Atch_9_-_18R5035_-_Question_Matrix_-_Final.xlsx
XLSX spreadsheet 40 KB Posted
- Attached to
- Optimizing Human Weapon System (OHWS) Federal contract opportunity
- Solicitation number
- FA4890-18-R-5035
About this file
This is a solicitation for an Optimizing Human Weapon System contract requiring occupational therapy, physical therapy, and audiology services to support a prehabilitation program decreasing neck and back pain among fighter aircrew. Services include data collection, analysis, and quarterly reporting to support physical performance evaluation, injury avoidance and recovery. The contract will be awarded as a 100% small business set-aside with a 5-year period of performance from March 2020 through September 2025. Offerors must submit proposals by September 16, 2019 adhering to requirements in the solicitation, including registration with SAM. The contract will be awarded on a firm-fixed-price basis to a single awardee responsible for all locations. Evaluation will utilize a full tradeoff methodology considering all factors in the commercial items evaluation provision. The soliciting agency is the Air Force Air Combat Command.
Questions and Answers
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Atch_4_-_18R5035_-_PWS.pdf | ||
| Combined_Synopsis__Solicitation_Cover_page.pdf | ||
| Atch_8_-18R5035_-PPQ_Cover_Letter.pdf | ||
| Atch_5_-_18R5035_-_Price_Template.xlsx | XLSX spreadsheet | |
| Atch_2_-_52_212-2_Addendum.pdf | ||
| Atch_1_-_52_212-1_Addendum.pdf | ||
| Atch_10_-_8R5035_-_App_D_SubKtr_Consent_Ltr.doc | DOC document | |
| Atch_8_-18R5035_-PPQ_Cover_Letter_(Final_Version).pdf | ||
| Atch_10_-_8R5035_-_App_D_SubKtr_Consent_Ltr.doc | DOC document | |
| Atch_4_-_18R5035_-_PWS.pdf | ||
| Atch_2_-_52_212-2_Addendum.doc | DOC document | |
| Atch_1_-_52_212-1_Addendum.doc | DOC document | |
| Atch_8_-_18R5035_-_App_B_PPQ_Cover_Letter.pdf | ||
| Atch_3_-_CLAUSES.docx | DOCX document | |
| Atch_6_-_18R5035_-_App_A_PPI_Template.doc | DOC document | |
| Atch_5_-_18R5035_-_Price_Template.xlsx | XLSX spreadsheet | |
| Atch_7_-_18R5035_-_App_C_PPQ_Template.doc | DOC document | |
| Atch_9_-_18R5035_-_Question_Matrix.xlsx | XLSX spreadsheet | |
| Atch_11_-_COI_Statements.docx | DOCX document |
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OHWS Matrix
| FA4890-18-R-5035 OHWS Question/Comment Matrix | |||||||
| Offerors | |||||||
| Q# | Doc | Pg. # | Par. # | Comment/Question | Category (Delete Later) | Specific Cat (Delete Later) | Response |
| Please clarify if release is solely a Draft RFP and that a Final RFP is to be released at a TBD date in the future | FBO | Final RFP | The OHWS posting on FBO on 7 August 19 was a draft RFP and no proposal were due. FAR 52.212-1 and FAR 52.212-2 were in draft status only. Any associated proposal due dates from the 7th of August posting are null and void. | ||||
| The release is solely a Draft RFP and that a Final RFP is to be released at a TBD date in the future. If that is the case, would the government please share, if known, what the estimated date the Final RFP would be released | FBO | Final RFP | The RFP was released on 16 August 19. | ||||
| Is the recently published FBO announcement (16 Aug 2019) for Optimizing the Human Weapon System Service another Sources Sought Request or is it Pre-Solicitation notice? | FBO | Final RFP | The 16 August 19 posting is the RFP via a Combined Synopsis Solicitation. | ||||
| I saw that the response date in the General Info section was changed to “Aug 16, 2019 2:10 pm Eastern”, but did not come across any other edits. Was this just a change for administrative reasons? Or was a document or other information intended to be posted? Just wanted to check | FBO | This was an administrative change. | |||||
| Would you confirm that the sources sought modification preempts the Pre-solicitation? | FBO | Final RFP | The posting on 7 August 19 was a presolicitation draft RFP. The Combined Synopsis Solicitation was released on 16 August 19. | ||||
| 52.212-1 | In Addendum to 52.212-1, Instructions to Offerors – Commercial Items – FA4890-18-R-5035, Section 3. Submission of Proposals we find “Please submit electronic proposals to the AMIC PKA Organizational Proposal box at accamic.caas@us.af.mil. Proposals are due no later than 20 September 2019 at 3:00 p.m. (Local Eastern time). Late proposals will not be accepted. Please advise if this is in fact the actual solicitation? | FBO | Final RFP | This information has been updated in an amendment to the solicitation and proposal due dates have been extended until the 27th of September at 10:00 AM Eastern Time | |||
| Will the Government consider separating the CONUS and OCONUS requirements into separate solicitations? | Requirement | At this time, the Government intends to maintain the locations as a single requirement. | |||||
| Are the services required under the contemplated Solicitation currently being provided under an existing contract? If so, to what extent are the contemplated services currently being provided? | Requirement | Re-compete | Services required under contemplated Solicitation are not currently being provided under an existing contract. | ||||
| Is this Solicitation a re-compete of an existing requirement? Please provide the contract/task order number(s) for any existing contracts which are currently providing these services. | Requirement | Re-compete | This solicitation is not a re-compete of an existing requirement. | ||||
| 52.212-2 | 1.6 | We would suggest removing this subsection altogether because it currently conflicts with SBA regulations. The requirement for SBA approval of JVs applies only in if the RFP is set-aside for 8(a) competition, see 13 C.F.R. § 124.513, and it appears that the Contracting Officer here is going to set this aside for SB. Please note that Joint Ventures formed either under the SBA All Small Mentor/Protégé program or those formed under no mentor/protégé program at all do not require SBA approval (nor will the SBA do it). See 13 C.F.R. §§ 121.103(h) & 125.9. Also, offerors who will be bidding as JVs already are well versed in these rules. | Small Business | Language in section has been revised within the FAR Clause 52.212-1 | |||
