Final_SOW_Camera_Maintenance.docx

STATEMENT OF WORK

INSTALLATION OF VIDEO INSIGHT SURVEILLANCE EQUIPMENT

MOUNTAIN HOME AFB, IDAHO

11 September 2017

Table of Contents

Section I – Description of Services

Section II – Government Furnished Services

2.1. Summary

2.2. Services

Section III – General Information

3.1. Hazardous Material Identification Records

3.2. HAZMART General Guidance

3.3. Hazardous Material/ Waste Management

3.4. Hazardous Material Handling

3.5. Environmental Protection

3.6. Contractor Personnel

3.7. Hours of Operation

3.8. Holidays

3.9. Traffic Laws

3.10. Security

3.11. Safety Requirements

3.12. Performance of Service during Crisis Declared by the National Command Authority

3.13. Contingency Operations

3.14. Certification

SECTION I DESCRIPTION OF SERVICES

1.1. Objective: The objective is to purchase and install cameras in the 366 Security Forces Squadron (SFS) Kennels, Bldg 2201, located on Mountain Home AFB, ID, (MHAFB).

1.2. General Scope: The contractor shall accomplish all actions necessary to provide Internet Protocol (IP) compatible video surveillance system for the 366 SFS Kennels, Bldg 2201, located on Mountain Home AFB, ID, (MHAFB), as defined by the requirements of this Statement of Work (SOW). The contractor shall be responsible to procure, at their own expense, all personnel, equipment, supplies, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform the installation and programming of all requirements. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. The contractor shall perform all requirements, conform to the professional standards, and follow all applicable instructions and directives as identified by this SOW. All contractor personnel shall obtain and maintain a current certification for all camera systems and components.

1.2.1. Equipment. System will include:

1.2.1.1. One (1) 12 TB Video-Insight server, with 3 output video card, two (2) monitor outputs (connection of up to two (2) separate monitors), keyboard, mouse, unlimited user viewing for remote monitoring of cameras through Video Insight server. The server will be installed in an enclosure in the communications room of Bldg 2201 (adjacent to 366 Communications Squadron (CS) Comm enclosure) and connected to camera VLAN in accordance with (IAW) 366 CS requirements.

1.2.1.2. One (1) 2 TB Video-Insight monitoring workstation with 3 output video card, two (2) monitor outputs (connection of up to two (2) separate monitors), keyboard, mouse, and Video Insight Monitoring Station software. Monitoring station to be installed in an office of Bldg 2201 and connected to camera VLAN in communications room of Bldg 2201 IAW 366 CS requirements.

1.2.1.3. One (1) Web Smart Switch, 24 Port 10/100 Mbps with 4 Gigabit Ports and 2 Mini-GBIC Slots, 17.6 Gbps switching capacity, Network Medai (Ethernet: UTP/STP Cat 3,4,5,6). LAN Ports (24x10/100Mbps Auto-MDIX Fast Eithernet ports, 4 x 10/100/1000Mbps Auto-MDIX Gigabit ports, 2 x 1000Base-SX/LX Mini –GBIC slote *shared with 2 Gigabit ports)), installed in same enclosure as server identified above. All cameras will be connected to switch and the switch will be connected to the camera VLAN in communications room of Bldg 2201 IAW 366 CS requirements.

1.2.1.4. One (1) 17 inch monitor with wall mount to be connected to the server installed in the area of the enclosure in the communications room of Bldg 2201 (adjacent to 366 CS Comm enclosure).

1.2.1.5. One (1) 32 inch flat screen LCD color video monitor, anti-glare surface, HDMI, DVI, VGA, and S-Video inputs (video monito not TV) with wall mount, to be connected to the workstation and installed in office of Bldg 2201.

1.2.1.6. Twelve (12) 3 MP (2048 x 1536) resolution cameras with built-in IR, 4 mm lens, PoE (Power over Ethernet), vandal proof, with license, and roof mounting hardware (Advidia B-31 or comparable). Camera must be compatible with Video Insight camera system. Twelve (12) installed in kennel area of Bldg 2201. One (1) camera behind each kennel, and one (1) camera over each entry door to kennel area, and two (2) cameras installed in the hallway outside kennel area of Bldg 2201 (one at each end of hallway), and connected to camera VLAN IAW 366 CS requirements.

1.2.1.7. One (1) 2 MP (1080p) color/monochrome day/night exterior Pan/Tilt/Zoom camera with 0x Zoom Lens with f4.9-49mm / F1.8-3.0, DC Iris, weather and vandal proof, Power over Ethernet (PoE), camera with license, all exterior wall mounting hardware (Advidia B-210 or comparable). Camera must be compatible with Video Insight camera system. Installed outside (back) of Bldg 2201, adjacent to rear exit door of hallway outside kennel area observing the ARMAG and connected to camera VLAN IAW 366 CS requirements.

