DRAFT_BOMS_PWS_20190308.docx

FA5000-18-R-0001

PERFORMANCE WORK STATEMENT

FOR

BASE OPERATIONS MAINTENANCE SERVICES (BOMS)

AT

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

8 March 2019

Table of Contents

3.0 SECTION III GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, and SERVICES

4.0 SECTION IV GENERAL INFORMATION

5.0 SECTION V APPENDICES

SECTION I

1.0. DESCRIPTION OF SERVICES

1.1. General. This is a non-personnel service contract to provide Base Operations Maintenance Services (BOMS) for operation and maintenance of facilities located on Joint Base Elmendorf Richardson (JBER), Anchorage, Alaska.

1.1.1. Overview Description of Services/Introduction. The Contractor shall provide all management, personnel, vehicles, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform BOMS as defined in this Performance Work Statement (PWS) except for those items specified in Section III and Appendix 3, Government Furnished Property, Equipment, and Services. Contractor shall be responsible for utilizing, maintaining and updating a Sustainment Management System (SMS) capable of batch filing and producing reports that meet the requirements of this PWS. All data maintained in the Computerized Maintenance Management System (CMMS).

1.2. Mission. The mission of JBER is to train and equip its forces to deploy rapidly in support of combat operations and other operations worldwide and provide installation support for JBER. JBER is located in South Central Alaska and has contiguous boundaries with both the Municipality of Anchorage and Cook Inlet/Knik Arm. JBER has accessibility via Ted Stevens International Airport located approximately 20 miles from the main gate on JBER. In addition, JBER is located near the Port of Anchorage, has access via the Alaska Railroad and may be reached via the Glenn Highway and Seward Highway.

1.3. Scope. The Contractor shall perform Direct Scheduled Work (Work Tasks); Preventive Maintenance (PM); Real Property/Real Property Equipment (RP/RPIE) inspections; building structures to include roofing, installed equipment, components and fixtures, plumbing and electrical systems, fire suppression and fire extinguishing systems, air compressors and compressed air systems, security and perimeter fencing, entry/exit gates, playground equipment, sanitary waste systems, paved and unpaved surfaces, storm drainage systems, bridges, and railroad systems. The Contractor shall ensure maintenance and repair is performed enabling facility and infrastructure items to operate as designed, free of defects, and functions safely. The historical number of work orders, and estimated types of equipment, components and fixtures for Work Tasks necessary to support this PWS scope are listed in Appendix 2, Work Task, Workload Estimates. Appendix 7, Equipment to Receive PM Services IS NOT inclusive of all real property installed equipment (RPIE) in inventory, but identifies only those RPIE items requiring PM services, and is based on known types and quantities of existing items which are listed to facilitate contract proposals. Appendix 8, Exterior Workload Data and Appendix 9, Maps include types of exterior items requiring Work Task /PM services. Facilities to receive Work Task /PM services are listed in Appendix 10, Facilities. The actual data in appendices is current as of the date published on appendixes, and are updated quarterly by the government. Contractor shall update the SMS, such as BUILDER, to reflect any changes IAW Para 1.6.4.8 of this PWS and identify the changes through quarterly reporting requirements. The Contractor shall provide and maintain a quality control program that shall assure all services conform to the performance standards within this PWS. The Contractor shall communicate with the Contracting Officer Representative (COR), or government designated representative, within two hours of initial notification of any severe problems that would prevent timely performance of this PWS.

1.3.1. Hours of Operation. The Contractor shall be available to respond on a 24 hour-a-day basis, including weekends, holidays, and other non-duty periods and shall be prepared to sustain continuous operations when dictated by mission requirements and directed by the CO/COR. The majority of routine Work Task and PM are expected to be performed during normal business hours on JBER which are 0730 to 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. In the event regular service schedules fall on a Federal holiday, services shall be performed on the next work day or as scheduled by CO/COR.

1.3.2. Recognized Holidays. Contractor shall be required to perform emergency Work Task services on Federal Holidays.

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

1.3.3. Special Events. In addition to Federal holidays (e.g., Memorial Day, Independence Day), there are also numerous special events requiring some level of support which will be further identified in each functional area such as Armed Forces Days, Alaska Special Olympics, Arctic Winter Games, Fall Bazaar, Iditarod, Soldier Appreciation Day, Earth Day, Retirees Day, Concerts, Command Receptions, and Spring Clean-up. The Contractor shall attend meetings and perform jobs that relate to the coordination of these special events. Workload data is included in the total number of Work Task listed in Appendix 2 Workload Estimates for all Special Events.

1.4. Climate. JBER, Alaska is considered a sub-arctic environment. Temperatures begin to fall in September with snow becoming more frequent in October. Winter can be considered as October to April when streams and lakes are frozen. Temperatures steadily decrease into January when the highs are -10 to 20 degrees and lows near -20 degrees with associated wind chills. The coldest weather is normally in January, when very cold days have high temperatures below zero. Cold days generally have clear skies and calm wind. Mild days do occur with temperatures in the 30s but with mild weather comes the possibility of very strong winds with wind speeds up to 120 miles per hour. Most winter precipitation is snow, but rain may occur and may cause icing issues. Annual snowfall averages vary from about 70 inches to about 90 inches. Freezing rain and ice fog is common. Daylight varies from about 19 hours in late June to six (6) hours in late December with 12 hours of daylight occurring in late September and late March.