| 52.212-2 | 1.6 | Additionally, it’s possible that SBA JVs would not be able to perform this requirement because JVs formed as separate entities (i.e. LLCs) generally are required to subcontract to the ventures all requirements for contract personnel under 13 C.F.R. § 121.103(h). Unfortunately, Article 72 of the NATO SOFA Supplemental Agreement does not permit subcontractors providing “Troop Care” services to receive SOFA benefits. | Small Business | Language in section has been revised within the FAR Clause 52.212-1 | |||
| 52.212-2 | 1.6 | Please clarify whether proposed subcontractor past performance be evaluated the same as the proposed prime contractors, or whether proposed prime contractor’s past performance be viewed as more relevant because of the relationship it will have with the Government under the resultant contract. | Doc Interpretation / Clarification / Add. Info | PPQ | In accordance with FAR Clause 52.212-2 section 2.3.1.2 of the solicitation, relevancy is determined through demonstration of the ability to perform the full range of services in accordance with the PWS. The contractors relationship with the government, either as a prime contractor or a subcontractor, will not be considered in the relevancy determination. |
| In reviewing FBO, as you suggested, I see today’s modification identifies the project as a “sources sought”. This is very exciting, and we’re prepared to direct our resources accordingly but, so I don’t make a mistake, would you confirm that the sources sought modification preempts the Pre-solicitation? | FBO | Final RFP | The FBO posting on 7 August 19 was a presolicitation draft RFP, however the actual solicitation was released on 16 August 19 via a Combined Synopsis Solicitation. | |||
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 1 | 1.4 | Paragraph states offerors acknowledge awareness of all amendments to the solicitation via an email. Can that accomplished in the email when the offeror transmits its proposal or must it be a separate email? | Procedural | FAR Clause 52.212-1 section 1.4 of the solicitation has been revised that all contractors shall acknowledge awareness of all amendments to the solicitation in the proposal submission email to the government. | |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 2 | 3.3 | It does not say where this contact information is provided. Can it be provided on the first page if Volume 3, Pricing? | Doc Interpretation / Clarification / Add. Info | FAR Clause 52.212-1 section 3.3 has been amended to state contact information will be provided on a cover page referenced in Table 1 of section 4.5. The content of the cover page is covered in section 3.3 and the page count is outlined in section 4.5. | |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 2 | 4.3.1 | Can pages be in landscape if a chart, table or graphic warrant it? | Procedural | Yes, landscape format is allowed for pages where chart, table, or graphic on page warrants the format | |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 2 | 4.3.2 | Where is the Organizational Chart provided and where are the instructions for it so offerors know what is required? | Procedural | Org Chart | The organizational chart is optional information included at the offeror's discretion and contains only organizational structural information. Such a document may be attached to the cover letter as outlined in section 3.3. The organization chart requirement language has been adjusted in section 4.3.2 of FAR Clause 52.212-1 of the solicitation |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 3 | 4.4 | Can the Government explain what it means by "Each factor shall be contained in its own single searchable file, with copy/paste capability." If documents are provided in pdf, which is what the Government requires, how can copy and paste be available? | Procedural | Documents shall be provided in a Adobe Acrobat 9.0 or later PDF or Microsoft Office 2010 or later format that allows for text to be searchable within the document. Additionally, the PDF should allow for text to be copied from the document, so it can subsequently be pasted to an editable text document. The PDF or Office 2010 document is not required to be editable or paste within the source document. | |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 3 | 4.4 | Can the Government explain what it means by "Offerors shall insert the file name in the header of each document." Does this refer to each page header? | Doc Interpretation / Clarification / Add. Info | As prescribed in FAR Clause 52.212-1 section 4.4, offerors shall utilize the naming standardized naming convention (e.g. offeror-name-factor-name.doxc) and place that naming convention in the header of each document | |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items; Attachment 8 | 4 | 4.8 | The instructions state "forward it directly to the Contracting Officer (CO) not later than the day proposals are due.", however Attachment 8 PPQ Cover Letter states PPQ are due 8/30/2018. Can the government clarify when PPQ are due? | Doc Interpretation / Clarification / Add. Info | PPQ | Attachment 8 has been updated to reflect the correct date and added onto FBO 27 September 2019. |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 4 | 4.8.1 | Does the Government mean to reference here Attachment 8 PPQ Cover Letter versus the Consent Letter? | Doc Interpretation / Clarification / Add. Info | PPQ | FAR Clause 52.212-1 section 4.8.1 of the solicitation has been revised. A qualifying PPQ submission must be submitted with a consent to release past performance information. If the consent form is not submitted, the PPQ will not qualify for consideration. |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 4 | 5.3 | Can the Government validate that the glossary of abbreviations and acronyms is only required in Volume I - Technical? | Procedural | Glossary of abbreviations and acronym is only required to be placed in Volume I - Technical; however, all abbreviation and acronyms used in any section should be included in glossary | |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 4 | 5.5 | Is the requirement to provide the actual Plans here with the understanding they will be more fully developed after award (Criteria 1) and then discuss how they will be effective (Criteria 2)? | Doc Interpretation / Clarification / Add. Info | Wellness Plan | Yes - offerors should submit a program as described in Para 5.5; if selected for award, the plan (Criteria 1) will be made part of the contract with opportunity for additional refinement in coordination with the