Attachment 1 - SOW 2025 Logistics Support AMENDMENT 1.pdf

Statement of Work (SOW)

2025 NELLIS AIR SHOW

LOGISTIC SUPPORT REQUIREMENTS

Section 1: Description of Service:

General Requirements: Contractor shall provide Logistical Support Operations, (Chalet tents, booths, tables/chairs, concert stage and trusses), in support of 2025 Nellis Air Force Base Aviation Nation Air Show.

Introduction: This contract will be for the 2025 Air Show; Nellis AFB will host Aviation Nation 2025 Air Show on Friday, Saturday and Sunday, 4-6 April 2025.

Background: The Nellis Air Show is routinely a bi-annual event held at Nellis Air Force Base, NV. The event draws nearly 200,000 viewers over a three-day period. The event features aerial demonstrations, military displays, food, and beverages.

Scope: The Contractor shall furnish, assemble, manage, disassemble, and remove all items/equipment necessary for performing Air Show Logistics Support services for the 2025 Nellis Aviation Nation Air Show. Within three business days of contract award, the contractor shall meet with the Director of Ground Ops, Director of Air Operations, and the Air Show Director for the purposes of conducting a coordination meeting to pinpoint and clarify locations and set up of the requirements called for in this contract.

The layout/location of the tents/equipment will be provided via a map and physical site survey of the area. Unless there have been any drastic changes to the event or the physical location of the air show, the location of the items will be the same as the previous air show.

Contractor Requirements: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform requirements listed below and the contractor shall meet any/all applicable industry safety standards.

Contractor will provide certificates and proof of insurance to the Contracting Officer no later than 14 days after contract award.

Contractor will be authorized to begin set up No Earlier Than 1500 hrs. on 31 March 2025. All items/equipment shall be completely assembled and in place by no later than 1300 on Thursday, 3 April 2025.

The Contractor shall have the items/equipment disassembled/removed, and the area completely cleaned and restored to its original state no later than 1200L 8 April 2025.

Normal working hours are between the hours of 0800 hrs. and 1800 hrs., unless precoordinated with either Dir, Ground Operations, Dir, Aviation Nation, or Ramp Coordinator (RAMPCO).

The Contractor shall designate a point of contact (POC) which will be with the employees all the time they are on the airfield ramp setting up. That POC will have a cell phone and the number will be provided to the government’s Dir, Ground Operations or RAMPCO.

The Contractor shall furnish all required personal information of all employees that require base access to the government’s Director Ground Operations no later than 1 February 2025, so the 99th SFS can “vet” all employees.

Tent/Chalet Requirements: All tents/chalets described in this SOW shall meet the requirements described herein:

The contractor shall furnish, assemble, and remove a framed tent complex engineered to class C90 mph wind rating. The tent canvas shall be white in color and shall have nationally recognized fire certification. Tent frames shall be free from rust. To secure the tents, the Government requires the use of either concrete barriers or water barrels. Concrete barriers will be provided by the Government for tent ballast, and extra concrete will be supplied for the Aviation Nation Chalet to ensure additional support and tie-down. Under no circumstances will the tents be bolted or anchored to the ramp. Drilling into the ramp is prohibited. Each tent/chalet shall have 3 sides covered from the tent roof to the floor. The front openings (east side of tent) facing runway will be left open for viewing of the Air Show. Tent coverings shall be secured at the bottom with ties or some other means. Aviation Nation and Thunderbird chalets shall require heavy duty round tables with a metal frame to sit at least six people, and folding chairs white in color, with metal frame, a heavy-duty plastic seat and back capable of holding up to 300 lbs. All tables shall have cloth linen of a high grade/quality. The tablecloths shall be solid white, blue, or red in color. The contractor shall provide enough table linens to the designated government representative such that the government can change out the table linens, if necessary, throughout the Air Show. All tents will have 6’ or 8’ rectangle tables for food serving and display. The Aviation Nation Chalet will be provided eight tables with linens for food servicing and the T-Bird will be provided four tables with linens for food serving. Each tent will have power via ultra-quiet generators and lights. All tents will have high grade Astro turf/indoor outdoor carpeting, AF Blue is the preferred color, that has never been used. The contractor shall ensure that all areas meet the requirements of the American with Disabilities Act. All tents and tent accessories shall be new in appearance, without noticeable stains, scratches, or rust. The Aviation Nation and Thunderbird chalet complex will be surrounded by a privacy fence on all sides, except the east side of the tent. The fence shall be at least 6 feet in height and be covered with canvas to facilitate privacy within the complex. The contractor, Dir, Ground Operations and RAMPCO will verify the placement of the chalets on 31 March 2025, prior to the assembly of any of the tents.

