Attch1_Grounds18May15PWSR17.pdf

FA5000-15-R-0028

Attachment 1, PWS

Amendment 0006

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

Joint Base Elmendorf-Richardson

18 May 2015

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GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. SECTION I DESCRIPTION OF SERVICES Page

1.1. Maintain Improved Grounds 5

1.1.1. Mow 5

1.1.2. Edge 5

1.1.3. Trim 5

1.1.4. Remove Debris/Police Grounds 6

1.1.5. Leaf Removal 6

1.1.6. Fertilization 6

1.1.7. Weed Control 6

1.2. Maintain Semi-Improved Grounds 6

1.2.1. Mow/Trim 6

1.2.2. Weed Control 6

1.3. Maintain Un-Improved Grounds 6

1.3.1. Mow 6

1.3.2. Edge/Trim 6

1.3.3. Weed Control 6

1.3.4. Vegetation/Brush Cutting 7

1.4. Maintain Surface Drainage Ditches 7

1.5. Perform Snow/Ice (S&IC) Removal 7

1.5.1. (S&IC) Priority 1 7

1.5.2. (S&IC) Priority 2 7

1.5.3. (S&IC) Priority 3 7

1.5.4. Ice Control 7

1.5.5. (S&IC) Additional Information 8

2. SECTION II SERVICE SUMMARY 10

2.1. Performance Evaluation 10

2.2. Service Summary (SS) 11

2.3. Quality Control (QC) 12

2.4. Quality Assurance (QA) 12

2.5. Surveillance Methods 13

2.6. Periodic Progress Meetings 13

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3. SECTION III GOVERNMENT FURNISHED PROPERTY

AND SERVICES

3.1. Facilities 14

3.2. Utilities 14

3.3. Security Fire, and Medical Services 14

3.4. Telephone 14

3.5. Solid Waste Collection and Disposal 14

3.6. Installation of Fixtures 15

3.7. Inspection 15

3.8 Vehicle Fuel 15

4. SECTION IV GENERAL INFORMATION 16

4.1. Mission 16

4.2. Damages of Government Buildings, Equipment, or Vegetation 16

4.3. Environmental Requirements 16

4.3.1. Hazardous Materials 16

4.3.2. Pesticides 16

4.3.3. Hazardous Materials Inventory 17

4.3.4. Hazardous Materials Management 17

4.3.5. Final Report 17

4.4. Permits, Licenses and Certifications 17

4.5. Hours of Operation 17

4.6. Recognized Holidays 17

4.7. Security Requirements 18

4.8. Performance of Services During Crisis or Heighten Security 18

4.9. Special Qualifications 19

4.10. Interface 19

4.11. Contracting Officer and Contracting Officer Representation

(QAP)

4.12. Safety Requirements and Reports 19

4.13. Key Control 19

4.14. Required Insurance 20

4.15. Manpower Reporting 20

4.16. Contract Employee 20

4.17. Use of Government Employees 22

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4.18. Continuation of Essential DoD Contractor Services During Crisis 22

4.19. Contractor Furnished Property and Services 22

4.20. Fire Prevention 23

4.21. Freedom of Information Act (FOIA) 23

4.22. For Official use Only (FOUO) 23

4.23. Notification of Debarment/Suspension Status 23

4.24. Past Performance Information (PPI)/Contractor Performance Assessment Report (CPARS)

4.25. Post Award Conference 23

4.26. Privacy Act 23

4.27. Safety Concerns 23

4.28. Weapons, Firearms and Ammunition 24

APPENDIX A GROUNDS DISCRIPTION/WORKLOAD ESTIMATES 25

APPENDIX B AREA MAPS OR SITE PLANS 26

APPENDIX C DATA REQUIREMENTS 28

APPENDIX D DEFINITIONS 29

APPENDIX E GOVERNMENT FURNISHED PROPERTY 31

APPENDIX F APPLICABLE PUBLICATIONS AND FORMS 32

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SECTION I

1. DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Joint Base Elmendorf-Richardson (JBER) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance and that snow removal and ice control is conducted in a way that enhances safe and efficient vehicular and pedestrian traffic on roads (paved and unpaved), parking, storage, work areas, and sidewalks. The contractor’s performance will be based on the Contracting Officer’s (CO) evaluation and Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and of the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.1. MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A, Grounds Descriptions/Workload Estimates and Appendix B, Area Maps or Site Plans

