FA49720Q0029-Furnishings Management Amendment 1.pdf

DEPARTMENT OF THE AIR FORCE

366TH FINANCIAL ACQUISITION SQUADRON (ACC)

MOUNTAIN HOME AIR FORCE BASE IDAHO

27 July 2020

MEMORANDUM FOR: ALL INTERESTED CONTRACTORS

FROM: 366 FAS/PKA

366 GUNFIGHTER AVE, SUITE 2102

MOUNTAIN HOME AFB, ID 83648

SUBJECT: Amendment 1; Proposal Request: FA4897-20-Q-0029, Furnishing Management Services

1. The purpose for this addendum is to provide answers to industry submitted questions.

2. The proposal due date is being changed from Tuesday, 28 July to 31 July 2020 no later than 10:00A.M. MST. Offers shall be e-mailed to TSgt Jeffrey Corey, jeffrey.fish.1@us.af.mil Tammie Morlock: tammie.morlock@us.af.mil.

3. If you have any questions please call TSgt Jeffrey Corey, at 208-828-64783118 or email at jeffrey.corey.1@us.af.mill

1 Atchs Q & A mailto:jeffrey.fish.1@us.af.mil mailto:jeffrey.corey.1@us.af.mill

Q1: Do we submit quotes for 5 years or 6 years?

A1: Submit for the 5 years, the 5th option is a 6 month extension option based on FAR 52.217- 8.

Q2: Is this solicitation to be Small Business Set Aside or will it be 8(a) Set Aside for Small Business?

A2: This will be a small business set-aside.

Q3: First reference stipulates that this contract will be a Firm Fixed Price contract while reference 2 stipulates that a man hour rate will be established in the schedule and payment will be made based on the actual quantity of man-hours used. This appears to be contradictory. The bid schedule does not ask for labor rates.

A3: Contractor decision determined when hiring man power

Q4: The solicitation instructions do not appear to require any sort of past performance references. Will the Government accept any past performance references to establish the bidder’s qualifications?

A4: FAR 52.212-2 shows all evaluation steps.

Reference: Solicitation, page 40 (unnumbered), FAR 252.237-7054, Notice of Continuation of Essential Contractor Services (b). The reference states that the offeror shall provide, with its offer, a written plan of how it will continue to perform essential services listed in Attachment 4, Mission Essential Contractor services, dated 17 Jan 2020. PWS, page 17 of 27, paragraph 7.0 states that the contractor shall submit a contingency plan for continuation of essential services within 30 calendar days following contract award.

Q5: Where is Attachment 4 located ?

A5: The attachment was added to the documents.

Q6: What is the correct time for submitting the subcontractor plan – with the bid, or 30 days after contract award?

A6: 30 Days after award.

Reference: PWS, page 5 of 27, paragraph 1.3.18, Replacement Parts:

Q7: Will the contractor be allowed to add a G/A percentage markup for purchases of repair parts? The G/A would cover the cost of processing invoices, payments, and reconciling any disputes with parts providers, including warrantied items, wrong parts delivery, inoperative parts delivered. The G/A would cover the administrative time to manage this program.

A7: Yes

Q8: The Government includes CLIN 0002 (Reimbursable Materials, Parts, and Appliances) as a Qty 1 and Unit Year in the RFQ. As this is a cost reimbursable CLIN will the Government provide a plug number (based on historical spend) as a means to conduct the evaluation? If not, how should bidders propose cost for this CLIN?

A8: Minimal historical data available.

Q9: The PWS says "A quarterly preventative maintenance service of washers, tumble dryers, and ice machines, laundry rooms and other areas as required. Repair, maintenance, and cleaning service shall be conducted on site when practical. The contractor shall ensure performance of all repairs, testing, and cleaning of appliances IAW commercial standards and as outlined in AFI 32-6000."

Is the cost for the requirements called out above to be billed and reimbursed under CLIN 0002?

If not, how should bidders estimate this cost and where should be capture that costs in our pricing?

A9: Yes, and should be utilized from the $5K estimate.

Q10: Is the winning contractor required to provide safety equipment for personnel. Such as steel toe boots, gloves, back braces, eye protection, eye wash stations?

A10: Yes, according to OSHA warehouse standards.

Q11: What is the estimated annual work load data for:

a. Service Calls (scheduled)?

b. Service Calls (Unscheduled)?

c. Dorm renovation / room swap outs?

d. Annual furniture and appliance shipments (receiving)

A11: No historical data available.

Q12: Is this an existing requirement being performed under a previously awarded contract?

A12: No

Q13: If this is an existing requirement being performed under a previously awarded contract, can the Government please provide a. Previously awarded contract number b. Previously awarded contract value c. Current incumbent contract name

A13: None previously awarded.

Q14: If there are current incumbent staff, they have right of first refusal under the DOL Service Contract Act and the FAR. Bidders are required to retain incumbent staff, so long as positions are available, and honor their SCA hire dates. Can the Government please provide the list of SCA hire dates for the current contractor incumbent staff so bidders may accurately capture their accrual rates for Paid Time Off (PTO).

A14: New requirement.

Q15: Will the winning contractor be required to provide vehicles such as stake truck with lift gate, box van, etc? If so, how many and what type?

A15: Yes, one stake bed truck with lift gate.

Q16: Will the winning contractor be required to provide MHE (folklifts) and pallet jacks? If so, what type and how many?

A16: New requirement, currently use pallet jacks and fork lift may also be needed.

Q17: Will the winning contractor be required to provide furniture pads, packing and wrapping materials, tape, box cutters, etc?

A17: Yes, contractor will need to provide those items.

Q18: Will the winning contractor be required to provide annual training and certifications for personnel to operate Forklifts?

A18: Yes, if requirement is needed.

Q19: Will the winning contractor be required to provide annual HAZMAT and freon removal certifications?

A19: Yes, if requirement is needed

Q20: Will the winning contractor be required to connect and disconnect gas stoves in the dorms or TLF/TLQ? If so, will contractor personnel need to be certified and licensed for this task?

A20: No gas appliances are installed.

Q21: Will the Government provide eMH training to the winning contractor personnel?

A21: Training will be determined. Government will provide computer access.

Q22: What is the annual work load projections for this project?

A22: Workload varies, historical data unavailable.