FA5000-12-R-0002 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answer questions that have been submitted in regards to the solicitation.

Please see summary of changes for the questions and answers.

The deadline for questions to be submitted is 30 November at 12:00 p.m. AST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Nov-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5000-12-R-0002

X 9B. DATED (SEE ITEM 11)

15-Nov-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Nov-2011

CODE

FA5000 - 673D CONTRACTING SQUADRON

10480 22ND STREET

JBER AK 99506-2501

FA5000 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5000-12-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

The following are the questions that have been received and the government's response to them:

Question 1: We need any historical data on volumes of waste generated during cleanings at each facility so we can determine quantities of drums needed. We are assuming we will need to provide drums for waste containerization as per Section 1.3.6 of the Performance Work Statement even though Chapter 10, section 10.1.1 of OPLAN 19-3 states that "Drum or containers for wastes generated by servicing operations will be provided by the 673 CES/CEANQHWC as necessary."

Answer 1: This contract represents a new approach to the OWS service and maintenance work.

Historically, the contractor, in the process of cleaning the OWS unit would remove all of the water, oil, and sludge together into a vacuum truck. This truck would then transport all material to one location and separate out phases for drying. Therefore, the material to be disposed of was a dry "cake-like" material with a low moisture content. Unfortunately, changes in the regulations now prevent us from continuing this process. As a result, the sludge that will have to be removed and drummed during cleanings will have a much higher moisture contain and thereby greater volume. As a result, we have no way of knowing the amounts/volumes that will be removed from each location.

Question 2: CLIN 0002 lists a quantity of 21, but for the base period (1 Jan 2012-30 Sep 2012) there are only four (4) months of "Seasonal OWS Cleanings" for the three (3) specified buildings for a total of twelve (12)?

Answer 2: This is correct because the base year has been reduced to a 9 month period.

Question 3: Please confirm the methodology that will be used to evaluate the bids for this scope of work and the work histories of prospective bidders.

Answer 3: Please refer to FAR ADDENDUM 52.212-2 (B) within the solicitation for clarification.

Question 4: Please explain the deviation of a 3-year requirement--especially given that the Government has historically required 5 years.

Answer 4: The past performance evaluation considers each offeror's demonstrated recent and relevant record of performance in supplying products and services that meet requirement and it is in the best interest of the government. The government is changing the original 3 year past performance to 5 years.

Question 5: In the event, a contractor "teams" with another company with a higher level of experience in Oil/Water Separator maintenance, would that contractor get maximum benefit for the experience of the team if that contractor were to be the prime contractor on this project?

Answer 5: Please refer to FAR ADDENDUM 52.212-2 (B) within the solicitation for clarification.

Question 6: Since requiring experience in the past 3 years will preclude all local contractors from bidding this contract, would the Contracting Office consider experience in the past 5 years as being acceptable?

Answer 6: The government is changing the original 3 years past performance to 5 years. Please be sure to fully understand the Performance Work Statement; in that the methodology has changed significantly from what has been done in the past.

Question 7: The solicitation states that the price and past performance proposals should not exceed 25 pages - these forms are provided with the solicitation. (Ref pg. 40) Is there a page total on the Technical portion of proposal submittals?

Answer 7: The Technical portion of the proposal shall not exceed 25 pages. Total file size shall not exceed 4 MB.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 02-Dec-2011 12:00 AM to 06-Dec-2011 02:00 PM.

The following have been modified:

52.212-1 ADDENDUM

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

ADDENDA TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS

1. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

The response shall consist of three (3) separate parts; Part I – Technical Capabilities, II - Past Performance Part III – Price Proposal. Price and Past Performance Proposals shall not exceed twenty-five (25) pages, copies of technical certifications shall not be included in the page count of proposals.

2. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

3. Specific Instructions:

a. PART I – TECHNICAL CAPIBILITIES - Submit one (1) copy of certifications and technical requirements of contractor and of all contractor employees that will be working on the contract.

(1) The Contractor performing the OWS requirements shall provide two (2) years experience in underground tank maintenance and or OWS maintenance and demonstrate how work will be accomplished.

(2) Provide certifications and training for working in confined spaces for a minimum of one employee.

b. PART II – PAST PERFORMANCE INFORMATION - Only references for same or similar type contracts are desired. Submit original and one (1) copy.