Aviation Nation (Commander’s) D/V Chalet: The Aviation Nation chalet shall have enough space to hold a minimum of 1000 individuals per day. The tent floor area shall be covered in either an “Air Force Blue” or “Solid Black” color - high grade Astroturf. “Air Force Blue” color Astroturf is preferred. The Astroturf shall be new. The edges of the Astroturf shall be taped down with durable weather resistant tape. The interior of the tent area shall have lights, power, and 15 plants (real or plastic) for decorations. The patio (front of the open side of the tent-east side) shall have 15 high bar tables in the back and 200 folding chairs. The covered tent area shall include enough round tables and folding chairs to seat a minimum of 800 individuals. The front of the tent (runway side facing east) shall be open so that individuals in the covered tent area will be able to watch the planes fly as they sit and eat. The main entrance shall be on the ramp side (northwest side) outside the main tent. The main entrance to the chalet will have a 20-foot x 20-foot tent with a covered top but no covered sides, (2ea) 8-foot rectangular table and 6 folding chairs shall be placed inside this entrance area with linens for the tables and four plants. The entrance to the chalet area, on the ramp side shall have metal framing/truss, with draping on the 2 sides and the top of the same color as the main tent. The framing/truss shall be high enough and wide enough that it holds a banner (Aviation Nation Chalet approximately 6’x 12’) and can easily be seen above the crowd from the entry control point (approximately 300’ feet away). The banner will be provided by the government.

Thunderbird Chalet: The main covered hospitality Thunderbird chalet shall have sufficient tables with linens and chairs to accommodate 300 people per day. The tent floor area shall be covered in either an “Air Force Blue” or “Solid Black” color - high grade Astroturf. “Air Force Blue” color Astroturf is preferred. The Astroturf shall be new. The edges of the Astroturf shall be taped down with durable weather resistant tape. The covered tent area shall include enough round tables and folding chairs to seat up to 150 individuals. The interior of the tent area shall have lights, power, and 6 plants (real or plastic) for decorations. The patio (in front of the covered tent) shall have 150 folding chairs and 7 high bar tables. Another smaller (10-foot x 10 foot) tent with a (1ea) 8-foot rectangular table with linen and 4 folding chairs shall be placed on the southeast side of the Thunderbird chalet for an entrance/reception area with all 4 sides open and a covered top of the same material/color as the Thunderbird Chalet. The entrance to the Thunderbird tent area shall have metal framing/truss with draping on 2 sides and on top of the same color as the tent. The height shall be high and wide enough to hold a banner (Thunderbird Chalet approximately 3’ x 8’) and can easily be seen above the crowd from the entry control point (approximately 300’ feet away). The banner will be provided by the government.

Public Information Booths: The contractor shall furnish, assemble, disassemble, and remove (3ea) 20- foot x 20-foot (at designated spots by Dir, Ground Operations) tents. All sides will be open, and the tent will have a white top. The contractor shall provide a 2 x 6- or 8-foot rectangular table with linen and 8 folding chairs per tent.

Performers Tent: The contractor shall furnish, assemble, dissemble, and remove (1ea) Performer’s tent to be placed in the Warbird Pit area. The contractor shall provide 6- or 8-foot round table with folding chairs to accommodate 200 people sitting down and eating, and (3ea) 8-foot rectangular table for food serving. Linen coverings for each of the tables will be furnished;

enough for two changes each day. Shall have enough lights and power to do nightly clean up.

On the west back side of the Performer’s tent the contractor will provide a tent 20’ x 20’ with the top covered but no sides covered with two 8’ tables and eight chairs for the autograph area.

Las Vegas Motor Speedway (LVMS) Logistics Tent: The contractor will provide a tent large enough to sit 200 personnel. The contractor will provide the tent with 8-foot rectangle tables, chairs and white cloth linen covering for at least two changes of linen per day to accommodate 200 personnel. The tent will be closed on 3 sides and an overhead cover on the entire tent. The location of this tent will be discussed with the contractor NLT 1 February 2025 by the Director of Ground Operations.

