355_SFS_Concertina_Wire_Install_PWS.pdf

355th Security Forces Squadron

Performance Work Statement for

Concertina Wire Installation Services

1.0. Description of Services. The contractor shall provide all personnel, labor, equipment, tools, materials, supervision, management, and other items and services necessary to perform concertina wire installation services, on Davis-Monthan Air Force Base (DMAFB), Arizona. No alterations, additions, or deletions shall be made unless by prior approval of the 355th Contracting Squadron Contracting Officer (CO) and the 355th Security Forces Project Manager, and/or the 355th Security Forces Anti-Terrorism/Force Protection POC’s.

1.1. Tasks. The contractor shall perform the following tasks for installing concertina wire and associated items/accessories along the DMAFB perimeter fence. Installation shall meet requirements outlined in UFC 4-022-03, Security Fences and Gates. See Performance Work Statement (PWS) Appendix 4.1 for installation area and fence measurements.

a. Fence Inventory/Inspection

b. Remove Existing Fence Accessories

c. Install Concertina Wire and Accessories

d. Verify Linear Footage

1.1.1. Fence Inventory/Inspection. Prior to disassembling the existing fence outriggers, the contractor shall inventory/inspect each section of the fence to determine which fence segments have an existing top rail.

1.1.2. Remove Existing Fence Accessories (see Appendix 1 attached). The contractor shall carefully remove existing top rail (as applicable) and properly store on site to be reassembled after outriggers have been replaced. The contractor shall then carefully remove existing outriggers and 3-strand barbed wire. The 3-strand barbed wire is to be rolled once disassembled.

The contractor shall remove off site each day the existing disassembled outriggers and rolled 3-strand barbed wire per PWS paragraph 1.1.4.

1.1.3. Install Concertina Wire (see Appendix 1 attached). The contractor shall provide new outriggers permanently affixed to existing fence posts, with new barbed wire, and new barbed tape concertina installed on the top of the fence. All materials and installation are to meet the requirements outlined in UFC 4-022-03. As applicable per each fence section reinstall the top rail where the existing top rails were removed.

1.1.3.1. Outriggers (see Appendix 1 attached). The outriggers shall be 45-degree “Y”/“V” configuration with the ability to hold six strands of barbed wire. The outriggers shall provide an additional 12 inches to the existing fence height. The contractor shall refer to UFC 4-022-03 paragraph 2-9 for further details. The contractor shall field verify the existing fence post diameters to correctly size the outriggers.

1.1.3.2. Barbed Wire. (see Appendix 1 attached)The barbed wire shall be 6-strands spaced equally. Each strand shall be 2-12.5 gauge wire strands with 15-gauge round, 4-point barbs. Each barb shall be spaced at 5 inches center to center. The contractor shall refer to UFC 4-022-03 paragraph 2-9.2.1 for further details.

1.1.3.3. Barbed Tape Concertina (see Appendix 1 attached). The barbed tape concertina shall be 2 foot in diameter, single coiled extending to 50 feet without distortion. The barbed tape concertina shall be secured every 18 inches to the top barbed wire strand with a maximum two

(2) inch gap between the bottom barbed wire and fence fabric. The contractor shall refer to UFC 4-022-03 paragraph 2-9.2.2 for further details.

1.1.4. Linear Footage (see Appendix 2 attached). The requested measurements shall be 3,000 linear square feet in total. The estimated length of fence to received new concertina wire is annotated below by priority in linear feet:

Priority Area #1: 1,500 Linear Square Feet Priority Area #2: 1,500 Linear Square Feet

1.2. Salvage and Disposal. All salvageable and non-salvageable material obtained by removal of existing material shall be considered as having been included as a factor in the Contractor's bid price.

1. Salvageable material obtained from existing construction may be reused only if so stated elsewhere in the Contract Documents, and then only when the material is approved for reuse by the Contracting Officer.

2. Salvageable material shall remain the property of the Government only when specifically called out in the Contract Documents.