(1) Quality and satisfaction rating for contracts completed in the past five years: Provide information currently available (letters, metrics, customer questionnaires, independent questionnaires, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(2) Past performance questionnaires: The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and other sources such as other federal government offices and commercial sources, to assess performance. Provide a list of no more than five (5) of the most relevant contracts performed for federal agencies and commercial customers within the last three years. Send a copy of the past performance questionnaire (Attachment 5 to this solicitation) to each of these agencies and customers with instructions to complete the questionnaire and send them to the address as directed on the questionnaire, to arrive not later than the closing date/time of the solicitation. Relevant performance includes efforts involving oil water separator maintenance services that are similar or greater in scope, magnitude, and complexity regarding the ability to repair and maintain any size/shape/type of components covered under this contract, regardless of the cause of the malfunction or cleaning required. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, address, facsimile and telephone number of the contracting officer

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(3) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

(4) Subcontractor consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(5) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

(a) Requirements of the solicitation (item numbers), Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

(b) Evaluation factors for award.

c. PART III- PRICE PROPOSAL - Submit original and one (1) copy

(1) Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

(2) Insert proposed unit and extended prices in the pricing schedule. The extended amount must equal the unit price multiplied by the number of units. The proposal(s) must be submitted for a base period plus two (2) Option Years.

(3) Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3 shall be returned along with the proposal, if not registered in ORCA.

4. General Information

a. Information regarding submission of proposal: Hand carried or mailed proposals must be in a sealed envelope or package and include on the outside of the package the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Proposals may be mailed or hand carried to:

673rd Contracting Squadron/LGCB Attn: 1st Lt Jessica Steinhoff Suite 368 10480 22nd Street

JBER, AK 99506-2501

b. Offerors are cautioned that JBER has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN

HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the proposal drop off point PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

c. Offerors can also summit electronic copies of proposals. Files are not to exceed 4 MB. By summiting an electronic copy, offerors take the risk of proposals not getting through Government security measures and firewalls. No zip files will be accepted. Jessica.steinhoff@elmendorf.af.mil

d. FEDERAL HOLIDAYS: The following Federal Holidays are observed:

New Year’s Day: 1 January Martin Luther King’s Birthday: Third Monday in January Presidents Day: Third Monday in February Memorial Day: Last Monday in May Independence Day: 4 July Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: 11 November Thanksgiving Day: Fourth Thursday in November Christmas Day: 25 December

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) TECHNICAL REQUIREMENTS

(2) PAST PERFORMANCE

(3) PRICE

Technical and past performance, when combined, are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2

BASIS FOR CONTRACT AWARD: This is a competitive selection in which competing offerors’ technical requirements and past and present performance history will be evaluated when combined, are significantly more importance than price. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions To Offerors, the offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and performance records. The evaluation process shall proceed as follows:

A. Initially offers shall be ranked according to price, including option prices. An offeror’s proposed prices will be determined by multiplying the quantities identified in the Pricing Schedule by the unit price for each item to confirm the extended amount for each. Copies of the Pricing Schedule will be necessary in order to submit a proposal for each Option Year.

Technical Acceptability. Initially, the government technical evaluation team shall evaluate the technical proposals on a pass/fail basis. The proposals shall be evaluated against the following subfactors:

1. The Contractor performing the OWS requirements shall provide two (2) years experience in underground tank maintenance and or OWS maintenance demonstrate how the work will be completed in accordance with the Performance Work Statement (Attachment 1).

2. Provide certifications and training for working in confined spaces for a minimum of one employee.

B. Using questionnaires and other sources, the contracting officer shall seek relevant performance information based on (1) the references provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant performance includes efforts involving oil water separator maintenance services that are similar or greater in scope, magnitude, and complexity regarding the ability to repair and maintain any size/shape/type of components covered under this contract, regardless of the cause of the malfunction or cleaning required. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

Recent performance is contracts within the last five (5) years. The government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a “Substantial Confidence” performance assessment rating. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in the solicitation, based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence as defined below. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will be considered as highly as past performance information for the principal offeror. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating “Unknown Confidence”, meaning the rating is treated neither favorably nor unfavorably.

C. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

D. If the lowest priced evaluated offer is judged to have a “Substantial Confidence” performance rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

E. In the event that the government does not make an award pursuant to paragraph D above, the government reserves the right to award a contract to other than the lowest priced offer if that offeror is judged to have a performance assessment rating of “Satisfactory Confidence” or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

F. Offerors are cautioned to submit sufficient information and in the format specified in the proposal preparation instructions to permit a meaningful assessment of past performance. Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

G. The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

(End of provision)

TABLE 3- PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description

SUBSTANTIAL CONFIDENCE

Based on the offeror’s performance record, the government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY CONFIDENCE

Based on the offeror’s performance record, the government has an expectation that the offeror will successfully perform the required effort.

LIMITED CONFIDENCE

Based on the offeror’s performance record, the government has a low expectation that the offeror will successfully perform the required effort.

NO CONFIDENCE

Based on the offeror’s performance record, the government has no expectation that the offeror will be able to successfully perform the required effort.

UNKNOWN CONFIDENCE

No performance record is identifiable or the offeror’s performance record is so sparse that no confidence assessment rating can be reasonably assigned.

(End of Summary of Changes)