HJZH 21-1089 - Q and As.docx

HJZH 21-1089 Buckner Fitness Center Flooring Questions & Answers

1. Are there any indoor facilities on base that could be used to store installation materials, ie rubber, adhesives, polyurethane, etc. as they need to be stored at room temperature?

a. Chemicals will have to be coordinated with the 673 CES and facility manager for storage at the facility. Rubber and flooring may be able to be stored in the facility in coordination with facility manager, however, there is limited space. Contractor will need to provide contact for a responsible party to respond to issues regarding material.

2. Are the covers to the heating vents in the hallways removable for the demo/installation?

a. Yes, any damage to heating vents will be repaired/ replaced at the Contractors expense.

3. Would the contractor have access to a forklift and/or pallet jack on site or would they need to be rented? Can they be stored anywhere?

a. The contractor must supply their own equipment, the Government cannot supply this equipment due to liability issues. A portion of the parking lot will be set aside as a staging area for equipment along with limited storage within the facility.

4. The racquetball courts were lower than the weight room. After demo, a poured concrete is preferred for those rooms. Will it be built up to the slab in the main weight room?

a. The finish product requires the racquetball court flooring to be level with the weight room flooring, how that is done is up to the contractor.

5. Is a poured polyurethane floor acceptable for all areas other than the weight room?

a. The contractor must supply material and installation information to deem acceptable.

6. Will an air mold test be performed prior to the start of work?

a. This test will not be performed by the Government, if the contractor chooses to do so it will be at their expense.

7. Can the front desk area be the same as the rest of the flooring to be cost efficient, with potential for anti-fatigue mats to be placed where needed, on top of?

a. No, the front desk area flooring is called out in the SOW.

8. Are milestone payments possible?

a. Yes, the Contractor shall work with CE to produce a schedule of values of work produced and payments will be requested at those intervals. Front end paperwork will not be accepted only bonding the SOV will contain work that can be quantified by the Government Inspector.

9. Are there to be any pre or post air quality tests regarding mold levels?

a. The Government is not requiring these tests.

10. Should we run into suspect microbial growth, would we be able to immediately remediate following IICRC S520 guidelines or would there be a stop on the project until tests are taken?

a. Issues will be brought to the attention of the Government and will be processed accordingly.

11. As a subcontractor, (or as a prime contractor) do we have to carry Pollution Insurance?

a. See NFC 28-5 -- Insurance -- Work on a Government Installation

12. In mold remediation, air testing must take place before touching any material that is suspect. Will there be a provision in this bid to test before disturbance? If not, will the base be willing to accept liability for cross-contamination when it occurs and not hold the contractor liable?

a. Yes, air testing is normally required prior to mold remediation in cases of ongoing remediation and clearance testing. However, there is no mold expected to be found. Remediation is in the contract just in case it is found.

13. Do we know if the current adhesive is water soluble?

a. No, we are not aware of the solubility of the current adhesive.

14. At the site visit, poured cement was mentioned to be installed into the racquetball court area but it is not in the scope of work, will that be adjusted?

a. See question 4.

15. Where will the current building equipment in the building be stored while work is being completed in the rooms?

a. Buckner equipment will be moved as needed to keep pace with staged construction and allow construction to move including floor cure times.

16. Are any adjustments allowed to the logo? Specifically altering the size of the person and/or plane and removing the star from between the red figure and the mountain?

a. A rendering of the proposed logo adjustments will be submitted to the Government for approval. Altering logos may not be permissible per Regulations.

17. Scope of Work, 1.7.3.1.4 and 1.7.3.1.5 flooring thicknesses for the shock pad and wear layer and laminated pad vary slightly by manufacturer. Is that acceptable as long as it meets the total thickness range of 25.1 to 25.5 as listed in 1.7.3.1.3?

a. It would be acceptable provided the flooring meets the other specifications. Preferably the minimum thickness of the wear layer (3mm) and the base layer (11mm).

18. Para 1.3 in the SOW mentions floor leveling. Are the subfloors unlevel? If yes, what area(s) would need leveling? This information is needed to determine the amount of material, type of material and labor necessary to bring them to level for the floor covering installation. When discussing "floor leveling", are we talking about floors that are not "flat" or changes in floor elevation between adjoining areas?

a. During demolition if the subfloor is damaged and needs leveling to get a quality installation, it is the contractor’s responsibility to do so. That said, this will be a big factor in the racquetball court portion of the weight room. We are not asking to level the entire floor of the facility just making sure the floor is as level as it can be when receiving the new flooring.