3. Salvageable material not reused or otherwise designated to remain the property of the Government shall remain the property of the Government and shall be disposed of on base at the base Recycling Center in accordance with the environmental controls specified. The 3-strand barbed wire shall be rolled up before being placed within the metals container. The Recycling Center’s hours are 6:30 p.m. – 2:00 p.m., Monday through Friday.

4. Non-salvageable material shall be removed from the project site by the contractor and disposed of off base, in accordance with the environmental controls specified.

2.0. Government provided Services

2.1. Point of Contact (POC). The 355 Security Forces Squadron (355 SFS) single Point of Contact (POC) during the period of performance is Mrs. Lydia Parker (520) 228-5712) and AT/FP POC’s Mr. Kevin Kose, (520) 228-2139 and MSgt Harper, (520) 228-3161.

2.2. Emergency Services. The Government will provide security forces services (call 228-4444 for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB; therefore, the contractor must dial 911 for emergency medical services. If a contractor employee calls 911 from a base phone, they must tell the 911 operator that they are calling from DMAFB.

3.0. General Information

3.1. Contractor POC. The contractor shall designate a contract POC, who will be responsible for contractor-performed services. Upon contract award, the contractor shall submit the name and telephone number of the POC, in writing, to the Contracting Officer. The POC shall have full authority to act for the contractor on all matters relating to daily execution of the contract and must be available at all times by phone during normal work hours to discuss any contract issues or problem areas.

3.2. Security Requirements

3.2.1. Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for contractor employee(s) and non- Government owned vehicles. For entry to the base, submit an entry authorization request letter for each individual requiring access to the project, at least 10 calendar days prior to beginning work. A copy of the format of this letter may be obtained from the Contracting Officer on or before the pre performance conference. Valid identification with a photograph together with the base pass will be required for all individuals when entering the base. Contractor employees must be able to pass background security check to work without the government providing an escort representative during day-to-day work hours.

3.2.2. Retrieval of Identification Media. The contractor shall retrieve all identification media, including vehicle passes, upon termination of employment or just prior to contract expiration from contractor employee(s) who depart for any reason before the contract expires (e.g.

terminated for cause, retirement, etc.), or completion of the project, whichever occurs first, and turn them in to the issuing office.

3.2.3. Traffic Laws. Contractor employee(s) shall comply with all DMAFB traffic regulations.

Contractor employee(s) are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless equipped with a hands free mode. Seat belt use is mandatory for all vehicle occupants.

3.2.4. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges and debarment from the base.

3.2.5. Weapons, Firearms, and Ammunition. Contractor employee(s) are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on DMAFB.

3.2.6. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO material.

3.2.7. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor employee(s), resources, and classified or unclassified defense information.

3.2.8. Physical Security. The contractor shall safeguard all Government property, including controlled forms provided for contractor use. At the close of each work period, Government equipment, facilities, and other valuable materials shall be secured. The contractor shall be responsible for maintaining a 100% secured perimeter at all times during installation that meets requirements outlined in UFC 4-022-03.

3.2.9. Contractor Travel on DMAFB. Contractor employee(s) shall not loiter in any working area before or after performing services. All contractor employee(s) shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract services, contractor employee(s) shall promptly depart DMAFB.

3.2.10. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee(s) who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employee(s) for any reason does not relieve the contractor of the requirement to perform contract services.

3.3. Project Site.

3.3.1. Project Hours. The contractor shall perform services between the hours of 7:00 a.m.

and 4:00 p.m. Monday through Friday, excluding Saturdays, Sundays and Federal Holidays.

If the contractor desires to work after 4:00 p.m., weekends, or during Federal Holidays, or base down days the contractor must submit the request to the 355 SFS POC. Each request will be considered on a case-by-case basis. Host unit operations sometimes require no contractors are allowed access to the site. The host unit will make every effort to provide the contractor a forecast of time spans where access will not be permitted. Additionally, although rare, operations can dictate that the contractor be requested to cease work immediately and vacate the job site.