Government; offerors are encouraged to submit a plan that, to the best of their abilities, includes the detail necessary to be evaluated by the Government IAW Para 2.2.1 of Addendum to 52.212-2 Evaluation - Commercial Items. Criteria shall be used to discuss how the plan will be effective. |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 6 | 7.1 | Can the Government provide these NTE travel amounts to be inserted in Attachment 5 for each CLIN ? | Procedural | Pricing | A NTE amount of $10,000 have been added for travel for each period of performance and $5,000 for the 6 month extension. These amounts shall not be adjusted by offerors. |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items | 6 | 7 | Can the Government verify if a Volume 3 narrative can be submitted in addition to Attachment 5? | Doc Interpretation / Clarification / Add. Info | Pricing | FAR Clause 52.212-1 and 52.212-2 have been revised to allow for offerors to provide an accompanying document to the pricing template which provides substantiating data for other direct costs. The Government will utilize this information in accordance with FAR Clause 52.212-2 section 4.2.1. |
| Addendum to 52.212-1 Instructions to Offerors - Commercials Items and Attachment 5 | 6 | 7.3 and Attachment 5 | For supporting data, is the Government asking for a separate complete build up of each of the 169 positions with direct labor, fringe and indirect costs for each contract period of performance in addition to the information in Attachment 5? Can the government clarify the supporting data requirement and how submitted? |
| If yes, how is this information going to be provided in Attachment 5 when the spreadsheets do not have anyplace to provide fringe costs, indirect costs or ODC breakout? Do offerors add sheets to the Attachment 5 workbook for each contract period and all positions or do they provide their own spreadsheet with all costs broken out? | Doc Interpretation / Clarification / Add. Info | Pricing | The pricing template has been revised to add a category for "Direct Labor" where the offeror will provide the unburdened labor cost associated with each FTE. The labor value within the TOEP will still be derived from the burdened rates multiplied by the annual hours. | |||||
| Atch_3 Clauses | 6 | N/A | Does Limitations on Subcontracting apply because it is not checked? | Small Business | FAR Clause 52.219-14, Limitations on Subcontracting has been added. | |||
| Atch_3 Clauses | 9 | N/A | The provision of 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495) is checked but provision 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) is not checked. Can the Government clarify this? | Doc Interpretation / Clarification / Add. Info | Because the work is exempt from the service contract act, 52.222-17 was removed and 52.222-43 does not apply. | |||
| Atch_3 Clauses | N/A | N/A | Are the positon in CONUS subject to the Service Contract Act or are they exempt? | Doc Interpretation / Clarification / Add. Info | This requirement is exempt from the Service Contract Act. | |||
| Atch_3 Clauses | N/A | N/A | Will the Government please provide all the SOFA agreements? | Doc Interpretation / Clarification / Add. Info | Status of Forces Agreements (SOFA) are published in a Department of State annual report titled: "Treaties in Force: A List of Treaties and Other International Agreements of the United States in Force." This document can be accessed via the Department of State website via the following link: https://www.state.gov/treaties-in-force/ | |||
| Atch_5 Price Template | FFP Core and FFP Optional Extended Work Week | There are tabs citing Extended Work Week for Core and Optional FTE, however none of the documents contained reference this extended work week. Can the government please clarify? | Doc Interpretation / Clarification / Add. Info | Pricing | Extended work week is outlined in section 1.2.1.1 "Alternate Performance Schedule" where the contractor may be asked to support 7 day operations. | |||
| Atch_5 Price Template | Instruction Tab | FFP Summary Tab, Item 8 | It states to put in the ODC Handling Rate and Fee but on the FFP Summary Tab on Rows 21-22 it states "not required for this acquisition." Can the Government clarify this requirement; do offerors put in these rates or not? | Doc Interpretation / Clarification / Add. Info | Pricing | The pricing template has been revised and the ODC handling Rates have been removed. | ||
| Atch_5 Price Template | Instruction Tab | FFP Core or Optional FTE Tabs, Item 5 | These items (labor category, task number, number of FTE) are already entered in by the Government. Are offerors supposed to change any of this pre-filled data? | Doc Interpretation / Clarification / Add. Info | Pricing | Offerror will not alter the labor category, task #, Unit, Performance Location, or # FTE columns. The offerors shall input their information in the est. hrs., direct labor rate, and fully burdened rate columns | ||
| Atch_5 Price Template | Instruction Tab | FFP Core or Optional FTE Tabs, Item 5 | Can the Government explain what it means by "If the same labor category applies to multiple tasks, please enter a separate row for each task?" | Doc Interpretation / Clarification / Add. Info | Pricing | Instruction has been removed as this has already been accomplished by delineating each FTE in its own row | ||
| Atch_5 Price Template | Instruction Tab | FFP Core or Optional FTE Tabs, Item 6 | Can the government validate that hours go in columns F, I, L, O, R and U? | Doc Interpretation / Clarification / Add. Info | Pricing | With the revised template, hours will go in columns F, J, N, R, V, and Z | ||
| Atch_5 Price Template | Instruction Tab | FFP Core or Optional FTE Tabs, Item 7 | Can the Government validate that the fully burdened rate goes into columns G, J, M, P, S and V? | Doc Interpretation / Clarification / Add. Info | Pricing | With the revised template, fully burdened hours go in columns H, L, P, T, X, and AB | ||
| Atch_5 Price Template | Instruction Tab | FFP Core or Optional FTE Tabs, Item 8 | Can the Government validate that calculated rates for pre-filled formulas are in columns H, K, N, Q, T and W? | Doc Interpretation / Clarification / Add. Info | Pricing | With the revised template, the calculated rates for prefilled formulas are in columns I, M, Q, U, Y, and AC | ||