1.5. General Conditions. After maintenance and repairs, the Contractor shall restore the work site surface areas and landscapes to their original condition. The Contractor shall properly remove and dispose of debris as defined in this PWS.

1.6. Services. The Contractor shall maintain, operate, and repair facilities and supporting infrastructure ensuring the most cost effective and reliable support obtained through repair of existing items versus replacement. It is the Contractor’s responsibility to coordinate with Security and Facility Managers to gain crew access into secure areas. Details associated with these services are further defined in sections 1.6.2, 1.6.3 and 1.6.4 below in conjunction with the workload data contained within Appendix 2, Work Task Workload Estimates; Appendix 7, Equipment to Receive PM Services; Appendix 8, Exterior Workload Data; Appendix 9, Maps, Appendix 13, Winterization/De-Winterization; Appendix 15, JBER-R Signs, and APPENDIX 16, EMCS/DDC on JBER-R Facilities. The Contractor's work shall be in accordance with (IAW) Appendix 4. Requirements as it pertains to Federal, State and local laws, policies, procedures, regulations, codes, directives and Uniform/Unified Codes and Criteria including references listed in Appendix 4, Applicable Publications and Forms. The following systems are maintained under separate contracts and are not included in this requirement: Oil Water Separators (OWS), hoods and ducts, and vertical lifts or elevators (except interior lighting in elevators), Grounds Maintenance services, Custodial, Refuse, Energy Management Control Systems (EMCS)/Direct Digital Control (DDC) (except for what is identified in this PWS), System Networks, alarms, locksmith, entomology, and power production. The Contractor shall use Tririga as their primary CMMS.

1.6.1. Work Task Priority. Reference Appendix 6 Table A6.1, Work Priorities which is supplemented by Table A6.2 identifying local work priorities.

· Priority 1-Work Task (see Column #2 & #3 in Table 1-1). The Contractor shall begin work on emergency work tasks within one (1) hour after notification, during normal duty times or within two (2) hours for non-duty hours, as specified in Section 4 of this PWS. Work required to eliminate a catastrophic condition that is detrimental to the mission, reduces operational effectiveness or endangers life, health or safety. Work shall continue until the emergency condition is resolved or has been mitigated.

· Priority 2A (see Column #1 in Table 1-1). PM is scheduled maintenance which includes, testing, measurements, adjusting, lubricating, painting, parts replacement and cleaning performed specifically to prevent faults and/or to maintain equipment and facilities in satisfactory operating condition. PM will occur at regular intervals and will be conducted on real property, including Real Property Installed Equipment (RPIE) and/or other facility components, and supporting equipment IAW the approved contractor’s preventative maintenance plan (PMP). The PM schedule will be defined in the PMP. The Contractor shall submit a PMP to Government quarterly.

· Priority 3A-Work Task (see Column #2 & #3 in Table 1-1). Urgent Work is not an emergency but could be detrimental to the mission, if not completed in the prescribed time. Contractor shall begin urgent work tasks within 24 hours of notification and complete all urgent work tasks within 7 calendar days, after receipt of materials.

· Priority 3B/C Work Task/Facility Projects (see Column #2 & #3 in Table 1-1): Routine Work has minimal impact to the mission. Contractor shall complete all routine work tasks within 30 calendar days, after receipt of materials.

· Priority 4 Work Task/Facility Projects (see Column #4 in Table 1-1): Minor enhancement work is defined and prioritized by base and sustain/ensure continued mission operation. E.g. replace carpet, lighting upgrades, installation of electrical outlets, system upgrades.

1.6.2. Work Task Classification.

1.6.2.1. Work Task less than (<) $5K (see Column #2 in Table 1-1). Work Task includes Corrective Maintenance and Repair, not to exceed $5,000, which are tasks performed to identify, isolate, and rectify a fault so that the failed equipment, machines, or assets can be restored to an operational condition within the tolerances or limits established for in-service operations. Each individual Work Task up to $5,000 is included in the Firm Fixed Price (FFP) of the contract. Work Task in this category shall be entered into Tririga and will be issued straight to the contractor. The Contractor shall enter material cost, labor hours, and complete Work Task in Tririga.

1.6.2.2. Work Task/Facility Projects $5K - $100K. (See Column #3 in Table 1-1). Work task with a total value between $5K and $100K requires planning and/or capitalization of real property records. Work task projects includes Corrective Maintenance and Repair. Work Task may require planning and/or capitalization of real property records. Work Task/Facility Projects in this category shall be entered into Tririga and vetted through 773 CES Requirements and Optimization (R&O) Element, before issued to the contractor. The Contractor shall enter material cost, labor hours, and complete Work Task in Tririga. The Contractor shall not repair when the Independent Government Cost Estimate exceeds 75% of replacement value, the government will choose replacement. All individual work task projects shall be tracked as a single line item in the Work Task Project Report.

