Grounds MX PWS Tinian North Field - Jan 16 26 (2).pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

DATE 16 Jan 26

Prepared by

513 ERHS

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 Maintain semi-improved Grounds

1.1.1 Mow

1.1.2 Fence Line

1.2 Maintain Bird Area Strike Hazard (BASH)

1.2.1 Mow

1.2.2 Airfield Coordination

1.3 Maintain surface drainage ditches

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.2 QUALITY ASSURANCE

3 GENERAL INFORMATION

3.1 MISSION

3.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

3.3 ENVIRONMENTAL REQUIREMENTS

3.3.1 Hazardous Materials

3.3.2 Spill controls

3.3.3 Pesticides

No pesticides will be used on the location

3.3.4 Hazardous Materials Inventory

3.3.5 Hazardous Materials Management

3.3.6 Final Report

3.4 PERMITS, LICENSES AND CERTIFICATIONS

3.5 Hours of Operations ..................................................................... Error! Bookmark not defined.

3.6 Hours of Operations

3.7 RECOGNIZED HOLIDAYS

3.7.1 Field Closures

3.8 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

3.9 SPECIAL QUALIFICATIONS

3.10 CONTRACTING OFFICER (QUALITY ASSURANCE PERSONNEL)

3.11 SAFETY REQUIREMENTS AND REPORTS

3.12 SCHEDULES

3.12.1 SCHEDULE CHANGES

4 APPENDIXES

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items and services necessary to ensure that grounds maintenance is performed at Tinian North Field in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. The results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the service described in this PWS.

All damage caused by the Contractor or its employees due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government.

1.1 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.1.1 MOW

The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.1.2 FENCE LINE

The contractor shall maintain a 2 ft strip on the exterior side of the existing fence as Semi- Improved Grounds where applicable. The fence line is identified in Appendix A and B.

1.2 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

BASH are identified in Appendix A and B.

1.2.1 MOW

Grass, weeds and vegetation shall be maintained between 4 to 14 inches. The grass shall not be shorter than 4 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The contractor shall be responsible for insuring that all foreign objects and debris produced by ground maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area.

1.2.2 AIRFIELD COORDINATION

The contractor shall coordinate all activities on the airfield by contacting the COR or the Tinian OIC. Work will be accomplished in accordance with approved scheduled times. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by ground maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.3 MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix B.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO)

PWS

Section Performance Threshold

Method of Surveillance

PO-1 - Maintain Semi-Improved Grounds 1.1

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO- 2 - Maintain BASH 1.2

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic

Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local

Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE.

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO shall inspect by validating actual work performance, physically checking the attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the CO will initiate and provide the Contracting Officer with a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 7 calendar days of receipt.

3 GENERAL INFORMATION

3.1 MISSION

The overall mission at Tinian North Field is to rehabilitate the existing airfield to Agile Combat Employment capabilities, exercise operations, and historic looks.

3.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

3.3 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, CNMI, and local environmental codes and regulations, the following specific guidance is provided:

3.3.1 HAZARDOUS MATERIALS

The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes;

however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

3.3.2 SPILL CONTROLS

The contractor shall always maintain spill control material on hand sufficient to contain a worse case spill, both volume and hazard level.

3.3.3 PESTICIDES

NO PESTICIDES WILL BE USED ON THE LOCATION.

3.3.4 HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

3.3.5 HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on site.

3.3.6 FINAL REPORT

The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

3.4 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review.

3.5 HOURS OF OPERATIONS

Perform grounds maintenance services during normal duty hours which are 7:00 AM to 5:00 PM, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal working hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and COR to reschedule the work to minimize disruption. If the Contractor wishes to work outside of the Government regular working hours for the Contractor’s convenience, the Contractor shall submit a written request to the CO (subject for approval) to work outside the Government’s working hours 5 working days in advance. The request shall include but it’s not limited to date, start time, end time, location, justification for necessity, and all applicable regulatory information.

3.6 RECOGNIZED HOLIDAYS.

The following federal holidays will be observed by the contractor except where Service Contract Act specifies differently:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth – 19 June

• Liberation Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

3.6.1 FIELD CLOSURES

Work scheduled but not accomplished because of field closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the site.

