Atch 1 PWS Firing Range Maintenance 10 Aug 09.pdf

Firing Range Maintenance

RFQ : FA5205-09-Q-MY21

PERFORMANCE-BASED

WORK STATEMENT

FOR

FIRING RANGE

MAINTENANCE/REPAIR SERVICE

BLDG 1549, Misawa AB

TH

CONTRACTING SQUADRON

MISAWA AIR BASE, JAPAN

10 Aug 09

Coordination and Review

//signed// 10 Aug 09 Donald K. Kuehl, MSgt, USAF Date

Superintendent, S4

TABLE OF CONTENTS

Paragraph Title Page

1. DESCRIPTION OF SERVICES 3

1.1. Sustainment Service 3

1.2. Contractor Personnel 5

1.3. Qualifications 5

1.4. Quality Control 6

1.5. Quality Assurance 7

1.6. Government Remedies 7

1.7. Certification of Services 7

1.8. Availability of Work Site and Working Hours 7

1.9. Security Requirements 7

1.10. Safety Requirements 8

1.11. Performance During Crisis 9

1.12. Special Requirements 9

2. SERVICES SUMMARY 9

3. GOVERNMENT FURNISHED SUPPLIES/SERVICES 9

3.1. Equipment/Supplies 9

3.2. Utilities 10

3.3. Services 10

4. APPENDICES 10

1. DESCRIPTION OF SERVICES. The contractor except as specified in this Performance-based Work Statement (PWS) as government furnished property or services, shall furnish all labor, materials and equipment, supervision, and transportation to conduct firing range maintenance at bldg 1549, rooms 116/117 and the room located behind (south side) the firing range, at Misawa Air Base, Japan in a manner that will provide a fully functional firing range environment with operable systems in accordance with this Performance-based Work Statement

(PWS) and its appendixes.

1.1. SUSTAINMENT SERVICE.

1.1.1. SITE PREPARATION.

1.1.1.1. WORK AREA CONTAINMENT AND WORK METHOD. Construct

containment enclosure when working in lead exposure areas, i.e. Action Target Screw Conveyor

System (SCS) or working on the Action Target Dust Collection Unit (DCU). The entrance to the enclosure(s) shall be outside the restricted area, the area surrounding the work area demarcated by danger warning tape and signs.

1.1.1.2. SIGNS. During maintenance the contractor shall post signs immediately outside all entrances and exits to the work area. The signs will be at least 20 inch X 14 inch and indicate the date and place of the lead cleaning project and read "CAUTION LEAD HAZARD, KEEP OUT" in bold lettering at least two (2) inches high. The sign shall not be removed until the contract manager gives final clearance to the area. Signs stating that no eating, drinking, or smoking in the work area shall also be posted.

1.1.1.3. SHUT DOWN ELECTRICICAL POWER. Shut down electric power and lockout all circuit breaker boxes as needed when working on electrical systems. Provide temporary power and lighting and ensure safe installation of temporary power sources and equipment per applicable electrical code requirements.

1.1.1.4. SEALING. Shut down and seal with two (2) layers of 6 mil plastic sheeting all openings, including doorways connecting work and non-work areas, heating, cooling, and ventilating air systems, to prevent dust dispersal to other areas. Plywood (3/8 inch minimum thickness) critical barriers are required to separate the abatement area from adjacent rooms.

1.1.2. MONTHLY. The contractor shall inspect, replace and repair parts and equipment as needed to maintain a fully operational range complex. If repair needed is not detrimental to the safe operation of the firing range (i.e. painting) contractor may wait until the following month.

Safety related items are identified with an “*” in Appendix _ . All safety related repairs must be conducted at the time of discovery. Contractor is responsible for supplies, such as lumber, paint, screws, concrete etc.

1.1.2.1. CORRECTIVE MAINTENANCE OF FACILITY. The contractor shall perform monthly corrective maintenance IAW Engineering Technical Letter (ETL) 08-11 (attached) to maintain a fully operational range complex. Required corrective works are informed to QAP prior to any modification and wait for coordination with CE.

1.1.2.2. FLOOR SURFACE AND DRAINAGE. The range floor surfaces will be maintained to meet the requirements indentified in ETL 08-11, 7.2.5 and drainage will be maintained to the specifications of ETL 08-11, 7.2.3.

1.1.2.3. CONCRETE SLAB. The slab slope will be maintained per ETL 08-11 from the firing line toward the bullet catch/backstop and will be repaired to maintain a smooth operational surface. Contractor shall maintain Firing Line (Red) and Ready Line (Yellow) in accordance with current Engineering Technical Letter 08-11.

