PWS AMENDMENT 1 - 366 OSS Auditorium AV Restoration.docx

Solicitation Number

Performance Work Statement (PWS) For

366 OSS Auditorium Audio-Visual System Restoration

Mountain Home AFB (MHAFB), ID

31 August 2023

1. GENERAL INFORMATION.

1.1. Description of Work. The contractor shall provide all personnel, labor, supervision, management, supplies, tools, equipment, parts, materials, transportation, shipping & delivery, and all other items and services necessary to install a two-projector system for auditorium use with microphones and two cameras integrated with secure and unsecure video teleconferencing capability for use at Mountain Home AFB, Idaho. All work shall be accomplished in accordance with this Performance Work Statement (PWS), all applicable federal, state, local laws, regulations, manufacturer’s specifications, and commercial practices.

1.2. Hours of Operation. The contractor shall be available between Monday through Friday 7:00 am to 4:30 pm (local) time (MST). These are the “normal” hours of operation. Weekends or holidays shall not be counted as a business day.

1.2.1. Holidays. The contractor shall not be required to provide normal services/work during federal holidays. Federal holidays are defined as follows:

NOTE: Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday.

2. REQUIREMENTS.

2.1. Contractor will remove current audio-visual system components and replace with new items listed below. Contractor will install new components in same location to the maximum extent possible. Routing of cables will be through raised floor or above drop ceiling for a clean appearance. Projectors, screens, cameras, and tablet control will be in room 147. Codec system and shelving racks will be in room 149.

2.2. Parts/supplies

2.1.1. Two projectors that work for a room that is 50 feet in depth (from the front stage), and 70 feet in width. Eiki EK-850LU or suitable substitute.

2.1.2. Two motorized projector screens approximately 116 inch length by 72 inch height display. Da-Lite Advantage 70137LS or suitable substitute.

2.1.3. A microphone system be installed at the podium lectern and microphones facing audience suspended from ceiling. Shure MX418/C or suitable substitute.

2.1.4. Microphones facing audience suspended from ceiling. Shure MXA920W-S or suitable substitute.

2.1.5. A tablet control system set up at the podium to manage AV operation. Extron 60-1565-12 10” Tabletop Touchlink Pro or suitable substitute.

2.1.6. A codec system with capability to integrate a NIPR and SIPR VTC System controlled at podium in adjacent equipment room. A Cisco Codec Plus K9 or suitable substitute.

2.1.7. Tracking VTC camera facing stage/lectern. Aver TR530 live-streaming cameras or suitable substitute.

2.1.8. VTC camera facing the audience. Aver PTZ330 live-streaming cameras or suitable substitute.

2.1.9. Wiring and shelfing units for system components in adjacent equipment room.

2.3. Repair/maintenance

2.3.1. The Contractor will provide technical support upon request.

2.3.2. The Contractor will initiate a technical resolution of any operation issues via telephone or in-person within 6-hours of notification during the Installation/Labor warranty period.

2.4. Installation: The Contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items needed to setup/install the Auditorium Equipment.

2.4.1. The Contractor shall install all requested equipment in accordance with (IAW) manufacturer’s specifications.

2.4.2. The Contractor shall ensure proper operation of the installed Audio-Visual systems.

2.4.3. The Contractor shall ensure the installed equipment operates with existing speaker system.

2.4.4. Any equipment not functioning properly IAW manufacturer’s specifications shall be diagnosed and repaired by the Contractor.

2.4.5. The Contractor shall ensure cleanliness of Government facility is maintained at all times.

2.4.6. The Government will inspect facility for cleanliness prior to Contractor’s departure.

2.4.7. Any damage done to Government property by the Contractor shall be repaired by the Contractor at the Contractor’s expense.

2.5. Warranty

2.5.1. System equipment: Manufacturer warranty

2.5.2. Installation/Labor: 120 days

2.6. Training

2.6.1. The Contractor shall conduct training of entire system operation to Government personnel.

3. SURVEILLANCE & QUALITY ASSURANCE.

3.1. SERVICE SUMMARY.

Contractor will install two operational projectors.