3.7 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

This service is not determined to be essential for performance during crisis according to DODI 3020.37.

3.8 SPECIAL QUALIFICATIONS

The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English, or an interpreter must be provided to work alongside the contract manager or alternate(s) at no additional cost to the Government.

3.9 CONTRACTING OFFICER (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will manage the day to day activities of the contract. This may be delegated to someone on site if needed. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

3.10 SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal and written report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

3.11 SCHEDULES

The contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for review at the post-award conference and at each option year. The schedule shall identify plots, acreages, or base areas and days of the week service will occur. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office", PDF or Google Docs software.

3.11.1 SCHEDULE CHANGES

Occurrence-based (non-permanent and no more than once a month) schedule changes due to customer requests or base exercises shall be supported by the contractor. The CO will request the changes to the contractor 10 days before the schedule change takes place for improved grounds mowing only at no additional cost to the government.

4 APPENDIXES

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B –AREA MAPS OR SITE PLANS

APPENDIX C – DATA REQUIREMENTS

APPENDIX D – DEFINITIONS

MAINTENANCE PROJECTED WORKLOAD DATA:

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

Estimated Workload Data (Annually)

ESTIMATED

QUANTITIES

ITEM DESCRIPTION QTY UNIT FREQUENCY

1 Semi- Improved Grounds 21.34 Acres Bi-Monthly

2 Fence Line 2428 LF Bi-Monthly 3 BASH 393.61 Acres Bi-Monthly

SECTION NAME TOTAL AREA PAVEMENT AREA AREA TO BE MOWED (AC)

NORTH RAMP 544,052.68 354,318.96 4.36

TAXIWAY ABLE 2,509,874.03 506,802.17 45.98

A7 187,097.79 45,874.86 3.24 A8 191,351.23 43,818.14 3.39 A6 239,355.07 84,985.13 3.54

RUNWAY ABLE 4,438,145.46 1,927,908.20 57.63

A1 328,469.69 122,581.89 4.73 A2 274,857.51 71,506.45 4.67 A3 264,664.96 58,315.99 4.74 A4 261,960.54 55,354.66 4.74 A5 284,819.20 102,740.82 4.18

RUNWAY BAKER 4,519,536.84 1,965,915.23 58.62

B1 485,142.26 201,291.55 6.52 B2 453,031.97 201,380.61 5.78 B3 433,288.00 134,564.17 6.86 B4 448,759.35 146,511.54 6.94 B5 592,077.75 197,117.57 9.07

BAKER RAMP 350,425.56 224,973.62 2.88

TAXIWAY BAKER 4,953,029.54 660,600.88 98.54

*RUNWAY CHARLIE 2,848,112.08 1,944,960.59 20.73

*C1 218,074.67 153,674.53 1.48 *C2 257,353.28 125,913.94 3.02 *C3 257,353.28 105,319.76 3.49 *C4 257,349.42 152,245.83 2.41 *C5 218,418.54 152,055.45 1.52

*CHARLIE RAMP 295,009.37 243,258.17 1.19

*TAXIWAY CHARLIE 1,653,929.25 635,993.05 23.37

TOTAL ACRES 393.61

Notes: Able and Baker Phases capture mowing areas to the clearing limits. Charlie Phase (Identified by an Asterisk *) captures mowing areas only in areas that have been already cleared as of 8 SEP 2025. Dog Phase is not-in-scope.

Procedure: Acreage was determined by calculating the total area of each section and deducting the pavement Reference: Calculations were based on a georeferenced drawing of Tinian North Field (File Name: Mowing Contract Calculation.dwg)

Roadwork SECTION NAME Area (SF) Acres to Mow

Broadway 435,072.00 9.99 86th Street 143,616.00 3.30 8th Avenue 380,160.00 8.73

Broadway Fenceline 4,856.00 0.11 D5 Access Road 15,540.00 0.36 C5 Access Road 16,064.00 0.37 A5 Access Road 18,400.00 0.42 A6 Access Road 17,760.00 0.41

Lenox Ave 54,352.00 1.25 Dog Ramp Road 51,190.33 1.18

116th Street 117,427.20 2.70 Total 28.80 Notes: Roads captures 8 feet on each side of the paved roads.

