Attachment_1_PWS.pdf

ATTACHMENT 1

Performance Work

Statement

(PWS)

01 October 2008

Table of Contents

Performance Work Statement and Appendices

Number of Pages

Section 1 – Description of Services 38

Section 2 – Service Delivery Summary 4

Section 3 – Government Furnished Property and Services 7

Section 4 – General Information 9

Appendix 1 – Work Load Estimates 4

Appendix 2 – Government Furnished Facilities and Site Descriptions 51

Appendix 3 – Government Furnished Items/Equipment 24

Appendix 4 – Formulas, Performance Standards, & Maintenance

Response Times

Appendix 5 – North Warning System Tower Guy and Antenna Base

Level Adjustment Procedures

Appendix 6 – Sea Wall Maintenance 1

Appendix 7 – Definitions & Abbreviations 18

Appendix 8 – Reports 94

Appendix 9 – Reserved 1

Appendix 10 – Publications 10

Appendix 11 – Personnel Qualifications 1

TABLE OF CONTENTS

I. SECTION 1 - DESCRIPTION OF SERVICES

1.1 Management: Scope of Work

1.1.1 Project Management

1.1.2 Functional Management

1.1.3 Site Management

1.1.4 Contractor Employees

1.1.5 Disaster Preparedness/Contingency Operations

1.1.6 Administrative Requirements

1.1.7 Contractor Provided Training

1.1.8 Information Management System

1.1.9 Region Air Operations Center (RAOC) System

1.1.10 Maintenance Control & Communications Center—MC3

1.1.11 Project Headquarters (PHQ)

1.2 Electronics Operations and Maintenance: Scope of Work

1.2.1 General Operations and Maintenance

1.2.2 Equipment Configuration

1.2.3 Preventive Maintenance Inspections

1.2.4 Electronic Static Discharge (ESD) Control

1.2.5 Maintenance Configuration

1.2.6 Line Replaceable Unit (LRU) Repair:

1.2.7 Maintenance Response

1.2.8 Program Management Technical Support

1.2.9 Time Compliance Technical Orders (TCTOs), Engineering Change

Proposals (ECPs) and Engineering Change Notices (ECNs)

1.2.10 Equipment Historical Records

1.2.11 Product Improvement Working Groups (PIWG)

1.2.12 Product Quality Deficiency Identification & Reporting

1.2.13 Test, Measurement, & Diagnostic Equipment (TMDE)

1.2.14 Frequency Management

1.2.15 System Specific Operations & Maintenance

1.2.16 Maintenance Management

1.2.17 Beacon Processor Group Checks

1.2.18 Future Requirements

1.3 Facilities Operations and Maintenance: Scope of Work

1.3.1 Facilities O&M

1.3.2 Building Systems

1.3.3 Mechanical Systems

1.3.4 Utility Systems

1.3.5 Roads, Grounds and Airfields

1.3.6 Airfield Systems

1.3.7 Water Systems

1.3.8 Tramway Operations

1.3.9 Fire Protection Services

1.3.10 Safety

1.3.11 Environmental

1.4 Mission Support: Scope of Work

1.4.1 Airfield Management

1.4.2 Weather Operations

1.4.3 Supply

1.4.4 Fuels

1.4.5 Services

1.4.6 Ground Transportation

1.4.7 Aerial Port and Traffic Management

1.4.8 Physical Security

1.4.9 Information Protection

1.4.10 Third Party Support Agreements

II. SECTION 2 – SERVICE DELIVERY SUMMARY

2.1 Overview

2.2 Performance Evaluation

III. SECTION 3 – GOVERNMENT FURNISHED PROPERTY

AND SERVICES

3.1 General

IV. SECTION 4 – GENERAL INFORMATION

4.1 Background

4.2 Scope of Effort

4.3 Operations

4.4 Site Configuration

4.5 Logistical Support

4.6 Phase-In/Phase-Out Plan

4.7 Quality Program

4.8 Quality Assurance

4.9 Hours of Operation

4.10 Emergency or Special Event Services

4.11 Contractor Furnished Property and Services

V. APPENDICES

Appendix 1 – Work Load Estimates

Appendix 2 – Government Furnished Facilities and Site Descriptions

Appendix 3 – Government Furnished Items/Equipment

Appendix 4 – Formulas, Performance Standards, & Maintenance Response Times

Appendix 5 – North Warning System Tower Guy and Antenna Base

Level Adjustment Procedures

Appendix 6 – Sea Wall Maintenance

Appendix 7 – Definitions & Abbreviations

Appendix 8 – Reports

Appendix 9 – Reserved

Appendix 10 – Maps and Work Area Layouts

Appendix 11 – Publications

Appendix 12 – Personnel Qualifications

Section 1 – Page 1

Section 1.0 DESCRIPTION OF SERVICES

Scope of Work:

The contractor shall provide all personnel, vehicles, tools, supervision, and other items and services necessary to perform Operation and Maintenance (O&M) requirements at Alaska Radar

System (ARS) sites. Tasks described and responsibilities assigned throughout this Performance

Work Statement (PWS) are considered the minimum essential for acceptable contractor performance and mission accomplishment. Requirements are defined in the PWS, except as specified in Sections 3, Government-Furnished Property and Services. Perform to industry standards the tasks in this PWS, with the exception where Air Force procedures apply. The estimated quantities of work are listed in Appendix 1, Workload Estimates.

1.1 Management

Scope of Work:

The Contractor shall provide all management, supervision, personnel, administrative management, and financial management, to fulfill the requirements stated in this PWS.

1.1.1 Project Management:

1.1.1.1 Provide project management to assume full responsibility of the contracted work.

1.1.1.2 Staff a Project Headquarters (PHQ). Ensure Project Manager and appropriate PHQ personnel have a SECRET security clearance.

1.1.1.3 Provide technical assistance and expertise for all work requirements to sites and to the government as requested.

1.1.1.4 Direct and control the maintenance activities as required to maintain the ARS standard

IAW PWS, Section 2, Services Delivery Summary.

1.1.1.5 Implement a comprehensive higher-level Quality Control Plan IAW Section 4.7 of the

PWS.