| Atch_5 Price Template | N/A | N/A | Can the Government provide clarity on what the material line is used for? | Doc Interpretation / Clarification / Add. Info | Pricing | The material line on the price template may be used for any proposed material costs the offeror expects to use in performance of the contract. It is not necessary to propose any material costs for this effort; however, if costs are proposed, the use of materials should be addressed in cost substantiation as well as the technical volume. | ||
| Atch_6 PPI Template | N/A | N/A | The PPI are currently in TNR 10 Point. Is it acceptable to submit all content for the PPI in 10 Point, including table information, description of contract, etc.? | Doc Interpretation / Clarification / Add. Info | All proposal information must conform with the instructions in FAR Clause 52.212-1 section 4.3. The template has been revised to confirm with this information as well. | |||
| Atch_6 PPI Template | 1 | C | It states to "Describe the nature and portion (percentage) of the work to be performed on the TACP-GA POTFF effort…" Can the Government states what the TACP-GA POTFF effort is? | Doc Interpretation / Clarification / Add. Info | Correction | Template has been revised to remove this language | ||
| Atch_11 COI Statements | N/A | N/A | Are offerors and their teammates supposed to complete the OCI Statement? If yes, in which Volume is it submitted? | Doc Interpretation / Clarification / Add. Info | Attachment 11 have been removed from the solictation and is no longer required to be filled out or submitted by the offerors | |||
| PWS | 3 | 1.2.1 | The PWS sates that performance may be required on recognized US holidays? Does this apply to OCONUS work as well? Will international holidays be recognized? | Doc Interpretation / Clarification / Add. Info | OCONUS | Contractor personnel can expect to not recognize Host Nation holidays but will recognize US holidays for OCONUS locations. | ||
| PWS | 3 | 1.2.1 | Will the contract employees be required to work more than 40 hours/week at any given time? | Doc Interpretation / Clarification / Add. Info | No the government will not require employees to work more than 40 hours a week. | |||
| PWS | 3 | 1.2.1 | This is a non-personal services contract. Would the gov’t consider changing this to personal services? | Doc Interpretation / Clarification / Add. Info | The Government does not intend to change this service to a personal service. | |||
| PWS | 3 | 1.2.1 | State licenses and certifications will be from the state in which services are provided. What about OCONUS performance locations, is a licenses from any state acceptable? | Doc Interpretation / Clarification / Add. Info | OCONUS | Yes, at OCONUS locations licensure from any state or US territory will be acceptable. | ||
| PWS | 6, 7 | 5.2.2.1 and 5.2.2.2 | For ATs, will the Government allow substitution of Bachelor's degree with greater years of experience, i.e. BS and 5 years or MS and 2 years? | Doc Interpretation / Clarification / Add. Info | PWS | At this time the Government does not contemplate allowing substitutions for the KSA associated with the labor outlined within the PWS. If an offeror believes the requirements are overly restrictive and the market cannot support the requirements, the offeror may make it known in their proposal for Government consideration. | ||
| PWS | 8 | 5.3.2.1 and 5.3.2.2 | For CSCS, will the Government allow substitution of Bachelor's degree with greater years of experience, i.e. BS and 5 years or MS and 2 years? | Doc Interpretation / Clarification / Add. Info | PWS | At this time the Government does not contemplate allowing substitutions for the KSA associated with the labor outlined within the PWS. If an offeror believes the requirements are overly restrictive and the market cannot support the requirements, the offeror may make it known in their proposal for Government consideration. | ||
| PWS | 8 | 5.3.2.3 | Can the Government explain why only SOF experience is preferred? Are there any other preferred experiences? | Doc Interpretation / Clarification / Add. Info | PWS | SOF experience is likely to provide a higher level of quality with regard to the experience as the work relates to the work of this contract. Other work experience would be viewed favorably such as collegiate or professional sports experience. Offerors may substantiate in their proposal submissions why their past performance experience is desirable for this requirement. | ||
| PWS | 10 | 5.4.2.1 | MT will maintain a license or certification from the state in which the service is to be provided? –What about OCONUS locations? Can the license be from any US state? | Doc Interpretation / Clarification / Add. Info | PWS | Yes, at OCONUS locations licensure from any state or US territory will be acceptable. | ||
| PWS | 12 | 6.18 | It states Contractor shall develop and maintain continuity folders IAW task requirements defined in this PWS (Section 4.0). There is nothing in PWS 4.0. Can the Government clarify and describe the continuity folder elements and requirements? | Doc Interpretation / Clarification / Add. Info | PWS | Information for the contents of the continuity folders is now correctly refenced in section 4. An example of such information would be a profile of the individual being served and contain information such as strength or range of motion. | ||
| PWS | 18 | 11.1 | It states The transition period will be 30 calendar days for Project Lead (reference 4.0 of this PWS) and one assistant? Are these Government or contractor personnel? If contractor personnel, can the Government state why it specified these 2 people to work on transition? Are they working on a Government site during transition? | Doc Interpretation / Clarification / Add. Info | PWS | The transitional period is designed to allow sufficient time for the awardee to begin the in processing steps for personnel required for the PWS. The individuals in question are contractor personnel and the PWS language has been adjusted accordingly. These individuals are not required to work on a particular site, however if offerors request access to a specific site, the Government will make accommodations for those individuals if practicable. Offeros shall make these requests know in their proposal. | ||
| PWS | 18 | 12.1 | Performance Schedule is not correct, has base period starting 1 AUG 19. Can the Government please update? | Doc Interpretation / Clarification / Add. Info | PWS language has been revised to reflect the period of performance. | |||