1.6.2.3. Over and Above (O&A) Work Task/Facility Projects up to $100K (see Column #4 in Table 1-1). Planned work that is within the general scope of the contract but is considered over and above the Firm Fixed Price (FFP) of the contract. The Government reserves the right to perform O&A Work with its own employees, third party Contractors, or the BOMS Contractor. All O&A Work shall be entered into Tririga and vetted through the 773 CES R&O Element, before issued to the contractor. The Contractor shall enter material cost, labor hours, and complete Work Task in Tririga. Facility projects with a total value up to $100K require planning and/or capitalization of real property records. Facility projects include installation, remodel, upgrade and enhancement projects.

Column #1

(PWS 1.6.1)

PM (any value) Priority 2A

Column #2

(PWS 1.6.2.1)

Work Tasks (<$5000)

Work Task Priority PWS 1.6.1

· Priority 1

· Priority 3A/B/C

· Priority 4

Column #3

(PWS 1.6.2.2)

Work Tasks ($5K - $100K)

Work Task Priority PWS 1.6.1

· Priority 1

· Priority 3A/B/C

· Priority 4

Column #4

(PWS 1.6.2.3)

ENHANCEMENT Projects (Up to $100K) Work Task Priority PWS 1.6.1

PWS (negotiated) O&A Work is within the general scope of the contract but is considered over and above the FFP of the basic Operations and Maintenance (O&M) CLINS*

*All work is included in the FFP of the Operation and Maintenance (O&M) CLIN XXX1

*Includes all Labor and Materials, FFP

*Each individual project with a total value of up to $5000 is included in the FFP of the DSW CLIN XXX2

GOVT PROVIDED

1) N/A

2) N/A

KTR PROVIDED

1. All LABOR

1. All Material

FFP NTE

*Each individual project with a total value of between $5000 - $100,000 shall be acquired by:

GOVT PROVIDED

1) Mat CLIN XXX3

2) N/A

KTR PROVIDED

1) All LABOR

2) N/A *Each individual project shall have a negotiated FFP, which will result in a contract modification IAW Section H of the basic contract

1.6.3. Real Property (RP) Facilities / Real Property Installed Equipment (RPIE). The Contractor shall maintain, repair and/or replacement of any RP fixture, installed equipment, and/or components located in facilities and exterior infrastructure identified in Appendixes 8, 9 and 10. The Contractor shall ensure fixtures, components, systems and equipment operate as designed; free of defects, and safely functions.

1.6.3.1. Exterior Maintenance and Repair. Includes the maintenance, repair, and/or replacement of installed equipment items, infrastructure, plumbing electrical components, and fixtures included in Appendices 8, 9 and 15. The Contractor shall ensure services are performed, replacement systems installed, and equipment items, components and fixtures operate as designed, free of defects, and functions safely.

1.6.3.2. Fence Repair. Includes the repair and/or replacement of perimeter and security fencing, with an estimated 12 events annually.

1.6.3.3. Paved/Unpaved Surface Maintenance and Repair. Includes the maintenance and repair of paved/unpaved roads, storage/parking lots, and associated guard rails. The following work activities are typically performed: grade and crown unpaved roads, parking lots, storage areas, and work areas; includes repair of erosion damage in drainage ditches along unpaved roads and installation, removal, and repair of security/vehicle barriers, traffic control devices, and guard railing designed to stop, divert, or guide traffic on roads, bike paths, and parking areas.

1.6.3.4. Asbestos Testing and Abatement. Includes performing asbestos testing and abatement as required to allow safe access to areas where work will be performed and eliminate potentially unsafe situations. At completion of testing or abatement, Contractor shall accomplish any required reporting with copies of reports provided to the 773 CES Asbestos Shop and dispose of debris generated from work. Work and disposal of debris shall comply with existing environmental requirements.

1.6.3.5. Mold Testing and Abatement. Includes performing any required testing, remediating, or abatement as necessary to allow safe access to the area where work will be performed and eliminate potentially unsafe situations. Upon completion of abatement, Contractor shall dispose of debris and complete any required reporting. Work shall comply with existing environmental requirements.

1.6.3.6. Heating Ventilation and Air Conditioning (HVAC), and Refrigeration. In the event of a heat outage, the Contractor shall provide temporary heat to prevent interruption of mission or property damage, with an estimated one (1) event per season. The Contractor shall maintain and repair heating systems (including their devices, appurtenances, and connections all within or adjacent to the building unless specified below):

· Gas-fired heating systems (includes line from meter)

· Heating ventilation ducting

· Thermostat controls

· Steam supply lines

· Chillers/freezers

1.6.3.7. Plumbing. Water-supply distribution pipes at the first valve, or downstream of the meter or point of demarcation (POD) whichever is the first mechanical joint (threaded connection, flanged connection, union, etc.) inside the facility. Scenario; Fire suppression service is separate and independent from the potable water service. The Contractor shall inspect, test, maintain, and repair plumbing and associated fixtures in accordance with applicable sections of the Uniform Plumbing Code (UPC). The Contractor shall remove all water resulting from flooding due to interior line breaks and return the area to its pre-flood condition.