3.3.2. Controlled Area. The installation site is in the controlled firing range area and will require the contractor and any subcontractors to check in and out each day with the 355 SFS POC that they access this project site. The contractor shall stay within 50 feet interior to the perimeter fence. The contractor shall consider in the contract documents (e.g., the cost estimate) the reasonable costs and effects of daily, short delays in accessing the project site, as required by the restrictive access requirements or by local alert conditions.

3.3.3. Area Access. To access the project the contractor must travel through Swan Gate and travel to and from the project site by the most direct route. Within that route the contractor will be traveling through explosive arcs. Therefore, each day the contractor shall contact the 355 SFS POC to obtain local alert conditions as well as access to the project site.

3.4. Quality Control. The contractor shall provide quality control over the entire project including but not limited to the items of equipment and materials intended for installation, necessary coordination and services to facilitate the performance of the work, site conditions, and the workmanship of the contractor personnel and any subcontractors.

3.4.1. Contract Familiarity. The contractor shall become familiar with all the details of the work depicted in the contract documents and shall verify all field conditions and fence measurements related to the project prior to commencement of the work. If conditions are discovered by the contractor prior to commencement of the work which conflict with the contract documents, and which will substantially affect the construction as designed and depicted in the contract documents, identify and explain the condition(s) in writing to the Contracting Officer within 48 hours of discovery of the condition(s); and request clarification from the Contracting Officer before commencing work.

3.4.2. Contractor Found Site Conditions. If site conditions are discovered by the contractor during the installation of the concertina wire which conflict with the contract documents, and which affect either a portion of the current construction, or which will substantially affect the construction as designed and depicted in the contract documents, identify and explain the condition(s) in writing to the Contracting Officer within 48 hours of discovery of the condition(s); and request clarification from the Contracting Officer before proceeding. All such requests for information shall completely address aspects of the condition, including but not limited to, engineering judgments and engineered solutions, possible costs or deductions, and time extensions.

3.4.3. Government Found Site Conditions. If site conditions or defects are discovered during the concertina wire installation, by the Contracting Officer or the Contracting Officer’s designated representative, which are the result of the contractor’s inadequate quality control or substandard workmanship, whether by the contractor or a subcontractor, which conflict with the contract documents, and which affect either a portion of the current construction, or which will substantially affect the construction as designed and depicted in the contract documents, the Contracting Officer may direct the Contractor to identify and explain the condition(s) or defect(s) in writing to the Contracting Officer within 48 hours of discovery of the condition(s). In all such instances, the contractor shall present no less than three viable options to correct the condition or defect, completely addressing aspects of the condition, including but not limited to, engineering judgments and engineered solutions, possible costs or deductions, and time extensions. The Contracting Officer will then review and approve an option for use by the contractor. The contractor shall not proceed with the work until receiving the written permission from the Contracting Officer.

3.4.4. Manufacturer’s Instructions. The contractor shall comply fully with manufacturer's instructions, including each step in sequence. If such instructions conflict with the contract documents, identify and explain the conflict in writing to the Contracting Officer within 48 hours of discovery of the conflict; and request clarification from the Contracting Officer before proceeding.

3.4.5. Testing. The contractor shall provide samples and test results as required by the contract documents. Test reports shall be properly sealed by an independent professional engineer.

3.4.6. Cleanup. The contractor shall keep the work area and surrounding surfaces clean and orderly. Remove any Contractor-caused residue, dirt, or markings immediately upon completion of the work involved. The contractor shall clean the worksite daily.

3.4.7. Damages. Exterior surfaces including but not limited to Portland cement concrete, asphalt pavements, and gravel and fence accessories damaged by the contractor’s operations, shall be replaced with materials consistent in quality and workmanship to match existing.

3.4.8. Records. It is the contractor’s responsibility to maintain any and all quality control records and have them available to the Government at all times.

3.5. Construction Facilities and Temporary Controls

3.5.1. Traffic Regulation. The contractor shall furnish all signs, barricades, and flagmen required to control traffic in the project area. The haul route shall enter and exit through the Swan Road gate, and travel to and from the project site by the most direct route. The contractor shall maintain access to the base work site at all times. The contractor is to perform work with a minimum of interference to the flow of traffic.