| PWS | 19 | 12.4 | It states Contractor employee while on duty, wear in plain view on the upper portion of his outer garment a metal or plastic identification badge to be furnished by the Contractor, containing the company name, employee name, and the section where the employee works. The section may not be known or it may change after assignment, can the Government remove the section requirement and only require the company name and employee name? Or can section be replaced with a standard work-related designation, such as their labor category? | Doc Interpretation / Clarification / Add. Info | Yes, it is acceptable for the contractor employee not to have the work section on the name card. | |||
| 52.212-1 | 5 | 5.5 | Criteria 1: states, "...in accordance with PWS paragraph 4.1 and its following subparagraphs …" Can you confirm that you meant to reference PWS 5.1? | Doc Interpretation / Clarification / Add. Info | The PWS has been revised and the correct reference is PWS 4.1. | |||
| FBO Page/52.212-1 | 2 | 3.1 | Please validate that proposals are due at 3:00 PM (Eastern Time) | Procedural | Confirmed Proposals are due 10 A.M Eastern Standard Time on the 27th of September 2019 | |||
| Attachment 8 | 1 | 3 | Please update the date to the due date for solicitations on this requirement. | Procedural | Confirmed Proposals are due 10 A.M Eastern Standard Time on the 27th of September 2019 | |||
| Attachment 3 | 1 | Recommend removal of 52.215-10, 52.215-11, 52.215-12, and 52.215-13 as Attachment 1 Paragraph 7.3 explicitly states that "certified cost or pricing data is not required". | Doc Interpretation / Clarification / Add. Info | Clause Removed | ||||
| Attachment 3 | 2 | Recommend removal of 52.230-2, 52.230-3, 52.230-6, and 252.215-7002 as this is FFP. | Doc Interpretation / Clarification / Add. Info | Clause Removed | ||||
| Attachment 3 | 4 | Recommend removal of 252.219-7003 as this is a small business set aside. | Doc Interpretation / Clarification / Add. Info | SB | Clause Removed | |||
| Attachment 1 | 6 | 6.3.5 | Will the Government consider accepting completed performance evaluations from CPARS in lieu of PPQs? | Doc Interpretation / Clarification / Add. Info | PPQ | Yes the government will accept complete performance evaluations in lieu of PPQs. | ||
| Att 1 & 8 | 4 | 4.8 | In bold face type, HQ ACC states that "PPQs should be sent (by the offeror) to organizations for which a performance assessment is requested early enough for the respondent to complete the PPQ and forward it directly to the Contracting Officer (CO) not later than the day proposals are due." In Att 8, it states that Our areas of interest in the offeror are summarized in the enclosed questionnaire. | |||||
| Request your written response no later than 30 August 18, 10:00 a.m. EST. Please clarify what date the PPQs are to be submitted? | Doc Interpretation / Clarification / Add. Info | PPQ | Attachments have been updated with the correct response date of 27 September 2019 by 10 A.M. EST. | |||||
| Att 1 | Does similarly situated apply for subcontracting? | Doc Interpretation / Clarification / Add. Info | PPQ | Yes. A “Similarly situated entity” means a first-tier subcontractor, including an independent contractor, that has the same small business program status as that which qualified the prime contractor for the award and that is considered small for the NAICS code the prime contractor assigned to the subcontract the subcontractor will perform. As this requirement is a total small business set-a-side, a first-tier subcontractor would be required to be a qualified small business under the applicable NAICS to be considered as similarly situated. | ||||
| Att 1 | 5 | 6.3.2 | Can a past performance be submitted by a subcontractor who is performing less than 20 percent? | Doc Interpretation / Clarification / Add. Info | PPQ | No. A subcontractor must perform 20 percent or more of the work if past performance is to be submitted | ||
| Att 2 | 3 | 2.3.1.3 | To achieve a Very Relevant score for past performance, does the Government consider the offeror to have a past performance for both CONUS and OCONUS? | Doc Interpretation / Clarification / Add. Info | PPQ | In accordance with FAR Clause 52.212-2 section 2.3.1.2 and 2.3.1.3, Relevancy entails the evaluation of the offereor's ability to perform the full range of services in accordance with the PWS. Performance in both CONUS and OCONUS would fit with the scope and magnitude definition of Very Relevant past performance. | ||
| Att 2 - 52.212-2 | 1 | 1.1.1 | How will the government determine which offerors are in the competitive range? | Doc Interpretation / Clarification / Add. Info | FAR Clause 52.212-2 has been adjusted and illustrates that the competitive range will be established only after each proposal has been evaluated in accordance with the procedures outlined in FAR Clause 52.212-2 of the proposal. The competitive range will be comprised of the most highly rated proposals and the Government reserves the right to limit the number of offerors within the competitive range further for efficiency sake. | |||
| Att 1 | 5 | 6.3.2 | Will the government evaluate and weigh subcontractor past performance in the same manner as prime past performance? | Doc Interpretation / Clarification / Add. Info | In accordance with FAR Clause 52.212-2 section 2.3.1.2 of the solicitation, relevancy is determined through demonstration of the ability to perform the full range of services in accordance with the PWS. The contractors relationship with the government, either as a prime contractor or a subcontractor, will not be considered in the relevancy determination. | |||
| PWS | 3 | 1.2.1 | "State licenses and certification for each Contractor must be from the state in which the services are provided." | |||||
| How about OCONUS, would any state license cover this labor category? | Doc Interpretation / Clarification / Add. Info | At OCONUS locations, licensure from any state or US territory will be acceptable. | ||||||