· Soil, waste, and vent pipes

· Building drain and building sewer lines up to the main collection junction

· Storm-drainage pipes, roof drains and roof drain leaders

· Fixture traps, cleaning grease traps

1.6.3.7.1. Sewage Cleanup. Includes all stoppages up to the main sewer junction. The Contractor shall cleanup, sanitize and restore affected areas from sewage backups.

1.6.3.7.2. Outhouses. Includes the maintenance and pumping of permanently installed outhouses (vault/pit toilets) and sewage holding tanks.

1.6.3.8. Sign Maintenance and Repair. Includes fabrication, installation, and repair/replacement of all signage.

1.6.3.9. Cranes and Hoists. All cranes and hoists shall be inspected, load tested, certified and maintained IAW 29 CFR 1910.179. The Contractor shall adhere to Air Force Occupational Safety and Health Standard (AFOSH STD) 91-46, and Air Force Manual (AFM) 91-209 Chapter 35 and all manufacture specifications. The Contractor shall have experience in the inspection and certification of commercial cranes and hoists. All work performed shall comply with all Government and commercial/manufacture standards as well as all federal, state, and local requirements for cranes and hoists. The estimated workload quantities for the cranes and hoists are located in Appendix 2 (Workload Estimates). The Contractor shall bare all costs for routine preventative maintenance, inspections, and load testing.

1.6.4. LOS#1 Preventive Maintenance (PM) (see Column #1 in Table 1-1). PM is scheduled maintenance which includes, testing, measurements, adjusting, lubricating, painting, parts replacement and cleaning performed specifically to prevent faults and/or to maintain equipment and facilities in satisfactory operating condition. PM will occur at regular intervals and will be conducted on real property, including Real Property Installed Equipment (RPIE) and/or other facility components, and supporting equipment IAW the approved contractor’s PMP. The PM schedule will be defined in the PMP. The Contractor shall submit a PMP to Government quarterly. All labor and material costs for PM is included in the Firm Fixed Price of the PM CLIN.

1.6.4.1. Reliability Centered Preventive Maintenance (RCPM) Program. The Contractor shall use the PM1 report from BUILDER, provided by the government, as the baseline for developing and implementing the RCPM Program. The primary purpose of the program is to: preserve system/asset function through sound maintenance practices, identify failure modes (Failures are any errors or defects, especially ones that affect the customer, and can be potential or actual), address failure modes by importance, and recommend RCPM changes to the government. Recommended changes shall be based on an annual review of the program aimed at reducing system downtime and optimizing asset performance. RCPM applies to RP/ RPIE items included in Appendices 7, 8, 13, 15 and 16 with HVAC and Boiler systems being the primary focus areas. The Government has invested heavily in the JBER infrastructure and has determined RCPM is key to recouping this investment through extended infrastructure life. Therefore, when differences between actual inventory versus that contained in the appendices are discovered through contract performance (e.g., if Appendix 7 lists three boilers, but there are actually 4, or vice versa) the Contractor shall update SMS and report changes to the Quarterly RPIE Update List so inventory and contract changes can be made. This includes items not previously inventoried and items installed through on-going maintenance actions. Excessive or repeated system breakdowns or deficiencies may be considered by the Government as an indication of unsatisfactory Contractor performance of RCPM. In conjunction with data listed in Appendices 7, 8, 13, 15 and 16 the following are examples and specifics that apply to RCPM performance requirements of this PWS:

1.6.4.1.1. PM/Predictive Maintenance (PdM) Management. The Contractor shall provide a Certified Maintenance & Reliability Professional (CMRP) engineer to work in conjunction/co-located with 773 CES R&O to update and maintain currency of CMMS data and manage the RCPM Program. The Contractor shall document each PM service at the worksite by affixing or updating a Contractor furnished durable tag to the system or component being serviced, inspected or tested. As a minimum, the tag shall state asset number, the type of inspection and/or test performed the date, and the Contractor’s signature. Annual System Inspection and Certification Requirement Tags (ASICRT) shall be provided and installed on each fire suppression system.

1.6.4.1.2. RP/ RPIE. Includes the maintenance, repair and/or replacement of any RP fixture, installed equipment, and/or components located in facilities and exterior infrastructure identified in Appendixes 7, 8, 9 and 10. The Contractor shall ensure fixtures, components, systems and equipment operate as designed; free of defects, and safely functions.

1.6.4.1.2.1. Exterior Electrical Systems. Includes performing recurring work and inspections of electrical area lighting, crosswalks and seasonal lighting systems along with removal and labeling of breakers and/or replacement of each system or associated installed equipment item. The Contractor shall be responsible for maintaining the electrical infrastructure for all secondary power lines supporting all street and area lighting fed from buildings. The Contractor shall not be responsible for street and area lighting fed from the electrical distribution system. Cross walks shall be synchronized with school schedule and installation events.