1.1.1.6 Schedule and conduct quarterly project management review meetings.

1.1.1.7 Provide qualified technical advisors for attendance at meetings, conferences, tests, and off-site inspections related directly to either the work specified under the contract, or to the performance of the Alaska Radar System as a whole. Attendance of Contractor personnel at such meetings and conferences shall be coordinated with the PMO.

1.1.1.8 Establish and maintain a Labor Dispute Plan.

1.1.2 Functional Management. Provide qualified and experienced managers for key functional management areas.

Section 1 – Page 2

1.1.3 Site Management. Appoint a continuously present lead person at each manned site responsible for interaction with government personnel and other authorized site visitors. An alternate shall be present in the absence of the lead.

1.1.4 Contractor Employees

1.1.4.1 Provide a qualified workforce to conduct the ARS mission and ensure all employees requiring professional certifications have current, valid certifications before starting work under this contract.

1.1.4.2 Remove employees who are a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population or successful performance of this contract.

1.1.4.3 Manage health and safety requirements on the ARS Project in accordance with all applicable Federal, State and Local regulations including but not limited to the Occupational

Safety and Health Act (OSHA), Americans with Disabilities Act (ADA).

1.1.5 Disaster Preparedness/Contingency Operations

1.1.5.1 Prepare and maintain an Emergency Response Plan. The Emergency Response Plan shall include site-specific responses for contingency operations and disaster preparedness (DP) program and the NORAD reporting capability at Cape Lisburne IAW NORAD Regulation (NI)

10-22 and ANRI 10-204.

1.1.5.2 Situations can occur due to the following:

War

Natural Disaster, such as floods, earthquakes, volcanic eruptions, tsunamis, etc.

Aircraft and Vehicle Operations

Hazardous Material Incidents

Nuclear Weapons Effects

Catastrophic mechanical or utility system failures

Severe weather such as snow, rain, and wind

Humanitarian assistance

1.1.5.3 Design and deliver a briefing to all newcomers on local threats, warning system, shelter locations, and proper response procedures.

1.1.6 Administrative Requirements

Perform all functions associated with the administration of this contract including, but not limited to, establishing and maintaining access to the most current publications accounts and libraries, ordering forms, maintaining records, ordering and receiving Technical Orders, complying with the Privacy Act (PA), and Freedom of Information Act (FOIA) requirements.

Section 1 – Page 3

1.1.6.1 Records Management.

Maintain all records, instructions, plans, permits and documents including a file plan covering paper and electronic files. Once created, all documents become Government property and may be used at any time by the Air Force and subsequent contractors for the operation of the sites.

These files shall be easily accessible at all times, upon request of official files; the files must be delivered to the Air Force function within 24 hours. Provide the Air Force function with a File

Plan and an Electronic File Plan. When changes to the file plan or electronic file plan are made an updated copy will be delivered to the functional within 30 days.

1.1.6.2 Technical Library

1.1.6.2.1 Maintain a current technical library containing copies of all contractor/government prepared or acquired Technical Order(s) (TOs), publications, manuals, Operating Instructions

(OIs), commercial publications, facility work history, drawings, maps, as-builds (accurate within

90 days), Information Management System (IMS) related documentation, warranties, surveys, training materials, and other documentation used or created for performance of this PWS. Move the Technical Library to/from a location on Elmendorf AFB prior to the next solicitation.

1.1.6.2.2 Maintain the records specified in this PWS. Once created, all documents, electronic files, and records become Government property and may be used at any time by the Air Force and by subsequent contractors for the operation of the sites. Be responsible for creating and maintaining government required records that are specifically cited in the provisions of a mandatory directive listed in Appendix 10, Publications. If requested by the Government, provide the original record or a reproduced copy of any such record within seven (7) calendar days of receipt of the request.

1.1.6.2.3 Ensure all applicable Technical Order(s) (TOs), publications, manuals, Operating

Instructions (OIs), commercial publications, required to operate and maintain ARS equipment are available at each location, RAOC, and the MC3 facility.

1.1.6.3 RESERVED

1.1.6.4 Mail Service.

Establish an effective mail receipt and subsequent delivery system to the remote sites. Mail includes Government and Contractor official mail as well as personal mail to and from the remote sites. Official mail can include material classified CONFIDENTIAL or SECRET.

1.1.6.5 Financial Management

1.1.6.5.1 Develop an operating financial plan to effectively manage, control and document all contract costs and track all expenditures.

Section 1 – Page 4

1.1.6.5.2 Relate all supplies and equipment requirements to specific maintenance such as real-property-installed-equipment (RPIE), radar, and communications work orders and station maintenance work/job orders and place any supplies, equipment, or line item requirements that cannot be supported within approved funding on the Unfunded Requirements List (URL).

1.1.7 Contractor Provided Training.

Develop, implement, and conduct a technical training program for Government personnel. This training program shall cover the following areas:

Equipment operational theory

Familiarization Training (Facilities Appendix 2 and Equipment Appendix 3)

Practical (Hands-On) Training

Radar Level I And Level II Training

RAOC, MC3, Government selected ARS Site Orientation Training

1.1.8 Information Management System (IMS)

1.1.8.1 Requirements

1.1.8.1.1 IMS includes all computer hardware, software, data, users, and documentation. The contractor shall manage and maintain the Automated Data Processing Equipment (ADPE)

Account Listing via the Information Technology Asset Management (ITAM) and provide a copy to the government upon request.

1.1.8.1.2 Manage the Government provided IMS at work group level. All IMS products and equipment are U.S. Air Force property. This includes, but is not limited to, the following:

Hardware and software enhancements and upgrades generated, developed or purchased

All data files and any associated database, spreadsheet, word processing, etc

All statistical, trend analysis, and site historical data files

All storage media and files contained thereon

All software required to access and use any data files

All contractor-developed programs, subroutines, source code, documentation, etc

1.1.8.2 Reserved

1.1.8.3 System Survey. Recommend the need for any equipment re-locations, equipment additions, system upgrades, or system expansion.

1.1.8.4 Deficiency Analysis. Develop and implement a deficiency analysis report upon government request.

1.1.9 Region Air Operations Center (RAOC) System

1.1.9.1 Requirements

Section 1 – Page 5

1.1.9.1.1 Operate and maintain RAOC systems, as listed in Appendix 2, to function as intended. Facility maintenance work shall conform to industry standards, manufacturer‘s recommendations and appropriate statutory guidance.