| PWS | 4 | 3 | "The Contractor’s requirement is to implement Tasks 5.2, 5.3, and 5.4 as defined in this document, including providing collection and analysis of data and enhancing reduction…" Does the government have any specific database for the ATCs to upload collected data and do further analysis? | Doc Interpretation / Clarification / Add. Info | Not at this time. The Government will define the data to be collected and the Government will work with the contractor to define the report format. The contractor must be willing to work with the Government to provide the information in a useful format acceptable to the Government. The contractor's recommendations for data format and collection would be considered when determining the optimal format for reporting. | |||
| PWS | 5 | 5.1 | "The Contractor shall collect, analyze, resolve, disseminate, and archive information". Does the Government have a database system in place where the collected data can be analyze? | Doc Interpretation / Clarification / Add. Info | Not at this time. The Government will define the data to be collected and the Government will work with the contractor to define the report format. The contractor must be willing to work with the Government to provide the information in a useful format acceptable to the Government. The contractor's recommendations for data format and collection would be considered when determining the optimal format for reporting. | |||
| PWS | 15 | 10.1.1 | "10.1.1 Security support provided by the Air Force to the Contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities" Does this contract require a DD254 for employees to handle classified information? | Doc Interpretation / Clarification / Add. Info | This contract does not required a DD254 and section 10.1.1 of the PWS has been removed. | |||
| PWS | 15 | 10.1.2 | "Security support requiring joint Air Force and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material and high value pilferable property" Is Secret Clearance a requirement for this contract so the contractor's employees can handle classified information? | Doc Interpretation / Clarification / Add. Info | A Secret Clearance is not required to perform the work on this effort and section 10.1.2 of the PWS has been removed. | |||
| PWS | 15 | 10.2 | Does paragraph 10.2 contradict 10.1.1 and 10.1.2 | Doc Interpretation / Clarification / Add. Info | Paragraph 10.2 no longer contradicts 10.1.1 and 10.1.2 of the PWS | |||
| PWS | 19 | 1.1 | Is there a specific CLIN for the transition IN plan? | Doc Interpretation / Clarification / Add. Info | A Transition In CLIN has been added | |||
| PWS | 22 | 15.2 | "15.2 Moving Expenses. Moving expenses related to Contractor personnel are the responsibility of the Contractor and shall not be billed to the Government." OCONUS moving expenses can be considerable. This includes Visa fees, relocation costs, school for dependents, etc. Will the government cover these expenses? | Doc Interpretation / Clarification / Add. Info | Offerors may provide placement expenses as part of their initial proposal; any such expenses shall be delineated in the ODCs of the proposal. During performance of the contract however, the Government will not pay for such expenses for filling vacated positions. | |||
| PWS | 22 | 15.3 | "Position vacancies shall not exceed 14 calendar days unless approved in writing or otherwise directed in advance by the CO. Optional FTEs, shall not exceed 30 calendar days unless approved in writing or otherwise directed in advance by the CO". | |||||
| OCONUS contractors requiring SOFA will need to be approved and this requirements take at least a 30 day timeline which is out of the contractors hands and lies with local governments. Some contractors may need a longer timeline to be approved by some local governments. Would the government consider an exemption from both the 14 day and 30 day requirement for OCONUS contractors? | Doc Interpretation / Clarification / Add. Info | Vacancy fill rates have been adjusted (See PWS Sections 10 and 14.3). All CONUS Core positions are required to be filled 30 calendar days from the award of the contract (IE performance start date), and OCONUS positions are required to be filled 60 calendar days from award (30 days after performance start date). CONUS vacancy shall be filled within 14 calendar days and OCONUS vacancies shall be filled within 60 Calendar days. Offerors may provide a qualifying statement within their proposal annotating an exemption from these requirements, which the government will evaluate and assign a risk allocation to in accordance with the technical evaluation found in FAR Clause 52.212-2 of the solicitation. If no qualifying statement is proposed, the expectation of the government will be that the contractor adheres to the timeline within the PWS. | ||||||
| Price Template | Will the government be updating the price template to show the correct POP dates? | Doc Interpretation / Clarification / Add. Info | Pricing Template updated with correct Period of Performance Dates | |||||
| PWS | 10 | 5.4.2.1 | "The MT will maintain a license or certification from the state in which the service is to be provided." How about OCONUS, would any state license cover this labor category? | Doc Interpretation / Clarification / Add. Info | Yes, at OCONUS locations licenses from any state or US territory will be acceptable. | |||
| PWS | 18 | 11.1.1 | "Contractor personnel must be in place NLT 30 calendar days after the Project Lead begins transition services." Will the Government consider providing an exemption on the 30 day requirement for OCONUS locations? | Doc Interpretation / Clarification / Add. Info | OCONUS Contractor personnel must be in place no later than 60 days after contract award and OCONUS vacancies must be in filled within 60 calendar days. | |||
| Overall | Will the government reimburse Phase-In costs? | Doc Interpretation / Clarification / Add. Info | No the Government will not reimburse Phase-In Costs. | |||||
| Price Template | Will the Government be providing a CLIN list for pricing purposes | Doc Interpretation / Clarification / Add. Info | The Government May provide a CLIN structure for reference but the CLIN structure, but offeror will provide pricing information in conformance with the solicitation and with the associated pricing template. | |||||