1.6.4.1.2.2. Sanitary Waste Systems. Includes checking proper operation of the valves, pumps and switches in the sewage lift stations. Any necessary repair work identified during scheduled inspections shall be completed at the time of the inspection.

1.6.4.1.2.3. Playground Equipment and Areas. Includes keeping playground areas and equipment in a fully functional and safe condition. Areas shall be inspected each spring prior to May 15. Deficiencies shall be corrected: i.e. loose fasteners shall be tightened, exposed sharp edges shall be removed, wood splinters shall be filed or sanded off, broken or torn metal shall be welded and grounded smooth, exposed concrete foundations covered with fall zone material, and fall zones filled with fall zone material at time of inspection. Please refer/adhere to the United States Consumer Product Safety Commission (USCPSC), Public Playground Safety Handbook.

1.6.4.1.2.4. Storm Drainage Systems. Includes ensuring storm drainage systems operate efficiently facilitating proper water flow to evacuate rainwater, snowmelt, or other sources of water (leaving no standing water). Each year prior to June 30 all storm drain manhole pits, storm drain catch basins, culverts and grates shall be inspected for obstructions and proper water flow. Inspections shall be performed utilizing a Trimble GPS unit (provided on temporary loan from the Government) to record inspection results. Obstructed drainage structures shall be cleaned/cleared during inspections to ensure proper water flow.

1.6.4.1.2.5. Paved Surface Areas and Site Improvements. Pavement for vehicular traffic includes roads, streets, service drives, driveways, parking lots, curbs, gutters, pavement structures, and dedicated drainage systems. Site Improvements include all site work improvements including fencing, guard rails, sidewalks, bikeways, jogging paths and equipment pads. The Contractor shall ensure that all paved surface areas including, but not limited to security barriers, barricades, guard rails and sidewalks, and potholes repaired within requirements outlined in Paragraph 1.6.4.4 of this PWS. Liquefied petroleum asphalt crack filler (crack sealant) shall be applied on road surfaces according to schedule, with no less than one third (33.3%) of the total paved road surface area, being treated during each contract option period. Prior to work start, Contractor shall provide COR with a crack sealing schedule. The schedule should contain the names of the streets where crack sealant is to be applied, the estimated total surface area to be completed, and the estimated total amount of liquefied petroleum asphalt crack filler to be used. Contractor shall specify date range when application shall take place as determined by seasonal weather conditions. Coordination for lane/road closures shall be made with installation Security Forces Office and COR.

1.6.4.1.2.6. Paint Pavement Markings. Includes painting on roadways to include lane striping, crosswalk lines, stop bars, and instructional wording and arrows. Markings shall be reapplied annually between April 15 and June 1. Line painting in parking areas to include, handicap space markings, shall be reapplied between April 15 and June 1 of each year. Coordination for lane/road closures shall be made with installation Security Forces Office.

1.6.4.1.2.7. Sweep/Clean. The Contractor shall keep all paved surface area, curbs and gutters on JBER-R free of gravel and debris through the time period of April 16 through October 14.

1.6.4.1.2.8. Unpaved Surfaces. Includes recurring maintenance on unpaved roads, storage areas, and work surfaces during the time period of April 16 through October 14. The aforementioned areas shall remain clear of ruts and potholes (IAW Paragraph 1.6.4.4 of this PWS). Undamaged guard rails, their accompanying shoulders and drainage ditches shall be graded/crowned to DOT standards at the frequency and locations, identified in Appendix 9, Maps.

1.6.4.1.2.9. Bridges. Contractor shall conduct annual inspections IAW Unified Facilities Criteria (UFC) UFC 3-4-860-03 and provide results to COR prior to September 30.

1.6.4.1.2.10. Railroad Facilities. All work shall be performed by a certified railway inspector. Specific locations and frequency are identified under the PM and Railroad Map A9.6. The Contractor shall ensure PM is performed enabling railroad facilities to perform as designed, function safely and efficiently, and IAW UFC 4-860-03.

1.6.4.1.2.10.1. Semi-Annual (May and September). All tracks shall be inspected twice annually by a certified railway inspector; once in May and again in September with inspection results provided to the COR NLT the end of the month when inspections were accomplished. Defects found shall be identified and reported to the COR. Cross ties, turnouts and tracks found damaged by snow removal activity in the May railroad track inspection shall be replaced or repaired by June 15.

1.6.4.1.2.10.2. Annual Maintenance. All active railroad switches shall be lubricated annually between April 1 and June 30. All railroad switches, identified in the May railroad track inspection as difficult to operate or not meeting switch point tightness or clearance standards, shall be adjusted to operate smoothly, safely, and efficiently by July 15.

