Questions-Answers - Rev0 dtd 8.13.2026.pdf

Furniture (FF&E) – 492 SOW HQ RLF Solicitation #FA4877-26-QA144 / Amendment 3

Questions / Answers

Revision 0, Dated 8/13/2026

10 August 2026

Q1: Must proposed furniture manufacturers hold a GSA Multiple Award Schedule or another federal contract, or may compliant open-market commercial products be proposed?

A1: Quoters are not required to hold GSA Multiple Award Schedule or another federal contract. Compliant open market products may be proposed. See below for further information.

Q2: May other foreign end products be proposed and identified under DFARS 252.225- 7000, or must all furniture be manufactured in the United States or a DoD qualifying country?

A2: In accordance with R-DFARS 225.7002-1 and 225-7002, 10 U.S.C. 4862 (Berry Amendment) is applicable to this requirement for fabrics, etc due to the overall value.

Additionally, R-DFARS provisions/clauses 252.225-7000 and 252.225-7001 are applicable for all other aspects not covered by the Berry Amendment limitations.

Q3: Does the Nonmanufacturer Rule apply to this small-business set-aside, and has an SBA class or individual waiver been issued for any of the required furniture?

A3: There is no Class or individual deviation in place for this requirement. NMR is applicable.

Q4: Please confirm the documents required with the initial quote, including any manufacturer/model information, product literature, country-of-origin documentation, specifications, drawings, BOM, finishes, warranties, schedule, or technical narrative.

A4: All of the identified documents are acceptable for inclusion in a quote submission package. The government requires sufficient documentation to be able to conduct a technical evaluation for the submitted quotation.

Q5: Is a pre-quote site visit required or available? Please also confirm whether site verification, programming, finish selection, and final space planning are expected before submission or after award.

A5: Facility will not be available for a pre-quote site visit. It is currently intended that all aspects of the requirement be addressed and finalized prior to contract award.

Q6: Are preliminary furniture or electrical drawings required with the quote? If so, please identify the required sheets, formats, and level of detail. Will editable CAD or Revit backgrounds be provided?

A6: We have provided multiple .pdf and PowerPoint documents with the solicitation that have placements of furniture, equipment, electrical, etc. to assist vendors in producing drawing/supporting documents for submission of quotes to the government. Unfortunately, CAD or Revit files are not available.

Q7: Must the initial quote remain firm after site verification and final design approval, or may pricing be revised based on the Government-approved final design?

A7: Reference to paragraph v. of the solicitation language. Davis Monthan Air Force Base intends to award a firm-fixed price contract…

Q8: Please provide the anticipated building-ready date, delivery and installation window, and whether installation is expected to occur in phases.

A8: Current estimate for building release to the government is November 2026, so we would like the furniture delivered and installed November 2026. The RLF contractor will not be able to finish their contract until the furniture is installed. This is because they are responsible for the final electrical connections to the power poles according to their electrical design as well as running the communication fiber through the power poles.

Coordination between whoever wins the furniture contract and the RLF contractor will be absolutely necessary.

Q9: Please confirm the correct quantity and room allocation of standard mesh task chairs.

The SOW lists 235, while the room-by-room concept appears to total approximately 252.

A9: We will need 252 standard mesh task chairs.

Q10: The SOW lists 100 six-foot surge protectors twice. Is the total required quantity 100 or 200?

A10: That should be 100 six-foot surge protectors and 100 fifteen-foot surge protectors.

Q11: Please confirm the room allocation of the 15 six-shelf metal bookcases, as the SOW and concept package appear inconsistent.

A11: Three bookshelves should be placed in the workshop area, and four should be in each of the three storage areas.

Q12: Please provide dimensions or minimum specifications for items described only as small, medium, or large. Please also identify the required locations and installation responsibilities for the UPS units, monitors, CCTV systems, shredders, lockers, security containers, TV mounts, and lactation pod.

A12: 98” monitors will be in the conference rooms (indicated by the blue lines in the furniture plan). For TV mounts, please refer to where monitors are placed in the look book.

The lactation pod will be located in the break room. The shredders and security containers will be split between the SCIF (Open Office 3) and the OSA (Open Office 2), with the SCIF taking priority. The cameras will be in the mantrap (which will have studs installed to place them), and the CCTV system will be in the SCIF and wired to the cameras.

Q13: Please provide a legend for the black and red markers on the Power Pole Layout, confirm whether each marker represents one pole, and verify that the total required quantity is 55. Are the shown locations final or subject to adjustment during site verification and final design?