1.1.1. Mow. The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance at all times. Maintain grass height between 3 and 5 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

1.1.2. Edge. The contractor shall only edge in DV, high-visitor, memorial/flag parks, or as necessary for infrastructure protection, e.g. prevent infiltration of grates, equipment. Edge sidewalks, driveways, street edges, curbs, and other hard surfaced located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trim. The contractor shall only trim DV, high-visitor, memorial/flag parks, or as necessary for infrastructure protection, e.g. to prevent infiltration of grates, equipment, etc. Trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds.

Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

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1.1.4. Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved grounds and additional areas as required for operational, safety, and Anti- Terrorism/Force Protection (AT/FP). Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, etc.), and man-made debris. The contractor shall police areas to maintain a neat and professional appearance.

1.1.5. Leaf Removal. The contractor shall remove leaves in improved grounds to maintain a neat and professional appearance as required to prevent drainage and lawn disease problems.

Leaf removal must be completed by 30 Sept. At other times remove leaves as a part of the litter patrol to maintain a neat and professional appearance.

1.1.6. Fertilization. The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. Limit to only DV, high visitor, memorial areas, parade or fitness.

1.1.7. Weed Control. The contractor shall limit weed control to noxious or invasive.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A, Grounds Descriptions/Workload Estimates and Appendix B, Area Maps or Site Plans

1.2.1. Mow/Trim. The contractor shall maintain grass height between 7 and 14 inches. Maintain a uniform appearance in all areas. Trimming will only be accomplished to prevent infiltration of grates, equipment, other infrastructure or safety. Where possible, maintain adjacent areas at or near the same grass heights. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

1.2.2 Weed Control. Contractor shall limit weed control to noxious or invasive.

1.3. MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix A, Grounds Descriptions/Workload Estimates and Appendix B, Area Maps or Site Plans.

1.3.1. Mow. The contractor shall mow un-improved grounds once per year to a height not to exceed 14”

1.3.2. Edge/Trim The contractor shall maintain areas where maintenance is required once annually (during peak growing season) to control vegetation, prevent fire hazards, and for security reasons. Areas in this classification encompass weapon ranges, road shoulders in undeveloped areas, forestlands and grazing lands, lakes, ponds, wetlands, and areas in airfields beyond safety zones.

1.3.3. Weed Control. Contractor shall limit weed control to noxious or invasive.

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1.3.4. Vegetation/Brush Cutting. The contractor shall provide scheduled vegetation cutting.

The contractor shall ensure that brush is kept at required height according to schedule, and there is no damage to utilities or real or non-real property caused by brush cutting machines.

Perimeter/Security Fence Areas - The height of brush within twelve (12) feet of either side of security fences shall not exceed fourteen (14) inches nor be cut less than three (3) inches.

Perimeter/Security Fence: The height of brush within the fabric shall be kept at zero growth.

1.4. MAINTAIN SURFACE DRAINAGE DITCHES

Drainage Ditches are identified in Appendix A, Grounds Descriptions/Workload Estimates and Appendix B, Area Maps or Site Plans.