1.6.4.1.2.10.2.1. The Contractor shall include application of a railway flange grease on the top of the switch plates (located under the base of switch points). The contractor shall apply railway flange grease on the handle slide platform and notches of all mainline switch stands, and application of lubricating oil into all oil cups located on all Racor #22 automatic switch stands. All derails shall be maintained IAW UFC 4-860-03. All railroad ballasts or sub-grade materials in the JBER railroad track system shall conform to the standards set forth IAW UFC 4-860-03.

1.6.4.1.2.10.2.2. Twice per anum, between May 15th and June 30th, and again between September 1st and October 15th, all flange ways and road crossings on JBER-R railroad system shall be cleaned of all built up dirt and debris, and the road crossing surface shall be cleaned in such a way as to prevent the flange ways from becoming fouled again with dirt before freeze-up.

1.6.4.1.2.10.2.3. Track geometry on all railroad tracks shall conform to the standards set forth in UFC 4-860-03. (JBER has CAT C track).

1.6.4.1.2.10.2.4. The track ballast shall be kept clear of all vegetation within the railroad track structure.

1.6.4.2. Exterior Signs. Encompasses all exterior signs and posts including the JBER welcome sign outside of the D Street gate. The Contractor shall ensure all exterior signposts and signs are kept readable to requirements of Manual on Uniform Traffic Control Devices (MUTCD) Section 2A.08, Table 2A-3 specifications. Retro reflectivity measurements shall be performed between April 15 through September 15 utilizing a Contractor provided retro reflectometer unit. Inspection results shall be submitted to the COR no later than September 30 IAW Contract Data Requirements List (CDRL), Data Item 008. Tasks shall include removing obstructions. Each spring (April 1- June 1) coordinate with the Municipality of Anchorage for placement and removal of temporary load limit signs or as deemed necessary by the Government at the following entrance gates to JBER: D Street Gate (at Glenn Hwy.), Artillery Road Gate (at Eagle River).

1.6.4.3. Lightning Protection System (LPS). Includes maintaining the LPS in accordance with National Fire Prevention Association (NFPA) 780, Standard for Installation of LPS, AFI 32-1065, Paragraph 1.2.1, Grounding Systems.

1.6.4.4. Backflow Prevention Devices (BFPD). Devices serving fire suppression systems shall be tested and listed in accordance with UFC 3-601-02, and NFPA 25. Other BFPD testing and inspection requirements shall be in accordance with AFI 32-1067. Results of inspections shall be recorded into the GEOBASE backflow prevention module no later than close of business on day performed. JBER 773 CES/CEOIU will provide training and access to GEOBASE.

1.6.4.5. Heating, Ventilation, and Air Conditioning (HVAC) Systems. The Contractor shall maintain all HVAC systems listed in Appendix 7. The Contractor shall maintain HVAC systems IAW AFI 32-1054, Corrosion Control, para. 4.5, AFI 32-1068, Heating Systems and Unified Pressure Vessels and Unfired Pressure Vessel Inspection Requirement (UPV) for assigned equipment.

1.6.4.6. Minimum Boiler Attendance. Contractor shall provide manpower for boiler attendance IAW AFI 32-1068, para 3.5.1 and Table 3.1, below. Attendance visits shall be recorded by entries in a log maintained in mechanical rooms where boilers are located.

Table 3.1. Minimum Boiler Attendance.

Heating Medium

Total Boiler Capacity1 Operating Pressure and Temperature

Frequency of Attendance2

Log Required

250 °F Max

250 °F Max

350 °F

30,000,000 Btu/h 30–160 psig 250– 350 °F

100,000,000 Btu/h 30–160 psig 250– 350 °F

350 °F

Over 350 °F

Over 350 °F

212–250 °F

5,000,000 Btu/h Under 15 psig 212–250 °F

212–250 °F

Over 250 °F

30,000,000 Btu/h Over 15 psig Over 250 °F

to 100,000,000 Btu/h Over 15 psig Over 250 °F

Over 250 °F

1.6.4.7. Seasonal Boiler Shutdown/Restart. The contractor shall follow local guidance by 773 CES for seasonal shutdown/restart of boilers.

1.6.4.4. Cranes and Hoists. Contractor shall conduct repair, maintain, inspect and perform annual certification on all cranes and hoists to include any required load testing IAW AFM 91-201.

1.6.4.4.15.1. Inspection/Re-certification. Contractor shall inspect and re-certify all cranes and hoists prior to the certificate expiration date.

1.6.4.4.15.2. Load Limit Test. Contractor shall be responsible for providing certified weights and any other required equipment and/or supplies for all weight tests. The Contractor shall stencil the weight capacity of the crane/hoist on railing if this weight is not currently stenciled on railing.

1.6.4.4.15.3. Reports and Certificates. Upon completion of inspection and certification of each hoist, Contractor shall tag or stencil hoist with new date of certification within 48 hours of completing such work. Inspection reports and load test certificates shall be duplicated with originals distributed to using agent and copies given to the COR when hoists/cranes have been certified. Cranes and hoists that fail certification shall be reported to the COR immediately following the inspection. Results of inspections and preventative maintenance shall be submitted to the COR within 30 working days. The documentation shall include identification of the crane and hoist, location, date of inspection, inspector, description of the maintenance performed and overall condition of each crane and hoist.