A13: Document has been attached to solicitation for reference. There are 56 poles total.

The document titled Electrical and Ceiling Plan for RFL’s 2 has symbols on it that denote the J-Boxes that will be in the ceiling to make the final electrical connections and make the power poles work. Those symbols are small boxes that either have a “B” (for Black) in them or they have a “R” (for Red) in them. The power poles must go at those locations. Again, the RLF contractor will make final connections.

Q14: Please provide the required power and data configuration per workstation and power pole, including circuits, amperage, conductors, receptacles, data outlets, grounding, and communication requirements.

A14: Power and data will need power the poles to be placed before we can be certain about configuration.

Q15: Please clarify how the requirements limiting service to no more than four cubicles per circuit and no more than two duplex receptacles per circuit are intended to work together.

A15: Electrical engineering and data requirements will be accomplished by another contractor we just need the installation team to place the physical power poles.

Q16: Please define the division of responsibility among the Government, furniture contractor, electrical contractor, and low-voltage contractor for branch circuits, junction boxes, ceiling penetrations, power poles, furniture feeds, data cabling, jacks, faceplates, final connections, testing, permits, and inspections.

A16:

Furniture Contractor Responsibilities:

• Assemble all furniture and install all equipment being purchased

• For power poles specifically, there is two parts: electrical and communication o We need the furniture company to run the power cabling from the furniture and leave a 4-5’ whip in the ceiling (RLF contractor will make final connections) o For communications, we don’t need the furniture contractor to do anything. The RLF contractor will run the cabling from the comm room, through the ceiling, down the power poles, and to the workstations. However, we need those poles and furniture in place before they do that. Their schedule is currently showing a communication install of 19 Oct – 13 Nov (about 9 weeks from now). The timelines of both projects are critical.

• The other weird part of this is that there are two types of power, and three different communication networks. We only need the furniture contractor to do the black power and the NIPR connections. All red power and secure communication runs will not be their responsibility. Meaning red power poles will just be empty.

• Faceplates and jacks

• Dispose of any trash from that assembly

RLF contractor responsibilities:

• Final electrical connections

• Communication runs

• All junction boxes, jacks, faceplates, testing, permits, and inspections

Q17: How should power and data be distributed from the power poles to the freestanding desks in Open Office 2?

A17: After the poles are put in place, the RLF contractors will wire power from the poles to the outlets in the respective rooms.

Q18: Please provide the required power, data, AV, and feed configuration for the four powered conference tables, including whether floor power is available in those rooms.

A18: RLF contractors will route electricity from the power pole to the floor in the conference rooms.

Q19: Please confirm the intended use and minimum specifications for the 296 eight-outlet UPS units, including whether they correspond one-for-one with work positions.

A19: The 206 UPS units are intended for sensitive equipment that requires uninterruptible power (e.g., computers, printers, and specialty equipment).

Q20: Will reflected ceiling plans, electrical drawings, panel schedules, ceiling heights, and data requirements be provided before the furniture power-distribution plan is completed?

A20: All ceiling heights are 7’-10”. Electrical and Ceiling plans are attached to the solicitation for reference..

Q21: For reference, below are the required dimensions for the accessories and boards.

A21:

Item Dimensions Large Thrash Can 32 Gal Desk Thrash can 7 Gal Large Dry Erase/Cork Board 6’ W x 4’ L Medium Dry Erase/Cork Board 4’ W x 3’ L Small Dry Erase Board 24” W x 18” L

10 August 2026

Q1: Would it possible to provide the CAD/DWG file for the floor plans?

A1: No CAD files are available for this requirement. Drawing(s) with dimensions are available with the solicitation.

Q2: Given the size of this project, are there any plans to extend the proposal submission deadline?

A2: Solicitation closeout has been extended out to 28 August 2026. Based on additional inputs from vendors, there may be a need for the government to consider additional extension.

Q3: Could you please provide an estimated delivery and installation timeframe for this project?

A3: Current estimate for building release to the government is November 2026, so we would like the furniture delivered and installed November 2026.

Q4: Does the furniture need to comply with Buy American requirements?

A4: In accordance with R-DFARS 225.7002-1 and 225-7002, 10 U.S.C. 4862 (Berry Amendment) is applicable to this requirement for fabrics, etc due to the overall value.