3.2. Quality Control. The contractor shall employ their commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services. Through implementation of the contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract. All quality control records shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

3.3. Quality Assurance. The Government may use various quality assurance methods to determine the contractor’s compliance with the PWS and the contract requirements in accordance with FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items (a) Inspection/Acceptance.

3.4. Re-Performance of Non-Conforming Work. Upon inspection of work, any work found to not be in accordance with this PWS/contract shall be re-performed by the contractor at no additional cost to the government.

4. CONTRACT ADMINISTRATION. During performance under contract, the contractor shall participate in administrative tasks inherent to the administration, surveillance, and oversight of contract performance.

4.1. Contract Employees. All contract personnel must be able to read, write, speak, and understand English fluently. Contract personnel shall present a neat appearance, and be easily identified as a contract employee. The contractor shall obtain base identification and vehicle passes for all employees who make frequent visits to, or perform work on Mountain Home AFB in accordance with the current installation access/entry requirements. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation. The contractor shall not employ persons for work on this contract identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Each employee will be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name(s). The contractor shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the service provider’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

4.2. Interferences. The contractor shall not unduly interfere with regular scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the issue, to include the name of the government personnel involved to Contracting Officer immediately. The contractor shall notify the Contracting Officer verbally of disputes with customers or other base contractors and follow-up in writing.

4.3. Records Management. The contractor shall create, handle, and maintain records for the Air Force, regardless of medium, in accordance with the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. Full text versions of these publications are available for free download at http://www.e-publishing.af.mil. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the Mountain Home Records Management Office at 366 CS/SCOKR, Bldg. 512, Mountain Home AFB, ID, 83648.

5.0. ENVIRONMENTAL CONTROLS.

5.1. Hazardous Material Inventory and Safety Data Sheets. SDS are required as specified in the latest version of Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor upon contract award to the Hazardous Materials Program Manager (366 FW/A7IE) at 208-828-1684/6351 for a determination of whether or not a product is a HAZMAT and what additional requirements may be applicable/necessary. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. The government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to Mountain Home AFB or any property under the control of Mountain Home AFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

5.2. Material Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

5.3. Notification of Environmental Spills. If a spill occurs, the person discovering the spill will make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department will be notified IMMEDIATELY. Responsible units/activities will clean up small spills safety and within their capabilities to do so. Generally, a spill of only a few gallons will recovered by the responsible unit/activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials will be packaged and staged for disposal in accordance with the installations hazardous waste procedures. Contact the Environmental Office (208-828-6351) for guidance. The liability for the spill or release of such substances rests solely with the contractor and its agent.

5.4. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris in accordance with federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. If hazardous wastes are generated the contractor will be required to setup and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the Contracting Officer and Environmental. Consult with the Hazardous Waste Program Manager (366 FW/A7IE) at 208-828-1684/6351 prior to disposal of any waste.

5.5. Historic Preservation. MHAFB houses numerous historic properties (buildings, structures, objects, archaeological sites) managed in compliance with the National Historic Preservation Act (NHPA), and its implementing regulations at 36 CFR 800. In order to avoid inadvertent adverse effects to historic properties, coordination with 366FW A7IE Cultural Resources Manager, Ms. Noelle Shaver (828-8003/6351) is required prior to implementation.

6. SECURITY, OPSEC, & ANTITERRORISM. The contractor shall comply with all requirements and procedures IAW AF FAR 5353.242-9000, Contractor Access to Air Force Installations included herein. All contract employees shall carry contractor photo identification at all times. Contractor employees shall comply with any base security measures implemented at all times. This includes, but is not limited to, vehicle and goods searches and identification checks during times of increased security.

6.1. Operations Security: The contractor shall comply with 366 FW OPSEC requirements and countermeasures to protect critical information as defined in AFI 10-701, Operations Security. Contractors shall receive unit-specific OPSEC training within 90 days of assignment to a contract. Training documentation must be completed by the respective unit OPSEC coordinator. The unit OPSEC personnel will provide guidance on protecting critical information, training materials and other instructions as needed. The contractor will comply with the 366 FW OPSEC Policy that imposes a 100% shred requirement of all government related paper products using NSA approved devices only.