1.1.2.4. SLAB DRAINAGE. Maintain the existing range drainage system.

1.1.2.5. WALL SURFACES. Concrete wall surface will be maintained to meet the specifications of ETL 08-11, 7.2.6. Maintain wall on the sides of firing line to bullet trap per

ETL08-11. Walls are structural to support the overhead baffle structure. The range rear wall

(pegboard) will be replaced/repainted when broken.

1.1.2.6. PREVENTIVE MAINTENANCE OF EQUIPMENT. Contractor shall provide preventive maintenance to ensure all range equipment is fully operational. The contractor shall replace any burnt out/broken lighting fixtures and light bulbs. Contractor shall maintain all hardware pertinent to Mancom Touch Plus Carriers, Rifle Rated, Lighted, 360 Degree Turning

Target Retrieval System (Model RTL2000), ManCom Touch Plus Dynamic Drive Units (Model

DLT2000), Mancom Touch Plus Local Control Screens (Model LCS1100), Mancom 25 Yard

Accutrac Carrier Track (Model ARP200), Mancom Touch Plus Master Control Unit (Model

MCS 1300), Mancom Master Control Panel (Model NRS2000), Action Target Total

Containment Trap -2 (TCT2), Action Target Dust Collection Unit (DCU) and Action Target

Screw Conveyor System (SCS) in accordance with manufacturer specifications.

1.1.2.7. INTEGRATED LOW VOLTAGE CONTROL SYSTEM. Ensure all necessary line voltage (110 and 230 / 460 volts) supplies, connections and controls are operating correctly.

1.1.2.8. HARDWARE. Service and replace mounting hardware (supporting control computer and target retrieval) to include sensors, housing, electronics, electrical wiring, actuators, cables, target carrier, valves, screws, nuts bolts and all components necessary to keep the mechanical and electrical systems operating properly in accordance with MANCOM Technical

Data provided in the Appendix G.

1.1.2.9. OVERHEAD BAFFLES. The contractor shall maintain overhead angled steel and existing baffles per the ETL 08-11. Wood covering shall be replaced quarterly and at the request of firing range personnel to reduce the risk of ricochet.

1.1.2.10. FIRING LANE. Firing lanes will be maintained to support the firing positions identified in AFMAN 36-2227V1, Combat Arms Training Program Individual Use Weapons and

ETL 08-11. Ensure firing lane barricades, position numbering and associated equipment

(wooden firing post, footing and supports) are serviceable in accordance with ETL 08-11.

1.1.2.11. LIGHTING. The Contractor shall ensure all lighting is operational, replace light bulbs when needed.

1.1.2.12. TARGET CONTROL SYSTEMS. Contractor shall maintain all hardware pertinent to Mancom Touch Plus Carriers, Rifle Rated, Lighted, 360 Degree Turning Target Retrieval

System (Model RTL2000), Mancom Master Control Panel (Model NRS2000)shall be maintained per manufactures specifications.

1.1.2.13. CABLE TARGET RETRIEVAL SYSTEM. Maintain Mancom 25 Yard Accutrac

Carrier Track (Model ARP200), Mancom Touch Plus Master Control Unit (Model MCS 1300), Mancom Touch Plus Local Control Screens (Model LCS1100), and Mancom Touch Plus

Dynamic Drive Units (Model DLT2000) in accordance with provided manufacturer specifications (ref. Appendix G).

1.1.2.14. ACTION TARGET DUST COLLECTION UNIT (DCU). Maintain Action Target

DCU to within provided manufacturer specifications (ref. Appendix D).

1.1.2.15. The Contractor will ensure airflow, air distribution; positive exhaust system, exhaust intake, and exhaust discharge are functioning correctly per manufacturer specifications.

1.1.2.16. COMMUNICATIONS SYSTEMS/PUBLIC ADDRESS. The contractor will maintain the TOA PA Amplifier (Model VA-61) public address system so that it is fully operational.

1.1.2.17. ELEVATED CONTROL AREA SEATING PLATFORM. The contractor will maintain in a satisfactory condition to be used for horizontal and vertical control per ETL 08-11.

1.1.2.18. BULLET CATCH/TRAP/BACKSTOP. Maintain the Action Target Total

Containment Trap 2 (TCT2) in accordance with manufacturer specifications.

1.1.3. CLEANUP WORKSITE. Upon the completion of the performance, the contractor shall cleanup the work site and dispose of all non-contaminated trash and debris outside of Misawa

Air Base according to local community standards.

1.1.4. REQUIRED PAPERWORK.

1.1.4.1. WORK CLEARANCE PERMIT Contractor must coordinate with CE

Environmental QAP 14 days in advance of contract work for the issuance of work-site clearance permit (AF Form 103) along with requests for the establishment of a field office prior to commencement of work.