19. Para 1.3 in the SOW mentions mold remediation. Are there known mold issues? If yes, have tests been performed to determine what type of mold and in what areas? If yes, can a copy of that test be provided? Without that information, it would be difficult to quote the type of remediation necessary and costs associated with it.

a. Mold has not been a concern, during our initial inspection there was not any indication of mold, and we don’t expect there to be an issue. However, there is the possibility that mold could be encountered in a small quantity.

20. Para 1.3 in the SOW mentions subfloor stabilization. Can you please clarify what type of stabilization is required and in which areas? Sub-floor stabilization is a term more commonly associated with wood floors. When used in reference to concrete floors it generally refers to voids under the slab that need to be filled to prevent settling or other damage to the floor.

a. Sub floor stabilization is not anticipated in most areas of the project. However, there may be stabilization or infill required in the racquetball court portion of the weight room to bring it up to grade.

21. Para 1.3 in the SOW states “Additional work may include, but not be limited to, all associated electrical, plumbing, cabling, concrete and subfloor leveling/ repair, paint repair due to removal, and other systems that may require relocation to accomplish the work". Are there any known areas where electrical, plumbing, cabling, etc would be affected by the demo and installation of the floor? If so, can you provide plans that outline that information?

a. The as-builts (1953) will be distributed.

22. Para 1.7.1.3 in the SOW states "Every door shall be able to swing fully open and fully closed freely and without obstruction". There are multiple metal doors that may have to be trimmed or replaced. It should be noted that not all metal doors can be cut. We would recommend your facilities team handle this task if needed.

a. If a door swings freely prior to demolition and installation, the door should do the same post installation.

23. Para 1.7.1.6 in the SOW state "Cove Base shall be sealed to prevent water infiltration to walls and under flooring". The purpose of the cove base is to hide the gap between the floor and the wall. Cove base would not prevent water infiltration through the wall or flooring. Additionally, the rubber flooring is porous.

a. The intent is to ensure water, used for cleaning operations, is not held up against sheetrock and the area between the sheetrock and floor is sealed to prevent water infiltration and possible mold damage. It is understood that this would not be advantageous on the rubber flooring and we would not require sealing the cove base.

24. Para 2.2.2. in the SOW requires daily electronic reports or in mass on Friday of each week. Is there a desired format for those reports?

a. No, as long as they contain the relevant information.

25. Para 2.16 states "Facility is currently occupied and shall remain functional during the course of this contract, area where work is being performed will be unoccupied." Will areas where work is being performed be closed throughout the project or will each area be closed according to a work schedule determined by the contractor/installer and facility manager? If each area will be closed intermittently, how much notice will need to be given to remove equipment and close the area? Additionally, some areas will need to remain closed for a period of time after installation to allow for the adhesives to cure/bond properly.

a. The areas of work will be closed according to the work schedule, agreed upon by the Facility manger and the 673 CES. The schedule needs to be as accurate as possible to allow the facility time to move equipment, notify patrons, and coordinate with the base. This way it is understood that a section or the facility will be closed from XX Date to YY Date. Preplanning and communication will be paramount to facilitate this project.

26. There are multiple cove base sizes and undetermined colors mentioned throughout the SOW. Can this be standardized to one size and color (i.e. 6 inch black)?

a. A 4-inch cove base would be acceptable in most applications, samples will be supplied, by the contractor, and color/s will be selected by the Government.

27. Are there any reports or pictures that show the conditions of the subfloors? Without that information it would be difficult to provide accurate pricing of the work necessary to install the flooring required within manufacturer's recommendations to honor the warranty. If there isn't any information on the conditions, could a clause be added to assess the condition of the subfloors after demolition for potential change orders?

a. There aren’t reports or pictures with enough clarity to provide an accurate picture reflective of the entire subfloor. During the demolition the contractor selected, should be assessing the condition of the subfloor as a matter of a quality installation. If there is an area that requires more evaluation the contractor shall bring this to the attention of the Government and both shall assess the repair and possible change in conditions.

28. What type of subfloor is in the old racquetball courts (upper two rooms in area 1 of the flooring plan)? Is it suspended? What is the depth of the subfloor, and is the concrete floor in this area recessed? Additionally, the HAZMAT report mentions a vapor barrier in those rooms? What type of vapor barrier? The existing vapor barrier may need to be removed and replaced with a vapor barrier compatible with flooring adhesives?

a. See as-builts

29. Has moisture testing been done throughout the facility within the last year? If yes, can a copy of that report be provided? If not, can it be done prior to the installation? Are there any known moisture issues in the facility? If yes, what areas?

a. Moisture testing has not been completed on this section of the facility. However, there is not any anticipated moisture problems within this section of the facility since the original construction date is 1953 and a utilidor runs under most of the structure.