire, 1 Head Line Judge, 1 Back Judge) 48 games/age group

Total: Minimum 288 games / Maximum 624 games