1.4.1. Inspection and Clearing. The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water.

1.5. PERFORM SNOW/ICE (S&IC) REMOVAL (JBER-Richardson Only)

The Contractor shall perform snow removal and ice control operations on transportation surfaces, work areas, and drains. The Contractor shall provide continuous snow removal and ice control operations to include nights, weekends, and holidays on all areas identified on the Snow Removal Priorities Map (Appendix B). If a snow storm continues and roads again become snow covered, the Contractor shall plow until the storm abates. Contractor shall maintain mission capability by removing snow and ice from base roads (paved/unpaved). Road, parking lot and street priorities include both the roadway area and all adjacent sidewalks or other pedestrian rights-of-way. Three priorities are established to ensure that S&IC operations are accomplished in order of mission importance: Priority 1: Red; Priority 2: Yellow; and Priority 3: Green. Snow removal scheduling is determined primarily by the JBER-R Snow Removal Priorities (Appendix B), and also by the timing, intensity, and duration of snowfall. The contractor shall be responsible for tracking the snow fall accumulation in the areas covered by the contract. Snow Removal Priority Areas are described below and may change as directed:

1.5.1. Priority 1. Contractor shall clear 100% of Priority One (1), Red Area pavement as determined by the installation snow plan to meet mission requirements at the end of a snow event, depending on installation location. Snow removal for Priority 1 areas shall begin when a snow event or snow drifting commences, and when the accumulation of snowfall reaches 1 (one) inch in depth.

1.5.2. Priority 2: Contractor shall clear 75% of Priority Two (2), Yellow Area thoroughfares and 75% of vehicle parking areas at the end of a snow event as determined by the installation snow plan to meet mission requirements. Snow removal from Priority 2 areas shall begin when all snow has been plowed away or removed from Priority 1 areas, and accumulation in Priority 2 areas reaches 1 (one) inch in depth.

1.5.3. Priority 3: Contractor shall clear 75% of Priority Three (3), Green Area pavement at the end of a snow event as determined by the installation snow plan to meet mission requirements (TBD by each location). Snow removal from Priority 3 areas shall begin after snow has been

Amendment 0006 plowed away or removed from Priority 1 and Priority 2 areas, and snow accumulation in Priority 3 areas has reached a depth of 1 (one) inch.

1.5.4. Ice Control. The contractor shall remove ice to provide secure footing or safe driving conditions. Ice control operations shall begin within one hour of the beginning of an ice event, rain or unseasonal warming or any other condition that causes dangerous icing conditions or by notification by the Government.

1.5.4.1. Ice control operations shall be done as needed in accordance with priorities established for snow removal to ensure safe conditions. Ice control measures may include melting chemicals, anti-skid chemicals or materials, or mechanical ice scoring. Mechanical ice scoring shall not be allowed to damage paved surfaces. The contractor shall provide all sand and chemicals and shall remove and dispose of excess sand accumulation as part of spring cleanup. The Government reserves the right to approve or disapprove any chemical content or level of application used for the purpose of ice control. Government approval of chemical usage must be in writing. Storage shall be only in areas approved in writing by the Government, and shall be protected from the elements during storage. Records of the amounts, concentrations, and locations of chemical usage shall be compiled and kept for five years.

1.5.5. ADDITIONAL INFORMATION.

1.5.5.1. Some areas require that snow removal operations shall be conducted during specified time frames. The Contractor shall not operate on D Street, Richardson Drive, Davis Hwy (between 1st Street and Ruff Road), or Arctic Valley Road (between Richardson Dr. and Glenn Hwy.) between 0630-0730 hours and 1600-1700 hours, Monday through Friday. Streets bordering residential facilities shall be restricted from operations between 2200-0500 hours, seven days a week.

1.5.5.2. Snow plowing operations per snow event or snow drifting event shall be completed within seventy-two hours after snowfall or drifting ends. The commencement of each snowfall or snow drift event begins another seventy-two hour time frame, even if such an event begins during a previous seventy two hour time frame. Snow plowing operations include plowing snow to roadsides and into berms for later pickup, and into piles in parking and staging areas for later pickup.

1.5.5.3. After this seventy-two hour time frame snow removal operations, pickup of berms and piles and hauling that snow away and clearing of snow shall continue until all snow in snow removal areas is picked up and removed. A completed snow removal event, including pickup and hauling of snow, shall be completed no later than seventeen days after the last snowfall ends.

