Amendment 003 Attachment 6 Hoods and Ducts Q and A.pdf

Kitchen Hoods & Ducts Exhaust Systems and Preventive Maintenance

FA5000-21-Q-0042

Questions and Answers

Q1. Is this a new requirement?

A1. No

Q2. If the requirement is currently being performed by a contractor, what is the contract number?

A2. The requirement is currently filled by way of a Blanket Purchase Agreement with multiple vendors. The BPA agreement numbers are FA500021A0005 and FA500021A0006.

Q3. Do I submit the quote on beta.SAM.gov?

A3. Submit quotes to the primary and alternate points of contact identified in the Combined Synopsis/Solicitation for FA5000-21-Q-0042.

Q4. Do I complete the pricing schedule for all five years?

A4. Yes.

Q5. If a fan is damaged by something, such as the weather, is the contractor required to repair and/or replace that unit?

A5. No. Replacement may be at the request of the government, however, if so the contractor will be compensated for parts and labor.

Q6. If a grease trap is missing or is damaged, is the contractor responsible for replacing it?

A6. Yes

Q7. If the filters are damaged, is the contractor required to replace it?

A7. Yes

Q8. Does the contractor change the belts from the fan?

A8. Yes

Q9. Has the equipment been used yet at Bldg 297?

A9. No. This grill is not in use and will not be used.

Q10. Is the pull down door at Bldg 297 a fire door?

A10. Yes. (N/A see A9)

Q11. Is there an HRU at Bldg 297?

A11. No. (N/A see A9)

Q12. Does the dishwasher duct at Bldg. 36100 need to be cleaned?

A12. No

Q13. Can you clarify the government definition of “inspection” as it is used in the PWS?

A13. Inspection. Means visual and/or mechanical checking of the condition of the systems to determine the extent of the maintenance and repair work required and to ensure the proper operation of the system. (PWS Appendix B Definitions).

This pertains to the visual inspection of the Hoods and Ducts for cleanliness and safety only. If discrepancies are found they should be noted on the cleaning report.

Q14. Will this be only a Hood/Duct inspection for defects and/or repairs, or will this contract include the kitchen hood fire suppression system inspections required by NFPA96 as well?

A14. The Hood/Duct inspection for defects/repairs applies to the integrity of the hoods and ducts themselves. Defects of the fire suppression system found during cleaning may be noted on the inspection report but will not be repaired.

Q15. If the hood and duct systems are currently (or have been previously reported) in disrepair (i.e. leaks in structure, damaged ductwork, improper drainage, etc.), will it be the awarded contractor’s job to bring these up to code?

A15. No. There is no contract in place to do this. Defects of the fire suppression system found during cleaning may be noted on the inspection report but will not be repaired.

Q16. At time of service, if the fire suppression system is found to be faulty or defective (i.e.

any cleaning being performed may trip the system), what is the next step?

A16. To stop work and notify the Contracting Officer’s Representative (COR).

Q17. If a kitchen hood system is tripped during regularly scheduled cleanings due to defects/disrepair/improper maintenance of the fire suppression system, will the awarded contractor be held liable?

A17. An investigation will be performed to determine liability. The unit deemed liable will be held responsible.

Q18. Who is responsible for clean-up if the above mentioned scenario occurs?

A18. The entity who is deemed liable will be responsible for the clean-up.

Q19. Will the contractor be compensated for this additional man-hour clean-up work due to a faulty kitchen hood fire suppression system?

A19. The entity who is deemed liable for the tripped kitchen hood system will be responsible for the labor hours associated with the clean-up work.