1. All signs and barricades shall be in accordance with ANSI D6.1, Manual of Uniform Traffic Control Devices.

2. Minimize interference with the flow of traffic. At no time may access to any facility be prevented.

3. Immediately clean up any material spilled along the haul route. This shall include clean-up of mud tracked on the road by the Contractor’s equipment.

4. For any spill of hazardous material on base, immediately notify the base fire department at 911. The contractor is responsible for all costs incurred by the Government in responding to or cleaning up any such spill.

3.5.2. Safety. The contractor shall comply with the Corps of Engineers Manual on General Safety Requirements, EM 385-1-1; Occupational Safety and Health Act (OSHA), Public Law 91-596; and AFI 91-301, Air Force Occupational Safety, Fire Prevention, and Health (AFOSH) Program. Use of flammable adhesives or other similar flammable materials will be in strict accordance with manufacturer's instructions and the Contractor shall take all necessary safety and fire prevention steps to supervise and assure safe execution of work on the contract. This paragraph is applicable to adhesive materials or any other material involving flammable characteristics.

3.5.3. Blasting. No blasting will be permitted.

3.5.4. Environmental Protection Compliance

3.5.4.1. Adherence to the Davis-Monthan Air Force Base Contractor Environmental Guide. Adherence to environmental guide is mandatory and will help increase the contractor’s awareness of the installation’s Environmental Management System (EMS) and environmental regulatory requirements that impact DMAFB. The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness Form, of the guide. Upon contract award, the contractor shall complete Appendix F and be prepared to submit it to the Contracting Officer at the pre-performance meeting. The environmental guide will be provided by the Contracting Officer.

3.5.4.2. Environmental Management System (EMS) Awareness Training. The contractor shall comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers/supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the guide. Training registration and login instructions can be found in Appendix E, EMS Awareness Level Training Login and Registration Instructions, of the Contractor Environmental Guide. The contractor shall submit a completed copy of the training certificate along with Appendix F to the Contracting Officer at the pre-performance meeting to document completion of training

3.5.4.3. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor shall immediately notify the Contracting Officer when violations occur, and cooperate fully with fire department personnel and Government investigators.

3.5.4.4. Environmental Permits. Contractors shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

3.5.4.5. Hazardous Materials/Waste. The contractor shall be responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the Contractor Environmental Guide. The contractor shall coordinate all hazardous shipments with the 355 Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

3.5.4.6. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor shall maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

3.5.4.7. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

3.5.4.8. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the Contracting Officer and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The Government Project Manager will provide the SPCC Plan to the contractor, upon contract award. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

3.5.4.9. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

3.5.5. Fenced Storage Yard: The Contractor shall install and maintain a temporary, fenced storage yard (near the project site if approved) in locations designated by the Contracting

Officer. The temporary fencing shall be of sufficient strength and height to minimize and restrict entry by unauthorized personnel. The temporary fencing shall be provided with visual screening for the full height and length, using tan-colored screening or a similar color selected and approved by the Contracting Officer. The temporary fencing and screening shall remain in place and be maintained for the life of this contract.

3.5.6. Material Handling and Storage. Handle, store, and protect all products in accordance with manufacturer's instructions. At the end of each workday, park and store all equipment and materials in the location designated by the Contracting Officer.

3.6. Project Close-Out

3.6.1. Pre-Inspection Final Cleaning. The contractor shall clean all surfaces exposed to view.

At the end of the project, the contractor shall properly dispose of all hazardous and non-hazardous materials off base in accordance with the environmental controls specified.

3.6.2. Record Documents. Provide deliverables as defined in this Section. Prior to the Contracting Officer's final acceptance of and final payment for the completed project, submit the record documents as listed.

a. No later than thirty calendar days after the final inspection, complete the following record document and submit to the Contracting Officer.

1. Contract Warranty and/or Guarantee.

4.0. Appendixes

4.1. Appendix 1 – Installation Area

4.2. Appendix 2 – Contractor Environmental Guide