Search Pits Main Base and LVMS: Contractor shall provide tents or pop ups to provide cover for all the search areas equipment (security screening equipment and table areas only, not to include the waiting areas for Nellis main base (3 entry control points) and at the Las Vegas Motor Speedway (5 locations). Each search area will have 6 rectangle tables provided with white colored linen). A survey will be conducted by Dir, Ground Operations, the lead Security Force personnel, and the contractor to determine location no later than 1 Apr 2025. If lightalls provided by the government are not available, the contractor will provide lighting to safely off load guest at each of the bus areas.

“INSPIRE” (STEM) Festival Tent: The tent should be the same material and color as the D/V chalet with lights throughout and quiet generators to ensure the tent has enough power for all the displays and demonstration areas. The tent must have the capability to have enough power to support a sound system throughout as well. The sound system will be provided by the sound contractor. The tent should be approximately 200’ (Length) x 170’ (width) with same Astroturf color as the D/V Chalet. The tent will be closed on all sides with the entire tent covered;

entrance to the tent will be facing North and will have two see through doors that are as soundproof. The exterior top of the tent will have the capability of hang a large banner (6’ x 30’). The contractor will provide 20 6’ or 8’ tables with linens and 15 plants (real or plastic).

Privacy Fencing: The entire Aviation Nation and Thunderbird’s Chalet complex shall be surrounded on all three sides with privacy fence. The fence shall be at least 6 feet in height and be covered with canvas to facilitate privacy within the complex. The contractor shall ensure there is a moveable gate at the rear of the Aviation Nation tent to allow a delivery truck to enter the rear of the tent area for food service delivery. The fencing will be 30’ from the back of the chalets to provide for a serving and food prepping area. The privacy fence shall be a self-standing fence and secured with sandbags or weights provided by the contractor. The sandbags or weights shall be hidden from the public view as much as possible. Sandbags, if used, shall be free from rips or tears that would cause the sand to come out of the bags and onto the ramp.

Portable Generations: The contractor shall furnish, service, maintain, and remove portable quiet generators that shall supply power to the Aviation Nation D/V chalet, Thunderbird chalet, INSPIRE chalet, Performers tent, LVMS logistic tent and all the search areas (if available power from lightalls are not available) on main base and at LVMS listed in this Performance Work Statement during the Air Show operations. The contractor shall ensure generators are fully fueled prior to Air Show start times and remain fueled throughout the day. The contractor is responsible for performing any equipment servicing requirements (i.e. fuel, oil, coolant etc.).

Generators shall be the “ultra-silent or super-silent generator sets (49-58 dB) to minimize noise.

The generators shall meet the following standards: 150 kV portable generators, tier 3 or higher, EPA emissions certified, and must meet EPA standards. The contractor shall have backup generators on hand, and the capability to quickly (within 30 minutes) obtain others if needed, to replace any of the contractor provided generators if they fail to function.

Trash Cans: The contractor shall furnish, service, maintain, and remove a total of 50 trash cans, 32 Gallon size, clean, free from rust or debris inside to be used in the Aviation Nation D/V chalet, Thunderbird chalet, Performers tent and the “INSIPIRE” tent area.

Lodging. If required, lodging costs will be paid by the Organizer. The lodging location will be located at the Nellis AFB Lodging; all rooms are NO SMOKING ROOMS. The Contractor will submit the number of rooms required in their official bid for calculation into the overall cost of the act. Contractor, and all individuals/Sub-Contractors assisting the Contractor in the execution of this PWS and/or accompanying the Contractor under terms of this PWS, will be responsible for paying for all sundry items consumed. A credit card for each room provided will be required upon check-in to cover any sundry item costs.

Government Furnished Property: The government shall provide 6- or 8-foot-wide concrete barriers for ballast for the tents. The number of barriers shall be determined by the Dir, Ground Operations, lead for the 99th Civil Engineering Squadron in conjunction with the contractor at the coordination meeting.

Additional Information: The contractor shall provide a supervisor with the authority to relay directions to all contractor employees. The supervisor shall attend pre-planning meetings with Dir, Ground Operations, the airfield ramp working group to determine the flow of ramp space, specific locations, and emergency procedures. The supervisor shall also be on-site during show times, 0730–1700 all 3 days. A government representative shall also be available throughout the Air Show to answer any questions the supervisor may have.

Contractor Manpower Reporting Application, CMRA: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Contractors are required to input data by 17 October 2025. All individuals under this contract will be required to undergo a background check by the government prior to gaining access to the installation. The contractor will be provided with the required information within 10 days of the award of this contract.

Uses and Safeguarding of Information: Information from the secure web site is proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

END OF PERFORMANCE WORK STATEMENT

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