1.1.4.2. MATERIAL APPROVAL SUBMITTAL. The contractor shall submit the

Manufacturer’s Safety Data Sheet (MSDS) for chemicals and hazardous materials, if any, to the

35 CES/CEAN Bio-Environmental Engineering Flight (226-4443) for approval prior to use in accordance with instructions indicated in AF Form 3000, Material Approval Submittal.

Submission of material samples, such as repair parts shall be made in the same manner upon request by the Contracting Officer.

1.1.4.3. WORK SCHEDULE. The Contractor shall provide annual work schedule within 10 days after award. Site specific work plans must be submitted at least 90 days prior to commencement of on-site work in order for the using activity to vacate the work site. Work schedule must be approved by the firing range NCOIC so any scheduling conflicts may be resolved prior to the commencement of work. Changes to the schedule must be immediately notified to and approved by NCOIC at least 30 days prior to work.

1.2. CONTRACTOR PERSONNEL.

1.2.2. APPEARANCE. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the company name or by wearing appropriate badges that contain the contractor’s company name and the employee’s name.

1.2.3. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the performance of the contract. The contract manager shall have full authority to act on behalf of the contractor on all contract matters relating to daily operation of this contract. The contractor manager shall be able to read, write, speak, and understand English, or may provide an interpreter to work alongside the contractor manager.

1.3. QUALIFICATIONS.

1.3.2. LICENSES/QUALIFICATION. The contractor shall possess all required license(s) to perform duties stated in this PWS.

1.3.3. TRAINED WORKERS. The contractor shall have all workers trained and qualified to safely perform all duties stated to this PWS.

1.4. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with the contract and commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective service from recurrence. As minimum, the contractor shall develop quality control procedures addressing the areas identified in para. 2, Services Summary.

1.5. QUALITY ASSURANCE. The Government will evaluate the contractor's performance under this contract by appointing Quality Assurance Personnel (QAP) to monitor performance and ensure services are received. The QAP will evaluate the contractor’s performance using

100 % inspection. Upon completion of the services, the QAP shall perform an operational check of the equipment. If the equipment fails the operational check, the contractor shall re-accomplish the services at no additional cost to the Government.

1.6. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Mar 09), for contractor’s failure to correct non-confirming service.

1.7. CERTIFICATION OF SERVICES

The contractor will submit an invoice at the end of each billing cycle to the QAP. The QAP shall ensure the invoice information, certifies it, and transmit the certified invoice to DFAS for payment. One copy of the certified invoice shall be retained in the QAP file, one in the CA file.

1.8. AVAILABILITY OF WORK SITE AND WORKING HOURS

1.8.2. WORK REQUEST. Work schedule must be processed/approved IAW para. 1.1.4.3. of this PWS.

1.8.3. AVAILABLE DAYS/HOURS. The work site will be made available to the contractor two (2) consecutive days, from 07:30 to 16:00, Monday through Friday (Mon – Fri), for monthly maintenance not including U.S. legal holidays. The above working days and hours may not be extended.

1.8.4. RECOGNIZED HOLIDAYS. If a U.S. holiday falls on Saturday or Sunday, the preceding Friday and following Monday will be observed as a U.S. The following is a list of

U.S. holidays:

- New Year's Day 1st January

- Birthday of Martin Luther King Jr. 3rd Monday of January

- Presidents Day 3rd Monday of February

- Memorial Day Last Monday of May

- Independence Day 4th July

- Labor Day 1st Monday of September

- Columbus Day 2nd Monday of October

- Veteran's Day 11th November

- Thanksgiving Day 4th Thursday of November

- Christmas Day 25th December

1.9. SECURITY REQUIREMENTS.

1.9.2. CRIMINAL BACKGROUND CHECK. The Government will conduct a criminal history background check on the contractor.

1.9.3. NATIONAL AGENCY CHECKS (NAC). The government shall perform the security investigations on the contractor employees in accordance with DoD 5200-2, Personal Security

Program and AFI 33-119, Electronic Mail Management and Use.

1.9.4. BASE ACCESS. The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work in this contract. Minimum

30 days prior to the start of on-site work, the Contractor shall submit applications for base passes

(listed below) to the contracting officer, for all employees, including subcontractor employees, and vehicles requiring access to Misawa Air Base in order to perform this purchase order.

(1) 5AF Form 99EJ, Application for Base Pass, for employees.

(2) MAB Form 0-100, Application for Vehicle Registration, for vehicles.

1.9.4.1. Upon completion of this contract, the Contractor shall return all employee and vehicle passes to the Visitor Control Section (35 SFS/PI), Bldg. 301, and obtain a certification of Receipt.

Final Payment will be withheld until the Contractor has accomplished required clearances.

