Questions_Responses_Amendment_0006.pdf

FA5000‐15‐R‐0028

Amendment 0006

Response to Questions No# Reference Question Response

Q01 Is this a follow‐on requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement?

This is a new requirement.

Q02 Attch1_Grounds24Mar15PWSR1 6, Appendix B

What is the average snow fall per winter in Elmendorf

AFB?

Reference Attachment 1, PWS, Appendix B ‐ Area Maps or Site Plan.

Q03 In the current pricing schedule the snow removal is FFP. If the instance arises when one winter there are 200 inches of snow and the next winter you have a total of 24 inches of snow, will the contract be modified to adjust to the amount of snow per year or will the price for snow removal remain the same regardless of the amount of snow per year?

Grounds Maintenance is a Firm‐fix‐priced Contract. A firm‐ fixed price contact provides for a price that is not subject to any adjustments.

Q04 Does the government have a preference between using salt over Ice melt?

IAW applicable regulations and industry standards the government has no preference.

Q05 Is your existing workforce civilian or army? This is a new requirement and there is no existing workforce.

Q06 How many full time employees does the government currently have to perform the grounds maintenance?

Reference Q05

Q07 Pre‐proposal Conference Slide and Attendance dated 21 Apr 2015 Change 0001

Could you provide a copy of the sign in sheet for the site visit?

Copy was provided on FEDBIZOPPS, see solicitation change dated 21 Apr 2015.

Q08 What is the government’s annual budgeted amount for this acquisition?

Independent Government Estimate is not releasable to the public.

Q09 Is any of the equipment previously used by the government will be for sale?

No.

Q10 What is the preferred equipment to be used for the mowing?

Contractor will make that determination to meet the requirements of the PWS ‐ as "performance based"

Q11 What is the average number of times the improved and semi improved grounds are mowed per season?

Contractor will make that determination to meet the requirements of the PWS ‐ as "performance based"

Q12 Is fuel for the contractor available through a fuel purchase agreement with the Defense Logistics Agency? If not, is there gas available on base?

Fuel authorized for use by purchase agreement

Q13 Are the collection containers for the policing debris paid by the government or by the contractor?

Reference Attachment 1, PWS paragraph 3.5

Q14 Is there any tree trimming, tree planting, tree maintenance as part of the contract?

No.

Q15 Is there a specific site on base where the snow will have to be hauled?

Snow Dumps marked on map

Q16 How much Sand and Mag Chloride is estimated to be used per season?

Contractor will make that determination to meet the requirements of the PWS ‐ as "performance based"

Q17 Will the fuel depot be able to accommodate up to 2,000 gal per day during snow removal services?

The fuel depot has always supported the mission and operation on JBER.

Response to Questions No# Reference Question Response

Q18 What is the current price for fuel on JBER? The current price of fuel is $3.33 as of 30 April 2015.

Defense Logistics Agency (DLA) updates pricing every six months. Attachment 1, PWS para 3.8, Vehicle Fuel, has been added.

Q19 What is the average number of 1" snow falls on JBER annually

Unknown.

Q20 What is the date and time frame that the sweeping of the excess winter sand needs to be completed?

See Attachment 1, PWS para 1.5.5.9.

Q21 Is the requirement of the "spring clean‐up" required on all paved surfaces?

See Attachment 1, PWS para 1.5.

Q22 Does the excess sand have to be picked up? If so, does the Government have a location that the waste material from sweeping can be dumped?

Yes. Yes, see Attachment 1, PWS Appendix B ‐ Area Maps or Site Plans.

Q23 Will a water truck be required during the sweeping operation to mitigate airborne particulates?

Contractor is responsible for compliance with Attachment 1, PWS Appendix F ‐ Applicable Publications and Forms.

Q24 Does the Sand Storage Building #743 have enough capacity to house 5,000 CY of sand?

100 ton capacity

Q25 What date will sand be able to be delivered to the sand storage facility?

At contract award or contractor start date

Q26 Can the extra un‐used sand be left in the facility over the summer months?

Yes

Q27 Is there a percentage of salt required in the maintenance sand?

IAW with Industry standard.

Q28 Will the Government supply storage tanks for the Mag Chloride or other chemical deicing agents?

Yes, Attachment 1, PWS Appendix E, Bldg # 743

Q29 Is there a minimum capacity for the liquid deicing truck? No.

Q30 Is a steam‐thaw truck required for the thawing of snow and ice in the drainage structures? If so, are we responsible for the surface only or are we also responsible for the subsurface drainage system?

Contractor shall make determination, IAW PWS paragraph

1.5.5.8 ‐ as "performance based"

Q313 Does the provided building #704 have enough plugins to accommodate the 6 graders, 8 loaders, 12 end dumps, 2 sanders, and 4 plow trucks that are needed for the snow removal services on JBER?

There is approximately 16, 4‐plex plugin's, plus the building.

Q32 Is the "brush cutting" required on the maps, under the Maintain Un‐Improved Grounds requirements, i.e. "once per year to a height not to exceed 14"?

Attachment 1, PWS para 1.3.4. has been added.

Response to Questions No# Reference Question Response

Q33 What is the requirement for brushing along the road?

Distance from the centerline or shoulder of the road?

Reference omitted paragraphs above: Rights‐of‐Way: The height of brush shall not exceed a uniform height of twelve

(12) inches, or be cut less than six (6) inches. Road rights‐of‐ ways to be cut extend twelve (12) feet from the outside edge of the drainage ditch on each side of the roadway. The area to be cut also includes road and railroad intersection sight triangles. Railroad rights‐of‐ways to be cut extend twelve (12) feet from the outside edge of each rail. The area to be cut also includes road grade crossing sight triangles.

Brush shall be removed from roadside and railway drainage ditches by cutting or grading.

Q34 Will the brush cutting be maintenance only? When was the last time that they were cut?

Brush cutting areas shall be alternated over 5 year period.

Last performed, 2013/2012/2011/2010/2009

Q35 When was the last time that the Ditches were maintained? 2013

Q36 Will a Storm Water Pollution Prevention Plan (SWPPP) be required for the ditch work? Since it discharges into waters of the unites states.

The Contractor is required to follow all applicable regulation.

Q37 Does the Government have a location to dump the waste material that is removed from the ditches?

Yes

Q38 What is the required frequency for performing the "Litter Patrol" listed in 1.1.4?

Annually as part of spring cleanup

Q39 In reviewing the proposal requirements it is asked that we provide the Part II Price in both EXCEL format and the PDF version. Do we create our own excel Bid schedule or is one provided to us?

The government does not see where this requirement is located in Part II, Pricing.

END OF QUESTIONS AND ANSWERS