RQ4&U2T38_Pre-Proposal_Conf_Slides_10May17.pptx

Pre-Proposal Conference

RQ-4&U-2/T-38

Contract Aircrew Training and Courseware Development

(CAT/CWD)

Beale AFB, CA 10 May 17

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

SOURCE SELECTION SENSITIVE

SOURCE SELECTION SENSITIVE

ADMINISTRATIVE

Sign-in Rest Rooms Emergency Exits Breakroom Lunch Misc

TO FAMILIARIZE CONTRACTORS WITH THE GOVERNMENT’S REQUIREMENT

Clarify Requirements Answer Advance Questions Invite Additional Questions (in writing) Review Courseware Tour Facilities

TO PROVIDE CLEAR UNDERSTANDING OF THE EVALUATION PROCESS

PURPOSE

AGENDA

0900 – WELCOME AND INTRODUCTIONS

0910 – PROGRAM REVIEW AND EVALUATION CRITERIA

1000 – BREAK

1020 – REVIEW ADVANCE QUESTIONS

1100 – TOUR SCHOOL FACILITIES

1130 – LUNCH

1300 – VIEW COURSEWARE

DEMO ACADEMIC DATABASE

1500 – WRAP UP / SUBMIT QUESTIONS

INTRODUCTIONS

Mr. Kevin Riebsam - ACC/TRSS Program Manager

Capt Hannah Kosirog – ACC AMIC/PKB Contracting Officer

Lt Col Tanner Woolsey – TRSS DET 11 Commander

Mr. Mike Hanrahan – TRSS Det 11/ISD

RULES OF ENGAGEMENT

Contracting Office (ACC AMIC/PKB) is the POC for information.

Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation.

Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the contracting officer.

All questions must be submitted in writing and will be posted on FEDBIZOPs (http://www.fbo.gov/).

SITE VISIT GROUND RULES

Communication All questions should be directed to the briefers No recording devices, cameras or cell phones are permitted in the facilities You are not permitted to roam freely in the facilities Courseware materials must remain in conference room – No exceptions

Tours You are not permitted to handle any Government equipment while on the tour You are required to stay with the group at all times

PROGRAM OVERVIEW

PROCUREMENT HISTORY

WARFIGHTER MISSION

PROCUREMENT / DESCRIPTION

PROCUREMENT HISTORY

Customers:

9th Reconnaissance Wing

1st Reconnaissance Squadron

PROCUREMENT HISTORY

Current Contract RQ-4

Large Business Set-Aside Awarded 15 Jan 16 (Base plus 2 Option Years)

Services Currently Being Provided by:

Northrup Grumman

Current Contract U-2/T-38

Small Business Set-Aside Awarded 18 Jun 13 (5 yr contract)

Services Currently Being Provided by:

SDS International, Inc

RQ-4

Provides high altitude intelligence, surveillance and reconnaissance support world wide Equipped with a Near-Real-Time electro-optical/infrared sensor, Synthetic Aperture Radar System, Signals Intelligence and Ground Moving Target Indicator sensors and Battlefield Airborne Communications Node (EQ-4) Launch and Recovery Element (LRE) Controls the aircraft during taxi, launch & recovery; located at operating airfield Mission Control Element (MCE) Controls aircraft the bulk of the mission; CONUS based

SOURCE SELECTION SENSITIVE – SEE FAR 2.101 AND 3.104

U-2 Provides high altitude intelligence, surveillance and reconnaissance support world wide Equipped with a Near-Real-Time electro-optical/infrared sensor, Advanced Synthetic Aperture Radar System, Optical Bar Camera and other sensors

T-38 Companion Trainer (RAP Requirements) T-38 Contract Aircrew Training and Courseware Development (CAT/CWD) at Beale AFB CA

Contract Requirement:

Contractor to Provide All Personnel, Equipment, Tools, Materials, Supervision, and Services Necessary to Perform:

Contract Aircrew Training Courseware Development General Tasks

Contract Aircrew Training (CAT) RQ-4 & U-2/T-38 Formal Training Unit (FTU) Classroom Instruction (Beale) Training Device Instruction (Beale) Sensor Operator Instruction (Grand Forks) Instrument Refresher Course (IRC)

PROCUREMENT / DESCRIPTION

Courseware Development (CWD) Instructor Led Lessons Computer Based Training (SCORM Compliant) Develop New; Revise, and Review

Sharable Courseware Object Reference Model

General Tasks Academic Scheduling ISD Management and Quality Program Plans Employee Training Instructor Training and Certification Plan Maintain Master Files Academic Database / Learning Management System Ensure Security Requirements are Met

PROCUREMENT EVALUATION

Subfactor A – Manning Requirements & Analysis Aspect 1: Manning Requirements and Workload Analysis

Subfactor B – Training Management & Approach

Common issues for proposals:

Sub A: Incomplete/inaccurate PWS hours; CAT in Appendix 1 is DIRECT time only; INDIRECT and ANCILLARY time; Fractional positions not explained; Analysis incomplete/unclear Sub B: How cover all required specialties; SM Duties; Clear lines (chart and text) on USAF/Contractor interaction; Sub contract chart explains roles, duties, percentage, etc.; If part-time employees how manage training, currency, schedule, etc.