1.1.9.1.2 The Contractor is responsible for supplying a secure storage area (i.e. lockers) to be located in the mechanical room or auxiliary power building. Ensure personnel are readily identifiable by wearing of badges, which display the company name, employee‘s name, and photograph.

1.1.9.1.3 Respond to emergency work to the extent necessary to return affected equipment to operation.

This could also include protecting Government and personal property in case of damage caused by a natural disaster. In cases of emergency, the Government may re-prioritize work.

1.1.9.1.4 Provide 24-hour, 7 days a week, coverage to receive reports from the RAOC MCC of system malfunctions. Respond to all malfunctions by providing the necessary skilled personnel on the scene within five (5) minutes of notification by RAOC MCC. Provide an update of repair action status of Job

Control at least every 30 minutes until repairs are complete.

1.1.9.1.5 Obtain approval from RAOC MCC prior to performing any maintenance on any system. This will require advance notification, not more than 45 minutes or less than 10 minutes prior to the commencement of the scheduled activity. In all cases, the RAOC MCC must evaluate the impact of maintenance activities relating to mission requirements.

1.1.9.2 Emergency Generators.

Ensure that at least three generators are ready to come on line at any time and that the emergency batteries required to operate automatic switching gear in case of a commercial power loss are continually charged to meet manufacturer‘s specifications.

1.1.9.3 Region Air Operations Center (RAOC) MCC, AST, and WAO/T Status Reporting and Notification

Requirements

Report all degradation, equipment outages, and unscheduled total system outages to the RAOC MCC, AST, or

WAO/T within the times specified in Section 1.2.16.2.2 table 1-I-1. A total system or equipment outage is defined as a reduction or limitation of equipment capability to the extent the equipment is operationally unusable (RED).

However, the RAOC MCC has the final authority to declare equipment condition regardless of any other indication(s).

1.1.9.4 The Eaton 9390 UPS located in room 209 and associated batteries in room 211are covered under a maintenance contract through the PCCIE office at Hill AFB. The contract covers annual maintenance and emergency repair.

1.1.9.4.1 Monitor UPS units and batteries with manufacture‘s provided software. Conduct first responder troubleshooting IAW Eaton 9390 Manufacturers Manual. Perform shift checks, weekly, monthly, and quarterly

PMIs. Contact the contract maintenance provided to report outages and schedule repairs on UPS located in Rm 209 and batteries located in room 211. Escort maintenance provided technician during annual maintenance and repairs.

Notify and coordinate with ANRCFP for any downtime or outages required.

1.1.10 Maintenance Control and Communication Center – (MC3).

Maintain and repair UPS systems at MC3 located on Elmendorf AFB. All other real property is maintained by 3 CES IAW manufacturer‘s instructions.

Section 1 – Page 6

1.1.11 Project Headquarters (PHQ).

Operate and maintain the Uninterrupted Power Supply (UPS) located at PHQ IAW manufacturer‘s instructions.

1.2 Electronic Operations and Maintenance

The Contractor shall manage, operate, maintain, and repair all electronics equipment listed in Appendix 3 to function as intended and provide continuous, uninterrupted service to all users.

1.2.1 General Operations and Maintenance

1.2.1.1 Manage, operate, maintain, and repair all electronic equipment to include antenna and cables. Comply with equipment serviceability standards of TO 31-1-75 and 00-25-234 in the absence of specific criteria in the individual equipment technical manuals.

1.2.1.2 Meet the operational availability rates specified in Appendix 4, Table 1, Performance

Standards.

1.2.1.3 Ensure site Electronic technicians have a SECRET security clearance.

1.2.1.4 Submit Operating Instruction for the standardize O&M practices and procedures for

Communication/Electronics equipment.

1.2.1.5 Accomplish any mechanical maintenance on ARS electronics equipment IAW TO 31-1-

75. This includes, but is not limited to, welding and structural repair.

1.2.2 Equipment Configuration

Adhere to all requirements of TO 00-20-5, Para 1-1 through 1-8, 2-21 and 2-22, 4-2 through 4-

2.5.10, 4-5 through 4-7 and 4-9.2 through 4-9.4 and TO 00-35D-2 concerning the configuration of assigned electronic equipment.

1.2.3 Preventive Maintenance Inspections

Perform preventive maintenance and corrective corrosion control on all electronic equipment

IAW TO 1-1-689, TO 1-1-8, and applicable equipment technical manuals.

1.2.4 Electronic Static Discharge (ESD) Control

Establish and maintain an ESD control program.

1.2.5 Maintenance Configuration

1.2.5.1 Attain prior approval from the PMO before applying non-standard maintenance actions.

The RAOC MCC will act as the temporary approving authority for the use of non-standard

Section 1 – Page 7 maintenance actions if the PMO is otherwise unavailable. Document all approved non-standard maintenance actions including date approval is granted and the name of the approval authority.

1.2.5.2 Cannibalize equipment as a last resort IAW AFI 21-116 Para. 4.15, 6.6.7, and CO/PMO written approval.

1.2.6 Line Replaceable Unit (LRU) Repair

1.2.6.1 Test, inspect, align, and repair all electronic Line Replacement Units (LRU) except those with repair restrictions identified in the applicable equipment TOs unless they are waived IAW

T.O. 00-20-3 Para 6-5.

1.2.6.2 Assign condition codes, attach condition tags, and fulfill all requirements of TO 00-20-3

Section 3 and Table 3-1 for the processing and control of repair cycle assets.

1.2.6.3 Process all LRUs IAW TO 00-20-3 Section 3, TO 31P-1-06-1, and TO 31P6-2FPS117-

06.

1.2.6.4 Assign appropriate NRTS codes and process each item that cannot be repaired on station or at the intermediate maintenance level IAW TO 00-20-3 Section 6 and Table 1-1, TO

31P-1-06-1, and TO 31P6-2FPS117-06.

1.2.6.5 Verify each locally repaired LRU is aligned and tested. Document all maintenance performed on all LRUs IAW TO 00-20-2 Chapter 3, and Chapter 4, Para.7.10-7.10.4.4.7.