Procedure: Acreage was determined by multiplying length of road by 8 feet on each side

APPENDIX B –AREA MAPS OR SITE PLANS

Improved, Semi-improved and Un-Improved Grounds (with BASH areas)

Edging & Trimming

APPENDIX C – DATA REQUIREMENTS

Provide the data as indicated below to the CO, Tinian OIC and COR. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office, such as Excel, Word, PDF, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component or PDF files without any discernible effect on the text (e.g., loss of data) or the formatting of the document:

Item No. Description Format Frequency

1 Quality Control Contractor format Within 30 calendar days after award

2 Permits, licenses, and certifications PDF file Before work commence and as requested by CO

Service Summary

Contractor format

Original within 15 workdays after award and within 5 workdays of changes

Quality Management System Description

Original within 15 workdays after award and within 5 workdays of changes

5 List of Personnel and Special Qualifications

Contractor format Within 15 calendar days after award

6 Organizational Chart Contractor format Within 15 calendar days after award

7 Proof of Legal Residency Contractor format Prior to be admitted to site of work

Monthly Work Schedule

Five workdays prior to the beginning of each month and changes as occurring

Monthly Reports/Work Performed Contractor format

Within 10 calendar days after of each month

Damage and Injury Reports

As required by law

Each occurrence, within 5 days of incident

Final Report

Within 10 workdays after termination / completion of this contract

APPENDIX D – DEFINITIONS

1. Scalping – areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground it frequently appears as an unsightly yellow scar. Typically scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

2. Xeriscaping - a landscaping method that employs drought-resistant plants in an effort to conserve resources, especially water, and reduce yard trimmings. Xeriscaping uses decorative brick, lava rock, mulch and low water vegetation such as bougainvillea, hibiscus, cactus, and evergreen ground covering plants to eliminate the high costs of maintaining 2”-4” grass fields and reduce the cost of watering.

3. Pocket Urban Forests – a landscaping technique of planting indigenous local trees and shrubs in clusters to cut down on large open areas of grass that are regularly maintained. This method would be practical on-bases that receive a large amount of rainfall, and as a result do not irrigate.

4. Seed Head Inhibitor – an agent or combination of agents applied to grass areas prone to the production of seed heads to suppress the seed heads and reduce the frequency of mowing required.

5. Rutting – visible marks left on the grounds from the wheels of mowing and edging equipment.

6. Topping – The reduction of a tree’s size using heading cuts that shorten limbs or branches back to a predetermined crown limit. Topping is not an acceptable pruning practice.

7. Lion’s Tailing – The removal of an excessive number of inner, lateral branches from parent branches. Lion’s tailing is not an acceptable pruning practice.

8. Types of Pruning:

a. Cleaning – Selective pruning to remove to remove one or more of the following parts: dead, diseased, and/or broken branches.

b. Thinning – Selective pruning to reduce density of live branches.

c. Raising – Selective pruning to provide vertical clearance.

d. Reduction – Selective pruning to decrease the height and/or spread.

9. Branch Bark Ridge – The raised area of bark in the branch crotch that marks where the branch and parent meet.

10. Caliper – The diameter of a tree measured at a point 6 inches above the ground line if the resulting measurement is no more than 4 inches. If the resulting measurement is more than 4 inches, the measurement is made at a point 12 inches above the ground line.

11. Diameter Breast Height (dbh) – The diameter of a tree measured at a point 4.5 feet above the ground line.

12. Trimming – Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

13. Distinguished Visitor (DV) / Special Cut - Grass cutting in high profile areas of the base such as ceremonial areas, ornamental areas, distinguished visitor routes, quarters, and entrances.

A DV cut is generally performed more frequently than other cuttings and the height range specified is usually smaller. Grass clippings are removed from the area, and the end result is uniform in appearance, well-manicured, and complete.

1.3 Maintain surface drainage ditches

4 APPENDIXES