Additionally, R-DFARS provisions/clauses 252.225-7000 and 252.225-7001 are applicable for all other aspects not covered by the Berry Amendment limitations.

Q5: Is there a preferred furniture manufacturer selected for this project, or are you open to proposals from any manufacturer that meets the requirements?

A5: Not at this time.

Q6: Could you please confirm whether the quantity of 5 Workstation Desks for Open Office 3 is correct? Since the SOW also calls for 25 privacy workstations in that room.

A6: The workstation desks for Room 4 should be 25 and there should be 102 (48L x 24W) workstation desks for Room 1.

Q7: For Open Office 1, no workstation desks are listed in the SOW. Is this correct?

A7: The workstation desks for Room 4 should be 25 and there should be 102 (48L x 24W) workstation desks for Room 1.

10 August 2026

Q1: How much will be accepted on open market? Is there a percentage or dollar value threshold?

A1: Quoters are not required to hold GSA Multiple Award Schedule or another federal contracts. Compliant open market products may be proposed.

10 August

Q1: We are very interested in responding to this, but have several questions we would like to discuss with you before we move in that direction.

A1: While telephone conversation may occur, all questions must be formally submitted by email to the government so they can be properly addressed and a copy of the interaction filed in the contract file.

5 August 2026

Q1: Within the Miscellaneous Equipment section, there are several items that can only be provided open market, and the cost of those items well exceeds the typical Open Market limit of $15,000. Can you confirm these items are required - i.e.: All surge protectors/UPS system/ CCTV/ Shredders/ Media Degausser/Destruction cart/ Cellphone Locker, Computer Monitors, etc?

A1: Yes, all those items are required. Quoters are not required to hold GSA Multiple Award Schedule or another federal contracts. Compliant open market products may be proposed.

Q2: For the Office Desks, are Steel Base/Modesty panels required? Or would Laminate supports and modesties be acceptable?

A2: Laminate and modesties would be acceptable.

Q3: Can the conference tables have laminate legs/bases in place of steel?

A3: Laminate legs would be acceptable.

4 August 2026

Q1: I’m contacting you to request clarification on solicitation FA4877-26-QA144 - 492 SOW HQ RLF (SOW attached). Can you provide guidance on whether this solicitation will be processed as an AF OWF Contract, a GSA Contract, or as a purely commercial transaction?

AIS is fortunate to hold both the AF OWF Contract and GSA Contract, so we intend to work on this project regardless of the direction you choose. That said, the structures of those contracting vehicles are sufficiently different that you could inadvertently create additional challenges. For example, the solicitation is posted on SAM.GOV, which you have the authority to do. The problem presents itself in 1.0 and 2.0 (pasted below) of the statement of work, which states, “this project is being solicited in compliance with the Department of Air Force Workplace Furniture Program.” Currently, there are four manufacturers (Tier 1), each with a previously identified small-business dealer (Tier II) covering Davis-Monthan AFB. If we are to follow 1.0 and 2.0, only four sets (Tier I + Tier II) can be considered compliant with the Department of the Air Force Workplace Furniture Program.

1.0 Background Cover Sheet or Appendix

This project is being solicited in compliance with the Department of Air Force Office Workplace Furniture Program. Manufactures (Tier I) have established discounted prices for their product lines and have authorized specific small business dealers (Tier II) to propose on projects using the discounted pricing.

2.0 Scope

As directed by mandatory use under DAF Office Workplace Furniture Program, this project will be proposed using product lines with discounts as described in the tier I contract.

Discounted product pricing has been previously established by the Tier I manufacturer for each product line, but the contractor in this case, an authorized Tier II dealer of said manufacturer, will propose discounted pricing for those items or services on the Tier I discount list. This project will be awarded on a competitive basis using total project cost.

Another reason I’m requesting direction on your procurement vehicle preference is Section IV, under the Description, on SAM.GOV, which states that this solicitation is being issued using a “Total Small Business set-aside.” I support the application of socio-economic set-aside requirements whenever possible, but I don’t think you can apply both a Total Small Business set-aside regulation and require compliance with the Department of Air Force Workplace Furniture Program

A1: This action is not intended for award under the OWF program or as an order under a GSA FSS due to the full scope of the requirement. Thus, it was released for solicitation on the GPE (SAM.gov).

Also, since the solicitation was released on the GPE, it was set aside for Total Small Business, as per our standard practice of supporting small business entities to the maximum extent practicable.

Amendment 1 to the solicitation added a revised SOW as an attachment and removed the original SOW.