1.2.7 Maintenance Response

1.2.7.1 Have a qualified technician respond to the point of failure within the specified time listed in Appendix 4, Table 4.

1.2.7.2 Respond to RAOC MCC FAA-initiated radar system outage reports. The FAA response time might be earlier than response time listed in Appendix 4 Table 4.

1.2.8 Program Management Technical Support

1.2.8.1 Provide technical expertise, to the PMO:

Regarding equipment modification efforts.

Requesting routine or emergency maintenance or engineering assistance from

Air Force Materiel Command IAW TO 00-25-108.

For preparation of inspection and acceptance documents.

1.2.8.2 Provide a liaison capability for interfacing with the manufacturers of ARS electronics equipment.

Section 1 – Page 8

1.2.9 Time Compliance Technical Orders (TCTOs), Engineering Change Proposals

(ECPs) and Engineering Change Notices (ECNs).

1.2.9.1 Perform all TCTOs and Government-approved ECPs and ECNs to be installed.

1.2.9.2 Requisition TCTO required items for ARS electronics equipment listed in Appendix 3.

1.2.9.3 Document all TCTO, ECN and ECP actions accomplished IAW TO 00-5-15, TO 00-20-

2, Chapter 9.

1.2.10 Equipment Historical Records.

1.2.10.1 Maintain historical records on all electronic equipment IAW TO 00-20-1, Para. 2-4 and

2-5, and TO 00-20-5, chapter 4.

1.2.10.2 Maintain the most current completed copy of the AFTO Form 47X in the equipment historical file.

1.2.10.3 Maintain and update Communications-Computer Systems Installation Records (CSIRs)

IAW AFI 21-404.

1.2.11 Product Improvement Working Groups (PIWG)

1.2.11.1 Identify potential PIWG agenda items.

1.2.12 Product Quality Deficiency Identification and Reporting(PQDR).

Provide and manage originating point and screening point responsibilities of the PQDR program to meet the requirements of TO 00-35D-54, chapters 4 and 6.

1.2.13 Test, Measurement, and Diagnostic Equipment (TMDE).

Coordinate the calibration of equipment requiring calibration with a USAF PMEL laboratory.

Ensure equipment requiring calibration is shipped to USAF PMEL in accordance with the

PMEL schedule. Consult the PMO when TMDE scheduling or repairs affect maintenance requirements. Comply with TMDE user-owner responsibilities as outlined in TO 00-20-14, Para 3.6. Ensure TMDE is calibrated on schedule IAW T.O. 33K-1-100.

1.2.14 Frequency Management

1.2.14.1 Provide a current Radio Frequency (RF) generator device listing (in MS Excel format) on an annual basis or as specifically requested to the 11 AF Spectrum Manager (611

ACOMS/SCS). This listing will include additions, deletions, and modifications for all radiating devices at each location IAW AFI 33-118, chapter 3.

Section 1 – Page 9

1.2.14.2 Report known or suspected occurrences of electromagnetic interference (EMI) by secure means to RAOC MCC and PMO within five (5) minutes of the known or suspected occurrence.

1.2.14.3 Provide assistance to the 11 AF Spectrum Manager (611 ACOMS/SCS) for the Air

Force Spectrum Interference Resolution (AFSIR) investigation and reporting process. Provide assistance to the 11 AF Spectrum Manager (611 ACOMS/SCS) in completing an AFSIR report

IAW AFI 10-707.

1.2.15 System-Specific Operations and Maintenance

1.2.15.1 Radar O&M Requirements.

1.2.15.1.1 Operate radar equipment and set system operational parameters as directed by RAOC

MCC.

1.2.15.1.2 Align the NWS AN/FPS-117 radar towers IAW Appendix 5.

1.2.15.1.3 Maintain heat banks in the radome at each site to ensure they are fully operational

IAW manufacturer‘s recommendations.

1.2.15.2.1 Fill cryptographic devices supporting the IFF mission at all 15 long range radar sites.

1.2.15.2.2 Remove and replace failed units. All units will be zeroized prior to removing them from the work area.

1.2.15.2.3 Return failed units to the original equipment manufacturer for repair after prior coordination with the manufacturer.

1.2.15.3 Radio O&M Requirements.

1.2.15.3.1 Ground Air Ground (GAG) Radios:

1.2.15.3.1.1 Perform semi-annually operational checks at St. Paul Island, AK, Middleton Island, AK, and Valdez, AK. Perform monthly operational checks on all other GAG radio systems.

Checks shall include the following:

CODAN (Carrier on Demand Anti-Noise) sensitivity

SINAD (Signal to noise and Distortion)

Power output

1.2.15.3.1.2 Replace GPS batteries annually.

1.2.15.4 Meteorological/Navigational (METNAV) O&M Requirements.

Section 1 – Page 10

1.2.15.4.1 NAVAID Systems

1.2.15.4.1.1 Notify PMO for all repairs and adjustments to any assembly/subassembly that affects a monitored parameter. A certifier must be notified immediately when changes occur.

(NOTE: Certifier is identified as a task qualified AF or FAA technician).

1.2.15.4.1.2 Immediately notify the PMO when any one of the following conditions exist:

The antenna loading coil, antenna tuning unit (ATU), or transmission line is repaired or replaced.

Major changes in local obstructions, buildings, etc.

Replacement with a different type of antenna or modification of the antenna or ground system.

Changes in the antenna current to increase or decrease the service area.

User complaints are received but no maintenance problems are found.

All repairs and adjustments to any assembly/subassembly that affects a monitored parameter

1.2.15.4.1.3 Perform NAVAIDS equipment out-of-service PMIs during published times providing the ceiling is at or above 1000 feet and visibility is at least 3 miles. PMI times are published in the United States Government Flight Information Publication (FLIP), Alaska

Supplement.

1.2.15.4.1.4 Coordinate deviations from published NAVAIDS PMI times with the 611th ASUS

ATCALS manager and the FAA ARTCC at least 48 hours in advance of planned downtime or when additional time must be scheduled.

