Food Services Questions and Answers.pdf

Contractor Questions

1 Service method Is the Government planning to pick up meals from contractor Facility and for contractor to hand meals directly to personnel, or serve meals from a serving line?

The Government request that the meals be prepared at your discretion to be delivered to the personnel directly, either by service line or handed to the member in a pre-arranged configuration, assuming the temperature can be maintained.

2 Head-count by meal Does “up to 600 individuals” apply per meal period or per 24-hour day? If the number varies, what is the anticipated split for lunch, dinner, and midnight meals?

600 total for the duty day, this will be made clearer in the PWS. Meal specific numbers will be provided before performance. Estimates provided below are provided to show anticipated quantity for each meal period for pricing purposes.

Meal Period Meal Served A-Shift

0500-1300 B-Shift

1300-2100 C-Shift

2100-0500

PAX 100% served

- 600 meals 225 225 150

3 Special-diet totals The PWS requests 10 vegan meals “per service.” Is that a firm number or a percentage? Do you anticipate any other dietary accommodations (e.g., gluten-free, halal)?

Firm number of 10 per meal (total 30 per day), at this time no additional dietary accommodations are needed. If the need arises, we will request a modification to the Contractor

Awardee for the changes.

4 Surge capacity Should the contractor price an on-call surge above 600 meals (e.g., +10 %)? If so, how will those meals be ordered and paid?

Contractors discretion to price in on-call surge capabilities. Intent is to ensure that the selected contractors have the capability to increase meal quantity as needed during Contingency

Services.

They will be ordered as the event/mission need arises and requested by the Contracting Officer or designated official. It will be paid after the change has been implemented and the

Contracting Officer and the Contractor agree to the total cost/price changes to be added to a separate CLIN via a modification.

5 Preparation site, Will any Government kitchen space be available, or must all food be prepared off-site and transported to the flight line?

The Government, at this time, will not provide kitchen space. Off-site food preparation is at the discretion of the contractor.

Food prepared off-site and transported must maintain food standards as listed in PWS and heating and cold temperatures maintained when presented to members.

Staging areas designated for Contractor only use has at this time been determined (TBD).

6 Utilities at flight line Will the Government provide power, potable water, and greywater/ trash disposal at the serving location? If not, must the contractor supply self-contained generators, water tanks, and waste removal?

The Government, at this time, will not power, potable water, grey water or trash disposal at the serving location. The contractor must provide and supply all necessary equipment to fulfill necessary services in accordance with the PWS.

7 Staging & security Is there a secure staging/parking area for contractor vehicles, hot boxes, and ancillary equipment during meal periods? If so, what are the access control procedures?

Contractor will be staging/parking areas is to be determined; however, it is anticipated that the areas will not be in secure areas. Access control points and procedures are pending.

8. Is the expected headcount 600 personnel per meal; per day?

At this time the expected total headcount is 600 personnel per day. The PWS will be updated to ensure this is made clearer. Please see question 2 for anticipated PAX splits for the meals.

9. Is there a possibility of up to an additional 500 personnel per meal; per day?

This requirement has changed.

Surge capabilities will be for the original 600 personnel per day, however there may be an increased need (e.g. 400 for one meal and 200 for another, reducing number of meals but maintaining the number of personnel needing meals). This wording will be updated in the PWS.

If we increase the quantity of personnel above the 600 members and it would result in more meals, then a request for modification will be utilized to price and account for the change in the personnel count.

10. Will three meals per day be served each day throughout the Period of performance (a total of 52,200 meals)?

Negative, the total amount of meals for 600 personnel per day (this would be 18,600 at this moment).

This will be made clearer in the PWS.

11. Are we correct in understanding that the Government wants meals in to-go boxes, but that the food production takes place off-site, and we will need to provide a tent/serving area to serve the to-go boxes?

The Government wants meals in to-go boxes. Food production can be done offsite or at the location depending on contractor capabilities and resources available to sustain a kitchen operation.

Tent/serving area to serve the to-go boxes will need at a minimum protection from the elements. This is method is at the discretion of the contractor. (E.g. Tent, food truck)

12. If the boxes are stored at the serving area, will they need to be kept warm? If so, would the setup and utilities be the contractor's responsibility?

The contractor is required to maintain health and food standards, to include maintaining temperature.

If the contractor plans to box all meals at on location, all equipment, shelter, personnel and utilities will need to be self-procured and mentioned by the contractor. They will need proper food storage and kept at the proper temp from the time of preparation and the duration of the serving period.

If the contractor plans to box all meals at separate location, then transport it to the drop off location, then they will need to be kept in a proper food storage and kept at the proper temp from the time of preparation, transportation and the duration of the serving period.

13. Do you require submission of an OPSEC program and QASP with the quotation?

No OPSEC or QASP program is required at the time of submission. These will be verified before performance of the contract.

14. For planning purposes, please advise what is the lead time for food handling specific training from the start date of performance?

Food handling training can be requested and provided in 24hr from request and any time before start of performance.

15. Basic Services - For site assessment purposes, please provide a general location site where the serving area will be located.

Due to mission requirements exact locations can not be provided, however a general location will be just outside the international airport, no further than 2km.

16. Meal Specifications - The PWS is for an individual 'To-Go-Style' catered meal, which we understand to mean 600 individually packaged meals in to-go boxes.

Correct

The PWS also states rotational menus will have 10 meals per service.

Rotational menus are in ensure the food provided is rotated have provide variety of options. To be made available to be approved prior to start of performance and before first meal.

To ensure we understand the requirements correctly, please clarify if the requirement is for 10 food items in each individual packaged meal to go box that must include 2 meat, 2 vegetables, 2 starch options, 1 dessert, with 3 individually wrapped snacks.

Each to go meal needs 1 meat 1 vegetable and 1 starch with a desert and 1 Individually wrapped snack, along with beverages and utensils. The choose options will be selected by the COR/CO, for each meal serviced.

17. Would 330ml bottled water meet the requirement? If not, please advise size preference.

The Government request bottles that are at least 16.9 oz (500 ml) or equivalent in size for water.

Standard sizes for all other beverages.

Milk is listed as an optional beverage. Please clarify what you mean by minimum 20 individual services per meal. How many milk cartons should we provide with the 600 individually packaged meals? And would an individual 250ml milk carton meet the requirement? If not, please advise size preference.

The Milk requirement has been removed from most recent PWS.

18. If a subcontractor is utilized, are subcontractor employees required to use contractor-furnished uniform or does subcontractor-furnished uniform meet the uniform requirement?

This is acceptable if the subcontractor-furnished uniform can be identified, and it is communicated to the COR/CO before the start of performance.

19. Do you require submission of an QCP with the quotation?

OCP is not required at the time of submission of quotations.