Pick-up and hauling shall be IAW above snow priorities.

1.5.5.4. Snow shall be removed across the full width and length of surface areas requiring snow removal. Height of snow at roadside and railroad grade intersections shall not exceed thirty six inches. This height standard applies to a minimum distance of fifty feet back from the intersection. This height standard also applies to any temporary snow berms that shall be removed at a later time. Berms of snow or ice shall not be allowed to block road or railroad intersections at any time.

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1.5.5.5. Parking lots may be closed to parking during snow removal operations. If a parking lot is to be closed during operations, and during all operations conducted within parking areas between the hours of 0600 and 1900, advisory signs warning of closure or operations shall be posted 24 hours prior to commencement of snow removal. Lettering shall be legible from a distance of ten yards.

1.5.5.6. Refuse containers located in the snow removal areas shall be left accessible to the deposit of trash and the collection of refuse by refuse collection equipment following snow removal operations.

1.5.5.7. Signs damaged by snow removal operations shall be repaired within 24 hours of the damage.

1.5.5.8. Snow or ice shall be removed or thawed in any facility drainage structure which has water backing up and flooding due to a freezing blockage or obstruction. Thawing operations shall continue until the drainage structure effectively drains the area. The contractor shall haul snow or ice to designated snow dumps in paragraph 1.5.5.3.

1.5.5.9. Trash and debris caused by or affected by snow removal operations shall be cleared from all designated areas by April 30 each year.

1.5.5.10. Road intersections, railroad grade crossings, and emergency access ramps shall be sanded for a distance of fifty yards prior to and through the intersection in the lane of the traffic flow entering the intersection or grade crossing, and to the full length and width of the ramp.

Road curves shall be sanded from where the radius commences to fifty feet from where the radius ends and across the full width of the road.

1.5.5.11. During unusual weather conditions, ice events, rain or periods of unseasonal warming or any other conditions resulting in dangerous icing of roadways, parking areas and sidewalks, ice control operations shall ensure safe vehicle and pedestrian traffic.

SECTION II

2. SERVICES SUMMARY

2.1. PERFORMANCE EVALUATION.

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The Performance Objective (column 1) describes what the government will survey. Performance of a service will be evaluated to determine whether or not it meets the Performance Threshold (PT) of the contract. When the PT is exceeded, the COR will document the file with a Corrective Action Report (CAR) or a Performance Assessment Report (PAR) and forward these documents to the Contracting Officer for his determination if further action is necessary.

2.1.1. The government will periodically evaluate the contractor’s performance throughout the life of the contract by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through inspections of reports and contract services documentation. The government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.1.2. If any of the services do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may:

2.1.2.1. By contract or otherwise, perform the services and charge to the contractor any cost incurred by the government that is directly related to the performance of such service, and/or

2.1.2.2. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and/or

2.1.2.3. Reduce the contract price to reflect the reduced value of the services performed; and/or

2.1.2.4. Terminate the contract for default.

2.2 SERVICE SUMMARY (SS).

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success.

Performance Objective PWS

Para Performance Threshold

Remedy Method of Assessment

SS-1

Maintain Improved Grounds

a. Mow

b. Edge/Trim

e. Remove Debris/Police Grounds/Leaf Removal

f. Weed Control

g. Fertilization

1.1 No more than 20

valid defects per month

Re-performance

Within 8 hours of notification

Periodic Validation

SS-2

Maintain Semi-Improved Grounds

a. Mow/Trim

b. Weed Control

1.2 No more than 10

valid defects per month

Re-performance

Within 8 hours of notification

Periodic Validation

SS-3

Maintain Un-Improved Grounds

a. Mow

b. Edge/Trim

c. Weed Control

1.3 No more than 10

defects per month

Re-performance

Within 1 day of notification or a mutually acceptable timeframe to the CO or COR and contractor.