1.2.15.4.1.5 Maintain a facility and system status record for each NAVAID system subject to flight inspection IAW AFI 21-116, Attach. 11.7. These records must be stored at the

NAVAIDS shelter.

1.2.15.4.1.6 Record all NAVAIDS equipment Reference Data immediately after a successful flight inspection IAW AFI 21-116, Attach 11.2.

1.2.15.4.1.7 Maintain all NAVAID systems IAW AFI 21-116, Attach 11, manufacturer‘s manuals, Equipment Technical Orders and all applicable FAA regulations. (For NDB's FAA

Order 6740.2D)

1.2.15.4.2 Meteorological Systems

1.2.15.4.2.1 Perform all scheduled and unscheduled maintenance of the AWOS and any associated terminals at the sites.

1.2.15.4.2.2 Calibrate the AWOS barometers every six (6) months and document in records or on a calibration sticker IAW Records Management.

Section 1 – Page 11

1.2.15.4.2.3 Revalidate the entire AWOS for accuracy annually IAW FAA AC 150/5220-16A and the manufacturer‘s calibration instructions and document.

1.2.15.4.2.4 Maintain a record of AWOS system settings and adjustments during scheduled calibrations at the sites.

1.2.15.4.2.5 Maintain spare AWOS sensor modules to repair or replace the failed sensor within the required response time.

1.2.15.4.2.6 Maintain the interface from the AWOS to the Automated Weather Network.

1.2.15.5 Cable/Antenna/Telephone O&M Requirements

1.2.15.5.1 Cable Systems

1.2.15.5.1.1 Develop an excavation, confined space entry, and welding permit process to include third party.

1.2.15.5.1.2 Repair and manufacture all cable assemblies on electronic equipment using procedures in applicable TOs. Repair and manufacture all flexible coaxial cable assembliesrepair and manufacture all multi-pin (flexible) cable assemblies required to maintain base systems.

1.2.15.5.1.3 Provide cable services and distribution wiring following receipt of Communications Service

Requirements Documents (CSRD) from the PMO. Install cable markers, as required, along the route of all buried or surface-laid cables.

1.2.15.5.1.4 Perform maintenance, and repair of distribution, video, and trunk cable facilities, and

1.2.15.5.1.5 Develop a definitive PMI schedule for all cable systems.

1.2.15.5.1.6 Ensure all cables and cable routes are accurately reflected on Communication-Computer

Systems Installation Records (CSIR). Process drawings and changes IAW AFI 21-404.

1.2.15.5.2 Antenna Systems

1.2.15.5.2.1 Ensure the GRC-171 BV4 anti-jam (Have Quick) antenna system performance checks evaluate the entire UHF frequency spectrum.

1.2.15.5.3 Telephone System

1.2.15.5.3.1 Operate, inspect, maintain, survey, install, remove, relocate, upgrade, and repair telephone systems, circuits, and all related equipment to meet requirements and objectives at

ARS sites, (except King Salmon), and update telephone and circuit records.

Section 1 – Page 12

1.2.15.5.3.2 Operate and maintain portable satellite phones, for emergency communication, at

BTI, OLI, NFV, LUR, OTZ, TNC, EHM, CZF, UTO, TLI, FYU, SVW, CDB, and MC3.

1.2.15.5.3.3 Set-up and maintain billing and maintenance of portable satellite phones through the use of appropriate CLIN.

1.2.15.5.3.4 Communications Service Requirements Documents (CSRDs) AF Form 3215

Complete actions required by CSRDs, (AF Form 3215) issued by the ARS PMO within 7 working days; however, the government may request the process be expedited.

1.2.15.5.3.5 Comply with Telecommunications Maintenance and Assessment Program (TMAP) requirements IAW Paragraphs 13.8, 14, and Attachment 3 of AFI 33-219 and provide a TMAP

Notice and Consent Memorandum IAW Attachment 4 of AFI 33-219 and CDRL C003.

1.2.15.6. Link-16 Alaska (LAK)

1.2.15.6.1 Fill cryptographic devices supporting the LAK Ground Entry Points at BTI, CDB, CZF, LUR, MYD, NFV, SVW, EHM, OLI, OTZ, TLI, TNC and UTO long range radar sites, the Valdez LAK site, the Middleton Island LAK site as well as the in-service KIV-7HSBs in the Joint Interface Control Center

(JICC) located within the RAOC on a quarterly/annual basis as directed by applicable guidance.

1.2.15.6.2 Perform unscheduled fill of cryptographic devices supporting the LAK Ground Entry Points at BTI, CDB, CZF, LUR, EHM, NFV, OTZ, MYD, OLI, SVW, TLI, TNC, and UTO long range radar sites, the Joint Interface Control Cell (all devices), Valdez GEP and the Middleton Island GEP as directed by the Air Force to be reimbursed under CLIN 0x31 (Electronics Technician Support Mandays) and CLIN 0x29 (Contractor Acquired Travel) as appropriate.

1.2.16 Maintenance Management

1.2.16.1 Maintenance Control

Provide a Maintenance Control function that directs and controls all maintenance activities 24 hours per day, 7 days per week at the MC3 facility. The Maintenance Control function is responsible for maintenance control and scheduling, equipment status reporting, maintenance data collection, equipment inventory tracking, and RAOC MCC coordination. Ensure MC3 personnel have a SECRET security clearance.

1.2.16.2 Control and Scheduling

1.2.16.2.1 Plan and schedule all electronics systems and equipment activities, actions, and events.

1.2.16.2.2 Out-of-service equipment activities affecting the AN/FPS-117 radar systems at the sites listed in table 1-I-1 (below) shall be scheduled for the corresponding times indicated. Out-of-service equipment activities at sites not listed in table 1-I-1 are not normally restricted to specific time.

Section 1 – Page 13

1.2.16.3 Status/Inventory Reporting, Maintenance Data Collection (MDC), and Equipment Inventory

1.2.16.3.1 Manage the three distinct areas of Core Automated Maintenance System (CAMS): Equipment

Status Reporting, Maintenance Data Collection, and Equipment Inventory, and provide the means for recording, tracking, monitoring, scheduling, and reporting all equipment activities. The contractor is responsible for the accuracy of this data.