PROCUREMENT EVALUATION

Subfactor C – Courseware Development Approach and ISD Management Plan Aspect 1: Courseware Development Approach & ISD Management Plan

Subfactor D – All Other Plans & Contractor Furnished Equipment

Common issues for proposals:

Sub A: Incomplete/inaccurate PWS hours; CAT in Appendix 1 is DIRECT time only; INDIRECT and ANCILLARY time; Fractional positions not explained; Analysis incomplete/unclear Sub B: How cover all required specialties; SM Duties; Clear lines (chart and text) on USAF/Contractor interaction; Sub contract chart explains roles, duties, percentage, etc.; If part-time employees how manage training, currency, schedule, etc.

Capt Hannah Kosirog

ACC AMIC/PKB

SOURCE SELECTION AND CONTRACTUAL ISSUES

PROGRAM REVIEW

Terms of the solicitation and PWS remain unchanged unless it is formally amended in writing and issued by the Contracting Officer

Questions during this conference must be in writing

RFP issued 2 May 2017

Proposals due NLT 4:00pm Eastern on 7 Jun 2017

Conference minutes will be posted on FEDBIZOPPs (http://www.fedbizopps.gov/)

PROCUREMENT HISTORY/DATA

Consolidated acquisition: 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside

Contract Type Non-personal services Firm-Fixed Price Cost Reimbursable Travel

PROCUREMENT HISTORY/DATA

The authority for the obligation of funds is FAR Clause 52.232-18, Availability of Funds.

Incremental funding is required due to the constraints of the Government's continuing resolution authority. The authority for incremental funding is DFARS 252.232-7007, Limitation of Government's Obligation.

FY18 Phase-In: RQ4 (Dec 17-Jan 18) U2 (Aug – Sep 18) Base Year: RQ4 (Feb 18 – Jan 19) U2 (Oct 18 – Jan 19) FY19-23 - Option Years (if exercised)

CONTRACT STRUCTURE

FFP Contract

Commercial (FAR Part 12)

Firm-Fixed Price CLINS Unit of Issue – Monthly

Cost Reimbursable Travel CLINs Unit of Issue – Lot U-2 Not To Exceed $10,000.00 RQ-4 Not To Exceed $10,000.00

Data Deliverables – Not Separately Priced (NSP) Identified in the PWS

CONTRACTING ASPECTS:

MILESTONE TIMELINE

Draft Solicitation on Internet 6 Apr 17

Issue Final RFP 2 May 17

Pre-proposal Conference 10 May 17

Proposals Due 7 Jun 17

Anticipated Award 25 Oct 17

EVALUATION AND AWARD CRITERIA

LOWEST PRICE TECHNICALLY ACCEPTABLE

One award will be made to the offeror who is deemed responsible in accordance with FAR Part 9, whose proposal conforms to the solicitation requirements, is the lowest evaluated price with an “Acceptable” rating in all technical subfactors.

Factors – Factor 1 – Price Factor 2 – Technical Capability Subfactor A - Manning Requirements and Analysis Subfactor B - Training Management and Approach Subfactor C - Courseware Development Approach and Instructional Systems Development Management Plan Subfactor D - All Other Plans and Contractor Furnished Equipment

Price will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable and balanced price.

There is a great expectation of competition for this requirement; thus offerors are cautioned to present their best price proposal up-front.

The Government will evaluate offers for award purposes by adding the total price for all CLINS to include phase-in, basic year, option years, and fifty percent (50%) of the last option period price to cover the option to extend services IAW clause 52.217-8.

Offerors shall not include pricing in their proposal for this clause.

Evaluation of the option periods shall not obligate the Government to exercise such options.

PRICE EVALUATION

SPECIAL CLAUSES/CONSIDERATIONS

Collective Bargaining Agreement (U2)

Department of Labor Wage Area Determinations (RQ4)

QUALITY ASSURANCE

COR appointments will be provided to the awarded contractor in writing

Government/Subject Matter Experts (G/SMEs) COR’s “eyes & ears” on site

Program Manager / COR ACC TRSS - Mr. Kevin Riebsam

ADVANCE QUESTIONS

QUESTIONS?

AGENDA

1100 – TOUR SCHOOL FACILITIES

1130 – LUNCH

1300 – VIEW COURSEWARE

DEMO ACADEMIC DATABASE

1500 – WRAP UP / SUBMIT QUESTIONS

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