Periodic Validation

SS-4

Maintain Surface Drainage Ditches

1.4 No more than 5

valid defects per month

Re-performance

Within 4 hours of notification

Periodic Validation

SS-5

Snow/Ice Removal

1.5 No more than 3

valid defects per month

Re-performance Periodic Validation

SS-6

Quality Control

Contractor’s Quality Control Plan (incorporated into contract after award).

2.1 Shall be provided

30 days prior to contract start.

Provide the QC Plan

CO’s timely receipt of the plan.

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2.3. QUALITY CONTROL (QC).

The contractor shall develop and maintain a quality control program to ensure ground maintenance services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The QC program shall be documented in a written Quality Control Plan (QCP). The program/plan shall identify a quality control inspector and telephone number with whom the government can discuss quality issues. A written Quality Control Plan (QCP) shall be submitted to the Contracting Officer for review and feedback. The plan shall be submitted no later than 10 working days after award. Once reviewed and feedback provided, the QCP shall not be changed without prior review by the CO. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. As a minimum, the contractor shall develop quality control procedures addressing the Performance Objectives identified in this Service Summary section.

The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement, for preventing and correcting deficiencies as required. The contractor shall ensure that the following issues are addressed in their QCP:

2.3.1. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

2.3.2. Description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken and submitted to the Contracting Officer’s Representative (COR) monthly.

2.4. QUALITY ASSURANCE (QA).

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer (CO) a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.4.1. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period will constitute an immediate Progress Meeting with the Multi-Functional Team.

2.4.2. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period will result in a warning or letter of concern from the Contracting Officer.

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2.4.3. All remedies will be in accordance with the FAR clause 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.5. SURVEILLANCE METHODS.

The contractor shall perform jobs IAW the Service Summary which lists the service outputs and performance requirements of the listed outputs.

2.5.1. Periodic Surveillances. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.6. PERIODIC PROGRESS MEETINGS.

The CO, Functional Commander, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The contractor may request a meeting with the Contracting Officer when deemed necessary. The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

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SECTION III

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1.1. Government-Furnished Facilities/Real Property. The Government will provide the facilities to include fixtures and installed equipment for contractor use. Contractor and Government personnel may at times jointly occupy some of these facilities. The contractor shall not mark or affix any permanent decals, emblems or signs portraying the contractor's name or logo to Government facilities/real property.

The contractor shall keep each facility clean, organized, with floors clear for safe traffic flow. All areas shall be maintained in a safe and presentable fashion, to include remarking and/or updating safety lines and signs as needed.

3.1.2. Government Furnished Communication Radios. The Government will determine need and provide Communication Radios for contractor use if required. This will provide the contractor with be ability to communicate within military radio frequencies with the Government.

GFE listed in Appendix E.

3.2. UTILITIES

The Government will provide all electricity, water and sewage at no additional cost to the Contractor. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this PWS.

3.3. SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.4. TELEPHONE

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The Government will provide local and DSN telephone services FOR OFFICIAL USE ONLY use at no cost to the Contractor. Long distance calls and toll calls are not authorized on government phones.

3.5. SOLID WASTE COLLECTION AND DISPOSAL.

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

3.6. INSTALLATION OF FIXTURES.

The contractor must obtain written approval from the CO before installing fixtures in GFF. The contractor is responsible for repairing any damage caused by removing fixtures at the expiration of this contract, as well as damage caused by the contractor while either installing or removing fixtures during the term of the contract. Any fixtures remaining in GFF at the expiration of this contract shall be deemed abandoned and the property of the Government.

3.7. INSPECTIONS.

The Government will perform fire inspections and physical security inspections periodically. The Government will provide a copy of the inspection results to the Contract Manager (CM).

Violations that require corrective action will be noted and submitted to the contractor for corrective action. The contractor shall submit, in writing, what corrective measures are proposed to the CO for approval. Once approval is obtained, the contractor shall make all corrections.

3.8. VEHICLE FUEL

Vehicle fuel cost is the responsibility of the contractor and considered part of the FFP of the contract (not cost-reimbursable). At the contractor’s discretion, an on-base fuel account can be set up allowing contractor to utilize the base fuel station. The Government will bill the contractor for fuel on a periodic basis.