1.2.16.3.2 Track LMR equipment inventory by location, model number, and serial number on locally generated spreadsheet (MS Excel preferred). Provide LMR inventory listing to 3 CS/SCOTP via email at

PWCS@Elmendorf.AF.MIL on an annual basis or as required by the 3 CS LMR manager.

1.2.16.3.3 Utilize CAMS for tracking all maintenance, status, and inventory of all electronics systems and equipment. This includes, but is not limited to, equipment:

Identified in Appendix 3

Authorized MICAP

Identified as MDC reportable in TO 00-20-2, Para. 1.4, AFI 21-103 Para. 6.2

1.2.16.3.4 Develop a process for collecting and reporting CAMS information during periods when

CAMS is inoperable or otherwise unavailable and then loading the information into CAMS as soon as possible.

1.2.16.3.5 Ensure, at a minimum, the CAMS database contains inventory data, status data, work data, on and off equipment maintenance, scheduled and unscheduled maintenance, and data required by AFI 21-

103 chapter 6, AFI 21-116 Para. 6.7.2.5, AF Computer System Manual, and 00-20 series TOs.

1.2.16.4 Equipment Status Reporting.

5.2.1.1.1.1.1.1 Site

Times

Sparrevohn 1900 to 0800

Indian Mountain 1900 to 0800

Point Barrow 1900 to 0800

Murphy Dome 1900 to 0800

King Salmon 1900 to 0800

Cold Bay 1900 to 0800

Cape Romanzof 1900 to 0800

Cape Newenham 1900 to 0800

Fort Yukon 1700 to 0800

Tatalina 1900 to 0800

Tin City 1700 to 0800

Kotzebue 1700 to 0800

Table 1-I-1 Site Specific Out-of-Service Activity Periods mailto:PWCS@Elmendorf.AF.MIL

Section 1 – Page 14

1.2.16.4.1 Document electronics equipment status, listed in Appendix 3 as GREEN, AMBER, or RED. The following definitions apply to equipment status:

GREEN: Fully operational with no reduction or limitation of capability (Fully Mission

Capable [FMC]).

AMBER: System degradation. Reduction or limitation of equipment capability or performance, but not to the degree the equipment is operationally unusable (Partially

Mission Capable [PMC]).

RED: A total system or equipment outage. A reduction or limitation of equipment capability to the extent the equipment is operationally unusable (Not Mission Capable

[NMC]).

1.2.16.4.2 Utilize the most accurate and descriptive delay code(s) available as listed in AFI 21-

103.

1.2.16.4.3 Report the status and transactions of assigned equipment IAW AFCSM 21-560 Vol

2. Report current status of all electronics equipment authorized MICAP as indicated in the

MICAP/MDC Media Conversion Table (T.O. 00-20-2-14). Enter status into the CAMS No

Later Than (NLT) the next duty day after a change of equipment status. Status entries are not required for status conditions of less than 5 minutes in duration.

1.2.16.4.4 Record status and inventory changes during periods when CAMS central computer or remote devices are inoperable or unavailable. When the CAMS or equipment becomes operational, these status and inventory changes shall be entered into the CAMS in the order in which they occurred, and prior to entering changes and transactions for current status events.

1.2.16.4.5 The RAOC MCC has the final authority to declare the status of any and all electronics systems and equipment, regardless of any other equipment status or performance indication(s), PWS directive publication.

1.2.16.4.6 Enter DoD status data into the CAMS database for all RED and AMBER status conditions of five (5) minutes or longer in duration. Include in the comments field all FAA related system concerns and status. (Example: If the DoD is showing the radar GREEN, but the

FAA is showing the radar RED, then the ESR database should be updated according to the worst case). Include in the comments field all FAA related system concerns and status.

1.2.16.5 Maintenance Data Collection.

Develop procedures to ensure all maintenance data is entered into CAMS the next duty day after completion of any maintenance action.

1.2.16.6 Equipment Inventory

1.2.16.6.1 Establish and maintain current inventory data on all electronics equipment (except

LMRs) assigned a standard reporting designator (SRD) as indicated in the MICAP/MDC Media

Conversion Table, TO 00-20-2-14.

Section 1 – Page 15

1.2.16.6.2 Maintain and report current inventory data by entering current inventory into the

Core Automated Maintenance System (CAMS) via a terminal provided by the Government.

Inventory data entries and transactions shall be entered into the CAMS IAW AFCSM 21-560

Vol 2. Enter current electronics equipment inventory data into CAMS database IAW AFI 21-

103 Para. 6.5. Enter current electronics equipment inventory data into the CAMS No Later

Than (NLT) the next duty day after a change in inventory.

1.2.16.7 RAOC MCC Coordination.

1.2.16.7.1 The contractor‘s Maintenance Control function is responsible for coordinating with the RAOC MCC anytime the operation of an electronic system will be affected. The RAOC

MCC is the Contractor‘s primary point of contact for final coordination prior to any maintenance activity. The RAOC MCC may deny the removal of any electronics equipment from operational service for any reason. The RAOC MCC may recall any electronics equipment to operational service without prior notice. The RAOC MCC will make all decisions relative to electronics systems operation. No person may alter the operational status, settings or parameters of electronics systems without the express permission of the RAOC MCC.

1.2.16.7.2 Develop, in coordination with RAOC and PMO representatives, a comprehensive notification and reporting plan to include the means of transmission, circumstances requiring prior consent, and report timing criteria.

1.2.17 Beacon Processor Group Checks

1.2.17.1 Perform quarterly checks on the Beacon Processor Group on each radar IAW specifications in applicable Beacon system TOs listed Appendix 11. Immediately begin needed corrective actions.

1.2.17.2 Perform Beacon Processor Group checks when requested by PMO outside the quarter requirement.

1.2.18 Future Requirements

The government anticipates adding new or upgrading existing equipment and facilities during the life of this contract. (Link-16) Costs associated to O&M or upgrades will not start until the government accepts the installed equipment or project.

1.2.18.1 Link-16

1.2.18.1.1 Operate and maintain Link 16 equipment listed in Appendix 3. Repair includes the pull, replace failed component, and return to vendor for repair. Spare equipment will be made available during initial installation. Contractor shall ship (GPS Receivers) equipment-requiring calibration to vendor during warranty period. Training for two contract employees will be provided during initial installation. All other training will be per this PWS.