1.6.4.4.15.4. Distribution of Collected Data. The Contractor shall provide, to the COR, in writing, a list of defects for each crane/hoist requiring repair after each initial and any subsequent inspection/service. This list shall include suggested repairs, parts required, and methods of repair for all found crane and hoist defects. The information provided shall be in electronic format, in Microsoft Excel. The inspection/certification report shall be due not later than one month after the completion of the last crane/hoist inspection repair and certification for each year.

1.6.4.4.16. Roof Systems. Roof systems includes gutters, fall protection tie offs, and all roofing types and components.

1.6.4.4.16.1. Roof Systems. The Contractor shall maintain roof systems to standards in AFI 32-1051, Roof Systems Management, and Unified Facilities Guide Specifications (UFGS) 07 51 13, Build-Up Roof and Repair/Replacement Guide Specification.

1.6.4.4.16.2. The Contractor shall respond and mitigate/repair all roof leaks to protect building interior, furnishings, equipment, and personnel by safely eliminating incoming water.

1.6.4.4.17. Exterior Water Systems. The Contractor shall conduct winterization/de-winterization and repair of exterior water systems listed in Appendix 8 for irrigation, and specialty facilities ensuring all installed equipment items function as designed by manufacturer in a safe and efficient manner.

1.6.4.4.18. Facility Winterization. The Contractor shall perform maintenance for the winterization and de-winterization program in each building identified in Appendix 13, Winterization to prevent freeze ups. Contractor shall also ensure a sign is in place and legible to caution against turning water off.

1.6.4.4.19. Fire Suppression/Extinguishing Systems. The Contractor shall test and maintain systems IAW the requirements of UFC 3-601-02 and NFPA 25.

1.6.4.4.20. Air Compressors/Compressed Air Systems. Includes installed air compressors, air dryers, air maintenance devices, and system piping ending at the tool connection fixture. Air compressors for fire suppression systems will be tested, and maintained IAW UFC 3-601-02.

1.6.4.4.21. Oil Water Separators. The Contractor shall inspect, clean, repair, and maintain all oil water separators, IAW Army Environmental Center SFIM-AEC-EQ-CR-200010, Multiservice Oil/Water Separator Guidance Manual

1.6.5. (RESERVED).

1.6.6. Other Requirements.

1.6.6.1. Utilities Demarcation. Four utility systems on JBER-R have been transferred to the Utilities Privatization (UP) program effective August 2008: Electricity, Natural Gas, Water, and Wastewater collection systems. The boundaries between the exterior utilities being privatized and this contract are as follows:

1.6.6.2. Electrical. The Contractor shall be responsible for maintaining the electrical infrastructure for all secondary power systems downstream from the load side of the facility first disconnect. The Contractor shall be responsible for electrical systems fed from buildings. The Contractor shall not be responsible for street and area lighting fed from the electrical distribution system. The Contractor shall be responsible for traffic control lights and kiosk electric signs fed from buildings.

1.6.6.3. Natural Gas. The Contractor shall be responsible for the natural gas infrastructure for the interior and exterior of facilities downstream of the regulator and/or meter.

1.6.6.4. Water. The Contractor shall be responsible for water supply systems at the first valve, downstream of the meter.

1.6.6.4.1. Clarification of the Water Distribution Points of Demarcation. POD is the first mechanical joint (threaded connection, flanged connection, union, etc.) inside the facility. Scenario; Fire suppression service is separate and independent from the potable water service. Note: Fire suppression services are typically not metered.

1.6.6.4.2. The fire suppression system POD is the downstream side of the tee joint in main line of the water service where the fire suppression line ‘Tee’s-off’ from the potable water service line inside the facility. If a meter bypass is installed the Government’s Utility Contractor is responsible to the downstream side of the bypass valve. Scenario; Fire suppression service and potable water service are combined and fed from the same service line.

1.6.6.4.3. Potable water POD is the downstream side of the first valve downstream of the meter. If a meter bypass is installed the Government’s Utility Contractor is responsible to the downstream side of the bypass valve. Scenarios; Potable water service is a dedicated and separate water service and the potable water service is metered. Also, fire suppression service and potable water service are combined and fed from the same service line and the potable water service is metered.

1.6.6.4.4. Wastewater Collection System. The Contractor shall be responsible for maintaining interior wastewater piping extending five feet outside the exterior foundation wall or to outside cleanout, whichever comes first.

1.6.6.4.4.1. The Contractor shall be responsible for all fixtures of septic systems to include all exterior piping, tanks, cribs and leach fields.

1.6.6.4.4.2. In the event that maintenance is required involving an unusual utility connection, not specified above, all parties involved will meet and develop a course of action to be approved by the CO.