| PWS | 4 and 5 | 5.1 | Is each location is equipped with basic fitness facility/gym/workout room? Are there additional total body standard conditioning programs running at the same time as the Neck and Back Pain program where our program will integrate with existing? Is the neck and back program the only program the airmen are required to attend? | Doc Interpretation / Clarification / Add. Info | Yes, each fighter squadron will have access to a basic fitness workout room. No, there is no other concurrent required fitness program apart from the standard AF fitness assessment. Each location will typically have standard fitness equipment available for use. This equipment would be a full array of free weights and weight benches, rubberized flooring, stretch bands, treadmills, bikes, as well as ice packs and hot packs. Equipment the contractor deems necessary for specific evaluations and data collection or exercises for neck and back will necessarily be provided by the contractor. | |||
| PWS | 5 | 5.1.3 | Will our ATCs be functioning within the medical team of the military with acute injury assessment and triage responsibilities? Is the “Unit Commander” we are reporting to a medical person or a non-medical officer? | Doc Interpretation / Clarification / Add. Info | This is a non-medical program and does not include the provision of medical care. As it currently is envisioned this program will not assess or treat injury but will provide preventive efforts for neck and back pain. | |||
| CTI | ||||||||
| Price Template | Price Template Period of Performance (POP) is different than the POP on FBO as well as the POP in the PWS. Please clarify the correct POP. | Doc Interpretation / Clarification / Add. Info | Pricing | The POP on the Pricing template has been corrected and aligns with the PWS and associated solicitation documentation. | ||||
| Atch_1 | 2 | 3.1 | FBO indicates proposals are due at 10 EDT on 16 Sept. Atch_1 indicates 1500 EDT. Please clarify. | Doc Interpretation / Clarification / Add. Info | Procedural | Proposals are due 27 September at 10:00 AM Eastern Time. Applicable documents have been adjusted accordingly. | ||
| Atch_2 | 5 | 4.2.2 | The Government has provided pre-established NTE amounts for the Optional Fixed Price Travel CLINS. This optional CLIN price is not included in the pricing sheet. Please clarify. | Doc Interpretation / Clarification / Add. Info | Pricing | pre-established Travel CLIN amounts have been added in the amount of $10,000 for the base and four optional years and in the amount of $5,000 for the six month extension. | ||
| Atch_8 | 1 | The letter appears to be from a different RFP. Please clarify. | Doc Interpretation / Clarification / Add. Info | Attachment 8 has been updated to reflect the correct information and added onto FBO 27 Aug 19. | ||||
| PWS | 3 | 1.2.2 | The number and type of FTEs for each location, as well as their required performance start dates, are referenced in Attachment B of this PWS. There are no start dates in Attachment B. Please clarify | Doc Interpretation / Clarification / Add. Info | The Core FTE's start date is 23 Mar 2020. | |||
| PWS | 18 | 11.1 | The transition period will be 30 calendar days for Project Lead (reference 4.0 of this PWS). PWS 4.0 shows N/A. Please clarify the Project Lead requirements. | Doc Interpretation / Clarification / Add. Info | The PWS has been revised to align section 4 to this requirement. | |||
| FBO.gov | N/A | N/A | There are seemingly identical fbo.gov postings of this opportunity posted on 16 Aug and today on 22 Aug. Will the Government please verify the documents posted on 22 Aug are identical to those posted on the 16th? If not, will you please provide what changed? | FBO | Final RFP | The FBO posting on the 22 Aug 18 only provided an updated Attachment 8, PPQ Cover Letter. | ||
| Atch_5 | FFP Summary Tab | N/A | Row 6 is picking up the sample line item from the FFP Core FTE tab. Confirm the Government wants offerors to delete the sample line item. | Doc Interpretation / Clarification / Add. Info | Pricing | ROW 6 on the FFP CORE FTE tab of the pricing template is utilized as a template on how the row should be filled out. The offeror should delete this row before final submission. If any offeror fails to delete this row upon submission, the government will remove the row prior to evaluation. | ||
| Atch_5 | N/A | N/A | Please clarify the information required in the FFP Core Extended Work Week and FFP Optional Extended Work Week tabs as the PWS does not discuss EWW. | Doc Interpretation / Clarification / Add. Info | Pricing | An extended work week is outlined in section 1.2.1.1 "Alternate Performance Schedule" where contractor operations can be extended from 5 days to 7 day operations due mission need. | ||
| Atch_5 | FFP Summary Tab | N/A | Are ODCs FFP or Cost only? | Doc Interpretation / Clarification / Add. Info | Pricing | All pricing is on a fixed-price basis. | ||
| Atch_5 | N/A | N/A | How does the Government want ODCs priced such as OCONUS housing, moving costs, etc.? Roll up all costs in Row 19 "Other (Specify for Rqmt)? If so may the offerors create multiple lines? | Doc Interpretation / Clarification / Add. Info | Pricing | ODC pricing should be delineated in rows 16, 17, 18, 19 and 20 of the pricing template. Any ODC which does not fit within a specific category (IE material) should be place in the "other" category. Offerors are encouraged to provide substantiating information for any ODC category in their attachment to the pricing template as outlined in FAR Clause 52.212-1 section 7.3 and FAR Clause 52.212-2 section 4.2.1 of the solicitation. | ||
| Atch_1 | 6 | 7.3 | Supporting data shall be submitted vai the pricing template (Solicitation Attachment 5) and must address the information requested in this paragraph. Atch_5 does not have a location for the supporting pricing data. Are offerors allowed to create additional tabs in Attachment 5 to provide the required information? | Doc Interpretation / Clarification / Add. Info | Pricing | FAR Clause 52.212-1 and 52.212-2 have been revised to allow for offerors to provide an accompanying document to the pricing template which provides substantiating data for other direct costs. The Government will utilize this information in accordance with FAR Clause 52.212-2 section 4.2.1. | ||
| Atch_5 | 1.2.1.1 | 1.2.1.1 | "The Government will give 2 weeks advance notice to the contractor when the Government will require 7 day operation and for how long those operations will be required." Attachment 5 Extended Work Tabs require the contractor to estimate the number of hours by CLIN. Can the Government provide this information as the PWS does not provide any reference as to when or for how long these requirements will be needed? | Doc Interpretation / Clarification / Add. Info | The Government does not expect more than 20% of the annual work to utilize an extended work week. | |||