Section 1 – Page 17

1.2.18.1.2 Listed below is the installation schedule:

FY04 FY05 FY06

RAOC Floor Valdez Oil Terminal Indian Mountain LRR

Sparrevohn LRR Point Barrow LRR Cape Newenham LRR

Murphy Dome LRR Cape Romanzof LRR Oliktok LRR

Cold Bay LRR Tatalina LRR

Cape Lisburne LRR Kotzebue LRR

Barter Island LRR FAA Kenai Comm. Site

Tin City LRR FAA Anchorage Beacon site

1.2.18.2 Reserved

1.2.18.3 Environmental Control Unit (ECU)

All MAR tower ECU equipment will be replaced within the first three years of contract start with smaller units. Information on new ECU equipment not yet available.

1.2.18.4 New Radars

The Government intends to install three new long-range, solid-state, 3-D radar systems during the life of this contract. The facilities may be manned or unmanned and remotely controlled from the Elmendorf MC3.‖

1.2.19.2 First-Look maintenance actions are limited to the GDIT equipment which is identified on the equipment list in paragraph 1.2.19.4. This equipment is identified by a GDIT barcode label.

1.2.19.2.1 Approved first-look maintenance actions under the direct telephone supervision of

GDIT are limited to:

1.2.19.2.1.1 Visual observation and reporting of warning, status or indicator lights.

1.2.19.2.1.2 Switching power on/off or activating reset switches.

1.2.19.2.1.3 Performing bypass or loop-back actions by inserting cable patch cords in the front side of the appropriate patch panels.

1.2.19.3 If after accomplishing all first-look maintenance actions the GDIT equipment is not restored to operable status, the ARS O&M on-site technician shall notify the GDIT support technician and cease all maintenance activity. At no time, will the ARS O&M technician perform maintenance actions which require the manipulation of software/firmware or the use of tools.

1.2.19.4 The GDIT equipment affected by this first-look maintenance agreement is limited to the equipment listed in Table 1 which is located at all 15 LRRS sites:

Table1

Manufacturer Name / Description

ADC

MINI-DSX-1/WM

PATCH MODULE

ADC

MINI-DSX-1/W

PATCH BAY

APC

SMART-UPS 19"

RACK MOUNT

BLACK BOX

MEGARACK

POWER STRIP

BLACK BOX I/O PANEL

BLACK BOX

RS232 TO RS-

422/449

CONVERTER

BLACK BOX

PATCH PANEL

CHASSIS

BLACK BOX

RS232 PATCH

MODULE

BLACK BOX

V.35 PATCH

MODULE

BLACK BOX

V.35 MONITOR

MODULE

BLACK BOX

CONVERTER

CHASSIS W/ PS085

BLACK BOX POWER BOOT 5

RAD

MEGAPLEX MP-

2100M

TELLABS

24VDC 4AMP/

48VDC 2AMP

POWER SUPPLY

Thales Data Cryptor

1.2.19.5 In the event of unintentional damage to the ARS Data Transport equipment during authorized first-look maintenance activities, the ARS O&M contractor shall not be held responsible for repairs/replacement of equipment items.

1.3 Facilities Operations and Maintenance

The contractor shall provide customer support services, infrastructure maintenance, facility maintenance, physical plant operations, civil engineer services, environmental protection services, and emergency planning and operations. Provide all personnel, equipment, tools, materials, vehicles, (except as specified in Section 3 as government-furnished property and services.), and other items and services necessary to perform all civil engineer services, tasks and functions to maintain all real property systems and real property installed equipment at the

ARS sites. All work shall be performed to all current federal, state, local, and municipal codes, industry standards and manufacturer‘s recommendations unless otherwise stated in this PWS.

1.3.1 Facilities O&M

1.3.1.1 Response to Emergencies

Provide the capability to receive and respond to emergency situations 24 hours per day, 7 days per week.

1.3.1.2 Facility Folders

1.3.1.2.1 Update and maintain facility condition folders outlining the maintenance and repair actions completed on all active facilities to include:

Historical records at sites and PHQ

Present maintenance actions

Projected requirements to correct deficiencies, maintain and operate facilities.

Initial facility condition survey

1.3.1.2.2 Make these folders available at all sites for review by the government.

1.3.1.3 Facility documentation on-site

Maintain current documentation-accurate within 60 days--at all sites containing copies of all:

As-built drawings, schematics, and one-line diagrams

Safety electrical one-line diagrams (SEOLD)

Panel schedules

Series circuit resistance testing and analysis

1.3.1.4 Engineering Services

1.3.1.4.1 Provide Professional Engineer (PE) stamped designs for all projects requiring engineering drawings.

1.3.1.4.2 Provide technical information for all types of engineering decisions and programming to the PMO. This shall include technical information from architectural and engineering firms.

1.3.1.4.3 Review and comment on project requirements for projects designed by outside agencies. Submit to the Government comments, justifications and proposed revisions.

1.3.1.4.4 Keep a continuous up-to-date record of inspections.

1.3.1.5 Construction Support Tasks. Ensure all site work, to include third party, does not damage buried utilities or facilities by accurately identifying and marking the work area.

1.3.1.6 Energy Conservation.

Develop an Energy Management Plan to reduce energy to meet Federal goals.

1.3.1.7 Work History

Maintain work history and warranty information for each facility. A copy of each completed work order for any type of work accomplished on a facility and placed appropriate facility maintenance history record. A backup copy of the database shall be maintained and provided to the government upon request.

1.3.1.8 Work Categories

Take a proactive role in identifying deficient infrastructure system areas within the scope of this contract and taking corrective actions to address them. Work categories will be used to identify deficient areas, as an administrative tool to track corrective actions through completion, and for monitoring site workload. Work orders generated via the AF Form 332 process will not be closed out or suspended until they are accomplished according to this PWS or with PMO concurrence. Categorize the work request according to method of accomplishment.

1.3.1.9 Recurring Work Plan (RWP).

Develop and implement a RWP to encompass all preventative and routine maintenance, to include corrosion control, requirements to encompass the sites, the MC3 and the RAOC.