1.6.7. Energy Management Control Systems (EMCS)/Direct Digital Control (DDC) System Networks Demarcation. The Contractor shall not be responsible for any controlled device within the control loop. Examples of these controlled devices are (Actuators, Sensors, Transducers, RIBs, VFD’s and Thermostats) these devices are typically connected to the EMCS network or they exist as standalone Direct Digital Control (DDC) system networks that monitor and control an entire facility. Unless specified in this PWS. The Contractor shall be responsible for all mechanical HVAC equipment and parts that are after the point of demarcation of the controlled devices. Examples of this are, but not limited to, HVAC equipment (Chillers, boilers, air handlers, air conditioners, valves bodies, dampers banks, motors, and pumps).

1.6.7.1. EMCS/DDC. The contractor shall monitor, control, repair, and maintain the Honeywell EBI EMCS as install in buildings located on JBER-Richardson. The Contractor shall immediately notify 773d CES Customer Service of critical alarms to initiate a work order for corrective action.

1.6.7.2. The contractor shall perform daily backup and recovery of Honeywell EBI EMCS to ensure proper disaster recovery process, include Incident Response Management capabilities.

1.6.8. Refrigerant Management. The Contractor shall manage a refrigerant program and maintain refrigerant records in the Air Program Information Management System (APIMS) Refrigerant Management Module IAW AFM 32-7089, Refrigerant Management Program. No later than five (5) workdays after contract start date, the Contractor along with the COR shall conduct a joint inventory of all Government furnished refrigerant. The inventory shall identify the refrigerant type, quantity and location where the stock is stored. The inventory initially shall document the refrigerant provided by the Government for use on the contract. As service work commences and the inventory expands, Contractor shall account/ document all refrigerant used, the date it was used, and the equipment that received the refrigerant. The inventory shall also account for all refrigerant purchased on the contract and be provided to the COR in a report within 10 workdays as changes occur.

1.6.9. Potholes. Contractor shall implement a program to continuously identify potholes and ensure required repairs are performed as often as needed to prevent impaired traffic flow or vehicle damages. Paved surface repairs shall be completed year around. Unpaved surface repairs shall be completed during the normal spring/summer road maintenance season or upon receipt of a WORK TASK when outside of season. Pothole repairs on heavily traveled paved thoroughfares shall be completed within 24 hours of Contractor discovery during the course of normal business or upon receipt of notification from Government. All other repairs shall be completed within 72 hours of discovery or upon receipt of notification. The amount of pothole formations varies due to climatic conditions encountered usually occurring in early spring and are estimated to occur up to 30 events annually.

1.6.10. Winter Operations. During winter months, (October 15 through May 15) the Contractor shall monitor and remove snow/ice buildup on roofs to prevent damage and eliminate safety hazards for personnel transiting the area with an estimated three (3) events per season. Upon notification from Government, or Contractor discovery during normal contract performance of a building losing heat the Contractor shall provide temporary heat to prevent interruption of mission, property damage, or loss of personnel production due to cold work areas until unit or units are operational with an estimated one (1) event per season.

1.6.11. SMS. The Contractor shall use SMS. SMS is a web-based software application to help civil engineers, technicians, and managers decide when, where, and how to best maintain RP/RPIE. Contractor shall maintain, update, modify, and manage only database entries applicable to this PWS in conjunction with other Government flights. Contractor shall update SMS, and barcodes within 30 duty days for any Work Task where a component repair, replacement, and/or inspection affects SMS data. Key SMS data maintenance items the Contractor shall perform, includes, but is not limited to the following:

1.6.11.1. Facility Condition Assessments (FCAs). Contractor shall update/validate 20% of all SMS facilities annually, to ensure all facility assessments are accomplished in a 5-year cycle.

1.6.11.2. Facility Inventory. Contractor shall oversee the JBER-R facility inventory of SMS and make updates to reflect accurate information. RPIE shall be inventoried, barcoded, and entered into the SMS database. This requirement applies to RPIE not previously inventoried and RPIE components replaced during the course of maintenance.

1.6.11.3. Work Clearance. Contractor shall be responsible for utility locates downstream of the main meter/area meter, POD and main disconnect or fed through/from the building; i.e. RV Parks, ball field lighting, area lighting fed from the facility, and exterior outlets. Upon completion of locates or determination of no conflict, Contractor shall complete applicable section of 673 ABW Form 3, Base Civil Engineer Work Clearance.

1.6.11.4. Disaster Support. The Contractor shall be deemed mission essential, and shall support emergency disaster recovery operations within the scope of this PWS. The 773 CES will stand up a Unit Control Center (UCC) to coordinate/manage base recovery in the event of natural or man-made disasters. The Contractor shall support emergency repairs and provide an around-the-clock representative to the UCC to coordinate Work Tasks within the Contractor’s area of responsibility. The Contractor’s Representative will report to the UCC within 2 (two) hours of notification. The position shall be staffed continuously for the duration of the emergency response operations.

1.7. Historical Data. See Appendix 2, Work Task Workload Estimates, Appendix 7 Equipment to Receive PM Services and Appendix 16, JBER-E Boilers.

SECTION II

2.0. SERVICE SUMMARY

2.1. PERFORMANCE EVALUATION. The purpose of the Services Summary is to define performance evaluation.