| 52.212-1 | 6 | 6.3.5 | 6.3.5 reads "Offerors shall submit PPQs for each PPI reference where the offeror or teaming partner was as a major subcontractor. The PPQ must be completed by the Prime Contractor referenced on the past performance information sheet." The way this is written indicates that offerors/teaming partners are only required to submit a PPQ if they performed as a subcontractor on a referenced contract. Can the Government confirm that PPQs are only required for contracts where the offeror/teaming partner was a subcontractor? If PPQs are required for contracts under which the offeror/teaming partner performed as part of a joint venture, who should complete the PPQ? | Doc Interpretation / Clarification / Add. Info | PPQ | Yes the Government can confirm that PPQs are only required for contracts where the offeror/teaming partner was a subcontractor. Under a joint venture, a PPQ is not required to be submitted. | ||
| 52.212-1 | 5 | 5.5 | Criteria 1 asks offerors to "Develop and provide an overall fitness program for fighter aircrew that addresses training preparation, strength development, and cardiovascular health." Can the Government clarify if they are seeking the final developed fitness plan in response to this section or a description/overview of the program? | Doc Interpretation / Clarification / Add. Info | Wellness Plan | Yes - offerors should submit a program as described in Para 5.5; if selected for award, the plan (Criteria 1) will be made part of the contract with opportunity for additional refinement in coordination with the Government; offerors are encouraged to submit a plan that, to the best of their abilities, includes the detail necessary to be evaluated by the Government IAW Para 2.2.1 of Addendum to 52.212-2 Evaluation - Commercial Items. Criteria shall be used to discuss how the plan will be effective. | ||
| 52.212-1 | 6 | 7.3 | Can the government please clarify what supporting compensation documents the offeror is supposed to be submitting? Are offerors just to fill out Attachment 5 or should offerors create their own data package to submit to let you know how we developed our costs and what is in our costs? | Doc Interpretation / Clarification / Add. Info | Pricing | Offerors are requested to fill out Attachment 5 IAW with attachment instructions. In addition, offerors may provide substantiation of rates and other costs used in Attachment 5 via an additional document. | ||
| Attachment 5 | N/A | N/A | Can the Government please provide the expected extended hours for the positions? | Doc Interpretation / Clarification / Add. Info | Extended Hours | The Government does not expect more than 20% of the annual work to utilize an extended work week. | ||
| Was reviewing the solicitation for a client and looking through the attachments. I was wondering if any questions were received during the comments period and if so if an amendment will be issued with those questions and answers? Next I was wondering if this is going to be awarded to one company who then has to hire subcontractors for the different locations? | FBO / Procedural | The questions will be posted on FBO as an amendment to the Solicitation. In relation to the award information, this contract will have one awardee. The nature of the prime and subcontracting relationship with the various locations will be up to the awardee. It however must be in compliance with applicable FAR subcontracting limitations. | ||||||
| In the RFP that eventually comes will there be a set proposal response format provided? Based on the presolicitation info It's a bit unclear which sections should be included so all bidders are judged similarly | FBO / Procedural | Pricing | Proposal response formatting is illustrated in FAR Clause 52.212-1 and the evaluation criteria is illustrated in FAR Clause 52.212-2 of the solicitation. | |||||
| "Contracted personnel will accommodate a ratio of about one OHWS professional per 30 aircrew (1:30 ratio) with the positioning of contract staff as directed in this document and as per the OHWS Program Manager."At 168 FTE's using this ratio that calculates to roughly 5,040 Airmen to be supported - can you verify this number? If this isn't accurate can you provide the correct # of Airmen planned to be supported through this initiative? | Procedural | The number of aircrew members needing support from this effort will be between 1200 and 1500 airman. | ||||||
| "Data Collection and Analyses Report. The Contractor will evaluate, test, identify physical performance and provide feedback for physical performance improvement, injury avoidance, and injury recovery. Data collection and analyses will be conducted on an ongoing basis with quarterly reporting as requested. Data collection will include aircrew satisfaction survey information, information obtained from medical personnel, and other information as directed by the OHWS PM." Is there an expected requirement for any system to where this colled data is to be stored? | Procedural | Not at this time. The Government will define the data to be collected and the Government will work with the contractor to define the report format. The contractor must be willing to work with the Government to provide the information in a useful format acceptable to the Government. The contractor's recommendations for data format and collection would be considered when determining the optimal format for reporting. | ||||||
| The Contractor shall produce a written report to include: musculoskeletal pain, duration of pain, origin of pain, types of pain, pain that may require surgery, and trends of musculoskeletal pain over periods of time." Can this report be delivered electronically in lieu of a written report? | Doc Interpretation / Clarification / Add. Info | Yes, reporting will be electronically transmitted. The Government's intention when stating a written report is through a digital document generated from a word processing software rather than an oral presentation or other means of communications. |
&"Arial,Bold"SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104
&"Arial,Bold"SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104 Page &P of &N
File details come from the government source that posted it. Updated .