1.2.1.8. One (1) Smart UPS (SMART1500LCD or comparable) for server.

1.2.1.9. One (1) wall mounted enclosure with door for the server and POE switch. The enclosure will be installed in the communications room of Bldg 2201 (adjacent to 366 CS Comm enclosure).

1.2.2. Additional Information

1.2.2.1. Contractor will program server and cameras for use via V-LAN IAW 366 CS requirements.

1.2.2.2. Contractor will provide all cable and associated equipment (e.g. Cat6 cable and adequate connectors) to connect all equipment and cameras. Installation, programming, shipping, handling and Standard Commercial Warranty for 12 months.

1.2.2.3. All work shall be done in accordance with manufacturer’s specifications and to the satisfaction of the 366 SFS Camera System Manager (CSM). All installers/programmers must show certification and training from Video Insight on installation of their specific equipment (to ensure warrantee).

1.2.2.4. All work shall conform to the latest issue of the National Electric Code.

1.2.2.5. Poor workmanship or unacceptable performance shall be grounds for withholding payment until the problem is equitably resolved.

1.2.2.6. Contractor shall notify the CSM of any delays or problems affecting task completion including nature of the delay and expected completion date.

1.2.2.7. Contractor shall provide to the Contracting Officer (CO) employee certifications to document their qualifications to perform electrical and electronic troubleshooting, repair, testing, diagnostics, and proprietary programming.

1.2.2.8. Contractor to provide all tools and diagnostic equipment required for the performance of work. Major equipment, such as man lifts and bucket trucks including operators, will be provided by the contractor.

1.2.2.9. Some areas within the installation may require escorts, according to standard practices. When expecting to do work in these areas, the contractor shall coordinate with the CSM who will coordinate with the appropriate site personnel for the given area. To include, but not be limited to, asking for escorts, available access times/windows and advanced notification of said personnel. If escorts are not available, the contractor will notify the appropriate site personnel of the impact to scheduled activities before impact occurs.

1.2.2.10. Contractor shall be responsible and accountable for the safety and actions of their employees while working within the properties of the site.

SECTION II GOVERNMENT FURNISHED SERVICES

2.1. Services. The government is responsible for:

2.1.1. Communication. Communication connection between facilities containing alarm or security camera equipment. Government is responsible for communication connection to the applicable communication room of the effected facilities.

2.1.2. Utilities. Electrical power into all installation buildings, including panel board and circuit breaker.

2.1.3. Telephone. "Class C" (on-base) telephone service.

2.1.4. Building Maintenance and Repairs.

2.1.5. Security Forces and Fire Protection. Phone Numbers:

Emergency Communications Center: 828-2256 Emergency (Police, Fire and Ambulance): 911.

SECTION III GENERAL INFORMATION

3.1. Hazardous Material Identification: Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract), and for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. MSDSs shall be maintained by the contractor.

3.2. HazMart (Bldg 1296, 828-2690): The government (HaxMart personnel) will inventory all chemicals that the contractor brings on to Mountain Home AFB. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste is contained in Subpart C of 40 CFR, Part 261. The contractor shall provide one copy of the MSDSs for each item to the HAZMART section for review prior to any chemicals being brought onto Mountain Home AFB.

3.2.1. Spill Response: The contractor shall be briefed on Mountain Home AFB spill response procedures at the pre-performance conference. The contractor shall report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment or personnel to clean up a contractor-caused spill, the contractor shall be required to reimburse the government for all associated costs.

3.3. Hazardous Material/ Waste Management: The contractor will be briefed on Mountain Home AFB Hazardous Material/Waste Management Plan at the pre-performance conference.

3.4. Hazardous Material Handling: The base Bio-Environmental Engineer (BEE) and HAZMART sections shall approve any chemicals, solvents, lubricants, and other products requiring MSDSs prior to handling or using on MHAFB. The contractor shall coordinate with HazMart personnel (828-2690) before bringing any hazardous items onto the installation. The contractor shall maintain one copy of the MSDSs for each hazardous material line item used. The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bioaccumulative and Toxic (PBT) chemicals. Any hazardous material containing one of these banned substances shall not be allowed on base.

3.5. Environmental Protection: The contractor shall conform with all federal, state and local laws pertaining to environmental protection. Any violation of law, DoD Guidance, or the contractor’s own Environmental Protection Plan will be identified to the Contracting Officer (CO) immediately.

