COMBO - Tents Tables Chairs Rental - Amendment 2.pdf

Mountain Home Air Force Base, Idaho

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This solicitation, FA489726QC039, is being issued as a Request for Quotation (RFQ). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

RFQ Issued By: 366 CON/PKA Date Issued: Quotes/Offers are

Due: 3 APRIL 2026 26 MARCH 2026 by 10:00 AM Local time (MST)

Contracting Officer: Elizabeth Hughes

Email: elizabeth.hughes.5@us.af.mil

Contracting Specialist: Alethea Coker

Email: alethea.coker@us.af.mil

NAICS: 532289 – All Other Consumer Goods Rental

PSC: W099 – Lease or Rental of Equipment - Miscellaneous

SB Size Standard: $12.5 Million Dollars

Type of Set- Aside:

None

Small Business

Small Disadvantage Business

Veteran-Owned Small Business

Woman Owned Small Business

HUBZone

Section 8(a)

Service-Disabled Veteran-Owned Small Business

This is a 100% Total Small Business Set-aside. The government intends to award a Firm Fixed-Price Contract

ATTACHMENT(s):

1. PWS – Tents, Tables, Chairs Rental – 12 MAR 26

2. WD 2015-5513 Rev 27

Quote Submission Information ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES. (SEP 2023)

Paragraph (a) first sentence revised as follows: The NAICS code and small business size standard for this acquisition appear above.

4) is revised as follows: The Contractor shall provide descriptive literature that demonstrates in sufficient detail that they can meet the requirement. The provided literature will be used to evaluate compliance with the requirements in this solicitation as requested. Any literature lacking in sufficient detail or other does not demonstrate compliance with this requirement will not be considered for award. Descriptive literature can be, but is not limited to capability statements, past performance on government contracts, resumes or biographies for the company or its employees.

Paragraph (c) Quoter agrees to hold their pricing firm for 60 days from the date specified for receipt of the quotes.

Paragraph (e) is revised as follows: Alternative line items will not be accepted.

(End of Provision Addendum)

Instructions to Offerors-Commercial Items, quotes shall also consist of the following:

SUBMISSION INFORMATION: The contractor shall submit a signed copy of this Combined Synopsis/Request for Quote. All solicitation amendments must be acknowledged or signed and returned with the quote. Quotes must be e-mailed to the addresses found on page one (1). Please submit all documents to both emails listed by the closing date stated on page one (1). Clearly identify RFQ# FA489726QC039 in the subject line. Submissions, including technical proposals, shall not exceed 10 pages.

All quoters are responsible for verifying if their quote was received by the contracting office. You may wish to place a read/delivery receipt. Offerors are advised that delays can be experienced with the Government’s e-mail system.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

PAST PERFORMANCE: If available, the contractor may submit past performance data on similar contracts as this requirement. Past performance exceeding 3 years will not be evaluated.

SYSTEM FOR AWARD MANAGEMENT (SAM): The Contractor shall be registered in the SAM database and be registered under the chosen NAICS, found on page 1, prior to the award of this contract. Further information and guidance regarding SAM can be found at the SAM website: www.sam.gov.

Evaluation Information LPTA Evaluation http://www.sam.gov/

FAR Provision *52.212-2, Evaluation -- Commercial Items (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government and other factors considered: The following factors shall be used to evaluate offers:

-Technical Capability -Price -Past Performance

Each evaluation criteria will be evaluated on a pass/fail bases as depicted below.

Evaluation Criteria Pass Fail

Technical Capability

Contractor provided descriptive literature demonstrating they conform to the requirements of the provided specification.

Contractor failed to provide descriptive literature demonstrating they conform to the requirements of the provided specification.

Past Performance

Contractor has a history or no history of negative past performance in the CPARS and/ or SPRS systems.

Contractor has relevant negative past performance in the CPARS and/ or SPRS systems.

Award will be made to the offeror that represents the best value to the Government considering technical capability, price, and past performance. This may result in the Government awarding to an offeror other than the lowest priced. For example, if an offeror with no past performance history has a lower price than an offeror with high past performance ratings in CPARS and/or SPRS, the Government may elect to award to the offeror with high past performance ratings if determined to be the best value to the Government. The awarded contract shall be contingent upon determination of fair and reasonable price.

Note: A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision Addendum)

(End of Provision)

Offeror’s Information Name & Address: POC:

CAGE: Phone:

UEI:

(Unique Entity Identifier)

Fax:

(Not Required)

Tax ID: (Not required w/ active SAM registration)

E-Mail:

By signing below Offeror is agreeing to the Provisions and Clauses as indicated within this solicitation as well as acknowledging they have submitted all the required submission requirements listed in addendum 52.212-1 located on page two (2) and three (3).

POC

Signature: Date:

* The offeror is not mandated to use this page of this RFQ; however, if you chose not to use it, all of the information under Offerors information above shall be included in your submitted offer.

The following is the proposed Bid Schedule / Contract Line item(s) (CLIN) which will be used in the contract award:

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

0001 40’ x 80’ Keder Canopy IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

1 EA $ $

40’ x 40’ Keder Canopy IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

10’ x 20’ Standard Canopies IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA

10’ x 10’ Standard Canopies IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA

Concrete Blocks (20” x 20” x 12”) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

Straps (1” x 15’) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

Concrete Blocks (40” x 24” x 30”) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

Straps (2” x 12’) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA

Fire Safety Package for the Tents IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

Tent Sidewalls (8’ x 20’) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

White Picket Fencing (7’ x 32”) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA

Steal Barricade/Bike Fencing (8’ x42”) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

Snow Fencing IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26 ft $ $

Round Tables (5’) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA

Rectangle Tables (8’ x 30”) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

White Folding Chairs IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

OPTIONAL

The option to increase canopy (40’ x 40’) to two

(2) canopies with required strapping and Blocks IAW PWS – Tents, Tables, Chairs Rental –

12 MAR 26

EA $ $

The option to increase rectangle tables (8’ x 30”) to one hundred thirty (130) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA $ $

The option to increase round tables (5’) to sixty

(60) IAW PWS – Tents, Tables, Chairs Rental – 12

MAR 26

EA $ $

The option to increase white folding chairs to one thousand (1000) IAW PWS – Tents, Tables, Chairs Rental – 12 MAR 26

EA

Total

PERFORMANCE PERIOD:

The contractor shall begin performance on 16 MAY 2026. The period of performance is as follows:

The contractor will deliver and set up all tents no later than 12:00pm Friday, 15 May 2026, and have a technician available between 7:00 am to 6:00 pm Saturday 16 May 2026 through Sunday 17 May 2026 to provide onsite support for the rented equipment with a response time of no more than two hours. The contractor will begin teardown after 5:00 pm on Sunday 17 May 2026. All equipment must be removed before 8:00am on Monday, 18 May 2026.

PAYMENT TERMS & DELIVERY:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 FOB Destination

DAFFARS CLAUSES INCORPORATED BY REFERENCE

5352.201-9101 Notification of Government Security Activity and Visitor Group Security Agreements

5352.209-9000 Organizational Conflict of Interest

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

5352.223-9001 Health and Safety on Government Installations

5352.242-9000 Contractor Access to Air Force Installations

DAFFARS CLAUSES INCORPORATED BY FULL TEXT

5352.201-9101 Ombudsman- ACC

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email: acc.a7k1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)