1.10. SAFETY REQUIREMENTS.

1.10.2. SMOKING. Smoking is not allowed inside and within 50 feet of the entrances of any facility. The contractor or the contract manager is responsible to enforce the no smoking policy to all employees engaged in the performance of this contract.

1.10.3. PROTECTIVE EQUIPMENT. The contractor shall reference OSHA 29 CFR

1910.1025 and 1926.62 for proper protective clothing and equipment.

1.10.4. RESPIRATORY PROGRAM: The Contractor shall implement a respiratory program

IAW with 29 CFR 1910.134 available at http://edocket.access.gpo.gov/cfr_2008/julqtr/29cfr1910.134.htm and 1926.62 available at http://edocket.access.gpo.gov/cfr_2008/julqtr/29cfr1926.62.htm .

1.10.5. SPECIAL SAFETY PRECAUTION. All personnel working at a height of 9 feet or above will be protected from potential falls by the use of safety belts and guardrails. No materials/tools will be thrown from high places to the ground. The public shall be adequately protected from the contractor’s work by temporary barricades or fences.

http://edocket.access.gpo.gov/cfr_2008/julqtr/29cfr1910.134.htm http://edocket.access.gpo.gov/cfr_2008/julqtr/29cfr1926.62.htm

1.10.6. SCAFFOLDING. When scaffolding is required, it shall be set up in such a manner as to prevent damage to any floor surface or any adjacent surfaces and equipment. Any materials damaged by the contractor shall be identified and repaired prior to contract completion and acceptance at no expense to the Government.

1.10.7. OPEN FLAME AND WELDING. The contractor shall submit a request for all open flame work permits to the Base Fire Department for approval. The contractor shall describe the work to be performed to the Fire Department representative at the work site receiving approval.

The Base Fire Department and the QAPs shall be notified during hours of 0800 through 0900, Monday through Friday, prior to commencement of open flame work. Open flame work will not begin without the approval of the QAPs or until the Fire Department arrives at the work site, if required.

1.11. PERFORMANCE DURING CRISIS. This service is not determined to be essential for performance during crisis as declared by the National Command Authority or Overseas

Combatant Commander according to DoDI 3020.37. In the event of crisis, the contractor will be notified by the CO of the need to discontinue services due to base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

1.12. SPECIAL REQUIREMENTS.

1.12.2. All authorized respirators; clothing and equipment for safe handling of lead contaminated materials must be provided by the contractors and worn in accordance with OSHA and AFOSH standards.

1.12.2.1. COMPLIANCE TO REGULATION. The contractor shall comply with all applicable provisions of the following directives:

- 29 CFR 1910.1025, Occupational Safety and Health Standards, Lead

- 29 CFR 1926.62, Safety and Health Regulations for Construction, Lead

- 29 CFR 1910.134, Occupational Safety and Health Standards, Respiratory Protection

- EPA Final Munitions Rule, Red Reg Vol 62, No 29, Page 6622, dated 12 Feb 97

2. SERVICES SUMMARY. The government reserves the right to evaluate services summary and non-services summary items when conducting surveillance.

Performance Objective Paragraph Performance

Threshold

Surveillance

Method

Perform monthly service as scheduled.

1.1.2. No deficiency.

100 % Inspection

Perform corrective maintenance of facility to maintain a fully operational range complex.

1.1.2.1. thru

1.1.2.5.

No more than 2 deficiencies a month.

100 % Inspection

& customer complaints

Perform preventive maintenance of equipment to ensure all range equipment is fully operational

1.1.2.6. thru

1.1.2.15.

No more than 2 deficiencies a month.

100 % Inspection

& customer complaints

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

3.1. Equipment and Supplies. The government shall provide all replacement parts for

MANCOM and Action Target associated equipment. Contractor is responsible for all other supplies, i.e. lumber, paint, screws, concrete etc.

3.2. Utilities. Water and electricity will be available at the work site or in the vicinity of the work site. All reasonably required amounts of such utility services will be furnished to the contractor without charge. Toilet facilities are available for contractor's use.

3.3. SERVICES. Security Forces and Fire Protection is available to the contractor in case of emergency.

- Security Forces phone number: 911

- Fire Department phone number: 911

4. APPENDICES.

APPENDIX A. Range Floor Plan

APPENDIX B. Range Blue Prints

APPENDIX C. Action Target Dust Collection Unit (DCU)

APPENDIX D. Action Target Screw Conveyor System (SCS)

APPENDIX E. Action Target Total Containment Trap (TCT)

APPENDIX F. MANCOM Equipment Specifications

APPENDIX G. Engineering Technical Letter (ETL)

APPENDIX H. AFI 36-2227v1

APPENDIX I. Bldg 1549 Firing Range Maintenance Checklist