3.6. Contractor Personnel Management. During normal duty hours the contract manager or alternate shall be available to meet at Mountain Home AFB with government personnel designated by the CO to discuss any issues as releated to this SOW. All personnel shall comply with all installation rules and directives to include but not limited to: clearance for base access, motor vehicle operation to include flight line operations, and all safety requirements and guidelines.

3.6.1. The government is authorized to restrict the employment under the contractor of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

3.6.2. Access: The contractor shall allow government personnel access to work areas, provide support and not interfere with CSM, state, federal and other designated personnel in performance of their official duties.

3.6.3. Base Access.

3.6.3.1. All contractor personnel must meet standard base access requirements.

3.6.3.2. Contractor personnel are only allowed base access in performance of their assigned duties under this SOW. If contractor personnel have other base access media (e.g., retired DoD identification), they are allowed base access IAW standard base access procedures.

3.6.3.3. The contractor shall provide a completed 366th SFS Form 30, for each employee requiring installation access to the CSM within five (5) business days following contract award. After approval, the CSM will notify the contractor that the employees may get their installation access ID at the Visitor’s Control Center. Blank 366th SFS Form 30 will be provided to the contractor by the CSM after contract award.

3.6.3.4. The contractor is not authorized to sponsor any visitors or other contractor personnel onto the installation. All requests for base access must be coordinated through the CSM.

3.6.3.5. The contractor must notify the CSM if made aware of a possible changes to an employee’s fitness for base access.

3.6.3.6. The contractor will retrieve all base access media from employees upon termination of on-site employment and turn into the Visitor Control Center.

3.6.3.7. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on MHAFB.

3.6.4. Conflicts of Interest: The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7, Standards of Conduct, subsections 2-2064 and 2-303. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in paragraph 3 of AFI 64-106, Air Force Industrial Labor Relations Activities. Contract personnel shall readily identify themselves as contractors in correspondence, telephone conversations and in meetings they attend IAW AFI 33-119, paragraph 5. The contractor shall not employ persons for work on this contract if such employee is identified by either the contractor or the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation or its population.

3.6.5. Off-Duty Active Military: The contractor is cautioned that off-duty active military personnel hired may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

3.6.6. Records Management: All records, files, and documents, regardless of media (e.g., paper, electronic, etc), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

3.6.6.1. The contractor shall keep these item(s) current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program, paragraph 10, AFMAN 33-363, paragraph 6.4, AFMAN 33-364, paragraph 2.10 and the Air Force Records Disposition Schedule which may be accessed from the following web address: https://www.my/af.mil/afrims/afrims/afrims/rims.cfm.4

3.6.6.2. Records shall be turned over to the government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

3.6.7. Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following internet address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil

3.7. Hours of Operation: Normal Mountain Home AFB hours of operation are from 0730 – 1630. During these times the contractor shall have access to various agencies that may be needed. The contractor may work outside of these hours as needed, but they will not have access to several agencies.

Federal Holidays:

A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) The contractor is not required to provide service during 366 FW Family and/or Down Days:

3.8. Traffic Laws: The contractor shall comply with all Mountain Home AFB traffic regulations while on MHAFB.

3.9. Security:

3.9.1. CO may direct the contractor to remove, and the contractor shall remove, an employee from any assignment under this contract for reasons of security or misconduct. All contractor personnel are subject to security forces jurisdiction and the authority of the Installation Commander (CC) while on USAF installations.

3.9.2. The contractor shall be responsible for safeguarding all government property. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3.9.3. The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Offical Use Only (FOUO) material.

3.9.4. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

3.10. Safety Requirements. Contractor shall be responsible and accountable for the safety and actions of their employees while working within the properties of the site IAW standard OSHA requirements. Contractor personnel must also comply with all base safety requirements. CSM is responsible for ensuring contractor is aware of local safety requirements.

3.11. Performance of Service during Crisis Declared by the National Command Authority:

This service is determined to be non-essential for performance during crisis according to DODI

3020.37. However, in the event of a crisis or significant emergency is declared, the CO will contact contractor personnel to notify them of the situation and any possible changes to their contract responsibilities.

3.13. Contingency Operations. During periods of increased security (e.g., increase Force Protection Conditions (FPCONS)) contractor access to the installation may be limited. However, based on the impact of the contract on installation security, all contractors associated with the contract are considered “essential contractor service,” and the CSM will ensure personnel are allowed access during these periods. However, based on security requirements the contractor may have to be escorted during these periods. The CSM will coordinate base access and escorts with the contract manager during these periods.

3.14. Certifications. Contractor shall provide employees possessing pertinent certifications and qualified to perform electrical and electronic troubleshooting, repair, testing, diagnostics and proprietary programming of installed camera systems. Only qualified and licensed personnel with experience maintaining and installing these systems are required. Personnel performing