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SECTION IV

4.0. GENERAL INFORMATION

4.1. MISSION.

The overall Civil Engineer mission at Joint Base Elmendorf Richardson (JBER), Richardson side only is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION.

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2- “Protection of Government Buildings, Equipment, and Vegetation.”

4.3. ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.3.1. Hazardous Materials. The CO shall approve all hazardous materials brought on –site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form3952. Once the process is implemented and the contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.3.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.3.2. Pesticides. All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.3.2.1. Pesticide Storage and Mixing. The facilities identified in Appendix E, Government Furnished Property will be provided for contractor pesticide storage and mixing:

4.3.2.2. Monthly reports. The Contractor shall submit a report to the CO within 10 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD FM 1532 will be provided on request to facilitate record keeping.

4.3.3. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.3.4. Hazardous Materials Management: The contractor shall remove all hazardous materials from work site to storage by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.3.5. Final Report. The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.4. PERMITS, LICENSES AND CERTIFICATONS.

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, Country, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI4150.07.

4.5. HOURS OF OPERATION.

Contractor shall perform grounds maintenance services during normal duty hours which are 0730 to 1630 Monday thru Friday, excluding recognized holidays, unless otherwise required in the contract or approved by the CO. The contractor shall notify the CO if he/she desires to perform services other than the hours and days stated in this paragraph.

4.6. RECOGNIZED HOLIDAYS.

The contractor is not required to provide service on U.S holidays, except in emergency situation;

the holidays are:

New Year’s Day 1 January Martin Luther King Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Good Friday Changes yearly Memorial Day last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

* If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, following Monday will be observed.

Amendment 0006

4.6.1. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.7. SECURITY REQUIREMENTS.

The contractor shall abide by JBER security requirements.

4.7.1 Common Access Card (CAC). The Government will provide a CAC for all employees who require access to DoD computer networks and systems or perform work on JBER regularly which requires the use of a CAC for installation entry control IAW AFFAR 5352.242-9000.

(1) Issuance. The Contractors shall use the following procedures to obtain CACs.

(a) The Contractor shall provide a listing of personnel requiring a CAC to the CO. The CO will provide a copy of the listing to the Government representative in the local organization designated to authorize issuance of Contractor CACs (i.e., “authorizing official”).

(b) The Contractor personnel on the listing shall each complete and submit a DD Form

1172-2 or other authorized DoD electronic form to the authorizing official. The authorizing official will verify the applicant’s name against the Contractor’s listing and return the DD Form 1172-2 to the Contractor personnel.

(c) The Contractor personnel will proceed to the nearest CAC issuance workstation

(usually the local Military Personnel Flight (MPF) with the DD Form 1172-2 and appropriate documentation to support their identification and/or citizenship. The CAC issuance workstation will then issue the CAC.

(2) List of Authorized Employees. During the performance period of the contract, the Contractor shall, within seven (7) working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the CO who will provide the updated listing to the authorizing official.

(3) Turn-In of Cards. The Contractor shall return CACs immediately for Contractor personnel who no longer require logical or physical access, who have expired cards.

(4) Lost or Stolen Cards. The Contractor shall report lost or stolen CACs immediately to the COR and CO.

(5) Penalty. Failure to comply with these requirements may result in withholding of final payment.

4.8. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

In the event of a crisis declared overseas or in the United States, not affecting the local area, the contractor shall perform all services required in this contract unless and until notified otherwise by the CO. All vehicles shall have the contractor’s company name displayed in English on both sides and shall be readable to a distance of at least 50 feet away.

http://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage2479.html

Amendment 0006

4.9. SPECIAL QUALIFICATIONS.

The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. The contractor’s on-site manager must be able to speak and write in the English language. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English, or an interpreter must be provided to work alongside the contract manager or alternate(s) at no additional cost to the Government.