Continue carryover maintenance requirements from the previous contract and include in the initial submittal of the Operational Status Report.

1.3.1.10 Materials

All materials shall comply ASTM, ANSI, and commercial standards identified by the PWS.

1.3.1.11 Base Permits

Develop a process to obtain digging permits, welding permits, and confined space entry permits to include third party.

1.3.2 Building Systems

1.3.2.1 Requirements

Maintain and repair building systems to function as intended. All work within this requirement shall conform to industry standards, manufacturer‘s recommendations and appropriate statutory guidance.

1.3.2.2 Floor Coverings

Develop a plan, to include materials and labor, to replace all floor coverings in active facilities identified in Appendix 2 during the life of the contract. Floor covering should meet commercial grade quality.

1.3.2.3 Painting

Develop a plan, to include materials and labor, to paint existing painted surfaces of the exterior of all active facilities identified in Appendix 2 during the life of the contract. The plan shall include spot painting when applicable. Exterior painting must follow commercial practices commonly used for Alaskan environments.

1.3.2.4 Hoists, Lifts and Slings

Maintain hoists, lifts and slings in accordance with all applicable OSHA, ANSI and ASME standards and provide annual testing and certification.

1.3.3 Mechanical Systems

1.3.3.1 Requirements

1.3.3.1.1 Maintain and repair mechanical systems to function as intended. Conduct all maintenance, repair and replacement of mechanical systems IAW industry standards, manufactures recommendations, National Electrical Codes, Uniform Builders Code and

National Board of Boilers and Pressure Vessel Inspectors, American Society of Mechanical

Engineers.

1.3.3.1.2 Maintain, repair and replace interior piping, plumbing, and sanitary sewer as required to ensure they are operating according manufacture‘s specifications.

1.3.3.2 Chemical Treatment.

1.3.3.2.1 Maintain, operate, and perform testing on all industrial water systems and perform chemical water treatment and chemical treatment as required IAW industry standards on all:

Steam boilers

Hot water boilers

Heat recovery systems

Unfired pressure vessels

1.3.3.2.2 Maintain appropriate records of water tests and treatment.

1.3.3.2.3 Operate, maintain, and repair all ash burners and incinerators IAW manufacturer‘s recommendations and State of Alaska regulations.

1.3.3.3 Interior Electrical, Alarms and Controls

Perform all operation, maintenance, repair services, and technical oversight of construction for all components of the interior electric distribution systems. All work shall comply with the requirements of NFPA-70B (Recommended Practice for Electrical Equipment Maintenance), NFPA-70 (National Electrical Code), ANSI C2 (National Electrical Safety Code). Comply with all local, state, and federal environmental/occupational safety laws, rules, and regulations.

1.3.3.4 Technical Documentation

Associated documents, records, and reports shall be maintained on site and be produced upon request.

1.3.3.5 Fire Extinguishing and Automatic Fire Alarm Systems

Maintain, inspect, repair, and operate fire extinguishing and automatic fire alarm systems IAW applicable NFPA standards and manufacturer‘s instructions in a manner ensuring their serviceability and operation.

1.3.3.6 Alarms and Controls

Perform maintenance and repair of all alarms and controls, and Energy Management and

Control Systems (EMCS) IAW Industry Standards, manufacturer‘s recommendations, National

Electrical Codes, NFPA Standards and Uniform Builders Code.

1.3.3.7 Lightning Protection and Grounding

Perform all operation, maintenance, repair services, and technical oversight of all components of the lightning protection and grounding systems tasks and functions. All work shall comply with the requirements of NFPA 780 (Standard for the Installation of Lightning Protection Systems), NFPA-70B (Recommended Practice for Electrical Equipment Maintenance), NFPA-70

(National Electrical Code), ANSI C2 (National Electrical Safety Code). Be fully responsible for compliance with all local, state, and federal environmental/occupational safety laws, rules and regulations specifically 29 CFR 1910 Subpart S.

1.3.4 Utility Systems

1.3.4.1 Requirements

Maintain, repair and replace utility systems to function as intended. and ensure they are operating and conforming to all current industry standards, manufacturer‘s recommendations and appropriate statutory guidance.

1.3.4.2 Electrical Power Production

1.3.4.2.1 Operate, maintain, and repair prime power generators to ensure total down time at each site is less than 5 hours per year. Down time shall be defined as: Any time a power plant goes black; and any time a brownout is so severe the plant cannot support site requirements.

1.3.4.2.2 Maintain and update a single line diagram of the coordinated power production systems. The following items shall be maintained, on site, as a minimum: Generators-show capabilities and characteristics, UPS-show capabilities and characteristics, circuit breakers IAW manufacturer‘s manuals, Battery-Banks-show capacities and characteristics.

1.3.4.2.3 Collect performance data IAW manufacturer‘s manuals to indicate the need for overhauls for all prime power and emergency generators to include tram engines, fire pumps, and portable generators.

1.3.4.2.4 Perform overhauls, maintenance, RWP, and repair of power plants, power plant sub-systems, and fire suppression engines IAW applicable manufacturer‘s manuals, and other publications referenced from these manuals.

1.3.4.2.5 Operate used oil blenders/used oil burners to reduce the amount of used oil accumulated at every site where prime power is produced.

1.3.4.3 Electric Power Distribution

1.3.4.3.1 Perform all operation, maintenance, repair services, and technical oversight for all components of the electric power distribution systems. All work shall comply with the requirements of NFPA-70B (Recommended Practice for Electrical Equipment Maintenance), NFPA-70 (National Electrical Code), ANSI C2 (National Electrical Safety Code). Comply with all local, state, and federal environmental/ occupational safety laws, rules and regulations. Issue required reports to the federal, state, and local regulatory agencies.

1.3.4.3.2 Calibration of Instruments, Gauges, Controls, and Meters: Develop and implement a program to ensure calibration of instruments, gauges, controls and meters are kept current.

1.3.4.3.3 Electrical Power Transmission and Distribution Systems Operations: Maintain and operate the electrical power transmission, distribution, and lighting systems. The procedures shall comply with NFPA 70B, NEC, NESC, the manufacturer‘s instructions, industry standards, and national, state, and local codes.