4.10. INTERFACES.

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the Contracting Officer immediately by the most expedient means. Notify the Contracting Officer verbally of disputes with customers or other base contractors and follow-up in writing.

4.11. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award

4.12. SAFETY REQUIREMENTS AND REPORTS.

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.13. KEY CONTROL.

4.13.1. Procedures. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

4.13.2. Lost/Duplicated Keys. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and

Amendment 0006 keys for that system shall be replaced by the Government and the total cost deducted from the monthly payments due to the Contractor until cost is recouped.

4.13.3. Authorized Use. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.13.4. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

4.14.. REQUIRED INSURANCE

4.14.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.14.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4.15. MANPOWER REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October.

4.16. CONTRACT EMPLOYEE

4.16.1 Contract Manager (CM): The Contractor shall provide a list with contract manager and alternate(s) who are knowledgeable of Grounds Maintenance Services to the CO. The list shall be kept current throughout the life of the contract. The contract manager or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of the Grounds Maintenance Services contract.

4.16.1.2. The contract manager or alternate(s) shall be available within two (2) hours to meet on the installation with Government personnel designated by the CO to discuss problem areas. The CM or designated alternates shall be on site throughout the term of the contract a minimum of 0730 to 1630, Monday through Friday, excluding legal recognized holidays, and shall provide http://www.ecmra.mil/

Amendment 0006 contact information to the CO and COR to include telephone numbers during and after these hours. The contract manager and alternate(s) shall be able to read, write, and speak English.

4.16.2. Contractor Employees. The contractor shall be responsible for the performance and conduct of contractor and sub-contractor personnel at all times. All personnel shall be legal residents of the United States or legally authorized to work in the United States. The contractor shall not employ any foreign citizen who is not lawfully employable in the United States.

Personnel absences at any time shall not constitute an excuse for non-performance under this contract.

4.16.3. Alcohol/Drug Use/Smoking. The consumption of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove any employee who is under the influence of alcohol or drugs. Smoking shall be allowed in designated areas only. Smokers shall follow all rules/procedures/guidelines of JBER.

4.16.4. Contractor Identification. The Contractor shall ensure all employees are clearly identified as Contractors through the wear or display of clothing bearing the name of the company or wearing of badges that contain the company name and employee name

4.16.5. Appearance. Due to interaction with Distinguished Visitors, Contractor personnel shall present a neat appearance. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

4.16.6. Contractor Qualifications: The Contractor shall provide qualified supervisory, technical, administrative, and clerical personnel to accomplish all work and services required by this Contract. Contractor employees shall be trained, qualified, certified, or licensed as required to meet all applicable Federal, State, Air Force, DoD, and local laws, policies, procedures, regulations, codes, and directives and Federal requirements in this Contract prior to starting work.

The Contractor shall maintain records of training qualifications, certifications, and licenses. The Contractor shall maintain the workforce in such a manner as to ensure that the employees remain fully qualified to perform the work assigned.

4.16.7. Privately Owned Vehicles. Each Contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the State of Alaska. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined

4.16.8. Safety Equipment. The contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The CM shall ensure specific safety requirements in AFOSH standards and Air Force technical orders are complied with by contractor personnel when non-compliance would clearly present the potential to harm or damage Government resources. The Air Force is not responsible for ensuring that contractors comply with “personal” safety requirements that do not present the potential to damage Government resources. The contractor shall furnish personal safety equipment for its employees in performance of this

Amendment 0006 contract. Safety equipment includes but is not limited to shoes or boots, eyewear, respirators, and gloves and any other equipment necessary IAW applicable regulations.

4.17. USE OF GOVERNMENT EMPLOYEES.

4.17.1. Conflict of Interest. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the Contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, and Industrial Labor Relations Activities.

4.17.2. Employment of Spouses/Dependents. The Contractor shall not employ any person who is a spouse or dependent child of a Department of the Air Force or Department of Army employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.17.3. Off-duty Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.